CC Pam 145-1
Rev: 11/6/2012
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CC PAM 145-1
Reserve Officers’ Training Corps Army ROTC Incentives Procedures
Original Document Date
: 03/14/08
Revision Date: 11/6/2012
Summary. This pamphlet provides processes and procedures for all of the Army ROTC
Incentives Programs.
Applicability. This pamphlet applies to students applying to receive or receiving Army
ROTC Scholarships or other Incentives Programs.
Supplementation. Proponent for this pamphlet is U.S. Army Cadet Command (USACC),
(ATCC-ROI). Supplementation of this pamphlet is prohibited.
Forms. “R” forms throughout this pamphlet are for local reproduction. Print them through
local forms management officers. These forms are also available on the ROTC Web site at
my.usaac.army.mil/portal/dt.
Suggested Improvements. Send comments and suggested improvements on
DA Form
2028 (Recommended Changes to Publications and Blank Forms) through channels to
Commander, USACC, (ATCC-ROI),Fort Knox, KY 40121.
Table Of Contents
Chapter 1, Introduction
1-1
Purpose
1-2
References
1-3
Explanation of Abbreviations and Terms
1-4
Responsibilities
Chapter 2, Army ROTC Scholarship Program
2-1
Scholarship Management
2-2
High School Scholarship Program Procedures
2-3
College Scholarship Program Procedures
2-4
Scholarship Financial Procedures
2-5
Scholarship Academic Discipline Targeting
2-6
Physical Examination
2-7
Enrollment Procedures
2-8
Publicity/Certificates
2-9
Transfer of Scholarship Cadets
2-10
Selection Board Process
2-11
Calculation of Cumulative Grade Point Average (GPA)
Chapter 3, Civilian Sponsored Scholarship Programs
3-1
Concept
3-2
CSSP Scholarships
3-3
Armed Forces Communications and Electronics Association (AFCEA)
Educational Foundation ROTC Scholarship Program
3-4
Daedalian Foundation Scholarship Program Procedures
3-5
The Harry S. Truman Scholarship
3-6
USAA Spirit Award
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Chapter 4, Green-to-Gold Program
4-1
Purpose
4-2
References
4-3
Responsibilities
4-4
Deadlines
4-5
Green to Gold ADO Program
4-6
Green to Gold Board Selection Process
4-7
Removal from the ADO Program
4-8
Extending Participation in the ADO Program
4-9
Green to Gold Scholarship Program
4-10
Green to Gold Scholarship Board Selection Process
4-11
Green to Gold Scholarship Winner Processing
4-12
Commander’s Green to Gold Hip Pocket Program
Chapter 5, National Council Licensure Examination for Registered Nurse
(NCLEX-RN)
5-1
Review Course and Test Fee Payment for Nurse Cadets
Chapter 6, Cooperative Scholarship Program for Future Pharmacy Officers
6-1
Cooperative Scholarship Program for Future Pharmacy Officers
Application
Chapter 7, Educational Assistance Program for Military Junior College Early
Commissioning Program Officers
7-1
Deadlines
7-2
Required Documents
7-3
Selection Process
7-4
Pay Operations
Chapter 8, Student Loan Repayment Program (SLRP)
8-1
Procedures
8-2
Responsibilities
Chapter 9, Army ROTC Scholarship Program Cadet Actions
9-1
Responsibilities
9-2
Financial Procedures Requiring Cadet Actions
9-3
Request for Summer Benefits
9-4
Extension of Scholarship Benefits
9-5
Retroactive Benefit Requests
9-6
Scholarship Academic Discipline Change
9-7
Study Abroad/Foreign Study/CULP
9-8
Administrative Suspension and Probation
9-9
Exception to Policy/Reconsiderations
Chapter 10, Guaranteed Reserve Forces Duty (GRFD) Scholarship Program
10-1
Purpose
10-2
References
10-3
Explanation of Abbreviations and Terms
10-4
GRFD Scholarship Program
10-5
GRFD Scholarship Conversion
10-6
Revocation of GRFD Control Number
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Chapter 11, Simultaneous Membership Program (SMP)
11-1
Purpose
11-2
Description
11-3
Responsibilities
11-4
Cadet Contracting Criteria
11-5
Administrative SMP Processing
11-6
Conditional Release of USAR or ARNG Member
11-7
Conditional Enrollment, SROTC Advance Course Non Scholarship
11-8
Assignment Priorities
11-9
Provisions Governing Size of SMP (TPU)
11-10
SMP Cadet Grade/Rank
11-11
Uniforms, Subsistence, and Billeting
11-12
Incentive Program Status
11-13
Training
11-14
Leave of Absence (LOA)
11-15
Uniform Code of Military Justice (UCMJ)
11-16
Early Commissioning Program/Completion Cadet Program
Appendices
A
References
B
Forms and Examples
B-1
Green to Gold Scholarship Application Instructions
B-2
Green to Gold Active Duty Option Application Instructions
B-3
Green to Gold Memorandum of Agreement
B-4
Sample Scholarship Notification Letters
B-5
Sample Spreadsheets and Checklists
B-6
Cadet Actions Checklists/Validations
B-7
Sample Counseling Statements
B-8
Forms and Worksheets (167-R; 104-R; RPFT)
B-9
Simultaneous Membership Program Sample Forms and Memorandums.
B-10
Publicity/Certificate Script
C
Reimbursable and Nonreimbursable Fees
D
Eligibility Criteria Chart
E
Academic Disciplines
F
Intentionally Left Blank
G
Selection Board Points and Worksheets
H
Scholarship Allocations/Funds (published annually)
I
Scholarship Benefit Package
J
Commanders Green-to-Gold Hip Pocket Scholarship Program
Participants
K
CCIMS Scholarship Codes
L
Scholar-Athlete-Leader (SAL) Criteria
M
Structured Interview Guide
N
Summer Language Hub Program Approved Courses
O
Language Scholarship Program Approved Majors
Glossary
Sec I
Abbreviations
Sec II
Terms
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Tables
2-1
Whole Person Score
2-3-1
Scholarship Length Decision Matrix
2-3-2
Selection 4-Yr. Scholarship
2-3-3
Selection Less Than 4-Yr. Scholarship
2-4-1
GRFD Designator Codes
2-16-1
Selection Board Membership
2-16-2
Application Qualifications
2-16-3
Applicant Review Board Process
G-1
Selection Criteria/Points
G-2
Interview
G-3
Selection Board Points Average
G-4
College Board Scores
G-5 to G-10
4-Yr. Point Allocation Tables
G-11 to G-15
Less Than 4-Yr. Point Allocation Tables
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Chapter 1, Introduction
1-1. Purpose. This pamphlet prescribes general procedures for administering the Army
ROTC incentives programs.
1-2. References. CC Regulation (CCR) 145-1, Army ROTC Incentives Policy.
1-3. Explanation of Abbreviations and Terms. The glossary contains abbreviations and
explanations of special terms used in this regulation.
1-4. Responsibilities
a. The Commander, USACC will publish procedures for execution of the Army ROTC
Incentives Programs.
b. Brigade Commanders will establish procedures to ensure Army ROTC Incentives
programs are exectuted properly, that budgets and allocations are not exceeded
and database is kept current.
c. Battalion Commanders/Professors of Military Science (PMS) will follow
procedures established in the pamphlet to ensure accuracy of implementation of all
Army ROTC Incentives Programs.
Chapter 2, Army ROTC Scholarship Program
2-1. Scholarship Management.
As of FY 08, HQ USACC centrally manages the scholarship budgets in accordance with
(IAW) each Brigade Commanders priorities. Management of scholarship programs
begins with the formulation of the allocation and budget plans, through the obligation
of funds via a scholarship offer, and the eventual contracting and payment of benefits.
Every phase of this cycle must be closely managed and monitored to ensure the
principals laid out in
(CCR) 145-1 are adhered to.
a. HQ USACC will:
(1) Provide a funding and allocation target to each brigade.
(2) Provide allocations/funds for the Army ROTC College Scholarship Program for
each school IAW brigade priorities via CCIMS.
(3) Monitor current CCIMS directory, tuition and fees tables and rebalance each
brigade’s budgets IAW timeline below.
(a) Rebalance the budgets and allocations by school no later than
(NLT) 30 August prior to fiscal year (FY)/school year (SY) start to
incorporate revised tuition and fee rates.
(b) Rebalance the budgets and allocations by school NLT 15 Dec for
current FY/SY and pull all Brigade reserves up to HQ USACC level.
(c) Rebalance the budgets and allocations by school NLT end of each
month for FY/SY.
(4) Process College Board Score waiver requests for all scholarship applicants
upon receipt.
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(5) Process CGPA waivers below 2.40 for on campus applicants upon receipt.
Process all CGPA waivers for Green to Gold and 4-year National scholarship
applicants.
b. Brigade Commanders will provide HQ USACC spread of budgets and allocations by
school within the budget provided NLT 30 June for FY/SY + 2.
c. Scholarship Allocation/Budget Plan. HQ USACC annually publishes allocations of
scholarships and funds for the upcoming school year and appropriate mission sets.
The Allocation Plan is staffed with and created on input from the brigades,
Headquarters, Department of the Army (HQ DA) Program Objective Memorandum
(POM) budget funding levels and HQ DA G1 missioning levels. It reflects both the
estimated number of Cadets that may receive scholarship benefits and the budget
level for a particular brigade (
Appendix H). During staffing of the allocation plan, HQ
USACC must first account for and pay the rollover of existing scholarship Cadets into
the next SY to ensure sufficient funds are set aside to pay for their scholarship
benefits.
(1) Brigade budgets include funds to pay for tuition and mandatory fees or room
and board up to the authorized benefit level, plus a fixed amount for books,
for the following scholarship programs and types:
(a) Line Scholarships.
(b) Hispanic Access Initiative (HAI) Scholarships.
(c) Ike Skelton Scholarships. Commanders are required to contract a
minimum of 22 Cadets per mission set under the Ike Skelton Early
Commissioning Program (ECP) Scholarship program at each MJC.
(d) MJC 2+2 Scholarships.
(e) North Dakota Helicopter Flight Training Program (HFTP).
(f) United States Military Academy (USMA) qualified non-selects
(QNS)/ROCKS. When scholarships are provided for these
individuals, HQ USACC will provide funds for the first year. After
the first year, the schools’ funds will be utilized.
(g) Leader’s Training Course (LTC). HQ USACC will provide funds for
the first year. After the first year, the schools’ funds will be
utilized.
(2) Battalions should deal in number and types of scholarships that are required
to meet commission mission.
(3) HQ USACC provides funds for:
(a) Nurse Scholarships (academic major = “JXX”).
(b) Green to Gold Scholarships (award categories:4A, 3A, 2A, HP).
(c) GRFD Scholarships (annotated with a GRFD Designator Code).
(d) Language Majors (must be one of the Language Major codes in
Appendix O
(4) Offers to high school applicants enrolling at Co-Op schools, and Latter Day
Saint Cadets enrolling at schools in Utah, should be made in the expected
mission set in which the student will commission.
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(a) Upon enrollment in the CCIMS Student Management Module, the
student should immediately be placed in the correct mission set to
account for their periods of leave of absence (LOA).
(b) HQ USACC ensures that the appropriate number of allocations and
funds to support these students are moved into those mission sets.
(5) Allocation plans are posted in CCIMS.
(a) HQ USACC is responsible for allocating the funds to the battalion
level IAW Brigade Commander priorities. This is accomplished by
determining the number of scholarships the battalion requires in
each mission set to meet their commission mission, (i.e. (# in-state
scholarships X in-state tuition) + (# out-of-state scholarships X
out-of-state tuition)).
(b) Brigade funds and allocations in CCIMS reflect the sum of all
subordinate battalions in each mission set, plus supplemental funds
to use for LTC, Accelerated Cadet Commissioning Training (ACCT)
or other campus based scholarships.
(c) The PMS must ensure the right mix (number) of scholarships are
offered to meet their enrollment requirements and commission
missions in each mission set.
(6) The dollar estimates used in the allocation plan reflect information from the
CCIMS Directory Module, Tuition and Fees section plus an inflation factor.
This information is vital to our scholarship efforts as it is the primary source
for scholarship payment and budget estimates. Each PMS will review the
tuition and fees entered in CCIMS twice yearly, (by opening enrollment and
again no later than 15 January) to keep current and correct. These
amounts need to reflect what Cadet Command could expect to pay in
scholarship benefits for a typical Cadet enrolled full-time at a particular
university for a complete year.
(a) Full time enrollment equates to the number of credit hours,
including ROTC, to graduate within the time frame established by
the University for a particular degree. If Cadets typically take 16
credit hours a semester and graduate in four years, then this is
what should be reflected in the tuition and fee amounts.
(b) Some universities have multiple schools, both public and private,
on the host campus, each charging a different tuition. In this case
the school should compute a weighted average based on their
current enrollment to accurately project for future scholarships.
(c) Some states have reciprocity agreements which charge students
from neighboring states at the in-state tuition rate. Some schools
charge ROTC Scholarship recipients in-state tuition. In this and
similar instances, enter the student into CIMS as a resident student
since Cadet Command will be charged at that rate.
(d) Some hosts also charge Cadets enrolled at partner schools
additional tuition and fees to take ROTC at the host, which is
entered as separate amounts in ROTC in-state and ROTC out-state
tuition or fee fields. This is listed against the host, NOT the partner
school.
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(7) Using CCIMS allocation summary reports and allocation screens and the
weekly HQ USACC Brigade Budget & Commitment Reports commanders
will manage two separate Allocation Plans concurrently: one to track
enrollment, offers and obligation of funds for the current SY/FY; and one to
project estimated budget status and availability of scholarships and funds in
the next SY/FY. Next SY/FY budget projections will account for 100% of all
current SY scholarship Cadets expected to return and draw benefits in the
appropriate mission sets.
d. Committing/Obligating Scholarships/Funds. Any valid scholarship offer made will
commit funds and count against school/brigade allocations/budgets until the offer is
declined or withdrawn in CCIMS. Additionally, every scholarship Cadet, except those
categories listed in Para 2-1d(3) above, entered as Enrolled ("E" status), Pending
Contract ("R" status) or on Leave of Absence ("L" status) in student management
also counts against allocations/funds; as well as any Cadet who received scholarship
benefits in a particular SY and whose status changed from enrolled to a non-pay
status. Essentially every Cadet who will or has received benefits in a given SY/FY will
commit funds which count against the budget.
(1) A commander commits funds as soon as a scholarship offer is made. An
offer cannot be made until the CCF 139-R Enrollment Eligibility Form has
been completed and applicant information has been entered in CCIMS, and
is only considered valid when CCIMS reflects the offer and a control number.
Commanders must ensure that acceptance, declination and withdrawal of
offers are accurately depicted in CCIMS as it impacts on availability of
scholarship funds. Once an offer is reflected in CCIMS funds are committed
until the offer is declined or withdrawn.
(2) After an offer is made, and once the new SY starts, the applicant must be
enrolled in student management, either as Scholarship Offer Pending
Contract ("R" status) or Contracted ("E" status). If no offer exists in
CCIMS, the student will not be able to be placed in a scholarship status in
CCIMS. This action obligates the funds.
(3) 3-Year and 2-Year Advance Designee (AD) (S-status). Cadets do not obligate
funds in their freshman/sophomore year. However, to limit the number of
3AD/2AD offers made at each school, an allocation with an associated artificial
budget ceiling has been established. This limit will restrict the number of 3AD
Cadets enrolled as an Military Science Level (MSL) I in order to ensure there
are adequate scholarship funds available to cover the benefits they will
receive as an MSL II in their sophomore year. The same principal applies to
2AD (S-status) Cadets.
(4) Cadets on admin suspension will not count against budgets for the term of
admin suspension as long as there is not a validated amount in scholarship
tracking for the term. It is the responsibility of the battalion to coordinate
with HQ USACC to have terms validated to zero for students they know will
not be paid benefits for a term.
(5) The Scholarship Program is a multi-year program funded one year at a time.
The scholarship decisions made in one year will obligate funds and have an
impact on future year’s budgets, depending on the length of scholarship
awarded. Schools or brigades who are over budget in one mission set will not
be able to offer as many scholarships in another mission set for a specific SY.
The HQ USACC Brigade Budget/Commitment Reports should assist in
providing visibility on this aspect of the program.
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(6) The scholarship resources (number and associated budget) provided enable
schools to meet their commission missions in each mission set. During the
execution of the SY plan, Brigades may adjust a schools level of funding based
on mission requirements by coordinating with their respective scholarship
program manager.
e. Allocations Summary Report (Figure 2-1b below). The summary report and
Cadet listings provide an automated means to assess, track, and manage the
current and future SY allocation and budget status.
(1) Essentially the summary report enables commanders to view the allocation
and budget level for each mission set in a given SY/FY, the commitments and
obligations against those mission sets, and the number of scholarships and
dollar amounts still available to offer.
(2) Each level of command from battalion thru HQ USACC can view its own
scholarship status or that of its subordinate elements. This report is the
means by which brigades can track the execution of funds and determine
which school and mission set budgets need to be adjusted. The budgeted
level contains funds necessary to pay for the number of allotted scholarships
up to the approved benefit level.
(3) Battalions will be able to view the allocations for their school through this
page and can obligate only what is provided.
Figure 2-1b
f. Adjusting Allocations/Funds. Each battalion, brigade, and command will be given
initial allocations/funds from which to manage his or her scholarship program. These
allocations will consist of a number of scholarships and a funding level associated
with those scholarships. That initial level will be determined approximately 18
months prior to the start of the new SY and entered into CCIMS. After the initial
update, the HQ USACC will be able to adjust the amount of scholarships and funds
allocated to each school through CCIMS (see CCIMS Manual on Right Site). Brigades
must coordinate with their Scholarship Program Manager to move funds IAW the
Brigade Commander’s priorities.
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(1) Schools with a negative balance in a mission set will not be able to make
offers in that mission set.
(2) Schools with a positive balance in a mission set, but a negative total
available, will not be able to make offers in any mission set.
(3) HQ USACC will shift available scholarship funds into mission sets with a
negative balance from any mission set with a positive balance until the
receiving mission set is returned to zero balance on a monthly basis. HQ
USACC will use available funds within the school budget until none remain
and, if necessary, transfer monies from other schools to zero balance the
schools budget.
(4) Funds can be moved between mission sets IAW the following:
(a) Funds cannot be shifted into the 4-year high school mission set
unless the Commanding General (CG) has lifted the cap due to
increased funds. Funds can be shifted out of these mission sets
into the remaining mission sets (2- and 3-year scholarship
markets). The high school market is capped by the CG to a certain
number of scholarships and associated budget.
(b) Funds can be shifted between schools within the 4-year mission
set, i.e. take $12,000 from State University in MS14 and move to
School B in MS14-assuming State University has a positive amount
of available scholarships to move, both in that mission set and in
total.
(c) If a brigade opts to move money out of the high school mission set,
thereby reducing a schools ability to offer 4-year scholarships, they
can permit that school to offer 3ADs instead. The brigade must first
request HQ USACC increase the 3AD funds for those specific
schools. The value of the funds added to the 3AD budget cannot
exceed the amount reduced in the 4-year mission set at each
school.
(d) Funds cannot be shifted into or out of the 3AD or 2AD mission sets
without HQ USACC approval. The AD budgets are artificial amounts
as Cadets do not draw benefits in their first year of enrollment.
The AD funds are there solely as a means to limit enrollment to a
level that keeps that mission set under their allocation and budget
in the following SY when benefits are paid.
(e) 3AD offers can be upgraded to 4-year (or 2AD to 3-year) if funds
are available. However, this practice should be used only in
exceptional circumstances, i.e. a very high quality Scholar-Athlete-
Leader (SAL) who needs a scholarship to close the deal. 3AD or
2AD scholarships that were offered and later declined or withdrawn
can be replaced at battalion level, assuming availability of funds,
within the 30-day window of their validation year. After that,
consider the student a 3-year or 2-year applicant for the next SY.
(f) Commanders may replace scholarship losses occurring through
attrition/disenrollment with eligible applicants from their alternate
list, assuming funding is still available. This authority ends when
higher headquarters assumes control of the budget and offer
process. Brigade assumes control of scholarship funds in June, after
the final High School Scholarship Selection Board. HQ USACC
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assumes funding control on 15 Dec of each SY. Any remaining
3AD allocations will stay at the schools after 15 Dec for the PMS to
award during the second semester.
(g) Funds can be moved for scholarships valued at a certain dollar
amount from one school in order to create more scholarships of the
same value at other schools. Funds can also be combined from
several schools and mission sets to make a single offer elsewhere.
This must be done within the limitations outlined above.
(h) Priority of adjustment pool offers must go to schools, mission sets
and programs (i.e. nurse or HAI) needing additional enrollment to
remain on glide path to meet production mission. Emphasis should
be placed on near term mission sets first. Brigade adjustment pool
(BAP) offers for campus based applicants are funded by moving
available scholarship monies between schools and mission sets.
For high school applicants, brigades are restricted to moving
available funds within the 4-year mission set. Brigades are not
allowed to increase the number of scholarships or amount of funds
allocated for the high school market.
(5) Authority to obligate scholarship funds reverts to Cadet Command control NLT
15 Dec of each SY. PMS and Brigade Commanders no longer have scholarship
offer authority during the current SY after this date. Scholarship applications
will still be considered, but only HQCC can approve the offer of a scholarship
or the replacement of a previously declined or withdrawn scholarship offer.
g. Placement in Proper Mission Set
(1) The PMS must place scholarship Cadets in the proper mission set at the time
of contracting to ensure proper use of scholarships at each university. This is
especially important for those schools that have cooperative programs.
(2) Proper Mission Set is defined as the actual mission set in which the student
will graduate, receive his/her degree and commission as a 2
nd
Lieutenant.
(3) Academic alignment should be maintained and scholarships awarded IAW
the NAPS calculation. See Paragraph
2-3e.
(4) High school offers will be placed under NAPS calculation upon enrollment at
school and completion of the
104R.
h. Alternate List
(1) Each PMS will establish an alternate list for each mission set.
(2) The number of students on the alternate list is not limited. The PMS may
determine how many alternates to carry on their alternate list.
(3) An alternate is a fully qualified applicant who did not win a scholarship either
from the adjustment pool or because the school did not have available funds
at the time offers were made.
(4) Applications for alternates can be submitted throughout the SY; however,
they should be input by the deadline for the type award to compete in the
BAP. Applications need to be input as soon as completed. Do not wait for
DoDMERB physical qualification or other waiver decisions.
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(5) The PMS will manage the list of alternates at their school. If a qualified
winner declines an offer or does not contract within the first 30 days of
school, the PMS is authorized to select an individual from the alternate list to
fill the vacancy, assuming funding remains available. This authority ends
when higher headquarters assumes control of the scholarship offers.
(6) The PMS will notify HQ USACC of alternate selections via e-mail as they
occur and also by submitting an entire list by mission set of all new
scholarship awardees within the first 45 days of school and NLT 15
November of the SY.
(a) This list should also designate scholarship offers which were
declined or failed to enroll.
(b) Sample list is contained in
Appendix B-5 and can be submitted via
e-mail to
usarmy.knox.usacc.mbx.train2le[email protected]l, via fax
or regular mail.
i. Scholarship Benefit Package.
(1) Tuition and Fees. The Scholarship Benefit Package provides for payment of
up to full tuition and mandatory fees or room and board up to $10,000.
(a)
Appendix C provides a list of fees that are covered under the
Scholarship Benefit Package and those fees/charges which are non-
reimbursable.
(b) In addition to tuition and fees or room and board, a book allowance
is provided in an amount determined by HQ USACC (
Appendix I).
(2) Room and Board. Cadets may choose for the scholarship to be applied
toward room and board costs. This election occurs once per year.
(a) Election occurs at the start of the new SY for returning Cadets,
initial contracting or transfer. Upon validation of scholarship
payment of benefits, the Cadet decision may not be changed during
the year the election was made.
(b) Room and board costs are capped $10,000 annually.
(c) The Cadet must provide their choice in an election memorandum
(sample contained in
Appendix B-4). The PMS will file the
memorandum, complete the required
CC Form 145-1-R, Dec 2006
(
Appendix B) and make the appropriate changes in CCIMS.
Attach the Form 145-1-R to the signed obligation report and submit
to Pay Operations, 1st Cavalry Regiment Road, Building 1002, Fort
Knox, KY 40121 for payment processing.
(d) Students electing “pay as you go” meal plans will be reimbursed up
to a limit of the average cost of a student residing off-campus.
(e) The calculation made for students residing off campus will be made
utilizing the highest University meal plan (or closest geographic
university) and the lowest meal plan (or closest geographic
university). The lowest meal plan used will provide at least 14
meals for a 7-day period.
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(3) A PMS does not have the authority to adjust the scholarship benefit package
to allow for more scholarships at a reduced cost. All resident students will be
paid the resident tuition and fees charged by the university. All non-resident
students will be paid the non-resident tuition and fees charged by the
university. University approved reciprocity agreements will be honored.
2-2. High School Scholarship Program Procedures
a. Applications.
(1) All high school applications will be completed on-line at
http://www.goarmy.com/rotc/hs_four_year_scholarship.jsp.
(2) Application window opens 1 February of the student’s junior year in high
school.
(3) Application deadline is 10 January of the student’s senior year in high
school. Students will have until 28 February or the week before the last
board to complete the application to remain in competition. Incomplete
applications will not be considered.
(4) Applicants who have already graduated from high school, and have not
entered any community college, junior college, preparatory school, or four
year institution are eligible to apply with a deadline of 10 January of the year
they plan to enter college. EXAMPLE: An applicant meeting the
qualifications of this paragraph and planning to start college in the Fall of
School Year 2013-2014 must apply no later than 10 January 2013.
(5) Interested applicants not meeting the criteria of paragraphs (3) or (4) above
should submit applications via the campus-based College Scholarship
Program (see Paragraph
2-3).
b. HQ USACC will:
(1) Marketing Division, G 7/9 will:
(a) Develop and distribute information on the 4-year National High
School Scholarship Program.
(b) Review content of the 4-year National High School Scholarship
application.
(c) Develop award ceremony script for use at high school award
ceremonies to honor and identify scholarship winners and publicize
the ROTC 4-year National High School Scholarship Program. See
Paragraph
2-10 for sample award script.
(2) Incentives Division, G2 will:
(a) Publish the 4-year National High School Scholarship application.
(b) Develop distribution scheme for 4-year National High School
Scholarship applications.
(c) Provide policy input to Marketing’s awareness campaign.
CC Pam 145-1
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Page 14 of 187
(d) Verify overall scholarship eligibility as outlined in CCR 145 1,
Chapter 2-4.
(e) Process the application and notify the applicant within three
working days of receipt of the application at HQ USACC.
(f) Make initial screen and process each application within 10 working
days of receipt of the application.
(g) Inform/contact the applicant for any missing/required
documentation to make the packet complete. Incomplete
applications will be processed if they meet the minimum CGPA,
College Board Score, citizenship and age eligibility requirements.
(h) Notify and inform the applicant of eligibility for consideration of
scholarship within 10 working days after receipt of qualifying
CGPA, College Board Score, citizenship and age eligibility. At this
time, DoDMERB will be notified to schedule a medical examination.
(i) Upon discovery of a disqualifying condition, a letter will be initiated
to inform the applicant. The applicant will be given an opportunity
to rebut the disqualifying information. However, the applicant will
be considered and coded disqualified until rebuttal information is
received.
(j) Award each applicant an individual whole person score for all areas
except Interview and Selection Board. The whole person score
consists of points for College Board Scores, SAL activities,
Interview, Selection board, Physical Fitness Test, and the Cadet
Background and Experience Form. Incomplete applications may
cause the individual to not be competitive due to the effect on the
Whole Person Score. Table 2-1 below depicts the point breakout
between the areas considered.
Area of Consideration
Points
College Board Scores
250
Scholar, Athletics and Leadership
200
Interview
200
Selection Board Score
350
CBEF
250
Physical Fitness Test
150
Total Points
1400
Table 2-1
(k) Maintain allocations by school on the ROTC web site.
(l) Notify applicants of withdrawal of offers if no response is received
by the suspense date HQ USACC will also inform the PMS of the
withdrawal via CCIMS Scholarship Processing Module.
(m) Provide each brigade a list of winners/conditional winners at the
beginning of the SY via CCIMS Scholarship Processing Module.
(n) Develop notification letters, i.e., winners, non-selection. Develop
and follow a scheduled process of follow up contacts for all winners.
CC Pam 145-1
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At a minimum, this contact will consist of information about ROTC’s
curriculum, the benefits for being in ROTC and useful information to
prepare the winner to become a contracted Cadet.
(o) Process College Board Scores and CGPA waivers upon request of a
PMS or applicant. Commanding General, Cadet Command is the
approving official for these waivers. Individuals who fail to meet
minimum SAT/ACT score requirements are not eligible for the
scholarship unless a waiver is granted. Cadet Command is the
waiver approval authority for insufficient SAT/ACT scores for the
High School Scholarship Program. Waivers will not be processed for
students who are missing a SAT/ACT score.
