ASU GAME DAY EXPERIENCE ASU GAME DAY EXPERIENCE

WELCOME TO THE WELCOME TO THE

ASU GAME DAY ASU GAME DAY

EXPERIENCE EXPERIENCE

WELCOME TO THE WELCOME TO THE

ASU GAME DAY ASU GAME DAY

EXPERIENCE EXPERIENCE

WELCOME TO THE WELCOME TO THE

ASU GAME DAY ASU GAME DAY

EXPERIENCE EXPERIENCE

2024 Vendor Guidelines and Procedures

ALABAMA STATE UNIVERSITYALABAMA STATE UNIVERSITY

•

OEM

[email protected] | 334-229-4551

Please complete and submit this form within 3 days prior to game day by 4 p.m. Unapproved peddling, solicitation and sale of

souvenir and novelty items are prohibited. The vendor fee is required to be paid in FULL prior to set up. Return this form along with

vendor payment (money order, cashier’s check payable to Alabama State University) to the Department of Operations and Event

Management, P.O. Box 271, Montgomery, AL 36104. For more information, call 334-229-4551.

CONTACT INFORMATION

VENDOR NAME _________________________________________________________________________________________________________

MAILING ADDRESS ______________________________________________________________________________________________________

______________________________________________________________________________________________________

CONTACT PERSON _______________________________________________________ PHONE # _____________________________________

E-MAIL ADDRESS _________________________________________________________ MOBILE PHONE # ______________________________

VENDOR INTENT

PURPOSE OF BOOTH:

❏

NON ASU APPAREL AND PARAPHERNALIA

❏

NOVELTY ITEMS

❏

INFORMATIONAL)

DESCRIPTION OF ITEMS TO BE SOLD ______________________________________________________________________________________

_______________________________________________________________________________________________________________________

TYPE OF PERMIT

SINGLE GAME (Check games below)

❏

$400 for one day

❏

$600 for two days

❏

Sept 7: vs. Miles

❏

Oct 12: vs. Mississippi Valley State

❏

Nov 23: vs. Prairie View A&M -

PREMIUM GAME

❏

$500 for one day

❏

$800 for two days

❏

Oct 5: Homecoming vs. FAMU Nov 16: Hall of Fame Classic vs. Jackson State Nov 28: Turkey Day Classic vs. Tuskegee

❏

COMMENCEMENT $350

❏

GENERAL EVENTS $350

❏

Acadome

❏

Vendor Valley

❏

General

Set-up time subject to vary per event. Vendor shall NOT sell any product which uses the ASU name, image or logo. The selling of counterfeit

merchandise is prohibited.

SPECIFY NAMES OF WORKERS (LIMIT 3 PER VENDOR):

1. ____________________________________ 2. ____________________________________ 3. ____________________________________

I have read and understand the vending information, regulations, procedures and responsibilities and will abide by the regulations set forth by

Alabama State University. I also understand that if I, or any member of my party, fails to comply with theses rules, my vending privileges will be

revoked.

Signature of Vendor _______________________________________________________________ Date _________________________________

2024 FOOTBALL GAME DAY & EVENT

VENDOR APPLICATION

– ADMINISTRATIVE USE ONLY –

❏

APPROVED

❏

NOT APPROVED

❏

FEE PAID $_________________ PERMIT # _____________________________

❏

CITY PERMIT

❏

COUNTY PERMIT

❏

PRODUCT LIABILITY INSURANCE

❏

ARAMARK APPROVAL

❏

LEARFIELD LICENSE

APPROVED BY _________________________________________________________________________________________________ DATE ________________________

Method of Payment:

❑ Check Make payable to Alabama State University ❑ VISA ❑ MasterCard ❑ Discover ❑ American Express

Card #

______________________________________________________________________________________________________

Expiration Date

________________________________________________

Signature

___________________________________________________________________________________________________________________________________________________________________________

Alabama State University Department of Operations & Event Management

P.O. Box 271 • Montgomery, Alabama 36104

334-229-4551 • 334-229-6630 (FAX)

[email protected]

www.alasu.edu

VENDOR SET UP

INFORMATION

■

Vendors will be allowed to set up on campus on

designated days only.

■

Mandatory vendor set-up time is between 6-9 a.m. During

these hours, vendors will be allowed to drive vehicles onto

Harris Way (formerly Hall Street) to unload merchandise at

designated vendor area. NO EXCEPTIONS.

■

At 9 a.m., Harris Way will close. Vendors will not be

allowed to drive vehicles along Harris Way to unload

merchandise. Vendors will need to unload merchandise in the

parking area to transport to vending location.

■

All vehicles and merchandise must be removed from the

campus 3 hours after the conclusion of the game.

■

Vendors should leave vendor site in clean condition, including

the disposal of boxes and trash.

■

All set-up materials are to be provided by the vendor. Vendors

must have tables and tents for all merchandise. Vendors will

not be allowed to set up tents displaying other universities or

teams not participating in the scheduled game.