(p) HQCC will conduct scholarship selection boards from September
through April. Each prospect will be boarded only one time, but will
be considered during each round until they are selected. Winners
will be posted on the PMS review in CCIMS.
(q) Prior to the selection board convening HQCC will post those
applicants being considered by the board on CCIMS Alerts PMS
feedback on academic eligibility at the schools will be taken into
account when assigning school choices.
(r) HQCC will mail offer letters to the applicants with up to 5 school
choices from which to choose.
(s) The HS Processors will post accept/decline in CCIMS as they receive
the offer responses from the applicants.
c. The Battalion will:
(1) Recruit students to apply online for a scholarship from their recruiting
events.
(2) Interview students assigned to them based on zip code, as well as students
choosing their locations. The electronic CC Form 159-R in CCIMS will be
used to conduct the face-to-face interview. PMS should request the student
bring a copy of their transcript with them to the Interview.
(3) Confirm the applicant’s height and weight, and that they have taken a PFT
and submitted a transcript to be posted to their record in CCIMS during the
interview process.
(4) Access their PMS Review in CCIMS to verify the students on the list meet the
minimum academic eligibility to be admitted their school. The PMS will
inform HQCC of students who do not meet their institutions admissions’
requirements in order to prevent a scholarship offer being made to
unqualified students. The PMS will have 5 days following the receipt of the
list to notify HQCC of a student they do not consider capable of gaining
admission to their university.
(5) Can begin awarding their allocated campus-based offers beginning 11
January of the student’s senior year.
(6) Establish and maintain a list of alternates to offer if another offer is declined
or withdrawn.
CC Pam 145-1
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(7) Maintain contact with those individuals who accept the scholarship and assist
them in completing all administrative matters required for enrollment and
contracting.
(8) Ensure the scholarship winner still qualifies for the award before contracting.
(9) Complete CC Fm 139-R (Cadet Enrollment Record) for each new scholarship
Cadet and place it in each Cadet’s Military Personnel Record's Jacket (MPRJ).
(10) Complete CC Fm 104R (Academic Plan) for each new scholarship Cadet and
place it in each Cadet’s MPRJ. This must include the NAPS (block 5)
information which must be input into CCIMS as part of the CCIMS Cadet
Record.
(11) Ensure that each scholarship winner obtains any necessary enrollment
eligibility waivers and maintain copies of such waivers in the scholarship
winner’s file. Under no circumstances will a PMS permit a conditional winner
to be contracted.
d. Military Junior Colleges. High School Scholarship Program winners electing to
attend an MJC must have the
DA Form 597-3 amended to add a paragraph saying
the individual agrees to transfer to an approved 4-year institution offering Army
ROTC for completing their baccalaureate degree.
e. 2-Year Colleges. High School Scholarship Program winners may not attend 2-year
colleges (except as in
2-1d above). A 3AD winner may attend a partnership school
of the host offering the scholarship for the freshman year as long as the student
can reasonably participate in the ROTC unit to meet validation requirements.
f. 5-Year Degrees. Freshman in 5-year degree programs may apply in the High School
Program but must include a
CC Fm 104-R (Appendix B-8) and the College
curriculum documenting the 5-year program. They may also compete in the
College Scholarship Program as outlined in Paragraph
2-3.
g. Scholarship Interviews.
(1) Upon becoming an “Interviewee”, the student is responsible for contacting
an Army ROTC battalion to make an appointment for the interview. These
applicants will be given five school choices with the contact information to
schedule the appointment. CCIMS will carry the names of the schools
provided to the students. The student can also elect to interview at any
school he chooses.
(2) The PMS will conduct the interviews with scholarship applicants. Based on
time constraints the PMS may delegate the interview to a commissioned
officer, senior noncommissioned officer or contractor filling an Assistant
Professor of Military Science position.
(3) The Goldbar Recruiter (GBR) will not conduct this interview. GBR’s may
conduct follow-up contacts.
(4) The PMS can use the structured interview contained in
Appendix M or make
up his own interview questions. The electronic CCF 159R, ROTC Scholarship
Interview in CCIMS is required to be completed for every face to face
interview conducted. The purpose of the interview is to:
(a) Determine the applicant’s attitude toward the military service.
CC Pam 145-1
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(b) Objectively and impartially evaluate the personal characteristics of
the applicant.
(c) Estimate the applicant’s potential as an Army Officer.
(d) Explain all eligibility requirements for the Scholarship Program.
Ensure the applicant understands that to contract they must meet
these requirements. At a minimum the following will be discussed:
Medical Qualification (remedials/waivers), Army Physical Fitness
Test (APFT) requirements, Cumulative Grade Point requirement,
and character qualifications.
(5) The PMS at the student’s chosen interview location may conduct an Army
APFT or ROTC Physical Fitness Assessment and submit the results via e-mail
to
usarmy.knox.usacc.mbx.train2le[email protected]l. Only three events are
required: 1 minute of curl-ups, 1 minute of push-ups and 1-mile run. Each
event score must be provided along with height/weight/body fat tape test (if
required) information and the name of the individual conducting the RPFT
along with the student’s name and social security number. Sample submission
form is contained in
Appendix B-8.
h. Three-Year Advanced Designee (3AD) Requirements and Validation.
(1) Each school has separate allocations/funds for the award of scholarships to
3ADs.
(2) 3AD scholarships may be offered to High School Scholarship Program
applicants who were unable to obtain a 4-year scholarship.
(3) Students who receive 3AD scholarships will begin to receive benefits in their
sophomore year providing they meet the eligibility requirements in
CCR
145-1
, Paragraph 2-4.
(4) Battalion/brigade budgets include 3AD allocations and funds; however, there
is no adjustment pool for 3ADs and the funds associated with the 3ADs
cannot be moved. The PMS may use the replacement policy to utilize 3AD
allocations/funds up to the 30
th
day of the Fall semester. Replacement
policy can only be utilized for current enrollees in MS I to enable the student
to meet validation requirements. Compression is not an option for 3ADs.
After the Fall semester start point, the PMS will use the College Scholarship
Program regular 3-year allocations/funds to offer scholarships for current
freshman who need to compress MS I. PMS’ may offer 3AD scholarships
during the Fall term. Once first term grades are available, PMS’s will upload
three year applications to begin the following year.
(5) Brigade Commanders have authority to upgrade 3ADs to 4-year on a case-
by-case basis if 4-year mission set funds are available.
(a) Each school should establish an OML containing both new 4-year
applicants and previously awarded 3ADs so that ALL can be
considered for a 4-year scholarship from the brigade adjustment
pool. The brigade provides funds, if available, for a 4-year
scholarship and the PMS decides whether to give it to the new
applicant or a previous 3AD based on his assessment of the Cadets
quality and other factors. This will eliminate any unfairness due to
making a 4-year offer to a lower quality student who applied after
the start of the SY versus a higher quality SAL offered a 3AD the
CC Pam 145-1
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Page 18 of 187
previous Spring solely because all 4-year allocations were filled.
(b) If there are no additional applicants pending offers from the
brigade, then there must be justification to selectively upgrade a
3AD. For instance if there’s a top quality SAL 3AD applicant whose
commitment to ROTC is wavering, and upgrading to a 4-year offer
would seal the deal, then brigade can provide funds to upgrade to
4-year. Otherwise, if a student is already committed to a 3AD offer
and the ROTC program, the money should be used elsewhere. The
brigade should fund all other 2- and 3-year applicants pending
offers before considering selective 3AD upgrades.
(6) High School Scholarship Program applicants who receive 3AD scholarship
awards will retain the 3-year scholarship and begin receiving benefits during
the sophomore year from such scholarship if they:
(a) Enroll full time during their freshman year in the academic
discipline of choice at the university or one of its partnership
schools stated in the scholarship award letter and attain a CGPA of
2.5 or higher at the end of the freshman year.
• Summer class grades may be included in CGPA.
• Requests for extension through the Fall term of the sophomore
year to achieve a cumulative 2.5 GPA may be considered. If
approved and the CGPA is attained, the scholarship will be
activated in the following Spring term; however the student will
have lost one term of benefits.
(b) Enroll during their freshman year in Army MSL I at the University
offering the scholarship and complete Army ROTC MSL I with GPA
of 3.0 or higher.
(c) Meet basic scholarship requirements and be medically qualified at
the start of the Fall term of the sophomore year. Re-verify the
eligibility for retention in ROTC Program with the Cadet and
updating data on the Cadet’s record as appropriate. This will be
accomplished through annotation in the remarks portion of Section
7, ROTC
CC Fm 139-R.
(d) Obtain the PMS’s recommendation.
(e) Pass APFT at the 60/60/60 standard prior to award of the
scholarship.
(7) The PMS will forward
CC Fm167-R (Appendix B-8) with a copy of the
current transcript to Brigade by 1 July of the Summer before the
sophomore year on each individual.
(8) Three-year ADs who are not qualified due to either medical or administrative
reasons during their freshman year must be counseled. The PMS must
inform them that the scholarship offer will be withdrawn if qualification is not
complete by the first day of school of the sophomore year.
(9) PMS’ may have 3ADs who have decided not to continue in ROTC prior to
the beginning of their sophomore year sign
CC Fm167-R (Appendix B-8)
declining the scholarship. Send
CC Fm167-R to Brigade to forward to USACC.
CC Pam 145-1
Rev: 11/6/2012
Page 19 of 187
i. High School Nursing Scholarships.
(1) Nurse scholarship funds are consolidated, fenced and managed at Cadet
Command level. The intent is to increase command emphasis on nurse
recruitment, improve availability of nurse scholarship funds on a centralized
basis, and provide responsive access to scholarship resources wherever
qualified nurse applicants exist.
(2) Nurse scholarships will not be included in school or brigade budgets however
commanders will still be missioned for nurse production. The associated
monies will be held at Cadet Command for obligation and tracking.
(3) Nurse applications will continue to be centrally processed by HQ USACC
and interviewed and boarded by PMSs under the current guidelines.
(4) High School nurse prospects offers will be selected during the National
Scholarship Boards.
(5) Cadet Command will approve nurse offers until funds are exhausted for that
FY or there are no qualified nurse applicants remaining. Any remaining
nurse funds will be reallocated to other scholarship programs.
(6) HQ USACC will record “Alt Offer” in CCIMS to indicate approval for high
school applicants. Cadet Command will record the offer based on the
students application winning a scholarship through the National Scholarship
Boards or through request from a school to go below the National WPS
selections. PMSs will record as status “R”, upon arrival at school; then
status “E” (contracted) once the student contracts.
j. High School Language Scholarships
(1) Language scholarship funds are consolidated, fenced and managed at Cadet
Command level. The intent is to increase command emphasis on language
recruitment, improve availability of language scholarship funds on a
centralized basis, and provide responsive access to scholarship resources
wherever qualified language applicants exist.
(2) Language scholarships will not be included in school or brigade budgets. The
associated monies will be held at Cadet Command for obligation and
tracking.
(3) Language applications will continue to be centrally processed by HQ USACC
and interviewed and boarded by PMSs under the current guidelines.
(4) High School language prospects offers will be selected during the National
Scholarship Boards based solely on the available codes in CCIMS for the
approved languages listed in
Appendix O of the CC Pam 145-1.
(5) Cadet Command will approve language offers until funds are exhausted for
that FY or there are no qualified language applicants remaining.
(6) HQ USACC will record “Alt Offer” in CCIMS to indicate approval for high
school applicants. Cadet Command will record the offer based on the
student’s application, winning a scholarship through the National Scholarship
Boards, or through a request from the brigade. PMSs will record as status
“R”, upon arrival at school; then status “E”once the student contracts.
CC Pam 145-1
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Page 20 of 187
2-3. College Scholarship Program Procedures
a. Battalions will:
(1) Enter 2-, 2.5-, 3-, 3.5- and 4-year scholarship applicants’ (to include 2-
ADs) basic applications into CCIMS Student Management Module. This
should be accomplished as soon as appropriate transcripts are received.
Note
: Interested incoming freshman discovered past the deadline of the
High School Scholarship Program should submit applications via the College
Scholarship Program.
(2) The PMS will maintain an application packet containing the items listed in
Paragraph
2-3d below at the battalion for each applicant. Application
checklist is included in
Appendix B.
(3) Conduct a scholarship interview.
(4) Hold a selection board in time to create an OML and post selections by the
suspense date listed in Paragraph 2-3
b below. The school selection board
will consider only individuals determined to be eligible by the PMS. The PMS
may post his/her selections earlier than the suspense date. The suspense
date must be adhered to in order for the Brigade Commander to conduct an
adjustment pool.
(5) Notify applicants of their scholarship status in writing using the letters
provided by HQ USACC.
(6) An offer is only valid with a scholarship control number generated by CCIMS.
If there is no control number listed in CCIMS on the scholarship application,
an offer does not exist.
(7) Provide the student with the National Agency Check, Local Agency Check,
and Credit Check Electronic Personnel Security Questionnaire, worksheet
with instructions to complete and return upon returning to contract.
(8) Forward a copy of the applicant's current transcript and CC Form 104-R to
DCS, G2, Incentives Division, Scholarship Program Management Branch for
storage in the document repository. These documents will be used to
determine if the correct scholarship is awarded and for reference for all
future Cadet actions.
b. Application Periods.
(1) Application window for on-campus applicants opens 15 November of the
year prior to the year the scholarship is to begin. Applications are accepted
on a continuous basis. Offers are made on a continuous basis. Deadlines
listed below are to get action and provide marks on the wall for
Brigades/HQ USACC to assess scholarship program execution.
(2) 2-, 2.5-, 3-, 3.5-, and 4-Year Campus Based Applicants. Battalions should
enter into CCIMS Student Management Module no later than 15 April of the
Spring before term is to begin. OMLs (recording of offers) should be done in
CCIMS NLT 1 May of the Spring before the term is to begin.
(3) Applicants found after these dates should be entered immediately in CCIMS
and submitted for competition in the adjustment pool.
(4) Ike Skelton (ECP) Campus Based Scholarship Program Applications
.
CC Pam 145-1
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Page 21 of 187
(a) LTC Basic Course Credit Cadets. Battalions should upload
campus-based scholarship applications into CCIMS prior to
entering the student in the CCIMS Camp Module. Once an
applicant is entered into the Camps Module, a scholarship
application for that applicant cannot be uploaded into CCIMS.
The exception is an MJC applicant who has an application
entered in the CCIMS Scholarship Processing Module as a High
School Applicant.
(b) Non LTC basic course credit Cadets. Battalions should
upload campus-based applications into the CCIMS Student
Actions Add Wizard Module no later than 15 August of the
Summer before term is to begin.
(5) The PMS should input applicants into CCIMS Student Management/Student
Actions Module as early as possible. The Selection Board should be
conducted between the deadline for application entry and the input date of
the OML. This enables PMS to take advantage of the entire applicant window
and board everyone equitably and fairly. The PMS can decide whether he
wishes to conduct multiple boards.
(6) The OML posting deadlines enable brigades to properly assess funds during
the Spring prior to SY start and conduct adjustment pools over the Summer.
The goal is to enter the SY with 90% of the scholarship funds committed.
(7) Specific scholarship eligibility requirements are outlined in
CC Reg 145-1,
Ch 2-4. Instructions for conducting selection boards are contained in
CC
Pam 145-1
, Ch 2-12.
c. Alternate Selection Period.
(1) Any time an eligible applicant is discovered, the PMS should complete a
College Scholarship Program application and input into the CCIMS Student
Management Module. The application will be the same as stated in Para 2-3d
below. This should result in a continuous alternate list being built and
maintained at each school. Offers from this list will be made by the PMS
upon any disenrollment or failure to contract by previous scholarship winners
when funds are available for reuse.
(2) Each year the Brigade Commander will conduct their adjustment pool to
ensure usage of all Brigade scholarship funds. The students maintained on
your alternate list are eligible to compete in these pools.
(3) Each Brigade will inform their PMS of their requirements for submission to
that pool. HQ USACC requires that all applicants competing in the Brigade
Adjustment Pool have a scholarship application in CCIMS.
d. On-Campus Application Packet, including GRFD, LTC, and Ike Skelton. The
application packet will be maintained at each battalion on each applicant. This
is an inspectable item. An application checklist is included in
Appendix B-6. The
application packet must include the following items:
(1) Cadet Enrollment Record. A completed Cadet enrollment record
CC Fm
139-R
(CC Fm139-R - Appendix B).
(2) Transcript. An official transcript from all universities attended. High school
transcripts are required for MJC applications and freshman applicants. Include
transcripts from all colleges/universities the applicant has attended. If the
CC Pam 145-1
Rev: 11/6/2012
Page 22 of 187
university does not record CGPA, it will be calculated IAW Paragraph 2-11 and
annotated on the latest transcripts. Annotate MS grades for enrolled
applicants on the transcript if the college does not automatically include them.
Transcripts without MS grades for enrolled applicants are not acceptable.
(3) A Planned Academic Program Worksheet, CC Fm 104-R Dec 04 version
(
Appendix B-8), is required for all applicants. MJC applicant’s 104-R will be
prepared promptly upon enrollment in school in the Fall. This must be
completed prior to the offer of an on-campus scholarship. The purpose of the
worksheet is to determine the correct scholarship to offer, provide number of
terms up-front that Army ROTC will support with benefits, to lay out an
academic plan by which to monitor the students progress and academic
alignment as provided in
CC Pam 145-4. The PMS and School advisor
signatures are required on the worksheet. See
2-3e below for procedures.
(4) DoDMERB. Documentation of the applicant’s medical examination, (i.e.,
scheduled, taken, submitted to DoDMERB, etc).
(5) Waiver Request for CGPA or College Board Scores, if required.
(a) The request for waiver is forwarded to Brigade or HQ USACC for
processing. Annotate pending waivers in CCIMS Scholarship
Processing Module on the Scholarship Application Tab. (
CC Fm131-
R is located in CC Pam 145-4.)
(b) Waivers will be considered for insufficient CGPAs.
• Brigade Commanders have approval authority of CGPA waivers
down to 2.4. Waiver must be substantiated with other
academic achievements.
• Any waivers below 2.4 must go to the Cadet Command for
approval.
(c) Cadet Command is the approval authority for College Board score
waiver. Waivers will be considered for:
• High School and Green to Gold 4-year applicants, MJC 2+2 and
Ike Skelton 2-year applicants.
• Waiver approval for 4-year and Green to Gold applications
resides with the DCS, G-2. Only CG, USACC can disapprove a
College Board score waiver.
(6) Other Waiver Requests. A request for all other necessary waivers (e.g., civil
conviction, reenlistment-code) must be submitted as soon as possible to the
appropriate approval authority. See
CC Pam 145-4 for a listing of required
waivers and appropriate approval authority. Annotate pending waivers in
CCIMS Scholarship Processing Module on the Scholarship Application Tab or
the Actions Tab.
e. NAPS (Normal Academic Progression System). The overriding concept of NAPS is
to produce a system which provides the correct length of scholarship to ensure
academic and military alignment under normal academic year progression. NAPS
allows for accurate projection of costs and commissions and provides an upfront
agreement with the Cadet.
CC Pam 145-1
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Page 23 of 187
(1) Academic Alignment: The normal academic year begins with the Fall term
and ends with the Spring term. The battalion will enroll the Cadet in the
correct MSL class to force academic alignment.
Example: A student who may have completed MS II requires a three year
scholarship. The battalion will enroll the student in MS II in CCIMS. The
scholarship Cadet enrolls in PMS-approved Army correspondence courses or
an individually tailored Military Science Distance Learning Program while in
an MS II status. Simply put, benefits end at the same time an individual is
commissioned.
(2) NAPS Terms: The number of NAPS terms is determined under normal
academic school year progression and must match the scholarship award
type.
(a) The battalion can validate a
CC Fm 104-R (Academic Planned
Worksheet) with Summer term(s) to project completion of degree
requirements (unless a mandatory requirement for degree
completion).
(b) Summer term(s) is not part of an academic school year and NAPS
is not programmed to calculate as such for the total number of
terms authorized to complete degree requirements. Therefore, for
students who desire to take summer terms to graduate earlier,
refer to
Chapter 9-3 for Summer extension of benefits guidance.
(c) Intercessions are paid as part of the academic year; therefore, they
do not count as a term on their own.
(d) A Scholarship Length Decision Matrix is at Table 2-3-1 below for
assistance in determining the correct type of scholarship.
(e) Students falling outside these basic guidelines can still apply. Mid-
year entries are allowed to compete for any of these scholarships.
The PMS must be aware that mid-year entries use an allocation in a
different mission set than the same type award in the Fall. The PMS
must consider the MS progression along with the degree completion
progression.
Semesters Quarters Schlr Type
CCIMS
Sclr Type
CCIMS Sclr
Cat_Cd
<4
<6
Not Eligible for an Army ROTC Scholarship
4
6
2-YR
2
2C or N2
5
7-8
2.5-YR
3
2H
6
9
3-YR
3
3C or N3
7
10-11
3.5-YR
4
3H
8-10
12-15
4-YR
4
4R or QE
>10
>15
Not Eligible for an Army ROTC Scholarship
Table 2-3-1
(3) Adjusting NAPS: Upon updating contracting information in CCIMS, the NAPS
screen will be locked. This provides an upfront agreement on the number of
terms that will be authorized under the scholarship. If NAPS require adjusting
after the fact, an exception to policy request must be submitted to HQ USACC,
G-2, Incentives Division. Refer to
Chapter 9-4.
CC Pam 145-1
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Page 24 of 187
(4) Procedures for entering NAPS information into CCIMS:
(a) Total Hours: The total number of hours for a degree from the
course catalog.
(b) ROTC Hours: The number of ROTC hours that do not count toward
the degree.
(c) Transfer Credits: The number of transfer credits accepted that
count toward the degree (if applicable). These are credits that
come from an institution other than the one the student contracts
under with ROTC. Be sure to not duplicate these credits in the next
line.
(d) Credits Completed: The number of credits completed toward
degree to date (at the beginning of the scholarship). Schools must
estimate that the student will complete the current term when
scholarship is to start in the next term. Do not duplicate those
credits transferred from another institution
(e) Terms: The entry table in CCIMS will then calculate the number of
terms the Cadet is eligible to receive benefits. The number of hours
per term will not exceed 17.6 hours nor be less than 14. All
calculations include ROTC hours even if they do not count toward
the degree. Student’s requiring more than 10 semesters or 15
quarters will be responsible for those terms.
(f) By law, the scholarship program may not pay for more than 5
academic years of scholarship benefits. A year of scholarship
benefits is defined as two semesters or three quarters. The
Summer session is not considered to be part of the SY but will
count as one of the NAPS terms if approved for payment (Refer to
Ch.
9-3)
Credit Hours
a. Total required hours for degree. (Does not include ROTC.)
120
(1) ROTC Hours that do not count towards degree. 20
(2) Total Hours Required for NAPS (120 + 20) 140
Normal Academic Progression
(divide the Total Hours Required for NAPS by the total number of
semesters/quarters required to complete the degree.
4-years = 8 semesters/12 quarters. 5-year = 10 semesters/15 quarters.)
17.50
b. Transfer credits accepted towards degree completion.
(University Transfer Evaluation)
0
c. Credits Completed Towards Degree to Date (at the beginning of
the scholarship) Do not duplicate Transfer Credits.
60
d. Remaining for Degree
([Total Hours Req for NAPS] - [Transfer credit accepted + Credits
towards degree comp to date])
80
e. Number of authorized semesters
(Remaining for Degree/Normal Academic Progression)
Example: 80/17.50 = 4.5 (round up to 5)
(Anything greater than .5 will be rounded up.)
5
CC Pam 145-1
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Page 25 of 187
f. Selection.
(1) The areas of consideration and points listed in Table 2-3-2 below are used in
evaluating applicants for 4-year on-campus scholarships (including GRFD
applicants).
Area of Consideration
Points
College Board Scores
20
Cumulative GPA
25
Scholar, Athletics and
Leadership
15
Interview
10
Selection Board Score
30
Total Points
100
(2) The areas of consideration and points listed in Table 2-3-3 below are used in
evaluating applicants for 2-, 2.5-, 3- and 3.5- year on-campus scholarships
(including GRFD applicants).
Area of Consideration
Points
Cumulative GPA
30
Scholar, Athletics and Leadership
15
Interview
15
Selection Board Score
40
Total Points
100
g. Leader’s Training Course (LTC) Scholarships:
(1) All students attending LTC with a scholarship offer should be conditionally
contracted prior to leaving for LTC. Successful completion of LTC will be
required to validate the scholarship. The scholarship may be an available
allocation from the schools allocations/funds or, if none are available, from
funds received from their brigade or HQ USACC.
(a) Each applicant must have an application completed IAW Para
2-3d.
(b) Each applicant will have the application entered in CCIMS Student
Management Module through the application link prior to entering
the student in the CCIMS Camp Module. This is extremely
important as you cannot enter a scholarship application once
entered into the Camps Module.
(c) After adding the scholarship application, each applicant must have
a record in CCIMS Camp Module-LTC to reserve a seat.
(2) Schools can use their available allocations/funds in the appropriate mission
set for LTC attendees desiring a scholarship or Brigades can use their funds.
(3) Applicants must have two years remaining to obtain degree (or two and a half
years) after LTC attendance. Students with 2.5 years remaining in spring
prior to LTC can be provided a scholarship as long as they meet all eligibility
requirements for contracting with the exception of basic course credit. If they
fail to pass LTC, they are subject to recoupment of the spring term payment.
Students with three years remaining should not attend LTC and should
compress the Basic Course during their first year. If they do attend LTC, they
will require a basic course credit waiver and must be funded by brigade.
CC Pam 145-1
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(4) All scholarship Cadets attending LTC to achieve basic course completion
credit will be coded in CCIMS with the scholarship award category of “BC”
(2H for 2.5 year).
h. Accelerated Cadet Commissioning Training (ACCT). ACCT is a scholarship
program for students without any prior military experience who demonstrate
exceptional skills as SALs. Students entering ROTC through ACCT are eligible to
compete for scholarships in the same manner as any other on campus applicant. The
scholarship must either be an available allocation from the school’s allocation plan, or
from brigade adjustment pool. All ACCT scholarship students will be considered
Campus Based Scholarship awardees and coded “N2” in CCIMS.
i. Alternate Entry Option (AEO). Cadets who entered the program under the AEO
program with no prior military experience and contracted non-scholarship may be
granted an ROTC scholarship for the remainder of their ROTC program under the
retention scholarship category upon meeting all eligibility requirements which
includes attending and passing LTC, 2.5 CGPA, scholarship age, etc. Retention
scholarships are only provided when the scholarship funding supports them.
j. On Campus Nursing Scholarships.
(1) Nurse scholarship funds are consolidated, fenced and managed at Cadet
Command level. The intent is to increase command emphasis on nurse
recruitment, improve availability of nurse scholarship funds on a centralized
basis, and provide responsive access to scholarship resources wherever
qualified nurse applicants exist.
(2) Nurse scholarships will not be included in school or brigade budgets however
commanders will still be given a nurse mission. The associated monies will be
held at Cadet Command for obligation and tracking.
(3) Nurse applications will continue to be processed and entered in CCIMS IAW
current guidelines (CCIMS User Manual and Paragraph
2-1e above). After
each nurse applicant is entered, PMSs will notify their brigade via e-mail of the
applicant’s name, social security number, host and academic schools/fice
codes, residency status, mission set, DoDMERB Status, APFT Status, and any
waiver status.
(4) Brigades will forward this data to Cadet Command for immediate
consideration. If funds are available, the command will authorize the
scholarship, input the offer and inform the brigade.
(a) Conditional Scholarships will be given out between 16 Dec–15
Aug for the Fall term and 16 Aug–15 Dec for the Spring/Winter
term.
(b) Scholarships will only be given to fully contractible nurses to begin
in the same term as the offer is to be made.
(5) Cadet Command will approve nurse offers until funds are exhausted for that
FY or there are no qualified nurse applicants remaining. Any remaining nurse
funds will be reallocated to other scholarship programs.
(6) Battalions will record as status "R", with the appropriate award year, until
term starts; then status "E" (contracted) once the student contracts.
Retroactive benefits will not be authorized nor considered.
CC Pam 145-1
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k. Two-Year Advanced Designees (2AD).
(1) Each school has a separate allocation for the award of 2AD scholarships.
(2) 2AD scholarships may be offered to freshman applicants who were unable to
obtain a three-year scholarship or to Graduate students in a 3-year program.
(3) Students who receive 2AD scholarships will receive a 2-year scholarship
beginning in their junior year providing they meet the eligibility requirements
listed below.
(4) Battalion/brigade budgets include 2AD allocations and funds; however, these
allocations and funds cannot be moved into different mission sets. There is no
adjustment pool for 2ADs. The PMS may use the replacement policy to utilize
these allocations up to the 30
th
day of the Fall semester. Replacement policy
can only be utilized in the Fall for current enrollees in MSL II (or compression
course) to enable the student to meet validation requirements.
(5) Brigade Commanders have authority to upgrade 2ADs on a case-by-case basis
if 3-year mission set funds are available.
(a) Each school should establish an OML containing both new 3-
year applicants and previously awarded 2ADs so that ALL can
be considered for a 3-year scholarship from the brigade
adjustment pool. The brigade provides funds, if available, for a
3-year scholarship and the PMS decides whether to give it to
the new applicant or previous 2AD based on his assessment of
the Cadets quality and other factors. This will eliminate any
unfairness due to making a 3-year offer to a lower quality
student who applied after the start of the SY versus a higher
quality SAL offered a 2AD the previous Spring solely because all
3-year allocations were filled.
(b) If there are no additional applicants pending offers from the
brigade then there must be justification to selectively upgrade a
2AD. For instance if there’s a top quality SAL 2AD applicant
whose commitment to ROTC is wavering, and upgrading to a 3-
year offer would seal the deal, then brigade can provide funds
to upgrade to 3-year. Otherwise, if a student is already
committed to a 2AD offer and the ROTC program, the money
should be used elsewhere. The brigade should fund all other 2-
year and 3-year applicants pending offers before considering
selective 2AD upgrades.
(6) Two-year AD validation:
(a) College Freshmen who receive 2AD scholarship awards will begin
receiving benefits during the junior year if they:
• Enroll during their sophomore year in Army MSL II (or a
compressed Basic Course) at the ROTC University offering
the scholarship and complete Army ROTC MSL II (or
compressed Basic Course) with GPA of 3.0.
• Enroll full time during their sophomore year in the
academic discipline of choice at the university or one of its
partnership schools stated in the scholarship award letter
and attain a minimum 2.5 CGPA at the end of the
CC Pam 145-1
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sophomore year. Summer class grades may be included in
CGPA.
• Meet basic scholarship requirements and be medically
qualified at the start of the Fall term of the junior year. Re-
verify the eligibility for retention in ROTC Program with the
Cadet by updating data on the Cadet’s record as
appropriate. This will be accomplished through annotation
in the remarks portion of Section 7, ROTC
CC Fm 139-R.
• Obtain the PMS’s recommendation.
• Pass APFT at the 60/60/60 standard prior to contracting
under the scholarship.
(b) The PMS will forward
CC Fm167-R (Appendix B-8) with a copy of
the current transcript to Brigade by 1 July of the Summer before
the junior year on each individual regardless of recommendation.
(c) 2ADs who are not qualified due to either medical or administrative
reasons during their sophomore year must be counseled. The PMS
must inform them that the offer will be withdrawn if qualification is
not complete by the first day of school of the junior year.
(d) The PMS may have 2ADs who have decided not to continue in ROTC
prior to the beginning of their junior year sign
CC Fm167-R
(
Appendix B-8) declining the scholarship. Send the form to
Brigade to forward to USACC.
l. On-Campus Language Scholarships
(1) Language scholarship funds are consolidated, fenced and managed at Cadet
Command level. The intent is to increase command emphasis on language
recruitment, improve availability of language scholarship funds on a
centralized basis, and provide responsive access to scholarship resources
wherever qualified language applicants exist.
(2) Language scholarships will not be included in school or brigade budgets. The
associated monies will be held at HQ for obligation and tracking.
(3) Battalions will follow the campus scholarship procedures in the CC Reg 145-1
and forward the applicants’ names and transcripts to their brigade. The
transcripts must reflect that the Cadet is majoring in one of the approved
language programs listed in
Appendix O in the CC Pam 145-1.
(4) Brigades will forward this data to appropriate scholarship program manager
at Cadet Command for immediate consideration.
(a) Conditional Scholarships will be given out between 16 Dec–15
Aug for the following Fall term and 16 Aug–15 Dec for the
following Spring/Winter term.
(b) For a scholarship to begin in the same term as the offer is made,
the Cadet must be fully contractible.
(5) Cadet Command will approve language offers until funds are exhausted for
that FY or there are no qualified language applicants remaining. Any
CC Pam 145-1
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remaining language funds will be reallocated to other scholarship programs.
(6) HQ USACC will record “Alt Offer” in CCIMS to indicate approval for campus-
based applicants. On the first day of school, if the student has accepted the
offer and is enrolled in ROTC, the PMS place the student in an R enrollment
status. Once the student contracts, change to an E status.
2-4. Scholarship Financial Procedures
a. Tuition/Fees or Room and Board. The Cadet must provide their choice in an
election memorandum (refer to
Appendix B-4 for sample). The battalion will file the
memorandum, complete the required receipt (
CC Form 145-1-R, Dec 2006 in
Appendix B) and update CCIMS prior to validating payment of benefits.
(1)
Appendix C lists reimbursable and non-reimbursable fees.
b. Related academic expenses and subsistence allowances will be paid IAW
CC Reg 145-1.
c. The CCIMS Student Management Module. CCIMS must be updated promptly IAW
HQ USACC guidance and the battalion must ensure pay is continued or restarted as
applicable to the circumstances of the Cadet.
d. Non-contracted students. Non Contracted students will not be paid scholarship
benefits or subsistence until found fully qualified for enrollment/contracting and
actually enrolled/contracted. These Cadets are entered in the CCIMS Student
Management Module as status “R”. Retroactive scholarship benefits may be
requested if the delay in contracting was through no fault of the Cadet.
e. Advanced course ROTC Cadets and basic course scholarship Cadets who are
enrolled in "cooperative courses" may receive credit and subsistence allowance for
ROTC training during that part of their academic course while away from school,
provided they continue to perform the minimum required training through military
correspondence courses. Cadets enrolled in programs sponsored by the school,
which include study at foreign education institutions or study on an overseas campus
of the ROTC institution, may perform ROTC training and receive subsistence
allowance under the same basis. Since cooperative programs generally involve more
than four years of study, a LOA from the ROTC may be granted to the Cadet while
away from the school. No compensation is approved or allowance accrued while the
Cadet is in an LOA status. Subsistence payments are stopped during any LOA period.
The LOA period must be displayed on the
CC Fm 104R.
f. Travel reimbursement. Invitational travel orders (ITO)s must be submitted to HQ
USACC, G4/G8, in a timely manner to ensure that qualified Cadets will be reimbursed
for authorized travel. ITO must include Destination, Current Address, Home of
Record, Mode of Travel, Government Travel Rate (GTR) – One Way and, if Privately
Owned Vehicle is authorized, Number of Miles – One Way. A separate statement
from the PMS must be submitted verifying the Cadet has contracted. Cadet will
submit an applicable
DD 1351-2 to DFAS-Rome following authentication of ITO.
g. Reimbursement. When scholarship awards are made after the beginning of the SY,
the PMS will ensure the CCIMS Student Management Module is updated, ensure the
school is reimbursed for tuition due (or room and board), ensure subsistence
allowance is started and to reimburse the Cadet for travel and academic expenses
authorized under the scholarship contract.
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(1) Three rules generally apply for payment of fees:
(a) If the fee applies to all students, all the time, every year, it is
payable.
(b) If the fee is connected to a course required for degree completion
or the fee is required for attendance at that college/university, it is
payable.
(c) Any fee listed as an optional fee in the school catalog is not
payable. Optional means that the Cadet need not incur the fee for
degree completion.
(2) The flat rate payment for books, supplies and equipment is
established annually by HQ USACC (
Appendix I).
(a) The flat rate payment is intended to provide for the purchase of
books, supplies and equipment (includes personal computers) and
does not include rental fees.
(b) It is payable in one half increments for semester schools and one-
third increments for quarter/trimester schools.
(c) Nursing students, those with an academic major code of JXX, can
be reimbursed at the beginning of the school year up.
(d) Flat rate payments to returning Cadets will be processed through
CCIMS 20 days prior to the first day of Fall classes.
(e) All new scholarship awardees will have the payment processed on
the 45
th
day of classes. Subsequent semester/quarter payments
are processed 20 days prior to the first day of class for each term.
Cadets should receive these payments within 10-15 days after the
payment is processed.
(3) For scholarship benefit payment purposes, the normal academic year begins
with the Fall term (First Day of Fall) and ends with the Spring term (Last Day
of Spring including last day of exams). Interim sessions which Fall between
Start Date Fall and First Day Summer term will be considered as part of the
annual awarded scholarship.
(4) HQ USACC approved Summer school sessions will be paid based on approval
and number of credit hours authorized. Benefits will be capped and published
annually by HQ USACC with a flat rate book payment (
Appendix I). See
Chapter 9-3f.
(5) Scholarship payments are normally paid directly to the school.
(a) On an exception basis, scholarship payments can be made directly
to the Cadet. The PMS is responsible for certifying that the Cadet
submits a certified true copy of the school’s itemized bill and paid
receipt that clearly itemizes tuition/fees or room/board and other
costs. The paid receipt submitted by the Cadet must indicate that
either the Cadet or his guardian actually paid the bill.
(b) All payments are approved, validated and certified by the PMS for
each Cadet. All documentation is created through CCIMS
CC Pam 145-1
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Scholarship Tracking. There will be no exceptions to this process.
(6) Payment to Cadets who were awarded a ROTC scholarship and non-
ROTC scholarships/grants will be processed as follows.
(a) If the non-ROTC scholarship/grant is designed for tuition and fees
and the Cadet did not choose the room and board option, the non-
ROTC scholarship/grant will be utilized first, then the ROTC
scholarship will pay the remainder of the tuition and fee bill. The
Cadet must elect and certify which scholarship will be used for each
term to cover tuition and fees. This certification will be annotated
on the school’s itemized bill that is forwarded to HQ USACC for
payment. The Cadet must also be counseled that their active duty
service commitment remains the same, even if the Army does not
pay for a certain term.
(b) If the Cadet chooses the room and board option, this situation does
not arise.
(7) Payment of Health Insurance/Health Fees.
(a) When the school requires full health insurance coverage, and it is
the students choice to purchase the school policy or an independent
policy, the school policy premiums may be payable as a
miscellaneous fee.
(b) If all students are required to purchase the school’s health
insurance, the school’s health insurance policy premiums are
payable as an authorized reimbursable fee.
(c) All other Cadets will be reimbursed for health insurance up to
$1000 annual cap.
(d) Veteran’s Administration covers ROTC Cadets, and those who are
applicants to the program for serious injuries (permanent in
nature) when participating in ROTC activities. Workman’s
Compensation (through DOL) covers ROTC Cadets, and those who
are applicants to the program for less serious injuries (temporary in
nature) when participating in ROTC activities.
(8) Cooperative Programs. Scholarship benefits can be paid from the host
institution for Cadets attending approved courses through cooperative programs
at schools other than those in which they are enrolled in ROTC, provided the
courses are not offered at the host or partnership school and provided that such
courses are a prerequisite for graduation. An agreement must be in place prior
to taking courses at a school where a Cadet is not enrolled. This agreement
must indicate whether payment will be made through the host or partnership
school or to the Cadet directly. Payments through CCIMS can only be made to
the Host or Partnership program or directly to the Cadet.
(9) Excess credit hours/semester overloads. Course overloads and excess
credit hours may be paid as long as course overloads or credits assist the
Cadet in staying academically aligned, are required for degree completion and
prevent a request for extension of benefits or Summer school. These excess
classes will not be paid for any of the reasons stated in Para 2-4
h below.
(10) Less than full-time status. Cadets who are academically and militarily
aligned to complete degree requirements and commission may be paid
CC Pam 145-1
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scholarship benefits for the last term while in less than full-time status. Three
rules apply for payment of benefits:
(a) The Cadet must be enrolled in the final MS Advance Course Class
of the last term to be eligible.
(b) Scholarship benefit payment will be made when the university
charges by individual credit hours.
(c) When the university charges a flat rate, the Cadet is required to
enroll in a full-time status.
(11) Send questions regarding payment procedures of various scholarship
benefits to
Cadetpaycdtcm@usaac.army.mil.
h. Non-reimbursable Items. The following items are non-reimbursable under the
scholarship contract:
(1) Educational expenses incurred prior to the beginning of the scholarship,
except as authorized in
2-4g.
(2) Remedial courses taken either for background enrichment or to make up a
deficiency.
(3) Courses not required for the degree, unless courses can be absorbed with the
normal basic tuition during the year and will not extend graduation date.
(4) Courses required because of changes in academic majors when such courses
cannot be completed within the number of academic terms covered by the
scholarship.
(5) Courses taken at a school other than that at which a Cadet is enrolled for
ROTC training, except in the case of a Cadet selected for scholarship that is
enrolled at a partnership school selected for a scholarship. (Exception
:
Approved Summer tuition may be paid as described elsewhere within this
pamphlet).
(6) Correspondence or other nonresident courses, except that Cadets at
partnership schools may take extension courses from the host institution,
provided the courses are not offered at the partnership school and are a
prerequisite for graduation.
(7) Summer sessions, except as authorized by
Chapter 9-3.
(8) Travel, except as authorized by Paragraph
2-4g.
(9) Penalties or fines for late registration, when the fault of the scholarship
Cadet.
(10) Charges for makeup examinations, violations of school rules, and the like.
(11) Personal fees, such as for laundry, clothes, grooming.
(12) Permits and fees associated with vehicle operation.
(13) Flight fees/aviation flying hours and any fees related to flying hours required
by the discipline.
CC Pam 145-1
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(14) Courses/fees taken/paid during summer between senior year of High School
and Freshman year of College.
i. Formal Linkage Program:
(1) In order to pay for a scholarship to a student attending a community college,
there must be an approved formal linkage program between the ROTC Host or
four-year partnership Baccalaureate University and the community college.
(2) The intent of this program is to broaden the recruiting base and reach
potential Cadets entering college through the community college system. This
program is limited to 2 and 3-year Scholarships. This program is not meant
to recruit High School seniors into a community college.
(3) The formal linkage program is designed to bridge community colleges to
baccalaureate degree granting institutions through a written agreement. This
agreement can be demonstrated in two different ways of which the respective
host ROTC program is required to coordinate and execute as required.
(a) The first way is a written agreement between a two-year fully
accredited associate degree granting institution and a four-year
fully accredited baccalaureate degree granting institution. The
agreement specifies that the baccalaureate degree granting
institution will honor courses taken at the two-year institution that
are in compliance with the established agreement and guaranteeing
matriculation to the four-year institution.
(b) The second way is where state legislature provides for the linkage
between schools and a formal agreement between them may not
be necessary due to the law.
(c) Process:
• PMS will determine if an agreement is in place or if there is
a state legislated program.
• PMS will screen the agreement for requirements using the
Community College Formal Linkage checklist located in
Appendix B.
• PMS will submit the agreement or a copy of the law to
brigade for consideration.
• Brigade commanders will screen and submit agreements to
the Command Judge Advocate (CJA) for further review to
determine if the linkage meets all legal requirements.
• CJA, USACC will make the determination that formal linkage
exists and coordinate with the G2, Operations Analysis
Division and G2, Incentives Division.
• PMS will process the establishment of a partnership
agreement as per instructions of MOI for Non-Host Schools
upon approval
• PMS will have Cadet sign the contract addendum (DA FORM
597-2, Sep 05) located in
Appendix B acknowledging
requirements incident to participation under this program.
CC Pam 145-1
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2-5. Scholarship Academic Discipline Targeting
a. General. The ROTC scholarship program has been missioned to ensure that
scholarships are awarded to specific academic discipline groups. Scholarships will
continue to be awarded on a best qualified basis; however, the specific academic
discipline group percentages will be applied in the selection of scholarship recipients.
(1) The 4-year Historically Black College/University (HBCU) Program; 4-, 3-, and
2year Green to Gold; 2-year Reserve Forces Duty (RFD); 2-year Dedicated
National Guard, 2-year Basic Camp and MJC programs will not be subject to
these percentages.
(2) Allocations/funds are not subject to academic discipline targeting at this time;
however, if the Command begins to fail to meet the disciplines required, the
below information will be included when providing allocations.
(a) Engineering - 35 percent.
(b) Physical Science - Analytical - 25 percent.
(c) Technical Management - 25 percent.
(d) Generalist - 15 percent.
(e) Nursing - separate allocation.
b. Academic disciplines. The academic majors listed in
Appendix E will be used in
determining which academic discipline will be applied for scholarship purposes.
(1) For academic majors not listed, Battalion Commander will, in coordination
with the appropriate university department head, evaluate courses required
for the major and align it with the closest academic discipline listed and use
the three digit alpha code for that discipline.
(2) Engineering scholarship recipients must be enrolled in an academically
accredited program.
(3) Nursing scholarship recipients must be enrolled at an accredited nursing
school.
(4) Language scholarship recipients must be enrolled at a school with an
accredited language program offering one of the approved languages listed
in
Appendix O.
(5) Refer to
Chapter 9-6 for Change of Major.
2-6. Physical Examinations.
a. Medical qualification is not a factor in determining who will be offered a scholarship.
However, medical qualification is required prior to contracting and prior to payment
of any scholarship benefits.
b. Scholarship winners without a complete qualifying physical examination are
conditional winners and cannot be paid scholarship benefits.
c. Scholarship winners should be scheduled for the physical at the time of application and
eligibility determination has been completed. Ideally, 2-year and 3-year scholarship
winners are informed of their medical status prior to the end of the spring term. The
importance of the non-enrolled 2-year and 3-year winners’ early medical qualification
cannot be overstressed.
CC Pam 145-1
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(1) Battalions will not schedule interested prospects for DODMERB physicals who
exceed AR 40-501 standards by 50 lbs or more.
(2) In the case of collegiate level athletes AR 600-9 body fat measurements may
be used at the discretion of the PMS. If the prospect meets taping
requirements, they may be sent for a DODMERB physical examination.
d. Scholarship winners should be medically qualified within 6 months of their examination.
The PMS has authority to grant an additional 30 days to complete medical
qualification. The PMS will have to justify any on-campus student taking more than
seven months to complete the medical qualification. If the student does not pass the
DoDMERB physical within 6 to 7 months, the scholarship offer will be withdrawn.
e. Physical Processing.
(1) Contracted medical facilities (Concorde, Inc., or Military Treatment Facilities)
perform scholarship physical examinations for two- and three-year scholarship
applicants. The performing facility will forward the results of the examination
to DODMERB Review Board, ATTN: Army Branch, 8034 Edgerton Drive, Suite
132, USAF Academy, CO 80840-2200. DoDMERB will review these physical
examinations.
(2) The PMS is required to follow DoDMERB guidance as published in DoDMERB
Guide for Medical Processing (located on the HQ USACC The Right Site at
my.usaac.army.mil/portal/dt).
(3) The PMS is required to annotate the school code on each physical (top right
hand corner) to ensure expeditious processing by DoDMERB. The correct
student address in Block 8 of the
DD Form 2351 is essential to expeditious
processing of the physical by DoDMERB. Failure to complete this block will
delay exam processing. The exam will be returned to the applicant for
identification of the appropriate program if Block 8 is incomplete.
(4) The PMS will ensure each 2-year, 3-year, and on-campus 4-year applicant is
scheduled for a DoDMERB physical at the time of application.
(5) Physical examination status can be viewed on-line via the DoDMERB website.
(a) The WEB provides information on status of appointments,
outstanding remedials and qualification of physical exams. Each
battalion has three passwords to access this secure site.
(b) Students may be contracted after two consecutive days of qualified
status on the website. Copies of the College Scholarship Program
applicants’ qualified physicals are posted to the battalion’s area on
the website for downloading.
(c) Applicants may go to the same DoDMERB website and view their
status using the applicant option.
(6) Physicals on Green to Gold ADO, 2-, 3-, and 4-year applicants will be
forwarded by HQ USACC to DoDMERB. Applicants will complete the physical
and submit to HQ USACC along with the application. Qualified physicals will
be transferred electronically to HQ USACC by DoDMERB. HQ USACC will
forward the qualified physical to the appropriate battalion.
(7) DoDMERB is the medical review authority for all physicals including those
students validating scholarships at LTC. All students validating a scholarship
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at LTC will have the DoDMERB physical taken prior to attendance at the camp.
(8) HQ USACC will forward eligible High School Scholarship Program applicant’s
information to DoDMERB for scheduling of the physical examination. All
information on medical status of these applicants is handled by HQ USACC
and provided to battalions via CCIMS Scholarship Processing Module. For
information regarding the status of these physicals, contact
usarmy.knox.usacc.mbx.train2le[email protected]. The battalion may view
the status of a High School Applicants physical via the DoDMERB website by
choosing the “Agency” option.
(9) The qualification memorandum provided by DoDMERB to the student, the
qualified physical from DODMERB or direct written communication from
DoDMERB stating qualified or waived are required for medical qualification
contracting purposes (whichever is received earliest).
(a) This item must be retained in the Cadet's file.
(b) High School applicants qualified DoDMERB physicals will be scanned
into CCIMS Scholarship Processing Module and can be obtained by
clicking on Document Images and choosing “Medical Examination”.
(c) The only physicals that are forwarded to HQ USACC are those
students with valid "Offer" and "Acceptances" in the CCIMS
Scholarship Processing Module.
(10) All MJC physicals for scholarship applicants will be scheduled through MJC
PMS.
(11) MEPS Physical Exams (PE) and the Simultaneous Membership Program (SMP).
Below are the conditions in which a MEPS PE may be used in place of a
DoDMERB PE for SMP ONLY:
(a) Already in a NG or RSV unit.
(b) Have qualified MEPS PE that is not over two years old.
(c) Will be an SMP Cadet after contracting with the ROTC.
(d) Cover letter stating this is a true SMP applicant sent with the
qualified PE to DoDMERB.
(e) DoDMERB will automatically stamp approved and ship an approved
PE to the school WITHOUT ANY ADDITIONAL EXAMS REQUIRED.
(f) Do not obtain a DODMERB exam on these folks. This will waste
both the battalion and applicant's time; will be an unnecessary
expense and hassle; and will slow down your contracting process.
(12) Medical Waivers.
(a) DoDMERB forwards results of physicals for G2G scholarship and
non-scholarship applicants who have been determined to be
medically disqualified directly to HQ USACC. Scholarship applicants
will automatically be processed for waiver review. The BN must
request a copy of the disqualified physical on non-scholarship
applicants be sent to the school for waiver processing.
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(b) DoDMERB posts on-campus medically disqualified physicals to their
website. The PMS must initiate the request for waiver and send it to
HQ USACC.
(c) Requests for medical waivers regarding 4-year applicants are sent
directly from the individual to HQ USACC.
(d) All scholarship winners must be determined to be medically
qualified or must have received a medical waiver before they may
receive scholarship financial assistance.
2-7. Enrollment Procedures
a. Perform the same administrative actions for enrollment of scholarship Cadets in the
ROTC Scholarship Program, Basic or Advanced Course, that apply to enrollment of
other Cadets in the Advanced Course, non-scholarship program (
AR 145-1,
Paragraph 3-5 through 3-11).
b. Verify eligibility IAW criteria set forth in
CCR 145-1 and use of the CC Fm 139R.
(1) The PMS or a cadre member must review the initial
CC Fm 139R (Cadet
Enrollment Record) to ensure information has not changed since initiated.
(2) The PMS must complete the remainder of the
CC Fm 139R for each new
scholarship Cadet and place it in the Cadet’s MPRJ, U.S. Army. This checklist
is an inspectable item during the Annual Formal Inspections of ROTC host
institutions.
c. The scholarship winner must be fully eligible at the time of contracting. Following a
careful examination of the provisions of
DA Form 597-3 (Army Senior ROTC
Scholarship Cadet Contract) to the enrollee’s satisfaction (
AR 145-1, Paragraph 3-
41), the PMS will:
(1) Enlist the enrollee in the USAR (
AR 145-1, Paragraph 3-15), if not already
so enlisted.
(a) Have the enrollee execute
DA Form 597-3, part I, to include
signature, date and home address, in quintuplicate. This contract
should be completed as soon as possible after award of the
scholarship and must be completed prior to payment of benefits.
(b) Promptly record all scholarship awardees in the CCIMS Student
Management Module IAW
CC Reg 145-12 and Appendix K of this
regulation.
d. The PMS must ensure nurse applicants who are Licensed Practical Nurses or Registered
Nurses complete a professional background check. PMS’s will forward the completed
CC Fm 192-1-R to the Brigade Nurse Counselor to document licensure (or non-
licensure) status and request the background check.
e. Prior to contracting, all waiver requests of medical standards, academic standards,
moral standards, reenlistment code, or dependency (except High School Program
applicants and Green to Gold applicants) will be submitted on
ROTC CC Fm 131-R
(Cadet Action Request) IAW
CC Pam 145-4. A copy of the waiver request must be
included in the applicants file. CG, Cadet Command, Brigade Commanders or
Battalion Commanders will take final action on those waivers IAW
CC Pam 145-4.
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f. High School Program applicants and Green to Gold applicants must forward requests for
waivers directly to CG, Cadet Command. High School Program applicants and Green
to Gold applicants waiver requests will be forwarded to the appropriate office from
HQ USACC, Incentives Division.
g. If an individual has been designated as a scholarship recipient and is deployed as part
of an U.S. Army operation prior to contracting, the PMS may submit an e-mail
request to hold the scholarship in abeyance until individual returns and is otherwise
qualified for contracting. Individual will count against allocations/funds in the new
mission set in which scheduled to be commissioned.
2-8. Publicity/Certificates
a. College Scholarship Program 4-, 3-, and 2- year ROTC scholarship certificates will
be printed directly by the PMS. Blank certificates will be provided each school on an
annual basis or upon request.
b. High School 4-year and 3AD scholarship certificates will be mailed to the PMS
located closest to the scholarship winner’s high school to be presented at an
appropriate ceremony.
(1) The PMS will mail directly to the recipient any four-year or three-year AD
certificates not presented to them prior to the conclusion of the high school
academic year.
(2) CCIMS Scholarship Processing Module will provide schools with High School
contact information on each recipient. A listing will also be provided with
each set of certificates.
(3) HQ USACC will mail these certificates to the PMS within 10 days of the
end of the March board.
c. Suggested script for use in presenting these certificates is at
Appendix B10. Such a
presentation will provide high visibility for the recipient and the ROTC program,
especially at high schools that have no Army Junior ROTC program. The recipients’
names, addresses, and phone numbers will be furnished to the PMS with the
certificates.
d. PMS’s are responsible for presenting certificates to winners at an appropriate event,
such as an awards ceremony. If this is not possible, certificates will be mailed to the
winners.
2-9. Transfer of Scholarship Cadets
a. The PMS ensures that the transferring student is properly recorded in the CCIMS
Student Management Module. The losing school initiates the transfer request.
b. If a request for transfer is required due to lack of funds at battalion level, the request to
transfer must be worked at the Brigade level. Transfer requests of scholarship
Cadets when the Battalion and Brigade do not have funding or when the transfer is to
a different Brigade are sent via email to your appropriate Scholarship Program
Manager at HQCC.
c. For a transfer request to be considered by HQCC, the transfer must include the
following documentation:
• Cadet Command Form 131-R (CCF 131-R) from losing PMS
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• Memo from Cadet explaining the reason for the request if Cadet not available
to sign CCF 131-R
• Current transcripts
• Difference in costs of losing and gaining schools (include FICE codes)
• Memo or Concurrence from gaining PMS
• New 104R from gaining PMS
• Letter of acceptance from gaining University or College
• Memo or Concurrence from gaining BDE
d. All transfer requests of Nurse, Language, Green to Gold, and GRFD Scholarship Cadets
must be submitted through Brigade to the appropriate scholarship program manager
at HQ USACC.
e. Transfer requests must be submitted to HQCC for consideration no later than 1 June
for the Fall term and 1 December for the Spring term.
f. Transfer of Scholarship recipients into or out of the Ike Skelton Early Commissioning
Program is prohibited by law.
2-10. Selection Board Process (Except Green to Gold)
a. The PMS will conduct a scholarship selection board in time for board results (OML)
to be posted to CCIMS by the applicable deadline.
(1) The deadline is a target date in order for the Brigade Commander to conduct
the adjustment pool and ensure full scholarship dollar usage.
(2) This board must be comprised of four mandatory members and one member
subject to availability. The composition of the board is the same regardless
of the type of scholarship being considered. Table 2-10-1 below depicts
board membership.
Board Member
Mandatory
PMS(Board President)
YES
Institutional Representative Note (1)
YES
Sergeant Major/Senior NCO
YES
APMS
YES
MS IV Cadet
Preferred but depends upon availability
Table 2-10-1
Note: School of Nursing Faculty recommended for boarding nurse scholarship
applications.
b. When a family member or close relative of a cadre member applies for a ROTC
scholarship where the cadre member is assigned, the following procedures will be
followed:
(1) The PMS will notify their Brigade Commander as soon as the applicant is
identified as a family member or close relative of a cadre member.