■

Vendors should bring to each game the following:

1. Business Permit from the City of Montgomery and

Montgomery County.

 2.LicensingAgreementfromLeareldLicensingPartners

to sell Alabama State University paraphernalia

(if applicable)

3. Tables and tents

4. ASU vendor credentials and parking pass

5. Items to be sold or sampled

VENDING REGULATIONS & PROCEDURES

GENERAL INFORMATION

■

All Vendors must submit a Vendor Application to the Department of Operations and Event Management

locatedintheASUStadiumTicketingOfce,3 days prior to event(s) between the hours of 9 a.m. and 4

p.m.

■

Applicationsareacceptedonarst-comebasis.

■

Approved vendors must pay a non-refundable vending fee.

APPAREL/ MERCHANDISE

Single Vending Permit: $400 per event - non-refundable vendor fee

Premium Vending Permit: One Day - $500 non-refundable vendor fee

Two Day - $800 non-refundable vendor fee

The vending fee must be paid in full by cashier’s check, money order or credit card in advance.

The vendor fee includes:

➤ One designated 10’ x 10’ space

➤ One designated parking space.

■

ASU is not responsible for making provisions for inclement weather (NO REFUNDS).

The vendor fee is non-transferrable.

■

A vending permit number will be issued when the vendor payment is received.

(An approved vendor permit must be displayed at all times that the vendor is set up.)

Vendor spaces will be designated by Operations and Event Management.

■

A maximum of three (3) workers will be allowed to occupy each space. All workers must enter at the same

time. Vendor credentials and one (1) parking pass will be issued with paid applications. Vendor workers must

wear their vendor credentials at all times.

■

Vending will be allowed in designated areas in Vendor Village.

Vending on other campus premises is not permitted.

■

Allequipmentandmerchandisemusttintothedesignated10’x10’space.

Additional vendor space can be purchased.

■

Vendor permit does not allow access into the stadium.

VENDOR REQUIREMENTS

The selling of counterfeit merchandise is prohibited. All vendors must show proof of the following:

■

Valid business permit from the City of Montgomery

■

Valid business permit from Montgomery County

■

LicensingagreementwiththeLeareldLicensingPartners(LLP)(ifapplicable)

Vendors selling food or beverages must meet requirements through the University’s food and beverage provider,

Aramark, and the Montgomery County Health Department as follows:

■

Valid food service permit

■

A $1,000,000 product liability In case of any damage of any kind done to the said premises as a result of

vending use, the vendor shall pay such amounts as shall be necessary to put the said premises in as good an

order and condition as the same were at the commencement of the event.

■

Liability Insurance of $1,000,000 for each occurrence, naming Aramark and ASU as additional insured.

■

ASU assumes no responsibility whatsoever for any property on ASU campus. ASU is expressly released

and discharged from any and all liabilities for any loss, injury or damage to persons or property that may be

sustained by reason of the occupancy.

PROHIBITIED ITEMS

Items not permitted for sale or distribution:

■

Tobacco

■

Alcoholic beverages

■

ItemsdeemedinappropriateoroffensiveinconictwiththeUniversity’smissionofprovidingafamily

atmosphere.

VENDOR’S RESPONSIBILITIES

■

Vendor agrees to submit to ASU for prior approval all products, signs, literature

and other displays and advertisement material (hereafter collectively referred to as

“products and materials”) prior to their display and/or sale. ASU in its sole discretion

may grant or withhold its approval from the use of said products and materials

and Vendor is prohibited from displaying or selling any unapproved products and

materials. Products and materials shall be submitted to ASU for approval no later

thanve(5)dayspriortothebeginningoftheOccupancyPeriod.ASUstrictly

prohibits credit card solicitations on campus and unauthorized use or reproduction

of copyrighted or patented materials, i.e. videos, compact discs, cassette tapes, etc.

■

Vendor shall not sell any product which uses the Alabama State University

name, logo or image.TrademarkinfringementswillbereportedtotheLeareld

Licensing Partners (LLP) and dealt with accordingly. Vendor acknowledges and

agrees that University has the right and obligation to control the nature and quality of

goods sold by Vendor under this Agreement. Alabama State University may demand

the removal of any merchandise of “bad taste”, i.e. profanity, nudity or any item

categorized in this manner.

■

Vendor will not be allowed to set up tents displaying other universities or teams not

participating in the scheduled game.

■

Vendor shall be responsible for installation and removal of its exhibit display in the

designated area. Vendor must remove from the University campus all debris or

trash resulting from his/her commercial vending, as well as products and equipment

brought by vendor onto the University campus. Vendor must leave the University

campus in the same condition in which it was in prior to use by the Vendor.

■

Vendor or Vendor’s representatives shall at all times maintain a professional

demeanor. Vendor and Vendor’s representatives shall also dress in appropriate attire

(shirts and shoes required), observe all University no-smoking, alcohol and drug

policies and refrain from the excessive use of stereos, tape players, microphones

andothersimilarsoundproducingandamplicationdevices.Excessivenesswillbe

determined at the sole discretion of ASU. Appropriate attire will be determined at the

sole discretion of ASU.