(2) The Brigade Commander will appoint someone from his staff or from another
school to serve as the president of the selection board for the mission set to
which the Cadre member’s family member or close relative is applying.
(3) The interested Cadre member may not participate in any way in the selection
process for their family member or close relative. This includes participating
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in the interview process, review of the applicant’s records or in the actual
board process.
(4) Family member is defined as child, step-child or anyone that is under legal
guardianship. Close relative is defined as nephew, niece, son-in-law or
daughter-in-law.
c. The board may be conducted as either a File Review Board or an Applicant Review
Board. For example, the applicant is applying from another university based on a
probable transfer. Four-year applications will go before a File Review Board. The
applicant will not be penalized if unable to appear before an Applicant Review Board.
Each board process is explained below. The PMS will decide the type of board to be
used. At the completion of the board, the board president or his designated
representative will average all board members’ votes. This average will be the raw
points used in the selection point tables.
(1) File Review Board. Each member of the board will vote based upon the
contents of the application file. Each board member will use a voting scale
with a range of zero to five in .5 increments, (i.e., 4, 3.5, 3, 2.5, etc.).
(a) Board members should establish a score of 2.0 as the average
applicant, then increase or decrease the score dependent upon the
perceived quality of the applicant (Table 2-10-2).
(b) No weight will be given to financial need of the applicant. The
Army ROTC scholarship program is based upon quality of the
applicant.
(c) Discussion between the board members should be minimal.
However, it is not prohibited.
Voter Score Description of Applicant
5
Truly Outstanding Applicant Strong in All Areas
4
Outstanding Applicant Strong in Most Areas
3
Excellent Applicant Good in All Areas Strong in Some
2
Average Applicant Good in All Areas
1
Weak Applicant Weak in Most Areas
0
Poor Applicant Weak in All Areas
Table 2-10-2
(2) Applicant Review Board.
(a) The difference between this board and the File Review Board is the
applicant appears before the board members. Each board member
will use a voting scale with a range of zero to five as described for
file review boards. Again, no weight will be given to financial need
of the applicant. The Army ROTC Scholarship Program is based
upon quality of the applicant.
(b) The PMS will open the applicant review board by explaining the
procedures to the applicant. A suggested outline of the process is in
Table 2-10-3 below. Each board member is allowed to ask
questions of the applicant.
(c) The PMS, as president of the board, should discuss the questions in
advance to ensure the board process stays focused.
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(d) If the MS IV Cadet is not available, another board member assumes
responsibility to ask questions to explore this topic area. Other
topics may be explored. This suggested list should be assumed the
minimum areas of consideration. A completion Cadet or ECP
lieutenant can be used in place of the MS IV Cadet.
(e) The average interview should take about 30 minutes.
(f) As the board ends, the PMS may allow the applicant to make a
statement or ask questions.
Board Member
Suggested Topics
PMS
Opening remarks to put applicant at ease/Any relevant topic
Institutional Representative Note (1)
Academic Degree Plan/Areas of academic difficulty/Future Plans
SGM/Senior NCO
Leadership techniques/Situational exercise/Motivation
APMS
Time Mgmt Techniques/Decision Making Techniques/Current Events
MS IV Cadet
Extra curricular activities/hobbies
Table 2-10-3
Note
: School of Nursing Faculty recommended for boarding nurse scholarship
applications.
(3) If a board member wants to disqualify a candidate during the board
proceedings, the board president will:
(a) Temporarily withdraw the application from the process while
considering any other files or applicants.
(b) If no other file or applicant is being boarded, or after the conclusion
of boarding the files or applicants, the board president will conduct
an open discussion with all board members present. The board
member identifying the individual will explain the perceived reasons
for non-award of scholarship. Each board member will be allowed
to enter the discussion to ensure the applicant receives full
consideration.
(c) At the end of the discussion, the board president will decide
whether to proceed with the process. If the file/applicant is to
proceed, the board will continue with the process. Board member
not recommending applicant for scholarship still has the option of
voting a "0" and he is not required to change his vote. If the file is
to be withdrawn, the reason for withdrawing the file will be
annotated in the file. The board president will sign below the
annotation. Notify the applicant using sample letter contained in
Appendix B.
(4) Record Keeping. All proceedings of the selection board are confidential.
Appropriate actions to safeguard board information are important to prevent
disclosure of board proceedings to unauthorized individuals.
(5) All board files will be maintained for a period of 4-years or until the
applicant is commissioned. After 4-years or upon commissioning, the
records will be destroyed. Care must be exercised in the destruction of these
documents to ensure the individual’s privacy is maintained.
d. The Selection board and interview points based on tables in
Appendix G must be input
to CCIMS Student Management application tab prior to any offer being made.
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2-11. Calculation of CGPA
a. Cumulative GPA.
(1) The required CGPA for scholarship consideration is 2.5 for all programs.
Students with at least one full term of college completed must have at least
a 2.5 CGPA to be eligible for a scholarship. For all students with no college
completed or less than one full term of college, a 2.5 high school CGPA is
required.
(2) CGPA does not confer any selection points in the High School Program. The
board members should consider CGPA and Advanced Placement courses
while reviewing the application. Then provide appropriate weight in their
voting.
b. Calculating GPA. The following is the proper method for computing CGPA for
scholarship consideration:
(1) Entrance GPAs for Transfer Student Scholarship Applicants. If the
applicant has not yet established a CGPA at the institution where he/she is
enrolling, the battalion Commander/ PMS must ensure that all grades
associated with academic credit hours accepted by the gaining school are used
to compute an entrance CGPA for scholarship consideration and enrollment
purposes. The number of academic credit hours that the gaining school
accepts in transfer for the student’s declared academic major determines the
student’s academic standing.
(a) The entrance CGPA remains valid until the end of the first term of
enrollment at the current school at which time the CGPA
established by the current school will be recognized as the official
CGPA.
(2) CGPA for Regular Applicants. Once the CGPA has been established at a
university, the institution’s procedure for computing the CGPA applies to all
future actions involving scholarship applicants from that university.
c. Minimum CGPA. Applicants must have the minimum college cumulative academic GPA
required for the scholarship at the time of application. The applicant must also
maintain the required GPA before contracting.
d. CGPA Waivers.
(1) Waivers will be considered for insufficient CGPAs. If a waiver is granted, a
student must maintain at least the CGPA that existed when the waiver was
granted in order to contract.
(2) A high school student, who earned the scholarship based on high school GPA
but fails to contract in the first semester of college, must be judged eligible
for contracting based on the college GPA earned in the first and subsequent
semesters while awaiting contracting. Remember SAL criteria when
requesting waivers. SAL criterion is outlined in
Appendix L.
e. ROTC GPA. The ROTC GPA is used for enrolled Cadets only. An ROTC CGPA of 3.0 is
required. This is an eligibility requirement, which does not confer any selection
points. The board members should consider the ROTC GPA and provide appropriate
weight in their voting.
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f. To translate a numeric grade to a 4.0 CGPA use the following formula:
Chapter 3, Civilian Sponsored Scholarship Programs
3-1. Concept
a. The Civilian Sponsored Scholarship Programs (CSSP) is a dual effort between HQ
USACC and volunteer civilian organizations to recognize and reward stellar Cadet
performance. HQCC receives applications, establishes an order of merit list, and
notifies the civilian organizations of the selected winners. The civilian organization
coordinates with the awardees, their Professors of Military Science (PMS), and
universities for the presenting and awarding of scholarships.
3-2 CSSP Scholarship.
a. Types. Civilian organizations provide the following scholarships:
(1) The USAA Scholarship. USAA proves Army ROTC with $35,000 annually for
scholarships allocated to 30 deserving Cadets. Scholarship assistance is
provided by USAA. USAA will contact the PMS for publicity, presentation of
these awards, and for arrangement of scholarship assistance payment. Only
non-scholarship Cadets will be considered. Scholarship awards:
(a) A National award of $2,000 will be presented to the top Cadet
eligible for this scholarship.
(b) One Cadet from each of the eight Brigades will receive a $1,500
cash award.
(c) One Cadet from the Early Commission Program will receive a
$1,500 cash award.
(d) Twenty at-large winners will receive a $1,000 cash award.
(2) The Armed Forces Insurance General Melvin Zais Army ROTC
Scholarship. The Armed Forces Insurance sponsors this annual scholarship
program. Armed Forces Insurance will contact the PMS for publicity,
presentation of these awards, and for arrangement of scholarship assistance
payment. Only non-scholarship Cadets will be considered. Scholarships:
(a) A National award of $1,000 will be presented the top Cadet eligible
for this scholarship.
(b) Two at-large winners will also receive an award of $1,000 each.
(3) The Lieutenant General Timothy J. Maude Foundation Scholarship.
The Association of the United States Army (AUSA) manages this scholarship
award. The LTG Timothy J. Maude Foundation Scholarship encourages and
rewards outstanding and deserving students in the ROTC program who have
separated the service under the Green to Gold Program, Chapter 16-2 of AR
635-200 or are participating in the Green to Gold Active Duty Program.
(a) Only Green to Gold Cadets (scholarship or non-scholarship)
separated under Chapter 16-2 of AR 635-200 or participating in the
Numeric Grade
77.29
98.25
Conversion to 4.0
X0.04
X0.04
GPA on 4.0 Scale
= 3.0916
= 3.93
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Green to Gold active duty program are eligible. The Cadet should
have shown a need for financial assistance in completing their
education and have demonstrated the motivation to complete a
college education and the potential to serve as an officer in the
Armed Forces of the United States Army.
(b) Two $5,000 scholarships are awarded to the top Army ROTC Green
to Gold Cadets selected from the junior class for the year they
matriculate as a senior. The scholarship is paid directly to the
scholarship recipient at the AUSA annual meeting held in October in
Washington, DC.
(4) The Joseph Cribbins Scholarship. AUSA provides two $2,000 scholarships
to Cadets who are either scholarship or Green to Gold Cadets pursuing
science, engineering or technology degree programs. AUSA will contact the
PMS for publicity, presentation of these awards, and for arrangement of
scholarship assistance payment. In addition, applicants must also meet the
Army ROTC Scholarship eligibility criteria in CC Reg 145-1.
(5) The Armed Forces Bank Scholarship. The Armed Forces Bank provides
two $1,000 scholarships. Armed Forces Bank will contact the PMS for
publicity, presentation of these awards, and for arrangement of scholarship
assistance payment. This scholarship is open to both scholarship and non-
scholarship ROTC Cadets. In addition, applicants must also meet the Army
ROTC Scholarship eligibility criteria in CC Reg 145-1.
(6) The Association of the United State Army Scholarship. AUSA provides a
$4,000 scholarship to the top performing Cadet. AUSA will contact the PMS for
publicity, presentation of these awards, and for arrangement of scholarship
assistance payment. This scholarship is open to both scholarship and non-
scholarship ROTC Cadets. In addition, applicants must also meet the Army
ROTC Scholarship eligibility criteria in CC Reg 145-1.
(7) The Government Employees Insurance Company (GEICO)Scholarship.
GEICO provides two $1,500 scholarships. AUSA will contact the PMS for
publicity, presentation of these awards, and for arrangement of scholarship
assistance payment. This scholarship is open to both scholarship and non-
scholarship ROTC Cadets. In addition, applicants must also meet the Army
ROTC Scholarship eligibility criteria in CC Reg 145-1.
(8) The Raytheon Scholarship. Raytheon provides one $1,500 scholarship to
a Cadet majoring in science, engineering, or technology. This scholarship is
open to both scholarship and non scholarship.
b. Application.
(1) Eligibility: Applicants must meet the eligibility requirements listed in CC
Reg 145-1. PMSs are responsible for the nomination and submission of Cadet
Applications. Scholarship winners may only receive one of the CSSP awards.
Therefore, only one application is necessary to compete for all of the
scholarships listed in paragraph 3-2a above.
(2) Documents: Applications will be sent electronically to
michael.l.hudson1.civ@mail.mil NLT 1 July. Applications will be sent as a
single file containing the documents listed below (except where noted).
(a) Cadet biography.
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(b) Photo, in Dress Uniform
(c) College transcripts (must include the spring term grades)
(d) Letter of recommendation/support from the PMS.
(e) Cadet Record Brief
(f) LDAC Cadet Evaluation Report (CER). NOTE: If the applicant has
not completed LDAC by the application deadline, PMS must forward
the CER upon the completion of LDAC.
(3) Nomination Email: The scholarship nomination email from the PMS will be
formatted in the following manner:
(a) Subject Line: CSSP Application for Last Name, First Name, MI,
Host Name
(b) Body of email will be formatted as such:
• Identification of Cadet as scholarship or non-scholarship.
• Identification of Cadet as Green to Gold or non-Green to Gold.
• The scheduled or LDAC completion date.
(4) OML criteria and selection.
(a) HQ Cadet Command, G-2 Incentives Division will establish the OML
criteria and scoring of each applicant through an automated
process.
(b) Each applicant will be scored and awarded points in four critical
areas: Grade Point Average (GPA), ADM, initial LDAC APFT score,
and LDAC assessment.
(c) An OML will be created based upon total points received and
winners selected. National winners will be selected first, then by
Brigade awards, and finally at-large.
(d) HQ USACC will provide scholarship sponsors the name and contact
information of scholarship winners NLT 30 September. Upon
notification of sponsors, HQ USACC will inform the respective PMS
of scholarship winners.
3-3. Armed Forces Communications and Electronics Association (AFCEA)
Educational Foundation ROTC Scholarship Program
a. Application.
(1) Nominations: In making nominations, the PMS is expected to work with
their educational institutions in a manner compatible with their existing
procedures for scholarship awards.
(2) Documents: Applications and documents must be submitted directly to
AFCEA through their online application process. The deadline for applications
is 15 February of each year.
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(3) Letter of Recommendation: Upon submission of an on-line application, an
e-mail will be sent to the PMS and the university faculty member for a letter
of recommendation.
b. Final selection and acceptance. All individuals nominated will be notified in writing
by AFCEA of the results of their candidacy. Those selected for a scholarship will be
notified in writing. Students receiving a scholarship are eligible to compete again in
subsequent years.
c. AFCEA Web site:
http://www.afcea.org/education/scholarships/rotc/
3-4. Daedalian Foundation Scholarship Program Procedures
a. Selection of recipients.
(1) HQ USACC will select the top three Aviation Branch non-scholarship ROTC
Cadets annually from the ROTC Selection and Branching Board’s OML.
(2) Criteria: Selection for these awards will be made using the following criteria:
(a) CGPA at the applicant's college or university
(b) ROTC camp score (including leadership, peer ranking, TAC officer
evaluation)
(c) The PMS ranking/evaluation.
(d) Overall ranking of HQ USACC OML.
(e) Selected for Commissioning.
b. Notification.
(1) HQ USACC will notify the appropriate PMS and the Daedalian Foundation of
selected recipients.
(2) Scholarship checks will be sent to the individual recipient’s school or
university and presented whenever possible by Daedalians.
(3) The Daedalian Organization will coordinate directly with the PMS for publicity
and presentation.
3-5. The Harry S. Truman Scholarship
a. Application. Applications must be submitted on original forms provided by the
Foundation, on photocopies or on copies from the Foundation’s website at
www.truman.gov. Each University will establish their own deadline in order to meet
the foundation’s February 6 deadline for nominations. Check with your Truman
Faculty Representative. Application requirements:
(1) Application form: Forms can be downloaded at
www.truman.gov.
(2) Transcript: Current official college transcript (include transcripts for all
colleges attended that do not appear on the current transcript).
(3) Write a policy proposal/recommendation. This is a one-page
examination of a significant policy issue or problem that is in your intended
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area of public service. It is presented in the form of a memo to the
government official you feel has the most direct authority to resolve the issue
and limited to 500 words. Refer to the Foundation web site for additional
details.
(4) Recommendations: Submit three letters of recommendations. Format is
located on the Foundation web site.
(5) Not be re-nominated as a Truman Scholarship candidate from the previous
year’s competition. A student can only be nominated once.
b. Selection.
(1) Upon being selected and having accepted the Truman Scholarship, the PMS
will provide the Cadet’s name to HQ USACC, G2, Incentives Division.
(2) Incentives Division will ensure notification is provided to HQ USACC, G1,
Accessions Division and the Department of the Army, Office of the Deputy
Chief of Staff, G-1 for the accession process.
3-6. USAA Spirit Award. USAA will mail a letter and a brass mantle clock to each
battalion. The PMS determines which Cadet receives this award. There is no
application process. The award will be presented in an appropriate manner to the
Cadet in front of his or her peers.
Chapter 4, Green to Gold Program
4-1. Purpose. This chapter outlines procedures and responsibilities for the administration
of the Green to Gold Active Duty Option Program and the Green to Gold
Scholarship Program.
4-2. References. CC Regulation 145-1, CC Regulation 145-6,
4-3. Responsibilities
a. HQ USACC is responsible for:
(1) Worldwide publicity.
(2) Furnishing application packets to prospective active duty applicants
upon request and making the application packet available on the web
at
goarmy.com/rotc.
(3) Processing and selecting the best-qualified active duty applicants as
winners.
(4) Coordinate selections with HRC to ensure approval for participation in
the ADO program.
(5) Preparing Academic Evaluation Reports for ADO applicants.
(6) Publishing the MOI for the Commander’s Hip Pocket Scholarship Program.
b. ROTC Brigade Commanders are responsible for area publicity.
c. PMS/battalion Commanders are responsible for—
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(1) Local publicity.
(2) Assisting soldiers in completing selected documents required for the
Green to Gold ADO application or the Green to Gold Scholarship
application .
(3) Enrolling winners as either scholarship Cadets or ADO Cadets concurrent
with their enrollment in Mission Set, including (for ADO Cadets) having the
soldier sign the Memorandum of Agreement, located in
Appendix B.
(4) Treating ADO Cadets the same as normal progression Cadets. This includes:
(a) No assignment of additional duties that would normally be assigned
to a cadre member.
(b) Do not use ADO Cadets as duty soldiers for any events.
d. Counterpart Battalions are responsible for:
(1) Working with Army installations and locating soldiers interested in
ROTC. This includes making presentations informing soldiers of the
ADO Program and the Scholarship Program.
(2) Assisting soldiers with finding an acceptable college with Army ROTC.
(3) Assisting soldiers in completing the Green to Gold ADO application or the
Green to Gold Scholarship application.
e. For ADO Cadets, Student Detachment, Fort Jackson is responsible for:
(1) In and out processing,
(2) Personnel accountability.
(3) UCMJ/disciplinary proceedings.
(4) All pay-related inquiries.
(5) Personnel services orders,
DA Forms 4187s and records updates.
f. Unit Commanders are responsible for
(1) Identifying and counseling potential eligible personnel regarding the
existence of the ADO Program and the Scholarship Program
(2) Assisting in the application procedure for both programs.
g. Commanders selected to participate in the Commander’s Hip Pocket
Scholarship program are responsible for:
(1) Identifying potential eligible personnel.
(2) Conducting a scholarship board. Procedures outlined in this
regulation may be used.
(3) Forwarding applications to HQ USACC IAW the MOI of for the
Annual Commander’s Hip Pocket Scholarship Program.
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h. ADO Cadets
(1) Will remove enlisted rank and wear the rank of the appropriate MSL Class
and duty position. The only authorized patch and crest for all uniforms is the
U.S Army ROTC “Leadership, Excellence” insignia. If the Soldier is eligible to
wear the "combat" patch, it is authorized.
(2) Not authorized to drive GSA vehicles.
(3) Are not to become IMPAC credit card holders.
(4) Will be required to take a RECORD APFT every six months to remain
in the ROTC program while attaining an overall score of at least 180,
with a score of 60 points in each event.
4-4. Deadlines
a. ADO Applications: The normal Green to Gold ADO application window opens 15
November and closes 1 February every year.
b. Scholarship Applications: The application deadline for Green to Gold Scholarships is
1 February. The submission deadline for Green to Gold Hip Pocket Scholarships is 1
April.
c. Selection Board. HQ USACC will conduct the Green to Gold selection board during
the first week of April.
d. Winners. HQ USACC will announce winners on or about 30 May annually.
4-5. Green to Gold ADO Program
a. Eligibility. Eligibility requirements listed in
AR 145-1, Paragraph 3 and CC Reg 145-
1, Chapter 4.
b. Application
(1)
CC Fm 174-R (contained in Appendix B) containing a favorable
recommendation from the immediate commander and field grade commander
commenting on the soldier’s officer-like qualifications, (i.e., SAL criteria,
leadership potential, appearance, personality, military record, and aptitude for
further military training).
(2) ERB. Enlisted Records Brief and/or
DA Form 2A/2-1.
(3) Photo. Military photo taken within the last 90 days.
(4) APFT. Recent APFT Score Card (should be no more than six months old upon
submission of application).
(5) Admissions Letter. Letter of Acceptance to the University (must include
academic status of junior).
(6) ROTC Unit LOA. Letter of Acceptance to the ROTC Unit stating that you (the
applicant) have been accepted unconditionally.
(7)
CC Fm 104-R, Academic Plan.
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(8) Transcripts. Official transcripts of all colleges attended. Partial transcripts
will not be considered. The school accepting a soldier for attendance should
establish a GPA. However, if the GPA is not established, HQ USACC will
compute a GPA based oninformation provided on all transcripts. College grade
reports are not transcripts and are unacceptable. Transcripts that appear in
languages other than English must be translated prior to submission. Soldiers
are responsible for ensuring that all official transcripts are enclosed in their
packets.
(9) Statement of Eligibility. This statement will verify that the soldier is not
pending UCMJ actions, barred from reenlistment, or is flagged IAW AR
600-
8-2. This statement must be signed by the soldier’s Personnel Servicing
Center or MILPO. If the soldier receives assignment instructions, whether in
CONUS or OCONUS, during the timeframe that the soldier is applying, the
soldier must contact their respective MOS branch manager at Human
Resource Center (HRC)-Fort Knox and inform that office about pending
application. The soldier may also provide HRC with the Green to Gold
Program Manager’s e-mail address and phone number for HRC’s verification.
The soldier will also provide, via e-mail or in writing, verification to the Green
to Gold Program Manager that they have contacted HRC.
(10) Medical Examination.
(a) If a soldier has a medical examination (
DD Form 2807, or DD
Form 2808 (MEPS/MFT)) and it is less than 24 months old, it may
be submitted to DoDMERB requesting an upgrade via the remedial
route to a DoDMERB equivalent exam. DoDMERB will probably
identify several remedials such as a new eye exam and several
history questions not present on a MEPS/MFT exam for completion
by the soldier. A MEPS/MFT exam is not equivalent to a DoDMERB
exam unless upgraded by DoDMERB via the remedial mode.
(b) If no previous medical physical is available or is over 24 months
old, please have the soldier’s Commanding Officer/First Sergeant
contact the unit’s supporting medical treatment facility and request
they accomplish a physical IAW AR
40-501, Chapter 2. In
addition,
DD Forms 2351 and 2492 must be used. When
completing
DD Form 2351, enter "ADEP" in block 8 along with the
soldier’s current mailing address.
(c) If the soldier is submitting a previous
DD Form 2808, correct
block 13 (Organization Unit and UIC Code) to read "ADEP." If any
additional tests or evaluations are required for final medical
determination, DoDMERB will return the packet to the unit of
assignment. If a soldier is determined to be medically qualified,
DoDMERB will return the completed physical to HQ USACC. Soldiers
selected to participate in this program must be fully medically
qualified prior to enrollment.
(d) Medical examinations must be submitted at the time of application
to HQ USACC (ATCC-ROI), Fort Knox, KY 40121, or no later than
30 days after submitting the application packet. HQ USACC will
forward the physical to DoDMERB with the appropriate form for
processing. DO NOT SEND THE PHYSICAL DIRECTLY TO DoDMERB.
Delay in forwarding physical could result in not being medically
qualified in sufficient time to enroll in the program. The physical
qualification process normally takes DoDMERB anywhere from six
to eight weeks, from start to finish. Any remedials or follow-ups
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required by DoDMERB should be accomplished prior to
announcement of selections.
(e) If a soldier does not meet the screening table weight IAW AR
600-
9, a current "Body Fat Content Worksheet" must be included.
(12) Evaluation of Transfer Credit. The evaluation should include course
numbers and titles, course grades, credit hours attempted and earned
towards the degree pursued, and the CGPA, if available.
(13) Copy of waiver request. All waiver requests (e.g., dependency, civil
convictions, and training service obligations), if applicable, should be
included in the packet.
(14) Financial Statement,
CC Fm 228-R.
(15) Memorandum of Understanding. ROTC Green to Gold ADO Program
Memorandum of Understanding will be signed and included in the application
packet. An example of the memorandum is in
Appendix B.
(16) Scholar-Athlete-Leader (SAL) Checklist
(17) Evaluations.
DA 2166-8 NCO Evaluation & latest DA 1059. SGT and
above must submit copies of the last two
DA 2166-8, NCO Evaluation
Report & the latest
DA 1059, Service School Academic Evaluation Report (if
applicable).
(18) Awards. Last three awards and
DA 1059. SPC/CPL and below must submit
copies of the last three (3) awards and/or latest
DA Form 1059, Service
School Academic Evaluation Report received (if applicable).
4-6. Green to Gold ADO Board Selection Process
a. Selection. Selection will be based on academic achievement or substitute thereof,
leadership potential, demonstrated motivation toward an Army career and comments
and recommendations made by the applicant’s commanding officer and further
endorsement by a field grade commander.
b. Board. HQ USACC will appoint a board of Army officers to review all files. Upon
conclusion of their deliberations, the board will recommend applicants be designated
as winners or non-selectees.
c. Notification. HQ USACC will inform Green to Gold winners and non-selectees of their
status on or about 30 May annually. A letter to the winners will indicate if the award
is conditional, subject to medical qualification and/or administrative action.
d. Winners. Upon selection of winners, HQ USACC will forward letters of instruction to the
recipient’s commanding officer. A list of winners is available to ROTC Brigade
commanders, counterpart battalions and the specific schools of winners via the
CCIMS Scholarship Processing Module.
e. HRC. HQ USACC will coordinate with HRC to ensure winners are approved to enter the
program and taken off any pending reassignment orders.
4-7. Removal from the ADO Program
a. Failure to Maintain Eligibility. Soldiers selected to participate in the program must
maintain eligibility. Failure to maintain eligibility requirements will result in removal
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from the program and immediate reassignment. If a soldier is removed from the
program at any time after enrollment, the established SRR will remain in effect and
the soldier will be reassigned immediately based upon the needs of the Army.
A soldier may be removed from the program for:
(1) Failure to maintain a CGPA of 2.5 or higher.
(2) Failure to complete degree in the time allotted (24 consecutive months).
(3) Failure to meet height/weight standards IAW AR
600-9.
(4) Failure to pass a record APFT (will be administered every six months).
(5) Misconduct as defined by
AR 145-1, Para 3-43(12).
(6) Lack of aptitude as defined by
AR 145-1, Para 3-43(13).
(7) Undesirable character as defined by
AR 145-1, Para 3-43(14).
(8) Indifferent attitude as defined by
AR 145-1, Para 3-43(15).
(9) Change in medical condition which makes the soldier ineligible for
commissioning.
b. Battalion Commander/PMS Actions When Removal Is Required
(1) Identify the basis for action. The battalion commander/PMS identifies one
or more of the bases for disenrollment as listed above.
(2) Notify the Cadet. The battalion commander/PMS notifies the Cadet in
writing of his intention to release the Cadet from the ADO program.
(3) Provide information to the Cadet. The battalion commander/PMS will
provide a copy of all documentary evidence which supports the release from
the ADO program.
(4) Cadet Response. The Cadet will given an opportunity to respond to the
notification of intent to release him from the ADO program.
(5) Processing Completed Request for Removal. The Battalion
Commander/PMS will forward the following items via email through the
Brigade to HQ USACC, Green to Gold Program Manager:
(a)
CC Form 131-R,
(b) Cadet notification letter,
(c) Evidence,
(d) Rebuttal (if applicable),
(e) Current transcript
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4-8. Extending Participation in the ADO Program
a. Soldiers may request to participate in the ADO program beyond 21 months only
under unique circumstances and approved by HQ USACC.
b. The battalion commander/PMS will forward the
CC Form 131-R, documentation
supporting the extension, and current transcript via email through the Brigade to HQ
USACC, Green to Gold Program Manager for final review and decision.
4-9. Green to Gold Scholarship Program
a. Eligibility.
(1) Eligibility requirements listed in
AR 145-1, Paragraph 3 and CC Reg 145-
1, Chapter 2-4 apply.
(2) Additionally, applicants must:
(a) Be an enlisted member of the Active Army who will have completed
a minimum of two years of active duty as of the date of discharge
for enrollment in the program.
(b) 2-year scholarship: have 2 years of college work remaining to
degree completion and be accepted at an Army ROTC institution.
(c) 3-year scholarship: soldiers must be accepted for enrollment by
an Army ROTC institution and have 3 years of required college work
remaining to degree completion and be accepted at an Army ROTC
institution.
(d) 4-year scholarship: a qualifying SAT score (920 or higher) or a
qualifying ACT score (composite 19 or higher). Soldiers must be
accepted for enrollment by an Army ROTC institution and have 4
years remaining towards a degree.
(e) ROTC UNIT LOA. Have a letter of acceptance from the ROTC
battalion commander at the institution at which the soldier is
seeking enrollment. Any waiver for entry must be obtained prior to
separation from the Active Army. Format is at
Appendix B.
(f) GT Score. Have achieved a score of 110 or higher on the General
Technical Aptitude area of the Army Classification Battery. No
Exceptions.
(g) CGPA. Have a CGPA of 2.5 or higher on a 4.0 grading system on all
previous college work completed for the 2- and 3-year program.
Have a cumulative high school GPA of 2.5 or higher for the 4-year
program.
(h) Recommendation. Have a favorable recommendation from the
immediate commander commenting on the soldier’s officer-like
qualifications; i.e. leadership potential, appearance, personality,
military record, and aptitude for military training.
(i) Endorsement. Have a favorable endorsement of the immediate
commander’s recommendation by a field grade officer in the next
echelon in the chain of command.
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(j) APFT. Have passed the APFT within the past six months. Minimum
score of 60 in each event and a total score of 180 or more is
required.
(k) Recoupment of an unearned bonus is not required if the soldier is
separated to permit acceptance of a commission or to enter a
program leading to a commission. Entitlement to additional unpaid
bonus is suspended and will terminate upon commissioning.
However, the entitlement to additional unpaid bonus will be
reinstated and paid on a pro rata basis if the soldier is not
commissioned and returns to enlisted status in the same bonus
military operational specialty (MOS).
(l) Training Service Obigation. Have completed at least three
months of service for every one month of specialized training (e.g.,
language or critical MOS) received upon completion of such training
or have requested through supporting Military Personnel Office
(MILPO) and received a waiver of obligation from CDR, HRC, ATTN:
DAPC-EPT, Fort Knox, KY 40121. (If undergoing such training,
separation can only be authorized by CDR, HRC ATTN: DAPC-EPT,
Fort Knox, KY 40121.)
(m) Medical. Be medically qualified IAW the requirements of
AR 40-
501. The soldier must also meet the height and weight standards
of
AR 600-9.
b. Ineligibility. In addition to those described in
AR 145-1, Paragraph 3 and CCR 145-
1, Chapter 2-4, the following individuals will be ineligible to compete for or receive
benefits under this program.
(1) Persons who are ineligible for reenlistment.
(2) Persons whose security clearances have been denied, suspended, or
revoked.
(3) Persons under suspension of unfavorable personnel action (
AR 600-8-2).
(4) Persons convicted of a domestic violence crime.
(5) Persons participating in the Army University Access Online Program.
c. Application.
(1)
CC Fm 173-R (contained in Appendix B-1 and at
http://www.goarmy.com/rotc).
(2) ERB. Enlisted Records Brief and/or
DA Form 2A/2-1.
(3) Photo. Military photo taken within the last 90 days.
(4) APFT. Recent APFT Score Card (should be no more than six months old upon
submission of application).
(5) Admissions Letter. Letter of acceptance to the university (must include
academic status i.e. junior, sophomore, or freshman).
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(6) ROTC Unit LOA. Letter of acceptance to the ROTC Unit stating that you (the
applicant) have been accepted unconditionally.
(7)
CC Fm 104-R, Academic Plan (not required for 4-year applicants). Four-
year applicants will complete upon contracting.
(8) Transcripts. For 4-year applicants the high school transcript is required. For
2- and 3 year applicants, all previous college transcripts are required.
(9) College Board Scores. Proof of College Board Scores is required for 4-year
applicants.
(10) SAL Checklist.
(11) NCOER. SGT and above must submit copies of the last two
DA 2166-8, NCO
Evaluation Report and the latest
DA 1059, Service School Academic
Evaluation Report (if applicable).
(12) Awards. SPC/CPL and below must submit copies of the last three awards
and/or latest
DA 1059, Service School Academic Evaluation Report received
(if applicable).
4-10. Green to Gold Scholarship Board Selection Process
a. Selection will be based on academic achievement or substitute thereof, leadership
potential, demonstrated motivation toward an Army career and comments and
recommendations made by the applicant’s commanding officer and further
endorsement by a field grade commander.
b. HQ USACC will appoint a board of Army officers to review all files. Upon conclusion of
their deliberations, the board will recommend applicants be designated as selectees
or nonselectees. An Order of Merit list will be created from the Whole Person Score
(WPS) and the number of scholarship awards will be based on funding availability.
c. HQ USACC will inform scholarship winners, conditional winners, and nonselectees of
their status on or about 30 May annually. A letter to the winners will indicate if the
award is conditional, subject to medical qualification and/or administrative action.
d. Upon selection of winners, HQ USACC will forward letters of instruction to the recipient’s
commanding officer. Each winner’s notification packet will include specific
instructions for discharge. Discharge is only authorized upon full qualification.
Letters stating soldier is still pending medical or administrative conditions will not be
used to authorize discharge.
e. Soldiers who submit a Green to Gold packet and subsequently come down on PCS
orders may submit a
DA Form 4187 requesting a deferment of orders until the
results of the scholarship board are released. Submit the request through normal
command channels.
f. A list of winners is available to ROTC Brigade commanders, counterpart battalions and
the specific schools of winners via the CCIMS Scholarship Processing Module.
g.Recruitment of Green to Gold winners from one ROTC battalion by another ROTC
battalion is highly discouraged.
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4-11. Green to Gold Scholarship Processing
a. Upon receiving final notification from HQ USACC stating that an individual is medically
and/or administratively qualified, commanding officers will initiate discharge orders
from active duty for the selectees not more than 30 days prior to Fall enrollment.
Discharge orders will be forwarded through channels to the separation center for
discharge and immediate reenlistment into the USAR Control Group (ROTC). The
soldier will not, at the time of separation, be enlisted in an USAR TPU.
b. DD Form 4-1. The separation center will forward
DD Form 4-1
(Enlistment/Reenlistment Document - Armed Forces of the United States) to the
PMS/Battalion Commander of the institution the recipient has elected to attend.
c. Military Status. Following discharge from active duty, reenlistment in the USAR and
enrollment by the PMS/battalion commander, the Green to Gold Cadet will participate
in an approved academic and ROTC program as a ROTC scholarship Cadet (not on
active duty).
(1) Upon successful completion of requirements for a baccalaureate degree, and
providing otherwise qualified, the Cadet will be commissioned in the Regular
Army or Reserve Component, as determined by a DA selection board.
(2) The Cadet will serve in the Active Component or the Reserve Components
for a total Military Service Obligation of eight years.
d. Transfers. Green to Gold scholarship winners do not count against the schools
allocation, therefore, a Green to Gold scholarship winner may not transfer unless HQ
USACC grants an exception.
e. This is a very competitive program. Suggest students meeting minimum
requirements (i.e. College Board Score, GPA, general technical) retest, where
possible, to improve their personal competitiveness.
4-12. Commander’s Green to Gold Hip Pocket Scholarship Program
a.Commanding General, Cadet Command has approved certain Commanders to
participate in this program as a subset of the Green to Gold Scholarship
Program. Current participants are listed in
Appendix G.
b. This program allows Commanders to select a certain number of 2-year scholarship
winners from within his command. Upon verification of eligibility by Cadet Command,
the Commander may award the scholarship. The applicant does not compete in the
National Selection Board and certain pieces of the scholarship application are not
required based on the fact that the Commander has recommended the individual for
the scholarship.
c.The application consists of the same items outlined in
4-9 above.
Chaper 5, National Council Licensure Examination for Registered Nurses
5-1.Review Course and Test Fee Payment for Nurse Cadets
a. NCLEX-RN Review Course Fee Payment. The NCLEX-RN Review Course fee is an
incentive available to all nurse Cadets as a one time only payment. Payment must
be processed in sufficient time to allow the payment to be made prior to graduation.
Payment is not authorized once Cadets graduate and commission.
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(1) Non-scholarship payments are processed using the IMPAC credit card. The
purpose of expenditures will be designated as professional training. Non-
scholarship Cadets will not pre-pay for the course since there is no method to
reimburse them.
(2) Scholarship payments are processed as part of the scholarship fees.
b. NCLEX-RN Test Fee Payment. The NCLEX-RN test fee is available for all nurse
scholarship Cadets. It will be provided as a one-time payment of $200.
(1) Brigades will provide reminders to PMS’ to ensure timely submission of
certification and requests.
(2) Professors of Military Science will:
(a) Present this one-time incentive to all nurse scholarship Cadets
eligible to sit for the NCLEX-RN test.
(b) Scholarship payments are processed to USACC, G4/8 Pay
Operations. Submit a list of nurse scholarship Cadets applying to
take the test with an Obligation Listing generated through the
validations in CCIMS for payment to the Cadet. The list will be
submitted no earlier than 60 days prior to graduation and no later
than 30 days prior to graduation.
(c) Submit a certification notice of graduation for nurse Cadets
applying to take the test to G4/8.
c. US Army Cadet Command, G4/8, will process payments based on the signed
Obligation listing.
Chapter 6, Cooperative Scholarship Program for Future Pharmacy Officers
6-1. Applications
a. Applications will be processed IAW Chapter 2 of this pamphlet.
b. Interviews and selection boards will be conducted IAW Chapter 2 of this pamphlet.
c. Contracting will be completed IAW AR
145-1 and CC Pam 145-4.
d. Information will be entered in CCIMS within five working days of executing the contract.
Chapter 7, Educational Assistance Program for Military Junior College Early
Commissioning Program Officers
7-1. Deadlines
a. The application window opens 15 November and closes 15 May every year for all
MJC seniors.
b. The losing MJC will enter appropriate data into CCIMS by 1 June (or within five working
days of commissioning for mid-term commissions) to allow the gaining institution to
pick up the ECP Lt. Ref CCIMS User Manual 7.2.2.7(3) (excerpt below). "How do you
change to commissioned status for ECP Cadets that have not been branched?"
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c. You must contact the G1 at HQ USACC to enter DUTY STATUS for the ECP Cadet - and
duty status will be EV, EG, or NS.
d. After HQ USACC enters the DUTY STATUS and informs you, then you can change the
Cadet’s status to Commissioned - M. At that time check ECP as true and select the
school the Lieutenant will attend to complete degree requirements.”
e. The gaining SROTC institution will begin tracking and pull the MJC LT into CCIMS under
their FICE code by 1 October (or within five working days of student’s arrival on
campus for mid-term commissions) and properly annotate the student as being paid
tuition IAW CCIMS User Manual 7-7-1b (excerpt below).
f. Enrollment and Scholarship
(1) STATUS automatically defaults to Q - ECP TRACKING.
(2) Tuition - must check YES or NO
(3) ECP Contract Date:
(a) If Tuition = Yes, then you must enter the effective date
• date cannot be greater than current system date
• date cannot be less than commission date
(b) If Tuition = N, then date must be blank.
g. Educational Assistance Program covers tuition and fees (no book stipend) or room and
board. See Chapter
2-4
of this pamphlet for additional guidance.
7-2. Required Documents
a. DA Form 597-4.
b.
CC Fm 104-R (Appendix B and at http://my.usaac.army.mil/portal/dt ).
c. Recent APFT Score Card (should be no more than six months old upon submission).
d. Letter of Acceptance to the SROTC University (must include academic status as junior).
e. Letter of Acceptance to the SROTC Unit stating that you (the applicant) have been
accepted unconditionally.
7-3. Selection Process: All eligible MJC officers will be selected for participation in this
program.
7-4. Pay Operations
a. The gaining battalion will obtain invoice from the business office for each Lieutenant
enrolled in the Early Commissioning Program (ECP) who are entitled to Educational
AssistanceProgram benefits.
b. The gaining battalion will be responsible for verifying the invoice to ensure scholarship
reimbursements are in accordance with
CC Pam 145-1 Appendix C. The
reimbursement is limited to tuition and fees and payment will be made to the school.
Book payments are not authorized.
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c. The gaining battalion will prepare a memorandum requesting reimbursement for tuition
and fees for current term. Payment will be limited to current enrolled term only. The
memorandum will include: Host FICE, Academic FICE, name, SSN, term and dollar
amount for each individual.
d. The gaining PMS or designee must certify memorandum and submit with invoices to:
HQ, U.S. Army Cadet Command ATTN: ATCC-RM-P (Pay Ops) 1
st
Cavalry Regiment
Road, Bldg 1002, Fort Knox, KY 40121.
e. Debt Management Process for Education Financial Assistance Record (
DA
5315-E)
(1) Upon Completion of the Educational AssistanceProgram, Headquarters, US
Army Cadet Command, ATCC-RM-P, Debt Management, Fort Knox, KY 40121
will submit
DA 5315-E reflecting all payments made to the Lieutenant while
enrolled in this program to U.S. Army Human Resource Command, ATTN:
AHRC-RSE-L, Fort Knox, KY 40121 for appropriate action.
(2) If the contract is breached as stated on DA Form 597-4 Paragraph 5, HRC
will contact Headquarters, US Army Cadet Command, 1st Cavalry Regiment
Road, Building 1002 ATTN: ATCC-RM-P, Debt Management, Fort Knox, KY
40121 and request
DA 5315-E on the ECP Lieutenants who are being
disenrolled for recoupment purposes and were paid benefits from this
scholarship.
(3) Should an ECP Lieutenant breach his contract (DA Form 597-4), the PMS or
designee must notify the ARNG or USAR Program Manager at HQ, USACC,
following these procedures:
(a) Counsel the ECP Lieutenant that he has breached his contract and
that all Educational Assistance Program funds will be recouped.
Recoupment may also include any scholarship funds received while
attending a MJC.
(b) Send the USACC Program Manager the following documents: a
memorandum stating the ECP Lieutenant has breached his contract
and how along with a copy of his DA form 597-4. If possible these
documents should be scanned and sent via e-mail attachment. A
copy of the above and any support documents showing breach (i.e.
transcripts for low GPA, APFT score card showing failure, etc…)
should be kept in the soldier’s MPJR.
(c) The Program Manager will include a copy of
DA 5315-E which
summarizes the funding received by the ECP Lieutenant and
forward all documents to HRC(AHRC-RSE-L), Training Division), for
recoupment.
Chapter 8. Student Loan Repayment Program (SLRP)
8.1 Procedures
a. After completion of the DA/ROTC Selection and Branching board, the PMS will offer each
eligible Cadet the SLRP and counsel those interested Cadets utilizing the Loan
Repayment Program (LRP) In-processing Counseling Form (
CC Form 145-1-2).
Cadets selected for Active Duty during the End of LDAC Commissionee Standby
Board and other DA/HRC-1 standby boards are also eligible for the SLRP.
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b. The PMS will have the Cadet execute a contract addendum CCF 597-6 for a one to three
year ADSO. This ADSO is dependent on the amount of the loan repayment as
follows. The maximum reimbursable loan amount is $65,000 and upon completion of
the contract, no additional loans may be added.
(1) Loan repayment up to $25,000 incurs a one-year ADSO.
(2) Loan repayment between $25,001 and $45,000 incurs a two-year ADSO.
(3) Loan repayment between $45,001 and $65,000 incurs a three-year ADSO.
(4) All ADSOs incurred under this program will run consecutively to statutory
obligations and will also run consecutively to any obligations incurred IAW
paragraph 3-4 or 3-5 of AR 350-100 which are:
(a) Officers, who accept scholarships, grants, or fellowships offered to
USMA or ROTC Cadets from specified graduate programs (Rhodes,
Marshall, Truman, Hertz, East-West Rotary, Gates, Mitchell, Levy,
and Fullbright), will incur and additional ADSO.
(b) Obligations for graduate school, branch of choice or post of choice
for activy duty service obligation programs.
(5) All ADSOs incurred under this program will be served concurrent with other
ADSOs IAW Paragraph 3-6 of AR 350-100 which states: Multiple ADSOs
resulting from career status, warrant officer promotion, PCS, and military
schooling will be served concurrently. Additionally, these ADSOs will be
served at the same time as those resulting from precommissioning and civilian
schooling. The time spent at military and civilian schools will be credited
toward fulfilling the ADSO resulting from career status, PCS, military
schooling, and warrant officer promotion. When a newly incurred ADSO is to
be served concurrently with an existing ADSO, the obligated period will be
equal to the length of the longest remaining obligation. The contractual
agreement under which an officer enters a civilian education program may
specify the order in which concurrent ADSOs are satisfied.
(6) Officers who voluntarily or through misconduct fail to serve the period
required by the loan repayment agreement may be required to refund those
monies to the United States IAW reference.
(7) The portion or amount of a loan that may be repaid is 33-1/3 percent or
$1,500, whichever is greater, for each year of service. Repayment of any
such loan shall be made on the basis of each complete year of active service
performed by the borrower. The amount repaid each year will be calculated
from the total remaining original unpaid principal verified by the loan holder;
however, the payment cannot exceed the total amount borrowed.
c. End-of-LDAC commissionees will be offered the SLRP prior to leaving school. If they
accept it, they will sign the USACC 597-6 at that time. They will also sign a
counseling statement (located at
Appendix B) agreeing to the fact that this contract
addendum is only valid if they are selected for and accessed onto active duty.
8.2 Responsibilities
a. HQDA, G1
(1) Will ensure additional ADSO is applied to those officers having loans repaid.
HQCC, G2.
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(2) Will collect copies of the in-processing counseling form and contract
addendum.
(3) Will provide monthly lists of participants to HRC up until the Cadets are
commissioned.
(4) Will provide lists of Cadets with approved contracts and ADSO requirement
to Accessions and Security Division.
b. Professors of Military Science (PMS).
(1) Will be responsible for offering SLRP to contracted ROTC Cadets who are
eligible in accordance with CC Reg 145-1, paragraph 8-3.
(2) Will counsel those Cadets who accept the SLRP utilizing the Loan Repayment
Program (LRP) In-processing Counseling form.
(3) Will be responsible for counseling the Cadet to ensure he/she understands
that the repayment of the loan will be made by HQDA after commissioning.
(4) Will have those Cadets who accept the SLRP execute a contract addendum,
CCF 597-6 for a one to three year additional ADSO.
(5) Will furnish a copy of both documents to USACC, G2, ATTN: Incentives
Division, NLT 1 March for spring commissions and 1 November for winter
commissions.
c. Cadet.
(1) Is responsible for verifying that their loans are eligible in accordance with CC
Reg 145-1, paragraph 8-4.
(2) Is responsible for contacting his/her loan holder to request a deferment or
forbearance prior to signing any contract addendum.
d. HRC-EIB will contact each 2LT upon entry to active duty to complete the DD Form
2475 at that time.
Chapter 9, Army ROTC Scholarship Program Cadet Actions
9-1. Responsibilities:
a. All Cadet Actions requests requiring processing by HQCC Incentives Division must first
originate at the Battalion level with routing through Brigade for endorsement then
emailed to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil with supporting
documentation. Actions bypassing the Brigade will be returned without action.
b. Exceptions to the above policy are requests for Study Abroad/Foreign Study/CULP.
After endorsement through Brigade, requests will be forward to
usarmy.knox.usacc.mbx.culp@mail. mil for evaluation of the travel. HQCC G3
CULP Division will then forward to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil for processing.
c. G2, Cadet Actions cover all scholarships types, including GRFD and Green to Gold
Scholarships. Any Cadet Action involving Green to Gold Active Duty Option Cadets
should refer to
Chapter 4 of this publication.
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9-2. Financial Procedures requiring Cadet Actions
a. Financial payments for scholarship Cadets are based on NAPS. Benefits begin and end
with the number of NAPS provided at the start of a scholarship. NAPS provide the
correct length of scholarship to ensure academic and military alignment for the
normal school year. Any action outside of this is considered an exception to policy
(see paragraph
9-9).
b. Schools that have Cadets on the obligation listing report who have a Cadet Action
pending approval will be asked to make an adjustment and zero out the original
dollar amount validated in CCIMS until the Cadet Action is resolved. A report listing
that includes a Cadet who has an unresolved Cadet Action delays the processing of
scholarship benefits for other Cadets on the listing.
c. After approval of a Cadet Action, schools will send the obligation listing report to the
appropriate Cadet Pay Operations Tech or the Cadet Pay Scholarship Tech.
d. Cadets may attend summer school to graduate early or remain academically aligned in
a current mission set. This is not an extension of benefits. For payment of summer
term procedures, see
Paragraph 9-3f below and Chapter 2-4g.
9-3. Request for Summer Benefits
a. Deadlines:
(1) Summer school extension of benefits must be submitted to HQ USACC, G-2
Incentives Division no later than 30 March of the year Summer benefits are
desired. Results will be announced by 30 April.
(2) Late requests will be worked in order by date received. All requests are sent
by brigade with the Brigade Commander’s endorsement to the Cadet Actions
mailbox at:
b. Summer Term:
(1) The summer session is not considered part of the SY but will count as one of
the NAPS terms, if approved for payment. The battalion can validate a
CC
Fm 104-R with summer term(s) to project completion of degree
requirements (unless a mandatory requirement for degree completion).
(2) One summer term equals one semester/quarter of benefits. If a school holds
more than one session during the summer, it is considered one term.
Example: A school offers a 4 week session of summer classes, and then
another 4 week session of summer classes following the first. Two sessions
count as one term.
c. Summer Benefits Courses of Action. Since summer term(s) is not part of an
academic school year and NAPS is not programmed to calculate as such for the total
number of terms authorized to complete degree requirements, one of the following
courses of action is required for summer benefits to be paid:
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(1) Students may use one of their authorized NAPS to take summer classes in
order to graduate early. If the summer term is over and above the NAPS
calculation, then a request for an extension of benefits will have to be
submitted.
(2) If the Cadet does not want to utilize a term of NAPS, summer benefits will be
paid only when the courses pursued are:
(a) An integral part of the Cadet’s major field of study required for
attainment of the Cadet’s degree but are not offered during the
academic year.
(b) Required as the result of changes in curriculum made by the school
subsequent to approval of the Cadet’s degree plan, providing the
degree plan was filed at the appropriate time as determined by
school officials.
(c) Required to be repeated because injury or illness prevented the
Cadet from completing scheduled courses during the academic
year, providing the Cadet’s absence was approved by school
authorities and the PMS. The Cadet must be accepted for
enrollment/reenrollment and qualified for continuance in the
program.
d. Mandatory Summer Benefits
(1) Requests for mandatory summer benefits will be submitted to HQ’S USACC,
G2, Cadet Actions using
CC Form 131 listing all of the Cadets who are
required to take the course and proof from the school catalog that the course
is mandatory.
(2) Mandatory summer school is defined as courses that are only offered during
the summer and cannot be taken at any other time during the academic year
or state mandated attendance at summer school. Upon approval, NAPS may
be adjusted if needed (not to exceed the statutory limitation of five academic
years).
(3) If the request fits the provisions in paragraph
9-3c(2)(c) above, the required
documentation submitted to HQ will consist of the 104-R, the portion of the
school catalog that proves the course is only offered in the summer, other
documents supporting the action e.g. illness, 131-R with PMS statement and
Validation Checklist.
(4) Requests will be processed through Brigade and then sent to HQ at
usarmy.knox.usacc.mbx.incentivesactions@mail.mil. Requests received
at HQ directly from the school will be returned without action.
e. Non-Mandatory Summer Benefits
(1) Requests for Non-Mandatory summer benefits will be submitted to HQ’s
USACC, G2, Cadet Actions on CC Form 131-R with the documentation
required for an extension of scholarship benefits.
(2) The CC Form 131-R, signed by the Cadet and the PMS, will include the PMS
endorsement, to include recommendation and justification. The
CC Fm 131-
R also will include the phone number and email address of the Battalion
POC, projected cost, and the term requested.
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(3) A Checklist/Validation form signed by the PMS, located in
Appendix B, and
any other forms required by the checklist.
(4) Requests will be processed through Brigade and then sent to HQ at
usarmy.knox.usacc.mbx.incentivesactions@mail.mil. Requests received
at HQ directly from the school will be returned without action.
f. Using an Authorized Term of NAPS for Summer Benefits
(1) Cadets may elect to attend summer school and use a term of NAPS in order
to graduate early or remain academically aligned. This is not an extension
of benefits.
(2) The Cadet and the PMS must sign the Academic Plan Counseling form found
in
Appendix B.
(a) The statement is an understanding that the Cadet has been
counseled that receiving benefits for the Summer (CY) term will
count as one of the terms of NAPS agreed to at the time of
scholarship award and contracting.
(b) If the Cadet does not graduate and commission within the number
of agreed to NAPS terms as outlined in CCIMS, then any additional
terms it takes to graduate and commission become the
responsibility of the Cadet to fund.
(3) Cadets electing to graduate early must be able to complete all ROTC Advance
Course requirements. Extension of benefits beyond the number of NAPS terms
will not be authorized.
(4) Cadets must attend the same educational institution at which they are
seeking the degree, or have a letter of acceptance from the institution
indicating the hours taken at another institution will be accepted toward the
degree. Payment is authorized only at the academic or host program.
(5) Payment of stipend will be paid at the rate established under normal
academic school year term as authorized.
(6) Payment of benefits will be paid based on the current school year scholarship
payment election ( i.e. tuition and fees or room and board).
(7) A copy of the signed Academic Counseling Statement must be forwarded to
HQCC, G2, Incentives Division at
usarmy.knox.usacc.mbx.incentivesactions@mail.mil and to G8,
Scholarship Pay Division with the pay validation report for record.
g. One summer term equals one semester/quarter of benefits.
(1) The PMS must ensure that scholarship Cadets receiving summer tuition
clearly understand that the use of summer benefits reduces theavailable
extension of scholarship benefits. Cadets electing to use a term of NAPS to
graduate early will not be authorized an extension of benefits.
(2) If a school holds more than one session during the summer, it is considered
one term. Example: A school offers a four week session of summer classes,
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and then another session of summer classes following the first. The two
sessions count as one term.
9-4. Extension of Scholarship Benefits
a. Deadlines.
(1) Fall Term academic school year extension of benefits must be submitted to
HQ, USACC, G2, Incentives Division between 1 February and no later than
30 May. Results will be announced by 30 June.
(2) Spring Term academic school year extension of benefits must be submitted to
HQ USACC, G2 Incentive Division between 1 July and not later than 30 Oct.
Results will be announced by 30 Nov.
(3) Late requests will be worked in order by date received. All requests are sent
by brigade with the Brigade Commander’s endorsement to the Cadet Actions
mailbox at:
b. Required Documentation.
(1) CC Fm 131-R, signed by the Cadet, will identify each semester/quarter and
the reason for the requested extension of benefits and the PMS endorsement,
to include recommendation and justification. The
CC Fm 131-R will include
the phone number and email address of the Battalion POC, projected cost,
and the term requested in the following format:
(2) A Checklist/Validation form signed by the PMS, located in
Appendix B, and
any other forms required by the checklist.
(3) Battalions will forward the request to Brigade. Brigades will then forward the
entire package to Commander, U. S. Army Cadet Command, (ATCC-ROI),
1307 Third Avenue, Fort Knox, KY 40121-2725 or email to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil. Requests received
directly from the school will be returned without action.
(4) If the extended benefit request is not approved prior to the start of the
additional school term applied for, the Cadet should pay the tuition, and
reimbursement will be made to the Cadet if extended benefits are approved.
c. Five and Six-year Degree Programs
(1) These programs must be documented and must include a copy of the
curriculum outlined in the university catalog. HQCC must approve these
programs prior to a student’s attendance. These programs cannot confer two
degrees. Dual degrees must be obtained simultaneously, not consecutively.
Projected Cost Format:
Tuition:
Room/Board:
Tuition and fees or
Room and Board
Fees:
Books:
Books:
Total:
Total:
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(2) Cadets should be academically and militarily aligned; however, any changes
after a Cadet contracts must be processed as an exception to policy through
Incentives Cadet Actions, after brigade endorsement. Please contact
individual brigades for specific processing procedures before receipt at HQCC.
(3) If a fifth academic year of scholarship benefits is approved, students who
accept extended scholarship entitlements and those who receive 10
semester NAPS or 12 quarter NAPS at the start of the scholarship must
follow the procedures below:
(a) Battalions must execute amended contracts that extend a Cadet’s
active duty service commitment for a period of time equivalent to
the length of the entitlement extension. Battalions will ensure
completion of items J, K, L and M on the
DA Form 597-3 and
forward a copy of page 1 reflecting the annotation to HQCC, G-2,
Incentives Division at
usarmy.knox.usacc.mbx.incentivesactions@mail.mil.
(b) Battalions must ensure that even though the NAPS (from the start
of the scholarship) authorize extended benefits and a formal
request is not processed through Cadet Actions, the PMS remains
responsible to ensure the annotated DA Form 597-3 is
accomplished and sent to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil.
e. Authorized Extended Benefits: Currently, there are two semesters or three
quarters of extended benefits authorized on a case-by-case basis. This is not
automatic nor an entitlement. One summer term equals one semester/quarter of
benefits.