■

Vendor agrees that it will not use any advertising or other publicity materials that

directly or indirectly indicate the availability of alcoholic beverages, cigarettes or

drugs.

■

Vendor shall be responsible for the reporting and payment of all applicable taxes to

the appropriate federal, state and local authorities.

■

Vendor shall be responsible for obtaining, at Vendor’s sole expense, any business

licenses or permits necessary for conducting operations in the Designated Area.

Vendor shall also be responsible for compliance with any laws or regulations

regarding the carrying and posting of permits or licenses. Vendor shall be solely

responsibleforanynesorpenaltiesassessedasaresultofVendor’sfailureto

obtain or properly post any necessary licenses/permits. Upon request by ASU,

Vendor shall produce licenses/permits to ASU representatives for inspection. Failure

to produce any necessary license/permit may result in the cancellation of this

agreement by ASU.

■

Vendor agrees that it shall at times be responsible for enduring compliance with

all applicable laws and regulations, whether federal, state or local, including laws

pertaining to credit cards and credit, including, but not limited to, those related to

the marketing of credit cards.

SOUTH DECATUR STREET

HAMILTON STREET

WEST HAVEN LANE

SANFORD STREET

DUNBAR STREET

BELFAST STREET

GIRARD STREET

HARRIS WAY (FORMERLY HALL STREET)

ROBERT C. HATCH DRIVE

WEST UNIVERSITY DRIVE

SOUTH JACKSON STREET

ELMWOOD STREET

NORTH UNIVERSITY DRIVE

TUSCALOOSA STREET

NORTH UNIVERSITY DRIVE

TUTTLE STREET

(MARTIN LUTHER KING JR. EXPRESSWAY)

INTERSTATE 85

W. FIFTH STREET

SOUTH UNIVERSITY DRIVE

TERRACE STREET

FINLEY AVENUE

SOUTH UNIVERSITY DRIVE

CARTER HILL ROAD

ROBERT C. HATCH DRIVE N.

SMYTHE DRIVE

CARTER HILL ROAD

ROSS DUNN DRIVE

TULLIBODY STREET

PINELEAF STREET

INTERSTATE 85

CARTER HILL ROAD

VENDOR ENTRANCE GATE & PARKING

➊

➌

➊ Between 6 to 9 a.m.

vendors must use the

campus entrance at the

corner of Harris Way and

Carter Hill Road.

➋ Vendor parking is available

in Zones designated by

the University.

■ Vendors must show

parking credentials to

gain access into the

parking area. Vendors

are allowed one vehicle

per parking pass.

■ ASU will not provide

storage space for

vendors.

■ All vendors must be set

up before 10 a.m.

➌ Vendor set-up area

SOUTH DECATUR STREET

HAMILTON STREET

WEST HAVEN LANE

SANFORD STREET

DUNBAR STREET

BELFAST STREET

GIRARD STREET

HARRIS WAY (FORMERLY HALL STREET)

ROBERT C. HATCH DRIVE

WEST UNIVERSITY DRIVE

SOUTH JACKSON STREET

ELMWOOD STREET

NORTH UNIVERSITY DRIVE

TUSCALOOSA STREET

NORTH UNIVERSITY DRIVE

TUTTLE STREET

(MARTIN LUTHER KING JR. EXPRESSWAY)

INTERSTATE 85

W. FIFTH STREET

SOUTH UNIVERSITY DRIVE

TERRACE STREET

FINLEY AVENUE

SOUTH UNIVERSITY DRIVE

CARTER HILL ROAD

ROBERT C. HATCH DRIVE N.

SMYTHE DRIVE

CARTER HILL ROAD

ROSS DUNN DRIVE

TULLIBODY STREET

PINELEAF STREET

INTERSTATE 85

CARTER HILL ROAD

Approved Items

PROHIBITED

ITEMS

Medical Bag

containing medically necessary items after

a proper inspection at gate of entry.

Clear Tote

Made of plastic, vinyl or

PVC, does not exceed

12” x 6” x 12”

Plastic

Storage Bag

One gallon

re-sealable clear

Seat Cushion

and seat cushion

with back

Small Clutch Bag

No larger than 4.5” x 6.5”

Smoking Paraphernalia

Illegal Substances

Purses

Camera Cases

Printed Plastic Bags

Binoculars Cases

Mesh Cases

Tinted Plastic Bags

Backpacks

Fanny Packs

Oversized Totebags

Infant Seats or Strollers

Non-service Animals

Lawn Chairs

Outside Food or Beverages

Outside Alcoholic Beverages

Cans or Coolers

Umbrellas

Flags or Banners

Articial Noise Makers

Sele Sticks

Video Cameras

Visit the football schedule online at bamastatesports.com.

STINGER MAKES IT

CLEAR

NO SMOKING

Diaper bags are permitted when entering with an infant/

toddler after a proper inspection at gate of entry.