(1) The completion of one or two summer terms reduces the fifth year of
extended benefits. Thus, when one summer term has been authorized, only
one additional semester or two quarters of extended benefits can be
authorized.
(2) The PMS must ensure that scholarship Cadets receiving summer tuition clearly
understand that the use of summer benefits reduces the available extension
of scholarship benefits.
(3) An extension of benefits beyond 4 years incurs an ADSO of 6 months for each
additional semester or 4 months for each additional quarter.
9-5. Retroactive Benefit Requests
a. Retroactive benefits are not automatic. They are reviewed on a case-by-case
basis. The request package will consist of:
(1)
CC Fm 131-R include the Battalion POC, phone number and e-mail address.
(2) A Checklist/Validation form signed by the PMS, located in
Appendix B, and
any other forms required by the checklist.
(3) A Detailed Timeline (sample at
Appendix B). To be considered timely,
there should not be more than a 6-week to 2-month time span between
actions. Any action with a longer time span will require a detailed
explanation.
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(4) Students will elect the option of tuition and fees or room and board
reimbursement IAW
CCR 145-1, Paragraph 2-7c.
b. Requests will only be considered for one term. Conditional scholarship offers
may not be made to an individual to begin in the same term as the offer being
made.
(1) Example: Student walks in first day of Fall term and is interested in applying
for a scholarship, the battalion will make the offer for Spring term. Retroactive
payment of benefits will not be paid for Fall term. If the student meets
eligibility requirements prior to the end of Fall term, student may be upgraded
if brigade has available funding.
(2) Payment of Fall Term. If the Fall term ends prior to 15 Dec and the Cadet
contracts between the end of Fall term and 15 Dec, provide the name of the
Cadet, fall term end date, and the Cadet’s contract date to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil. A “retroactive”
payment will be recorded in the Personnel Action Module of CCIMS in order for
Cadet Pay to make the payment. The school will receive instructions once the
action is recorded in CCIMS.
c. Offer Date. All requests for retroactive benefits must be supported by an application
in CCIMS showing an offer date prior to the end of the term for which benefits are
requested. No verbal offers can be made. Example: retro benefits are requested
during the spring term to start the previous fall term. The scholarship application
shows an offer date that falls within the spring term dates, not prior to the fall
term dates. This student would be ineligible for retro benefits for the fall term
because the offer was not given prior to the Fall term.
d. Eligibility Requirements. Applicants who have not completed their eligibility
requirements within one year will not be eligible for retroactive benefits. The PMS
must decide to continue to hold that scholarship allocation for future benefits
payments for those students needing more than one year to complete their
eligibility requirements.
e. Requests will be addressed through Brigade to U.S. Army Cadet Command (ATCC-
ROI), 1307 Third Avenue, Fort Knox, KY 40121-2725 or sent via email to:
usarmy.knox.usacc.mbx.incentivesactions@mail.mil. Requests received directly
from the school will be returned without action.
9-6. Scholarship Academic Discipline Change
a. Change of Major: The PMS may grant one change of major with retention of
scholarship benefits for all academic disciplines, except Nurse and Language
scholarship Cadets.
b. Nurse Scholarship Change of Major.
(1) HQ USACC must approve any change of major for a Nurse scholarship Cadet.
(2) Students requesting to change their major to nursing must be counseled in
writing using the Nurse counseling form in
Appendix B about the policies
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associated with a nursing scholarship. The counseling form should be
completed, signed and placed in the Cadet’s/applicant’s file.
(3) Students who request and are approved for a change of major from nursing
will be placed on admin suspension for one term and retained as a line
scholarship Cadet, provided funding is available.
c. Language Scholarship Change of Major.
(1) USACC must approve any change of major for a Language scholarship Cadet.
(2) Students requesting to change their major to one of the approved languages
listed in
Appendix O must be counseled in writing using the Language
counseling form in
Appendix B about the policies associated with a
Language scholarship. The counseling form should be completed, signed,
and placed in the Cadet’s/applicant’s file.
(3) Language scholarship Cadets who request and are approved for a change of
major will be placed on admin suspension for one term and retained as a line
scholarship Cadet, provided funding is available.
d. Second Change of Major: the PMS may grant a second change of major with
retention of scholarship benefits if the scholarship Cadet stays within the same
academic discipline classification; for example, mechanical engineer to civil
engineer. This does not include Nurse and Language scholarship Cadets.
(1) HQ USACC, G2, is the approval authority for any other requests for a second
change of major and for Cadets who require more than two changes.
e. Loss of Credits: The Cadet must be informed that any change of major that results in
loss of credits or additional classes will make the individual ineligible for an
extension of benefits
.
f. Exception to Policy Change of Major: Change of Major exception to policy for Nurse
and Language and those falling under 9-7d(1) above must be submitted to
Department of the Army, HQ USACC, ATTN: ATCC-ROI, 1307 Third Avenue, Fort
Knox, KY 40121-2725 or
usarmy.knox.usacc.mbx.incentivesactions@mail.milwithin 30 days of the
Cadet notifying the battalion of desire to change major. The packet will consist
of:
(1)
CC Fm 131-R signed by the Cadet explaining why they are requesting a
change of major and stating that the Cadet understands that they are not
eligible for an extension of benefits should they lose academic credits or
require additional classes due to the change in academic discipline.
(2) A Checklist/Validation form signed by the PMS, located in
Appendix B, and
any other forms required by the checklist.
(3) It is imperative that the Battalion Commander initiates procedures to
validate the registration of scholarship Cadets in the disciplines in which the
scholarship was awarded or ensure change of major is approved by proper
authority.
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(4) Cadets who change their major from an academic discipline mix 4 or 5 e.g.
engineering or nursing degree that requires a 5-yr degree (10 NAPS) to an
academic discipline mix 1, 2, or 3 will have their NAPS reduced to the
appropriate 4-yr degree plan. Exception is authorized for a degree plan that
is supported in the school catalog as a 5-yr plan.
9-7. Study Abroad/Foreign Study/CULP
a. Study Abroad/Foreign Study: The Cadet requesting Study Abroad/Foreign Study
funds must submit a detailed proposal packet to
usarmy.knox.usacc.mbx.culp@mail, who in turn will submit to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil after the travel review.
(1) Required Documentation:
(a) Course overview, description, itinerary, objectives and requested
term. Information provided by university literature, website, or
academic representative is highly encouraged.
(b) Language to be spoken while overseas
(c) Academic major, grade point average, and transcripts.
(d) A letter of recommendation from the PMS that includes a brief
summary of the Cadet’s performance, plan to achieve PME
requirements, and potential to meet other academic requirements.
(e) A brief statement from the Cadet explaining why he/she should be
selected and a clear explanation of how the proposed course
supports the Cadet’s degree requirements, OR support the culture
and language immersion for the Army.
(f) A cost comparison of a comparable course load at the university.
Include all credit hours with a breakout for tuition, fees, and travel
costs. Transportation costs will be paid over and above the
comparable course load amount. Cost Comparison format is in
Appendix B.
(g)
104R Academic Plan.
(h) Counseling statement acknowledging that airfare and travel
expense costs above $6000 are not reimbursable.
b. Additional Instructions:
(1) Roundtrip airfare (economy class only, no premium class) and travel expenses
are not to exceed $6000 per course. The Cadet is responsible for any other
expenses above this limit. Travel expenses will be reasonable expenses
associated with the trip, i.e. taxi to/from airport, POV mileage to/from airport
(IAW DOD Mileage Rate), airport parking, foreign airport entry/exit fees.
Travel associate with personal excursions/sight-seeing trips will not be
reimbursed.
(2) The room and board option may not be used while enrolled in this course. If
this is a fall term, then the Cadet will be allowed the option to change the
election once returned to campus via an email request from the battalion to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil.
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(3) Reimbursement for the airfare and travel expenses will be listed and itemized
on a separate document which will serve as an invoice. Reimbursement for
air and travel expenses will be validated on the Scholarship Tracking
Obligation Report as “Fees.” Battalion will submit this listing along with
invoices and/or paid receipts to the DCS, G8, Pay Operations Division for
reimbursement.
(4) IAW Title 10, Section 2107 and 2107a, the Army ROTC Scholarship
cannot pay for program costs that include both tuition and fees and room
and board; therefore, any costs listed as program costs must not include and
room and board expenses.
c. Deadlines: The host university PMS must endorse the Cadet’s request for a Study
Abroad/Foreign Study course to be funded. Cadet Command G-2 and G-3 will review
and process proposals submitted by the PMS.
(1) Requests for Fall term study abroad must be received NLT 30 May.
(2) Requests for Spring term study abroad must be received NLT 30 October.
(3) Requests for Summer term study abroad must be received NLT 30 March.
d. Active Duty Service Obligation: Cadet Command G-2 is responsible for reviewing the
proposal and the Cadet’s 104-R (Cadet Academic Plan) to determine if an additional
Active Duty Service Obligation (ADSO) is incurred.
(1) A Cadet incurs an additional ADSO of six months per each additional semester
and four months per each additional quarter above four years. Additionally,
G-2 will review the cost comparison data provided in the proposal.
e. Proposal Review: Cadet Command G-3 is responsible for reviewing the proposal to
ensure it meets:
(1) The intent of the culture and language program
(2) Cadet training requirements, i.e. Professional Military Education (PME) and
LDAC remain on track.
f. Documentation required for reimbursement (submit to G4/8)
(1) Tuition and fees: Invoice to reimburse school; Invoice and paid receipt if
reimbursing Cadet; Validated Scholarship Tracking Report Obligated
Tuition/Fee listing
(2) Travel expenses to include airfare, in country transportation, etc. Submit all
paid receipts furnished by the Cadet.
9-8. Administrative Suspension and Probation
a. Probation: In exceptional cases, probation may be used for those scholarship Cadets
who do not meet retention standards due mitigating circumstances beyond the
Cadets ability to influence. Probation requires Brigade Commander approval.
(1) Probation, in lieu of administrative suspension, will be rare. In these rare
cases, if the PMS decides to use the probation tool, the Brigade Commander
is the approval authority.
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(2) If a PMS places a Cadet on administrative suspension before a decision is
made by the Brigade Commander to place the Cadet on probation, the
request must be sent to HQCC for approval/disapproval.
(3) Properly record the probation period in CCIMS.
(4) A Cadet will not be placed on probation more than one once for the same
offense. If retention standards are not met by the end of the term, the
Cadet will automatically be placed on administrative suspension and forfeit a
term of benefits.
b. Administrative suspension: Administrative suspension is the forfeiture of a term of
scholarship benefits for Cadets not maintaining retention standards (e.g.,
academic/ROTC GPA, APFT and/or height failure, misconduct, etc). This is the
preferred retention tool to be used (rather than probation).
Scholarship Cadets who fail to meet scholarship retention standards IAW their
contract and regulations will have his or her scholarship benefits immediately
suspended for one term. While on an administrative suspension, the Cadet is
required to continue participation in the ROTC program under the scholarship
contract and will receive payment of subsistence allowance.
PMS must disenroll a Cadet who is placed on two consecutive administrative
suspensions for the same reason if the deficiency is not corrected.
(1) Short term deficiencies: HQCC is the authority to lift an administrative
suspension on a Cadet who has not served the full term. If a Cadet is able to
meet retention standards within the same school term that the administrative
suspension went into effect, the PMS must send a CC Form 131-R and the
supporting documentation -- through the Brigade headquarters -- to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil at Cadet Command,
G2, for action.
(a) When scholarship benefits have not been paid for the term and
the Cadet corrects the deficiency prior to the last day of the school
term, the administrative suspension MAY be lifted subsequent
terms.
(b) When scholarship benefits have been paid for the term and the
Cadet corrects the deficiency prior to the last day of the school
term, the administrative suspension MAY be lifted by HQCC and no
other action is required. Cadet scholarship benefits are paid for all
subsequent authorized terms.
(c) When a Cadet fails to correct the deficiency and is not in full
compliance with the terms of the scholarship contract and other
regulatory requirements by the last day of the school term in which
the administrative suspension was used, the PMS will review and
evaluate the Cadet’s overall performance to determine whether the
Cadet should continue on administrative suspension, request
scholarship termination, or initiate disenrollment action.
(d) Retroactive payment of scholarship benefits is not authorized for
Cadets who subsequently correct deficiencies after the school term
ends or during the following school term (this includes the summer
term). Failure to update the Cadet Database is not a reason to pay
retroactive benefits.
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(e) While on an administrative suspension, the Cadet is required to
continue participation in the ROTC program under the scholarship
contract and will receive payment of subsistence allowance.
(2) End of school term deficiencies.
(a) The PMS will review and evaluate the Cadet’s overall performance
at the end of each school term to determine whether to use
administrative suspension, to request scholarship termination, or
initiate disenrollment action. Normally, Cadets placed on
administrative suspension during the end-of-term review will not
be
authorized scholarship benefits for the next full term. As an
exception to policy is considered on a case-by-case basis,
administrative suspension resulting from an end-of-term review can
be lifted. Request must be e-mailed to
usarmy.knox.usacc.mbx.incentivesactions@mail.mil and will
be posted in the CCIMS personnel actions module.
(b) Cadets who are put on an administrative suspension based on an
end of term review will be advised in writing that scholarship
benefits will not be paid for the next full term. Payment of
scholarship benefits is not
authorized for Cadets who subsequently
correct deficiencies prior to the start of the next full term or during
the term on administrative suspension unless approved through an
exception to policy.
(3) Below are reasons (not all inclusive) for using the administrative
suspension tool:
(a) Failure of the Army Physical Fitness Test (APFT) or height & weight
standard.
(b) Failure to maintain minimum 2.0 current and cumulative Academic
GPA. After term corrections will not be considered.
(c) Failure to maintain minimum 2.0 current and cumulative ROTC
GPA. After term corrections will not be considered.
(d) Failure to maintain full-time academic status as determined by the
university.
(e) Progress toward a degree falls below that normally required for
graduation at the scheduled time without sufficient cause or
justification. (NOTE: This should be verified in writing from the
respective department head, student academic advisor or other
comparable university representative.)
(f) Misconduct (e.g., such as Minor in Possession of Alcohol,
discrediting incidents with authorities, etc).
(g) When requests for scholarship termination (with retention as a
Non-Scholarship) or retention waivers (e.g., civil conviction, self-
admitted drug use, etc.) are pending decision.
(4) The PMS will use the following guidance when placing a Cadet on
administrative suspension:
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(a) Complete a CC Fm 131-R, providing the reason and the specific
school term the Cadet is being placed on administrative
suspension. Retain the form, with supporting documentation (e.g.,
transcript, PT records, etc.), in the Cadet’s file.
(b) Notify the Cadet in writing that-
• Scholarship benefits are being withheld (forfeited), the
reason, and the specific school term;
• Continued participation in the ROTC program is
required and subsistence allowance will continue;
• Failure to correct the deficiency will result in continued
forfeiture of scholarship benefits, termination of
scholarship, or initiation of disenrollment action.
(c) Notify the university in which the Cadet is enrolled of the specific
school term for which the scholarship benefits are being forfeited.
(d) Properly record the Administrative Suspension in CCIMS and
validate the appropriate school term to zero to clear the estimate.
(e) Cadets who do not meet the standard after consecutive terms of
administrative suspensions, will be disenrolled from the program,
and will be required to repay any scholarship benefits IAW
CC Pam
145-1.
9-9. Exception to Policy/Reconsiderations
a. The CG, Cadet Command, has authorized a formal waiver process for any scholarship
requirement established by policy. For any other exceptions to policy not mentioned
in this chapter, please contact the appropriate HQCC ScholarshipProgram Manager.
b. Please follow the action specific process for Cadet Actions listed in this chapter. For
Reconsiderations, all actions must present pertinent and new information not
considered previously that is deemed not the fault of the Cadet.
c. Waivers will be considered for insufficient CGPAs. Waiver must be substantiated with
other academic achievements.
(1) Brigade Commanders have approval authority of CGPA waivers down to 2.4.
(2) Waivers below 2.4 must go to the Cadet Command for approval.
d. College Board score waivers will be considered for High School and Green to Gold 4-
year applicants and MJC High School 2-year applicants.
(1) Waiver approval resides with the Chief, G-2, Incentives Division.
(2) Only CG, USACC can disapprove a College Board score waiver. Any waivers
not mentioned here, waiver authority resides with the Cadet
Command.
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e. Waiver packet contents are established IAW CC Pam 145-4 for the following:
(1) Civil Conviction, Dependency, Medical, Re-enlistment Code, and Drug Usage.
(2) Information on pending waivers must be annotated on the
CC Fm 139R for
posting to CCIMS Scholarship Processing Module.
Chapter 10, Guaranteed Reserve Forces Duty (GRFD) Scholarship Program
10-1. Purpose. This chapter prescribes processing procedures and responsibilities for the
administration of the Guaranteed Reserve GRFD Scholarship Program.
10-2. References. CC Reg 145-1; AR 145-1; AR 135-91; AR 601-210.
10-3. Explanation of Abbreviations and Terms. Refer to Section I and Section II.
10-4. GRFD Scholarship Program.
a. Description. GRFD Scholarships are available for those Soldiers/Cadets who are
interested in serving in the ARNG/USAR upon commissioning and may be used for
undergraduate or graduate degrees. Acceptance of these scholarships requires
participation in the SMP. Information regarding the SMP can be found in
AR-145-1
(Paragraph 3-17),
AR 601-210 (Chapter 9), NGR 600-100 (Chapter 13), and NGR
600-200.
(1) Tuition Assistance. Federal (and if applicable for ARNG, State) Tuition
Assistance may be used in conjunction with GRFD Scholarships.
(a) If Scholarship money is used towards Room and Board, then it is
permissible for Federal (in addition if applicable State, re: ARNG)
Tuition Assistance to be used in conjunction with Scholarship
money to pay for tuition. Room and Board amounts are paid
directly to the Cadet and is determined by an average or aggregate
of the area.
(b) If Scholarship money is used for Tuition, then Federal or State
Tuition Assistance may not be used for Room and Board.
(2) Conditional Offers. Applicants may submit requests for GRFD Scholarships
on a continuous basis; however, no conditional scholarship offer will be made
within the same term as benefits will begin. Students must be fully qualified to
contract to be offered a scholarship within the same term as benefits will
begin.
(3) Conversion/Revocation. GRFD Scholarship recipients may not request
conversion of or request revocation of their GRFD Scholarship contracts.
(4) Military Service Obligation. Individuals selected for the GRFD Scholarship
must serve their 8-year military service obligation in an active drilling capacity
(one weekend a month and a two-week annual training period each year)
except for period(s) of active duty required to obtain branch qualification (i.e.
Basic Officer Leadership Course (BOLC)) or related to mobilization.
(5) Montgomery GI Bill.
(a) MGIB Chapter 1606/1607 benefits may NOT be used with GRFD
Dedicated Scholarships. However, MGIB Chapters 30 and 33
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benefits MAY be used with a GRFD Dedicated Scholarship.
(b) MGIB Chapters 30 and 33, MGIB Chapters 1606 and 1607, SR-
MGIB benefits may be used in addition to the GRFD 2-Year
scholarship.
(6) Allocations/Funding. The number of GRFD Scholarship allocations
available each is year/mission set are based on available funding, with the
exception of the mandatated 110 GRFD Dedicated MJC Scholarships (22 per
five Military Junior Colleges).
(7) GRFD Designator Codes. The following GRFD Designator codes are used to
identify GRFD Scholarships:
dbo_SDMT_GRFD_Designator_Ref
grfd_desg_cd
grfd_desg_nm
CARGRFD
CONVERSION ARMY RESERVE GRFD
CDEDNG
CONVERSION DEDICATED
NATIONAL GUARD
CDEDUSAR
CONVERSION DEDICATED USAR
CNGGRFD
CONVERSION NATIONAL GUARD
GRFD
DEDNG
DEDICATED ARNG
DEDUSAR
DEDICATED USAR
NG
NATIONAL GUARD
USAR
US ARMY RESERVE
Battalions do not enter the above codes into CCIMS. To enter an applicant into
CCIMS use the scholarship award category code of:
(a) 2C (already enrolled in ROTC)
(b) N2 (not previously enrolled in ROTC)
(c) 2H or 3C (already enrolled in ROTC)
(d) N3 (not previously enrolled in ROTC).
(8) GRFD Control Numbers. If a scholarship is offered, HQ USACC then enter
the appropriate GRFD Designator code and the GRFD control number.
(a) GRFD Control numbers will be reflected in the Enroll Tab in CCIMS.
(b) GRFD Control numbers are a seven character number and letter
combination. The first two numbers reflect the mission set in which
the Cadet graduates. The letter that follows is reflected as:
A = Accepted Alt Offer/Active GRFD Control Number
V = Request for Revocation has been approved, Alt Offer has
been Revoked
The last four numbers are sequentially and automatically generated
and assigned (i.e., 12A1234).
b. Responsibilities: Applies to GRFD ARNG/USAR and Dedicated Applications.
(1) HQ USACC will:
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(a) Verify scholarship applicant eligibility as indicated in CCIMS.
(b) Post scholarships by inputting “Alt Offer” and a GRFD designator
code into CCIMS and e-mailing BDE S2 with scholarship offer letter.
(c) Assign GRFD control numbers to Scholarship winners and Ike
Skelton Early Commissioning Program winners.
(2) The PMS will:
(a) Complete applicant packets and determine applicant eligibility.
Input the application into CCIMS Student Management/Scholarship
Applications Module.
NOTE: MJC Ike Skelton applications will be input into the
CCIMS Scholarship processing module under the High School
Program IAW
Chapter 2-2 above.
(b) E-mail the respective BDE S2 with the required documentation IAW
paragraph
10-4d below.
(c) E-mail the respective RC Program Manager CC Form 167-R if the
Cadet declines the scholarship.
(d) Market GRFD scholarships.
(e) Conduct continuous review to ensure utilization of assigned
allocations. Update CCIMS immediately if declined or voided.
(3) TAGs/RRCs will:
(a) Market scholarships and coordinate with ROTC battalions to
determine applicant eligibility.
(b) Keep track of GRFD applicants and recipients.
c. Eligibility. Applicants of these programs must meet all eligibility requirements as
stated in AR 145-1, Paragraph 3-34 and CCR 145-1, chapter 2-4.
d. Required Documentation. PMS’s will email the respective Bde S2 with the
documentation listed below when requesting a GRFD scholarship. The Bde S2 will
then email the packet to the Cadet Command Scholarship Program Manager:
(1) The applicant‘s name and last four of the social security number
(2) Type of scholarship (i.e., GRFD USAR 2-Year Scholarship).
(3) Host FICE
(4) An USAR SMP Agreement DA Form 4824 or an ARNG SMP Agreement NGB
594-1 (depending on the type of scholarship being requested).
(a) The Cadet‘s unit commander must sign an SMP Agreement if the
Cadet is already a member of an unit. If not a member of an unit,
the Cadet must join an ARNG/USAR unit as an SMP in order to
continue in the GRFD Program and complete the SMP Agreement.
(b) The PMS will assist the Cadet in obtaining a ARNG/USAR SMP
Agreement from a Unit within 3 months. If Cadet has not been
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placed into a Unit, then the PMS must contact the RC Program
Manager at Cadet Command to assist in finding a Unit.
(5) Whether the Cadet is receiving CH 1606/1607 GI Bill benefits.
(6)
CC Form 139-R
(7) Current transcript and
104-R
e. Deadlines
(1) Application e-mails must be submitted to HQ USACC G2 BDE Program
Managers NLT 1 April of the Spring prior to the school year scholarship is to
begin. The 1 April deadline is to get action and provide a mark on the wall
for HQ USACC to access the scholarship program execution success.
(2) Cadet Command will accept applications year round and award scholarships
based on availability. Applications submitted after the respective deadlines
will not be considered for that semester unless the student is ready to
contract. Applicants must apply for the following semester.
(a) Applicants must be academically aligned (e.g., Cadet has two years
left (four semesters), then a two year GRFD Scholarship may be
awarded, etc. et. al.)
(b) If the Cadet has 1.5-years, 1-year, or even a ½ of a year, for
example, then a 2-year GRFD Scholarship (for example) can still be
granted based upon funding availability.
f. GRFD-ARNG 2-year or GRFD Dedicated ARNG Scholarships:
(1) All applications for GRFD-ARNG Scholarships will be processed by the PMS
who will upload a scholarship application in CCIMS. IAW Para
2-3d all
paperwork (SMP Agreement, contract, application, etc.) is to be filed with the
school the Cadet attends. See
10-4d above for the required documentation to
submit for a GRFD Scholarship.
(a) The required documentation must also include a ARNG SMP
Agreement NGB 594-1, which the Cadet‘s unit commander must
sign if the Cadet is already a member of a unit. If the Cadet is not a
member of a unit, the Cadet must join an ARNG unit as an SMP in
order to continue in the GRFD Program and complete the ARNG
SMP Agreement NGB 594-1.
(b) The PMS will assist the Cadet obtain a ARNG SMP Agreement from
a Unit within 3 months. If Cadet has not been placed into a Unit
then the PMS must contact the RC Program Manager at Cadet
Command to assist in finding a Unit.
(2) Applicants must be members of the ARNG or be willing to join the ARNG as
an SMP participant.
(a) Individuals who desire a GRFD ARNG Scholarship who do not
belong to an ARNG unit must submit signed NGB 594-1 of an
ARNG unit stating that they will be accepted in a SMP status.
(b) GRFD-ARNG Scholarship winners must join an ARNG unit as an SMP.
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(c) Cadets who receive a GRFD ARNG 2-year Scholarship may join an
USAR unit or an ARNG unit upon commissioning.
(d) Cadets who receive a GRFD Dedicated ARNG Scholarship may
ONLY join an ARNG unit upon commissioning.
g. GRFD-USAR 2-Year or GRFD Dedicated USAR Scholarships:
(1) All applications for GRFD-USAR Scholarships will be processed by the PMS who
will upload a scholarship application in CCIMS. IAW Paragraph
2-3d all
paperwork (SMP Agreement, contract, application, etc.) is to be filed with the
school the Cadet attends. See
10-4d above for the required documentation to
submit for a GRFD Scholarship.
(a) The required documentation must also include a USAR SMP
Agreement DA Form 4824, which the Cadet‘s unit commander
must sign if the Cadet is already a member of a unit. If the Cadet is
not a member of a unit, the Cadet must join an USAR unit as an
SMP in order to continue in the GRFD Program and complete the
USAR SMP Agreement.
(b) The PMS will assist the Cadet obtain a USAR SMP Agreement from a
Unit within 3 months. If Cadet has not been placed into a Unit then
the PMS must contact the RC Program Manager at Cadet Command
to assist in finding a Unit.
(2) Applicants must be members of the USAR or be willing to join the USAR as
an SMP participant.
(a) Individuals who desire a GRFD USAR Scholarship who do not
belong to an USAR unit must submit a DA Form 4824 from the
unit commander of an USAR unit stating that they will be accepted
in a SMP status.
(b) GRFD-USAR Scholarship winners must join an USAR unit as an
SMP. The Recruiting Official block on DA Form 4824 (SMP
Agreement is to be signed only by the unit commander.
(c) Cadets who receive a GRFD USAR 2-year Scholarship may join
either an USAR an ARNG unit upon commissioning.
(d) Cadets who receive a GRFD Dedicated USAR Scholarship may
ONLY join an USAR unit upon commissioning.
h. GRFD Dedicated ARNG/USAR 3AD Scholarship.
(1) GRFD 3-year Advanced Designee Scholarship will follow the same
requirements and validations as outlined in Chapter
2-2h of this publication.
(2) Procedures. All Dedicated ARNG/USAR 3AD scholarship applications will be
processed IAW Chapter
10-4d. The following procedures are in addition to the
validation requirements listed in Chapter
2-2h.
(a) The PMS will counsel the student, prior to contracting, that
individuals who contract with a GRFD Dedicated scholarship must
serve the 8-year military service obligation in the ARNG/USAR
(respectively) in an active drilling capacity (one weekend a month
and a two-week annual training period each year), except for
period(s) of Active Duty required to obtain branch qualification
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(i.e., BOLC) or related to mobilization. At the conclusion of the 8-
year commitment, the officer may request service on Active Duty.
(b) The PMS may have DedARNG/DedUSAR 3AD winners who have
decided not to continue in ROTC prior to the beginning of their
sophomore year. The student will sign CC Form 167-R declining
the scholarship and the PMS will send a copy to the respective Bde
S2.
(c) DedARNG/DedUSAR 3AD scholarship winners are not eligible for
upgrade to 4-year scholarships.
(3) Cadet Responsibilities: In addition to the 3AD requirements outlined in
Chapter
2-2h, the Cadet must a member of a ARNG/USAR unit and obtain an
SMP Agreement from the ARNG/USAR unit commander.
i. GRFD Nurse Majors
(1) Conversion of scholarship nurse Cadets to GRFD is not authorized unless an
exception to policy is granted.
(2) Conversion of non-scholarship nurse Cadets to GRFD after the semester of
contracting is not authorized.
(3) Follow the procedures and submit the required documentation listed in
10-
4d above, to include an SMP Agreement from a unit, to request a GRFD
control number for nurse majors.
k. Contracting. Forms necessary for contracting GRFD Scholarship winners are:
(1) DA Form 597-3 (Army Senior ROTC Scholarship Cadet Contract).
(2) DA Form 4824-R (SMP Agreement USAR).
(3) DD Form 4 (Enlistment Contract).
(4) National Guard Bureau Form 594-1-R (AMP Agreement ARNG).
(5) CC Form 203-R (GRFD Scholarship Cadet Contract Endorsement)
l. GRFD Non Scholarship Request.
(1) Applicants must be members of the RC or be willing to join the USAR as a
SMP participant.
(2) The Battalion will submit the GFRD Request Form 227-R (Aug 06 latest
version) to the BDE. The BDE will then forward that request to the RC
Program Manager. Ensure that the school indicates in the form which Reserve
Component the Cadet desires to be affiliated with as a SMP (ARNG or USAR).
10-5. GRFD Scholarship Conversions. Line Scholarship Cadets can request to convert
their scholarship to GRFD during the 2nd term of their MS II year. This is not a new
scholarship, but a conversion for currently enrolled contracted scholarship Cadets.
a. If a Cadet has been offered a scholarship, (excluding Green to Gold and Nurse
Scholarships) and desires a GRFD Scholarship, they may request to convert their
scholarship no earlier than the summer preceding the start of their MSLII/sophomore
year for a Dedicated GRFD Scholarship conversion or the summer before their MS
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III/junior year.
b. Conversions cannot be made for Cadets who have already been accessed unless they
have been accessed Reserve Duty.
c. PMS’s will e-mail a CC Form 226-R to the respective BDE S2 who will forward it to the
HQ USACC Scholarship Program Manager.
d. Conversions are based on GRFD Scholarship allocation availability and funding.
e. Upon approval from HQ USACC, the PMS must execute a GRFD scholarship contract
endorsement (CC Fm203-R) and SMP Agreement (ARNG; DA 594-1 & USAR; DA
Form 4824).
f. USAR SMP Agreement DA Form 4824, the Cadet‘s unit commander must sign in the
block indicating (Recruiting Official) if already a member of a unit. If not a member of
a unit, the Cadet must join an ARNG or USAR unit as an SMP in order to continue in
the GRFD Program.
g. PMS will asist the converted Cadet in obtaining a LOA from a Unit within 3 months. If
Cadet has not been placed into a Unit, then the PMS must contact the RC Program
Manager at Cadet Command to assist in finding a Unit.
h. Scholarship Cadets who have more than four semesters remaining prior to
commissioning/graduation are prohibited from converting to a 2-Year GRFD
scholarship.
i. Scholarship Cadets who have more than six semesters remaining prior to
commissioning/graduation are prohibited from converting to a dedicated ARNG or
USAR scholarship.
10-6. Revocation of GRFD Control Numbers
a. Deadline. Non-Scholarship GRFD Cadets and Ike Skelton Scholarship Cadets from a
MJC who wish to revoke their GRFD Cadet Contract Endorsement and compete for an
active duty selection must request revocation of the GRFD endorsement through the
BDE by 1 September of the Fall in which they are to be accessed by the DA/ROTC
Selection and Branching Board, using
CC Form 204-R (Revocation of the GRFD
Cadet Contract Endorsement).
(1) The deadline is the date for the completed request to be received at Cadet
Command Headquarters. Suspense date of 1 September will be strictly
adhered to.
(2) The PMS will forward Cadet requests for revocation through their BDE to HQ,
USACC (ATCC-ROI), for consideration. This must be completed before
transmitting the Cadet's accession packet to the National OML Ranking
process and DA/ROTC Selection and Branching Board.
b. Approval Authority. The CG, USACC, or designee, is the final approving authority for
revocation requests. Revocation of the GRFD contract is not guaranteed.
c. MGIB and Tuition Assistance. GRFD Cadets who request and are selected for active
duty may be liable and subject to recoupment for any benefits received from the
SRMGIB, MGIB Kicker, federal tuition assistance, and ARNG state tuition assistance
programs. SMP Cadets must be counseled on this fact before initiating a revocation
request.
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d. Ineligible. GRFD ARNG/USAR, and Dedicated ARNG/USAR Scholarship Cadets cannot
revoke their GRFD endorsement to compete for an active duty accession. The only
scholarship exception are Ike Skelton Early Commissioning Program Scholarships
Cadets.
Chapter 11, Simultaneous Membership Program (SMP)
11-1. Purpose. This publication will assist the ROTC Battalion Commander/ PMS, APMS,
and Reserve Component (RC) company commanders to understand and administer the
SMP and successfully supervise SMP Cadets.
11-2. Descriptions.
a. Program. The SMP is a volunteer officer training program designed to increase the
number of ROTC officers available for Reserve Forces Duty (RFD). It provides the future
officer with leadership and RC unit experience. This program is also available to MS IIs
on a limited basis. The total number of MS II contracts available is based on funding.
b. SMP Cadet. A SMP Cadet is a reserve officer trainee assigned to an RC TPU, while
simultaneously participating as a contracted Cadet in the ROTC Advanced Course or MS
II level of military instruction taught at a university or college.
(1) Enlisted members of the ARNG or USAR cannot be contracted into the ROTC
Advanced Course or MS II until they have elected to participate in either the
SMP or be discharged from the TPU. At this time, they must reenlist in the
USAR Control Group (ROTC).
(2) Enlisted members of the ARNG or USAR must be discharged from TPU to
accept campus based ROTC scholarships and reenlist in the ROTC Control
Group. They must have their scholarship converted to ARNG or USAR before
they can SMP.
11-3. Responsibilities
a. Cadet Command
(1) The CG, USACC establishes policy governing Cadet Command personnel in the
implementation of the SMP within the command.
(2) The Assistant Chiefs of Staff; RC (ACS-ARNG and ACS-USAR), Cadet
Command, advise the command on SMP matters and provide assistance as
required with their respective component, establish policy governing the
execution of the SMP, and monitor the SMP in accordance with appropriate
directives and guidance.
b. PMS will
(1) Manage the SMP in their battalion.
(2) Request support from surrounding ARNG and USAR units for the
university/colleges SMP.
(3) Supervise all SMP participants.
(4) Interview and counsel prospective SMP Cadets concerning reserve unit
assignment during participation in the program and post commission
options.
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(5) Ensure that contracted ROTC Cadets belonging to a TPU have a SMP status.
(6) Ensure that Cadets are processed for participation in the SMP IAW Chapter 5
of this regulation.
(7) Ensure that all GRFD, Dedicated ARNG, Dedicated USAR and Ike Skelton ECP
scholarship recipients participate in the SMP.
Note: Joining the SMP for the non-scholarship MJC Cadet is optional.
(8) Encourage local unit commanders to market GRFD, MJC, and Dedicated
ARNG/USAR scholarships to unit personnel.
(9) Coordinate with appropriate authorities to ensure RC Soldiers electing to
participate in the SMP are discharged and reenlist in the USAR Control group
(ROTC) prior to contracting as ROTC Cadets.
(10) Verify that the TPU processes the necessary paperwork to place SMP Cadets
at pay grade E-5, or higher where appropriate (AR 601-210, Para 9-14a (3);
NGR 600-100, Paragraph 13-5b, c).
(11) Verify that SMP Cadets are supervised in their TPU by commissioned officers.
When necessary, advise TPU commanders when Cadets are not being utilized
and trained properly to ensure SMP Cadets get the best possible leadership
experience.
(12) Provide the Cadet's unit commander with a copy of the ROTC battalion's
training schedule and obtain a copy of the unit's weekend drill schedule for
the year. Resolve training schedule conflicts between the ROTC battalion and
the TPU.
(13) Conduct periodic reviews of reserve strength reports and officer vacancies
with unit administrators and strength management officers located at each
Joint Force Headquarters Command (JFHQ) for the National Guard and
Regional Readiness Commands (RRC) for the USAR to facilitate assignment
of Cadets in the SMP and reserve components upon commission.
(14) Conduct visit (at least annually) with the TPU commander to observe SMP
Cadets during inactive duty training (IDT) periods if possible.
(15) Conduct coordination (each semester) with the TPU commander. This should
provide an opportunity to review with the TPU commander, the Cadet's
performance and participation as an officer trainee.
(16) Counsel MS IV Cadets during the preparation of their accession packets
concerning the completion of ROTC Cadet Evaluation Worksheet Series
67-9. Guidance concerning RC force structure, locations of major troop units
in the Cadet's projected area of residence, and branch opportunities within
the respective components should be provided.
(17) Serve as a liaison between Cadet Command elements and TPU by providing
continuous coordination, assistance, and negotiation. Refer unresolved issues
to the appropriate Cadet Command RC Assistant Chief of Staff.
(18) CCIMS is updated and telecommunicated to HQCC in a timely manner to
reflect any and all changes related to SMP status for Cadets. GRFD designator
codes are used to identify GRFD scholarship Cadets.
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c. TPU, ARNG/USAR. Responsibilities of ARNG/USAR units, with respect to the SMP,
are established by Army or National Guard regulations and supplemental
directives at subordinate levels of the chain of command. The PMS will coordinate
with the TPU commander to:
(1) Ensure SMP Cadets are supervised and mentored by a commissioned officer
in the unit to develop their leadership skills and to receive progressive
leadership responsibilities.
(2) Develop training plans to ensure SMP Cadets receive instruction and
experience in all basic officer duties (Platoon Leader, S1, S2, S3, S4 and XO)
to enhance development of the officer trainee.
(3) Ensure that SMP Cadets are advanced to the appropriate pay grade (E-
5/Cadet, unless higher) and paid accordingly.
(4) Evaluate and counsel SMP Cadets continuously on the officer’s leadership
role and provide regular feedback on how the officer trainee is executing
leadership functions. This evaluation will be provided to the PMS.
(5) Notify the PMS of any adverse actions being taken against the Cadet. These
include, but are not limited to APFT failure, HT/WT failure, AWOL periods,
and UCMJ actions.
(6) Notify the ROTC battalion of SMP Cadets who should not be continued due to
an inability to develop as a leader (after appropriate mentoring and
counseling has been conducted and documented). In the event the TPU
commander determines an SMP Cadet is unsuitable, the TPU commander
contacts the sponsoring ROTC Battalion PMS and coordinates termination of
the individuals SMP status.
(7) Maintain assignment control of SMP Cadets in the unit and reassign any
Cadet not remaining in the unit or the ROTC Control Group.
(8) Provide a copy of the units training schedule to the ROTC battalion. Work
with SMP Cadet and ROTC battalion cadre to resolve scheduling conflicts.
(9) Encourage as many SMP positions as possible are made available, and that
the local ROTC battalions are informed of these officer trainee positions.
Monitor to ensure that the number of SMP participants in the unit does not
exceed unit supervisory capacity or regulatory limits (AR 601-210,
Paragraph 9-14d (3); NGR 600-100, Para 13-9a-e).
(10) The exchange of information or coordination (Para c(12) above) between the
PMS and TPU commander should be accomplished by utilizing standard Army
counseling tools, i.e. DA Form 67-9-1a, Developmental Support Form and
DA Form 4856 Developmental Counseling Form, etc.
11-4. Cadet Contracting Criteria. The following is a consolidation of eligibility criteria
provided in pertinent regulations and policy memorandums concerning the SMP:
a. ROTC student/Cadet Criteria:
(1) Must apply and be fully contracted, either Non-Scholarship or GRFD
Scholarship, into the ROTC Advanced Course or MS II level.
(2) Must be enrolled with a minimum of two years remaining in a full-time course
of instruction leading to a baccalaureate or advanced degree at an eligible
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institution hosting ROTC or having a ROTC partnership agreement. This
requirement does not apply to individuals contracted and enrolled in MS
III or MS IV at time of enlistment.
(3) Must attain and maintain a cumulative GPA of at least 2.0 on a 4.0 scale.
b. Reserve Criteria:
(1) Currently be a member of an ARNG or USAR TPU (or be eligible to enlist) as
an officer trainee.
(2) If enlisted in the ARNG/USAR prior to enrollment in the ROTC Advance
Course, must have completed BCT, ROTC LTC, or MS I on campus.
(3) Have a remaining statutory or contractual service obligation of four or more
years at the time of enrollment into the ROTC Advanced Course. If already
enrolled (contracted) in the ROTC Advanced Course, have a remaining
statutory or contractual service obligation of four years or more at time of
enlistment.
(4) Meet medical fitness standards of AR 40-501 as prescribed in AR 145-1.
(5) Meet height and weight standards of AR 600-9.
(6) Be of good moral character.
(7) Be a U.S. citizen.
(8) Meet component-specific ARNG/USAR criteria and applicant requirements.
(a) USAR. Requirements for participation in the USAR SMP are stated
in AR 601-210, Paragraph 9-14. Applicants must complete and
submit DA Form 4824-R.
(b) ARNG. Requirements for participation in the ARNG SMP are stated
in NGR 600-100, Chapter 13, Table 13-1. Applicants must complete
and submit NGB Form 594-1.
(9) It is not mandatory that an ARNG or USAR unit’s to accept an ROTC Cadet as
an SMP officer trainee simply because an ROTC battalion recommends them,
nor must a ROTC battalion accept an SMP candidate recommended by an RC
unit.
(10) The PMS and the unit commander retain the authority to accept or reject an
individual. Positive coordination between the reserve unit and the ROTC
battalion is key to a mutually successful program. This coordination must be
done up front and accomplished by completing the SMP agreement.
11-5. Administrative SMP Processing
a. ROTC-TPU Coordination. Administrators are encouraged to coordinate directly with
respective ARNG/USAR recruiters and units to review procedures and requirements,
to preclude unnecessary duplication or delay.
(1) Administrative SMP processing procedures for applicants may vary
depending on the Cadet (student) and reserve status.
(2) There are some different requirements for ARNG and the USAR.
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b. USAR (Prior Service Member). Procedures for enlisting soldiers already in the USAR
(first priority) into the SMP (not already contracted in ROTC Advanced Course) are
as follows:
(1) A soldier assigned to a TPU becomes a potential participant in ROTC/SMP
when he or she executes the SMP(DA Form 4824-R), and the Agreement has
been authenticated by the TPU commander. The agreement will be prepared
with an original, and three copies, and distributed as follows:
(a) The original, together with a cover memorandum requesting it be
filed in the soldier's official military personnel file (OMPF), will be
sent to: CDR, HRC, ATTN: DARP-PRD-M, 1600 Spearhead Division
Avenue, Fort Knox, KY 40122-5408.
(b) A copy will be attached as an addendum to the soldier's current DA
Form 3540 and retained in the soldier's Military Personnel Records
Jacket (MPRJ).
(c) A copy will be provided to the soldier.
(d) A copy will be provided to the appropriate Army Reserve Command
(USARC)/Army Reserve General Officer Command (GOCOM).
(2) A soldier assigned to a TPU becomes a participant in ROTC/SMP when he or
she enrolls in the ROTC Advanced Course and remains assigned to a TPU in
an officer-trainee position. If not previously accomplished, the Cadet must
execute the SMP (DA Form 4824-R). The Agreement will be distributed in the
same manner as above.
(3) When a soldier assigned to a TPU applies for enrollment in the ROTC
Advanced Course to participate in the ROTC/SMP, the TPU commander will
provide the appropriate PMS with a reproduced copy of the soldier's current
enlistment agreement (DD Form 4).
c. USAR (Prior Service Member IRR). Procedures for enlisting soldiers in the IRR
(second priority) into the SMP (not already contracted in ROTC Advanced Course)
are as follows:
(1) When a soldier assigned to an IRR control group desires to become a
participant or potential participant in the ROTC/SMP and has been accepted
by the TPU commander for an officer-trainee position, the soldier will be
processed for reassignment from the IRR to the TPU per AR 140-10. If the
soldier is within 3 months of ETS, he or she will be processed for an
immediate reenlistment per AR 140-111, Table 2-3, concurrent with the TPU
assignment.
(2) After the soldier has been assigned to the TPU, the provisions of AR 601-
210, Paragraph 9-14 apply.
d. USAR (Potential Participants in the ROTC/SMP). Applicants for enlistment as
potential participants in the ROTC/SMP, with or without pervious military service will
be processed as prescribed by AR 601-210, Paragraph 9-14.
e. USAR (Non-Prior Service Member). To participate in the ROTC/SMP, a Cadet
assigned to Control Group (ROTC), will be processed for reassignment to an officer-
trainee position in a TPU as follows:
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(1) The PMS:
(a) Confirms through the TPU commander, or guidance counselor, that
an officer-trainee position exists and the TPU commander will
accept the Cadet for assignment to the position.
(b) Requests the ROTC BDE commander issue an order reassigning a
Cadet from Control Group (ROTC) to the TPU as a Cadet (ES),
reporting code 09R20.
(c) Sends a packet consisting of the following documents to the
appropriate guidance counselor:
• All copies of DD Form 1966.
• The original and one copy of the DD Form 4 used on
enrollment of the Cadet in the ROTC Advanced Course.
• Two copies of the latest medical examination and
medical history (DD 2808 and DD Form 2807-1).
• Five copies of the order reassigning the Cadet from
Control Group (ROTC) to a TPU.
(2) The Cadet: Under the guidance of a recruiter or counselor, the Cadet will
complete required portions of the DD Form 1966. The recruiter, guidance
counselor, and MEPS officials will complete the appropriate entries on the
form based on verifying documents provided by the Cadet.
(3) The Guidance Counselor: will review the documents to determine the
Cadet's qualification for unit assignment in the same way as if the Cadet was
being processed for enlistment.
(a) If the Cadet meets the basic eligibility requirements of AR 601-210,
Chapter 3. Applicant must take the ASVAB and meet trainability
scores in 3-6. The guidance counselor will notify the PMS and
reassignment processing will continue.
(b) If the Cadet does not meet the requirements of AR 601-210,
Chapters 2 or 3, the counselor will return the packet to the PMS.
The PMS will have the reassignment order issued by the ROTC
Brigade commander revoked and advise the Cadet who he or she is
not eligible for participation in the ROTC/SMP.
(4) If the Cadet is qualified for TPU membership, the PMS will:
(a) Execute DA Form 4824, by obtaining the Cadet's signature and the
TPU commander's authentication.
(b) Execute a DA Form 3540.
(c) Send the completed DA Form 4824 and DA Form 3540 to the
appropriate guidance counselor.
(5) The guidance counselor will distribute the documents received from the PMS
per AR 601-210, Paragraph 9-14, as follows:
(a) Prepare a packet containing the following documents and send to:
CDR, HRC, ATTN: DARP-PRA-I, 1600 Spearhead Division Avenue,
Fort Knox, KY 40122-5408, to establish the Cadet's OMPF:
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• Original DD Form 4, if possible.
• Original DA Form 3540 with original DA Form 4824
securely attached.
• Original DD Form 1966.
• Copy of latest DD 2808 and DD Form 2807-2.
• Copy of the TPU reassignment order.
(b) Prepare a packet containing the number 2 copies of the documents
outlined above and send it to the appropriate USARC/GOCOM
commander. This packet will be used to bring the Cadet into the
strength accountability of the Selected Reserve as a gain
transaction. The USARC/GOCOM will then send this packet to the
appropriate TPU to establish the Cadet's Military Personnel Records
Jacket, U.S. Army (MPRJ).
(c) Give the Cadet the number 3 copies of the DA Form 3540 with DA
Form 4824 attached, DD Form 1966, and the TPU reassignment
order.
(d) At the discretion of USAREC officials, retain or destroy the number
4 copies of the DD Form 1966, and the other documents used in
effecting this transaction.
(e) Make every effort to obtain the original DD Form 4 executed at the
time of the Cadet's enrollment in the ROTC Advanced Course.
However, if the original cannot be obtained, a readable reproduced
copy may be used in lieu of the original.
(6) Once notified that the Cadet is qualified, the ROTC battalion will:
(a) Complete DA Form 597, Army Senior ROTC Non-Scholarship
Contract or DA Form 597-3, Army ROTC Scholarship Contract in the
case of GRFD Scholarships, or MJC Scholarships, or the Dedicated
Scholarship.
(b) Complete ROTC Cadet Command Form 202-R, GRFD Non-
Scholarship Cadet Contract Endorsement, if applicable, or ROTC
Cadet Command Form 203-R, GRFD Scholarship Cadet Contract
Endorsement, in the case of RFD Scholarships, or MJC Scholarships,
or the Dedicated Scholarship.
(c) Attach the SMP Agreement and completed CCF 202-R/203-R as an
addendum to a completed DA Form 3540-series (see AR 601-210,
Figure 5-4) and return these documents to the guidance counselor.
(d) Request the MEPS Guidance Counselor provide the battalion a copy
of DA Form 3540-Series, DA Form 4824, and DD Form 1966-Series.
(NOTE: AR 601-210 does not list the ROTC Battalion in the
disposition instructions, so you must request these copies for the
Cadet file.)
(7) MEPS Guidance Counselor will follow disposition instructions for all
documents in accordance with AR 601-210, Paragraph 9-14, and as
specifically requested by the ROTC Battalion.
(8) Subsistence entitlements begin with the effective date of the DA Form 597
or DA Form 597-3.
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f. ARNG (Current Service Member). Procedures for students who are already
members of an ARNG unit who what to enroll in the SMP.
(1) The PMS coordinates with the JFHQ MILPO to determine whether an SMP
position is available in the student’s current unit of assignment or in another
local unit.
(2) The Cadet executes the SMP Agreement (NGB Form 594-1). The unit
Commander authenticates the agreement.
(3) The PMS coordinates with the current or gaining ARNG commander for an
interview.
(4) The ARNG unit commander coordinates with the Cadet to complete the
following packet for forwarding to the ROTC battalion PMS:
(a) Unit and Cadet complete NGB Form 594-1.
(b) Copy of DD Form 4, Enlistment/Reenlistment Document, with NGB
Form 594-1 attached.
(c) The ARNG unit commander forwards a copy of DD Form 4 with NGB
Form 594-1 attached to the PMS.
(d) The Cadet must have four years remaining on a current military
enlistment from the date of contracting in the ROTC Advanced
Course. An extension should be completed to meet this
requirement. The effective date on the NGB Form 594-1 must be
the same as that on the DA Form 597 to preclude dual contracts
and erroneous compensation.
(e) The PMS (after reviewing the Cadets military documents and
student status) verifies the individual is eligible for enrollment in
the ROTC Advanced Course by authentication on DA Form 597 or
DA Form 597-3. The PMS will also forward one copy to the ARNG
Unit Commander.
g. ARNG (Non-Prior Service Member). Procedures for enlisting Cadets in the ARNG
and SMP (not already contracted in ROTC Advanced Course) are as follows:
(1) The ROTC Battalion will assist interested Cadets in enlisting in the ARNG
SMP by coordinating with the JFHQ Military Personnel Officer (MILPO) to
determine the location and types of units in the area with SMP vacancies.
(2) ROTC Battalion Administrator will coordinate with unit commander to
verify that an officer position exists and that the unit will accept the student
for the SMP. This is accomplished by completing the SMP agreement (NGB
Form 594-1).
(3) When a unit vacancy is determined, the ROTC Battalion coordinates with the
unit commander to schedule an interview for the SMP applicant.
(4) Once accepted for assignment in the ARNG unit, the ROTC Battalion works
with the Cadet to prepare the following packet for the gaining unit
commander.
(a) DD Form 4, Enlistment in the USAR Control Group (ROTC).
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(b) SF 88, Report of Medical Examination.
(c) SF 93, Report of Medical History.
(d) DA Form 597, Army Senior ROTC Non-Scholarship Contract, or DA
Form 597-3, Army ROTC Scholarship Contract in the case of RFD
Scholarships, MJC Scholarships, or Dedicated National Guard
Scholarships.
(e) ROTC Cadet Command Form 202-R, Guaranteed Reserve Forces
Non-Scholarship Cadet Contract Endorsement, if applicable, or
ROTC Cadet Command Form 203-R, GRFD Scholarship/DASE-COOP
Cadet Contract Endorsement in the case of RFD Scholarships, MJC
Scholarships, or Dedicated National Guard Scholarships.
(5) The Unit Commander will complete the following:
(a) Assist the Cadet in completing NGB Form 594-1.
(b) Enlist the Cadet in the ARNG in accordance with NGR 600-200,
Chapter 2.
(c) Forward copies of the above documents to the ROTC Battalion.
(6) Upon receipt of the above documents, (DD Form 4, NGB Form 594-1, and
DD Form 368) from the unit, the ROTC battalion will discharge the Cadet
from the USAR Control Group (ROTC).
(a) The effective date of discharge will be one day prior to the ARNG
enlistment date on the DD Form 4. Orders will be published in
accordance with AR 600-8-105, Format 500, Figure 5-5.
(b) Copies of the order will be forwarded to the Gaining ARNG Unit
Commander and Commander, HRC (ARPC-PRA-RD), 1600
Spearhead Division Avenue, Fort Knox, KY 40122-5408.
11-6. Conditional Release of USAR or ARNG Member
a. USAR
(1) The ROTC Battalion will request a conditional release from the USAR unit for
the purpose of enrollment in the ROTC program by completing DD Form 368,
Request for Conditional Release from Reserve or Guard Component, dated
Nov 94. The PMS completes Sections I and II, granting conditional release
from the USAR in order to enlist into the USAR Control Group (ROTC).
(2) Upon receipt of conditional release, the ROTC Battalion immediately enlists
the Cadet in the USAR Control Group (ROTC).
(3) A copy of DD Form 4 will be sent to the unit for forwarding to its local
Regional Readiness Command and appropriate discharge authority.
Reference (AR 145-1, Paragraph 3-44d, AR 135-178, Paragraph 1-25 and
Paragraph 3-3d.1).
(4) The discharge order should be dated one day prior to the date on the DD
Form 4, effecting enlistment into the USAR Control Group (ROTC).
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(5) Subsistence entitlements may begin the day after the effective date of the
discharge order, conditional release, or the effective date of the ROTC Cadet
Contract, whichever is later.
b. ARNG
(1) The ROTC Battalion will request a conditional release from the ARNG unit for
the purpose of enrollment in the ROTC program by completing DD Form 368,
Request for Conditional Release from Reserve or Guard Component, dated
Nov 92. The PMS completes sections I and II, granting conditional release
from the USAR Control Group (ROTC) enlistment.
(2) Upon receipt, the ROTC Battalion will provide a copy of DD Form 4, effecting
enlistment into the USAR Control Group (ROTC) to the unit for forwarding to
the Adjutant General along with the request for discharge.
(3) The effective date of the discharge should be dated one day prior to the
effective date of the enlistment in the USAR Control Group (ROTC).
(4) Subsistence entitlements may begin the day after the effective date of the
discharge order or conditional release or the effective date of the ROTC
Cadet Contract, whichever is later.
11-7. Conditional Enrollment, SROTC Advanced Course (Non-Scholarship)
a. TPU members who wish to participate as an SMP Cadet while conditionally enrolled in
the senior ROTC Advanced Course (non-scholarship) will be treated the same as a
potential participant. Reference AR 601-210, Paragraph 10-7 and NGR 600-100,
Paragraphs 13-3 and 13-6.
b. The ROTC battalion will require the potential SMP participant to sign a written
agreement stating that they understand and agree to the following provisions:
(1) As a conditional SMP participant, they are not entitled to retroactive pay for
either advancement to E-5 (Cadet) pay grade or for the SROTC monthly
stipend for that period.
(2) They acknowledge the conditional status must be resolved within one
academic year or such status will be terminated. Continuance in the ROTC
Advanced Course will not be allowed until the conditional status is favorably
resolved and they become fully qualified and eligible to reenter under
current reenrollment criteria.
(3) They understand that time spent in the ROTC Advanced Course as a
conditional SMP is creditable toward meeting military science requirements
for commissioning.
c. The ROTC Battalion should coordinate directly with the TPU concerned to secure a
copy of DD Form 4 with DA Form 4824-R or NGB Form 594-1 attached.
(1) The individual must have four years remaining on the current enlistment
from the date of contracting.
(2) The effective date on DA Form 4824-R or NGB Form 594-1 must be the
same as that on DA Form 597 (ROTC Contract) to preclude dual contracts
and erroneous compensation.
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(3) The ROTC Battalion verifies the Cadet’s eligibility and authenticates DA Form
597. A copy of the authenticated DA Form 597 is then forwarded to the TPU
commander.
11-8. Assignment Priorities
a. USAR. The number of individuals applying to take part in the SMP with a given unit
may exceed the number of officer trainee spaces available. When this occurs, the
following order of priority will be used:
(1) First priority is for a current AR TPU soldier not enrolled in the ROTC
Advanced Course; however, the applicant must be eligible for enrollment
and must complete, or have completed, basic training.
(2) Second priority is for a soldier assigned to a control group of the IRR,
other than Control Group (ROTC). The applicant must be reassigned to the
TPU, not currently enrolled but eligible for enrollment in the ROTC Advanced
Course, and must have completed basic training.
(3) Third priority is for the enlistment of a PS applicant. The applicant must be
eligible for enrollment in the ROTC Advanced Course.
(4) Fourth priority is for the enlistment of a NPS applicant who has completed
3 or 4 years of Junior ROTC and has been granted placement credit by the
PMS for entry into MS III.
(5) Fifth priority is for the enlistment of a NPS or PS applicant who is not
enrolled in the ROTC Advanced Course, but has completed the ROTC
LTC.
(6) Sixth priority is for the enlistment of a NPS or PS applicant who is not
enrolled in the ROTC Advanced Course, but has completed MS II.
(7) Seventh priority is for the enlistment of a NPS applicant required to
complete basic training to qualify for enrollment in the ROTC Advanced
Course.
(8) Eighth priority is for the reassignment of a Cadet enrolled in the ROTC
Advanced Course from Control Group (ROTC) to the AR TPU.
b. ARNG. The number of persons applying to take part in the SMP with a given unit may
exceed the number of officer trainee spaces available. When this occurs, the
following order of priority will be used:
(1) ARNG enlisted soldiers participating in state-funded scholarship programs or
recipients of a GRFD-ARNG or MJC Scholarship.
(2) Other applicants enrolled in the ROTC Advanced Course or MS II.
11-9. Provisions Governing Size of SMP (TPU)
a. SMP TPU Size Guidance
(1) The need to prioritize candidates stems from provisions limiting the size of
the SMP. Headquarters, DA directives have limited the total of SMP
participants assigned to a RRC or a GOCOM to no more than four percent of
that command's authorized total combined officer and enlisted strength.
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(2) Forces Command (FORSCOM) TPUs must stay within enlisted pay grade
limitations.
(3) Officer trainees may be assigned to one unit and attached elsewhere to
facilitate training; e.g., a unit geographically closer to the ROTC battalion.
(4) The total number of officer trainees drilling with a TPU will not exceed three
SMP members per commissioned officer supervisor. The Cadet will be
assigned as over-strength against that officer position.
(5) Unique ARNG requirements:
(a) ARNG authorizes assignment of SMP participants on the basis of
commissioned officer vacancies, or projected vacancies within the
unit.
(b) This includes authorized over-strength positions. The total number
of SMP participants per state will not exceed four percent of
wartime required aggregate (officer and enlisted) strength without
prior approval of the Chief, National Guard Bureau.
(c) The unit commander will determine the number of ARNG SMP
members based upon the number that can be effectively
supervised and trained.
(d) SMP members may be attached to other units, but the State MILPO
must control the total number attached.
11-10. SMP Cadet Grade/Rank
a. Grade. SMP participants will be paid in Grade E-5. Members of USAR or ARNG units
who held a higher grade prior to becoming an SMP participant will continue to be
paid at the higher grade. SMP participants who are disenrolled from the ROTC
Advanced Course will return to the pay grade held prior to SMP participation.
b. Rank. Commanders will ensure that officer trainees are afforded the same respect
and courtesy (except saluting) normally reserved for commissioned officers of the
United States Armed Forces.
(1) Officer trainees will be addressed as Mister, Ms, or Cadet.
(2) Officer trainees will be expected to salute all officers and warrant officers.
c. Disenrollment Reduction. SMP participants who are disenrolled from the ROTC
Advanced Course will be returned to the grade and rank that they held prior to SMP
participation.
11-11. Uniform, Subsistence, and Billeting
a. Uniform Issue. SMP members are authorized a complete uniform issue by their RC
unit under the provisions of CTA 50-900, Clothing and Individual Equipment, dated
Sep 94. ROTC battalions should not duplicate this issue. ROTC battalions should
provide items peculiar to ROTC; i.e., items of clothing worn as an outer garment on
which the ROTC shoulder insignia has been or will be sewn.
b. Uniform Wear. The specific uniform worn at unit activities will be determined by the
ARNG or USAR commander. The following are not appropriate for wear while
participating in RC unit training activities:
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(1) ROTC Cadet rank, ribbon, and forager unless in ASU.
(2) Officer or enlisted military rank insignia.
(3) Unit insignia (crest) on utility or garrison caps.
(4) ROTC subdued insignia is authorized for wear while in BDU during USAR and
ARNG drilling status.
c. Subsistence and Billeting
(1) During IDT and Annual Training (AT), officer trainees (SMP Cadets) will not
be charged for meals, but will be required to sign for meals on the unit
signature headcount sheet (DA Form 3351).
(2) Officer trainees (SMP Cadets) should be billeted with junior officers during
training periods that require overnight billeting.
11-12. Incentive Program Status
a. Selected Reserve Incentive Programs
(1) Enlistment bonus.
(2) Reenlist/extension bonus.
(3) Accession/Affiliation bonus.
(4) Repayment of student loans.
(5) Health Professionals Loan.
b. Termination of Incentives
(1) All Selected Reserve Incentive Programs that could apply to potential SMP
participants listed above are terminated when the individual enters the
ROTC/SMP on enrollment in the ROTC Advanced Course or becomes an
assigned member of Control Group (ROTC).
(2) Individuals who were eligible for Montgomery GI Bill (MGIB) benefits prior to
contracting in the ROTC Advanced Course do not lose their eligibility simply
based on contracting. These Cadets will also receive the MGIB SMP Kicker if
otherwise qualified. This includes Cadets who are receiving financial
assistance under a GRFD Scholarship (Title 10, U.S. Code 2107a). Dedicated
scholarship Cadets presently cannot simultaneously receive CH 1606 and
1607 MGIB and scholarship benefits. These Cadets cannot receive the MGIB
SMP Kicker if otherwise qualified.
(3) Cadets participating in the SMP are also eligible to receive federal and state
tuition assistance.
c. Recoupment of Incentives
(1) A recipient of Selected Reserve Incentive Program benefits already received
is not subject to recoupment of benefits upon becoming an SMP participant.
(2) However, some MGIB benefits may be subject to recoupment. MGIB benefits
are based on one year of benefits for every two years served. Example: an
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individual enlists in a USAR or ARNG unit in his/her freshman year in college
and completes Initial Active Duty Training (IADT). He/she then begins
receiving MGIB benefits as a sophomore. At the junior year, the individual
contracts in ROTC and becomes an SMP participant (Non-Scholarship). The
individual completes college and is commissioned, having received the
maximum of 36 months of benefits for a full-time student. If that individual
should then enter on Active Duty, having served only four years of the
Reserve enlistment, the Department of Veterans Affairs may recoup one
year of benefits.
11-13. Training
a. Supervision
(1) SMP participants will be assigned duties in a position of responsibility
commensurate with the grade of second lieutenant under the supervision of
a commissioned officer.
(2) Officer trainees will be subject to the same standards and regulations for
satisfactory performance as apply to enlisted personnel assigned to the unit.
b. Training Guidelines/Utilization
(1) Officer trainees should be exposed to the full range of duties (in a
supervisory capacity) normally accomplished by junior grade enlisted
personnel (i.e. guard duty, K.P., motor pool, etc.).
(2) Commanders and supervisors should provide continuous counseling on the
officer's leadership role. The Commander/supervisor should keep in mind the
officer trainee's future role as a commissioned officer when providing
comments on his/her performance in executing leadership functions.
(3) Unit commanders and supervisors should be aware of the Cadet's ROTC
classroom and field instruction and, when possible, compliment the training
received from ROTC participation.
(4) Officer trainees will not be placed in any position requiring them to act
directly for the commander. Such duties include: Duty officer, member of a
court martial, solely responsible for conducting live-fire training, handling
public monies or records pertaining to public monies, or to any position
requiring an officer's certification.
(5) Officer trainees may serve as officer of the guard or officer of the day
provided such duties are performed under the supervision of the staff duty
officer.
(6) Advanced Course participation in MS III and MS IV instruction is mandatory
for SMP Cadets.
(7) PMS will provide a yearly training calendar (YTC) to the RC commander and
compare YTC to RC unit YTC to identify potential conflicts.
(8) Commanders should ensure that SMP Cadets are given the respect and
courtesy (except saluting) normally reserved for commissioned officers. SMP
Cadets will be expected to salute all officers and warrant officers. SMP Cadets
will be referred to as Mister or Miss. Terms such as sir, ma'am, or sergeant
will not be used.
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c. Training Priorities (USAR).
(1) Annual Training (AT). Officer trainees will be excused, upon their request;
from AT during the year they are required to attend ROTC LDAC. They will not
be required to attend both unless they choose to do so, but they must attend
LDAC. The awarding of credit for AT by virtue of any form of ROTC training is
not authorized.
(2) Unit Training Assemblies (UTAs). (AR 140-1, Para 3-12) USAR-SMP
members are required to attend all BTAs, (drill weekends). When conflicts
arise between weekend drills and ROTC exercises, the unit commander may
authorize rescheduled training (RST) for the Cadet.
(3) Rescheduled Training (RST). Rescheduling of missed training will be
accomplished by requesting RST. RST requests must be made in advance of
the weekend drill that will be missed. RST may be granted to ROTC SMP
participants to attend certain school functions that, in the judgment of the
commander, would enhance their military training and professional
development. Such functions must meet the four-hour rule, be performed in
the prescribed uniform, and be documented on a DA Form 1380, Record of
Individual Performance of Reserve Duty Training, submitted for approval by
the TPU Commander, and signed by the PMS. Instructions for preparation of
the DA Form 1380 are found in AR 140-185, Paragraph 3-3b.
d. Training Priorities (ARNG)
(1) Reference NGR 600-100, Commissioned Officers Federal Recognition and
Related Personnel Actions, dated 15 Apr 94, Paragraph 13-10e.
(2) All ARNG-SMP members are required to attend both AT and ROTC LDAC.
When the dates conflict, priority will go to the ROTC LDAC and AT
attendance will be rescheduled IAW NGR 350-1. Commanders will interview
all officer trainees to determine the best time to reschedule their AT. AT
rescheduling will not conflict with college classes or course work.
(3) Attendance at ROTC airborne or air assault is encouraged and authorized.
Constructive credit will be used to report these members on DA Form 1379
for IDT or AT.
(4) UTA/Weekend Drills. If conflicts occur between a unit drill weekend and an
ROTC field training exercise (FTX), Dining In, or military ball, the following
applies:
(a) If the ROTC event is part of the required program of instruction in
MS III or MS IV, attendance is mandatory for the officer trainee
and the ROTC training will have priority. However, the officer
trainee is responsible for notifying the unit in advance and
providing a training attendance certificate. The PMS must also
verify that the ROTC training was performed.
(b) If the ROTC training is not part of the required program of
instruction and is voluntary, the ARNG weekend drill will have
priority.
(c) When a weekend drill is missed, the unit commander has the option
to grant a split unit training assembly (SUTA) which authorizes
normal drill pay, authorize an excused absence (no pay involved),
CC Pam 145-1
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or authorize equivalent training (ET) (for pay). A SUTA or ET may
be authorized for duties performed with ROTC.
e. Overseas Deployment. A Cadet who has completed IADT is eligible for AT with a
unit deploying for overseas deployment training (ODT). ROTC LTC and/or any
combination of MS I, MS II, MS III, and MS IV do not equate to IADT and do not
qualify the individual for ODT (10, USC 671).
f. Mobilization or Call to Active Duty (AD)
(1) References.
(a) DA Memorandum, Subject: Fencing U.S. Army Reserve and Army
National Guard Soldiers in the Reserve Officers Training Corps
(ROTC) Program, dated 2 May 2005.
(b) DA Memorandum, Subject: Mobilization of Reserve Component
Member Cadets in U.S. Army Cadet Command (USACC), dated 30
August 2005.
(2) As an exception to AR 601-210, Paragraph 9-14, all contracted ROTC Cadets
are to be considered non-deployable until they either, receive their
commission and complete their Basic Officer Leaders Course (BOLC) or they
are disenrolled from the program.
(3) Additionally, all first year non-contracted ROTC Cadets serving in USAR or
ARNG units, who have successfully completed their first semester, and
remain enrolled in the ROTC program, be considered non-deployable.
g. Evaluation of Officer Trainees
(1) Evaluation. Officer trainees will be evaluated on their performance. The
commander's evaluation of the officer trainee's performance and
development will be provided to the PMS.
(a) ARNG-SMP: The evaluation for the first year of unit performance
and the two weeks of AT should be forwarded to the PMS no later
than 1 August. A second evaluation should be completed 90 days
prior to the projected commissioning date and will include a
recommendation to commission or not to commission. An
evaluation is required in any case of unsatisfactory performance
and may be submitted at any time. The commander is encouraged
to provide informal evaluations to aid in the development of the
officer trainee. Ongoing communication between the PMS and the
unit commander is essential to provide optimum training and
assistance to the officer trainee as well as to preclude possible
problems at the time of commissioning. An enlisted evaluation
report will not be prepared while the individual is an SMP
participant.
(b) USAR-SMP: Although USAR Regulation AR 601-210, Paragraph 9-
14, q(11) prohibits the preparation of officer or enlisted evaluation
reports (OER/NCOER) for SMP participants, this does not preclude
TPU commanders from using the DA form 67-9-1a Developmental
Support Form and DA form 4856, Developmental Counseling Form.
Regardless of the form used, the PMS needs feedback from the TPU
commander on the progress of the SMP member.
CC Pam 145-1
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11-14. Leave of Absence (LOA)
a. General Guidance. The ROTC Brigade Commander is the approving authority for LOA.
Approval authority may be delegated as necessary.
b. An SMP Cadet who has been placed on LOA for an extended period may, at the
discretion of the unit commander, be reassigned from the RC unit to the USAR
Control Group (ROTC) under the administrative jurisdiction of the appropriate ROTC
Battalion in which the Cadet is enrolled. The Cadet will remain assigned to the USAR
Control Group (ROTC) until disenrolled (discharged), commissioned, or reassigned
to participate as an SMP member. SMP participants will not be transferred to the
Control Group (ROTC) solely to be discharged from the ROTC and thereby avoid
statutory or contractual MSO. (See Paragraph
11-5 of this regulation for more
information.)
c. If a LOA is granted to an SMP Cadet to study abroad, coordination must be made with
the appropriate ARNG or USAR unit to ensure that the SMP member is placed in an
inactive status for the duration of the LOA.
d. A LOA from ROTC training for a semester or more may be granted to a scholarship
Cadet by the CG, HQCC, unless subordinate level approval is authorized for one or
more of the reasons listed in AR 145-1, Paragraph 3-38.
11-15. Uniform Code of Military Justice (UCMJ)
a. USAR. USAR members not on AD are subject to UCMJ only while serving on AT, ADT
or when flying space-available on military aircraft. During UTAs and other forms of
Inactive Duty for Training, members are subject to administrative action under the
provisions of AR 135-91 and AR 135-78.
b. ARNG. By Federal law, each state has authority to conduct general, special, and
summary courts-martial for ARNG personnel accused of a military offense.
Implementation of this depends on each state legislature granting authority to
exercise powers (state military codes).
(1) Some state statutes may provide non-judicial and administrative powers to
the governor in relation to the state's ARNG.
(2) While on full-time training duty (FTTD), AT, or when flying space-available
on military aircraft, ARNG members are subject to the UCMJ.
(3) IDT ARNG SMP Cadets are in Title 32 training status.
11-16. Early Commissioning Program/Completion Cadet Program
a. Academic Alignment. Cadets will be academically aligned. Those completing ROTC
requirements, including required Professional Military Education (PME) courses, but
have not completed requirements for their baccalaureate degree, will be placed in
completion status and will be processed for accessioning based on their graduation
date. The only exception to the above are MJC graduates. A Cadet enrolled at an
MJC who has completed all ROTC requirements may be commissioned under the
ECP upon graduation from the MJC.
(1) HRC Assigns ECP lieutenants to USAR units or transfers them to the local
National Guard JFHQ for appointment and assignment to ARNG units. In
those cases where an MJC ECP candidate has coordinated with a USAR or
ARNG unit in the area of the four-year school he/she plans to attend, and
CC Pam 145-1
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has been accepted to fill a vacancy in the unit, the following documents
should be forwarded through HQCC to HRC prior to commissioning:
(a) Letter of acceptance from a four-year school.
(b) Memorandum of Understanding (MOU) between ECP Lieutenant and
USACC.
(c) Letter of acceptance from unit that identifies (TOE) (TDA)
paragraph and line number for the officer vacancy.
(d) DA Form 4651-R (or NGB Form 60 for ARNG units) will be attached
to the letter of acceptance from the unit. This form will be prepared
by the RC unit IAW AR 140-10 and endorsed by the RC command
level authorized to approve assignments.
(e) See CC Reg 145-9, Accessioning and Commissioning, dated Aug
99, for other documents required prior to and after commissioning.
(2) MJC commissionees who have not secured a lieutenant position in an RC unit
prior to graduation and commissioning from the MJC will request the
assistance of the gaining PMS at the four-year institution in finding unit
vacancies at ARNG and USAR units in the area. In such cases, the DA Form
4651-R and the unit letter of acceptance will be processed through the unit's
command channels to HRC for assignment to the USAR unit or transfer to
the ARNG for appointment and assignment.
b. Completion Cadet Program. SMP Cadets who are in a completion status may
continue their SMP status in their ARNG or USAR unit. Only Completion Cadets who
were previously SMP participants may continue to participate after all ROTC course
requirements are completed. Completion Cadets who continue participating in the
SMP retain their unit pay and any benefits to which they are entitled through unit
membership. They do not receive an ROTC subsistence allowance. These Cadets
must remain satisfactory participants in their units, and may remain in a completion
Cadet status no more than 24 months unless proper authority grants an extension.
c. ROTC Lieutenant Management Offices. Both the USAR and ARNG maintain offices
at HRC. These offices work in close coordination with each RRC and JFHQ. They
obtain and update current lieutenant vacancy listings for all units within their
respective components. Cadets needing guidance or advice about specific branches
or unit vacancies for a particular area or community are encouraged to contact the
appropriate branch of the Lieutenants Transition and Distribution Division at HRC.
(1) USAR by Branch:
(a) OD, EN, SC: Toll Free: 1-800-359-8483, option 1, then 464-9285
(b) CM, AR, IN: Toll Free: 1-800-359-8483, option 1, then 464-9034
(c) AG, FI, MI, FA: Toll Free: 1-800-359-8483, option 1, then 464-9508
(d) TC, MP, AD, QM: Toll Free: 1-800-359-8483, option 1, then 464-9642
(e) AV: Toll Free: 1-800-359-8483, option 1, then 464-9417
(f) MS, AN: Toll Free: 1-800-359-8483, option 1, then 464-8467
CC Pam 145-1
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(g) ECP LTs: Commercial: (314) 592-0000 Ext. 3675; Toll Free: 1-800-325-
1879, option 3
(2) ARNG. National Guard Lieutenants Management Branch Commercial: (314)
592-0000 Ext. 0815; Toll Free: 1-800-325-4389
CC Pam 145-1
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Page 100 of 187
Appendix A References
Section I
Required Publications (Inspectable Items)
a.
AR 40-29 (Medical Examination of Applicants for U.S. Service Academies, Reserve
Officers’ Training Corps Scholarship Programs, Including the Air Force, Army, and
Navy Two- and Three-Year College Scholarship Program, and the Uniformed
Services University of the Health Sciences)
b.
AR 40-501, Standards of Medical Fitness
c.
AR 135-100, Appointment of Commissioned and Warrant Officers of the Army
d.
AR 145-1, Senior ROTC Program: Organization, Administration, and Training
e.
AR 601-25, Delay in Reporting For and Exemption From Active Duty, Initial Active Duty
Training, and Reserve Forces Duty
f.
AR 601-141, U.S. Army Health Professions Scholarship Program
g.
AR 635-10, Processing Personnel for Separation
h.
AR 635-200, Enlisted Personnel
i.
Cadet Command Reg 145-3, ROTC Precommissioning Training and Leadership
Development
j.
Cadet Command Reg 145-4, Marketing, Advertising, and Publicity to Support
Enrollment
k.
Cadet Command Reg 145-5, U.S. Army ROTC Basic Camp
l.
Cadet Command Reg 145-6, Green to Gold Prospecting
m.
Cadet Command Reg 145-9, ROTC Accessioning and Commissioning
n.
Cadet Command Reg 145-10, Guaranteed Reserve Forces Duty Program.
o.
Cadet Command Reg 145-12, Cadet Data Base (under revision)
p.
Cadet Command Pam 145-4, PMS Guide for Enrollment, Retention, and Disenrollment
q. Reserve Officers Training Corps/DoDMERB Guide of Medical Processing
r.
USAREC Regulation 601-37, Army Medical Department Recruiting Program
s.
USAREC Regulation 601-105, HPSP Instruction Handbook on Applicant and Selectee
Processing
t.
DA Pamphlet 611-21, Military Occupational Classification and Structure
u. USACC Circular 601-05-01, Personnel Procurement Reserve Officers’ Training Corps
Procurement FY 2005.
CC Pam 145-1
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Appendix A
Section II
Related Publications
a.
AR 25-400-2 (The Modern Army Recordkeeping Systems (MARKS)
b.
AR 600-8-2 (Suspension of Favorable Personnel Actions)
c.
AR 600-9 (The Army Weight Control Program)
d.
AR 600-43 (Conscientious Objection)
e.
AR 601-210 (Regular Army and Army Reserve Enlistment Program)
f. National Guard Regulation
NGR 600-100 (Commissioned Officers Federal Recognition
and Related Personnel Actions)
g. National Guard Regulation
NGR 600-200, Enlisted Personnel Management
h. Marketing Action Plan
CC Pam 145-1
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Appendix B
The following Forms can be found on the Cadet Command Portal at
http://my.usaac.army.mil/portal/dt/usacc/HQ/library/Forms/ under The Right
Site, Forms. Examples of most of these forms are found in this Appendix.
Cadet Command Form 139-R Cadet Enrollment Record -- Pure Edge Format and
Adobe.
Nurse Change of Major Counseling Statement -- Pure Edge Format.
Summer Benefits Counseling Statement -- Pure Edge Format.
CC Form 173-R Green to Gold Scholarship Application -- Adobe Format. Instructions
for completing this form are located at
Appendix B-1 below.
CC Fm 174-R Green to Gold Active Duty Option Program Application – Adobe Format.
Instructions for completing this form are located at
Appendix B-2 below.
CC Fm 104-R Planned Academic Worksheet -- Excel Format.
CC Fm 167-R Scholarship Accept/Decline Statement -- Adobe Format.
CC Fm 159-R ROTC Scholarship Interview Sheet -- Adobe Format.
CC Fm 145-1-R Room & Board Benefit Reimbursement Plan -- Adobe Format.
CC Fm 226-R Request For Conversion To Guaranteed Reserve Forces Duty (GRFD)
Or Dedicated Army National Guard (ARNG) or Dedicated USAR Scholarship -- Adobe
Format.
DA Form 597-2 Addendum Utilized Under the Formal Linkage Program for
Community College Attendance – Adobe Format.
DA Form 597-4 Educational Assistance Program for Military Junior College (MJC)
Commissisoned Officers – Adobe Format.
CC Form 145-1-1 ROTC Physical Fitness Assessment Scorecard – Adobe Format.
CC Form 145-1-2 SLRP In-Processing Counseling Statement – Pure Edge Format.
CC Pam 145-1
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Appendix B-1 – Green to Gold Scholarship Instructions
Cadet Command Form 173-R
INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 173-R
U.S. ARMY ROTC GREEN TO GOLD 4-, 3-, AND 2-YEAR SCHOLARSHIP APPLICATION
To be completed by applicant:
ITEM
REMARKS
1. Social Security Number
Self-explanatory
2. Last Name
Self-explanatory
2a. First Name
Self-explanatory
2b. Middle Initial Self-explanatory
3. Scholarship Type
Select the appropriate code for the type of
scholarship that is being applied for from the
drop down menu: 2 – 2 YR 4 – 4 YR 3 – 3 YR
M – Masters
3a. Green to Gold Active Duty Option
Program
If you wish to also be considered for the
Green to Gold Active Duty Option Program
select “Yes” from the drop down menu,
otherwise select “No” from the drop down
menu.
4. Date of Birth
Enter as Month, Day and 4-digit Year without
any dashes; ex. 12311988
5. Sex
Select either Male or Female from the drop
down menu.
6. Race
Select your Racial/Ethnic Descent from the
drop down menu:
A American Indian or Alaska Native
B Asian
C Black or African American
D Native Hawaiian or Other Pacific Islander
E White
G Hispanic or Latino
I Other
0 Not Hispanic or Latino
7. Work Street Address
Provide unit street address
7a. Work City
Provide unit city
7b. Work State
Select the state from the drop down menu.
Two character abbreviation (ex., VA, AL,
etc.)
CC Pam 145-1
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INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 173-R
U.S. ARMY ROTC GREEN TO GOLD 4-, 3-, AND 2-YEAR SCHOLARSHIP APPLICATION
(continued)
ITEM
REMARKS
7c. Work Zip Code Provide unit zip code
7d. Work Phone Number
Provide unit phone number. Include area
code and if overseas include the country
code.
8. Home Street Address
Self-explanatory
8a. Home City Self-explanatory
8b. Home State
Select the state from the drop down menu.
Two character abbreviation (ex., VA, AL,
etc.)
8c. Home Zip Code
Self-explanatory
8d. Home Phone Number
Include area code and if overseas include the
country code.
9. Marital Status
Select the appropriate code from the drop
down menu: S - Single, M - Married, or D -
Divorced
10. Number of Dependents
Select the correct number of dependents
from the drop down menu. If married and
spouse is not in the military, include spouse
in this number. If spouse is in the military do
not count spouse in this number. Do not
count yourself in this number.
11. Spouse Military
If spouse is a member of any Armed
Services select “Yes” from the drop down
menu; other wise select “No”.
12. Citizenship
Select the appropriate category from the
drop down menu:
C = U.S. Citizen
N = Non-U.S. Citizen
P = Pending
12a. Naturalization Number
If naturalized enter the naturalization
number in space provided
13. Rank
Select your current rank from the drop down
menu.
14. Applicant E-Mail Address
Personal or Official (Mandatory item)
15. Date of Current Enlistment
Self-explanatory- If this is your first
enlistment, ensure the Date of Current
Enlistment is your Basic Active Service
CC Pam 145-1
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INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 173-R
U.S. ARMY ROTC GREEN TO GOLD 4-, 3-, AND 2-YEAR SCHOLARSHIP APPLICATION
(continued)
ITEM
REMARKS
Date (BASD). If you have reenlisted this date
will be the date of your current reenlistment.
Enter as Month, Day, and 4-digit Year with
no dashes (ex., 12312001)
16. Enlisted Expiration Date
Self-explanatory; enter as Month, Day, and
4-digit Year with no dashes (ex., 12302006)
17. Date of Original Enlistment
If date in item #15 is a reenlistment date,
enter your original date of enlistment; enter
as Month, Day, and 4digit Year with no
dashes (ex., 06251996)
18. MOS
Enter the first three digits of your primary
MOS
19. General Technical Aptitude Area Score
(GT)
Self-explanatory
20. Civil Convictions
Select either “Yes” or “No” from the drop
down menu. Indicate “Yes” if you have been
arrested, indicted, or convicted of violating
any civil or military law or had any adverse
juvenile adjudication or other adverse
disposition imposed except minor traffic
violations for which a fine of $250.00 or less
was imposed. List ALL convictions, even if
expunged.
21. Army Physical Fitness Test (APFT)
Push-Ups
Enter the exact number of repetitions.
22. Army Physical Fitness Test (APFT) Sit
Ups
Enter the exact number of repetitions.
23. Army Physical Fitness Test (APFT) 2-
Mile Run
Enter the exact time in minutes and seconds.
24. APFT Sum
Calculate APFT events for a total APFT sum.
25. APFT Pass
Select either “Yes” or “No” from the drop
down menu. If total APFT sum is equal to or
greater than 160 select “Yes”. If total APFT
sum is not equal to or greater than 160
select “NO”.
CC Pam 145-1
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INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 173-R
U.S. ARMY ROTC GREEN TO GOLD 4-, 3-, AND 2-YEAR SCHOLARSHIP APPLICATION
(continued)
ITEM
REMARKS
26. Name of College or University that you
will attend for ROTC
If item #27 does not host Army ROTC,
indicate the school where you will take
ROTC.
26a. ROTC FICE
Enter the 6-digit FICE Code (ex., 001234)
include the leading zeros.
27. Name of College or University for
Academics
Self-explanatory
27a. Academic FICE
Enter the 6-digit FICE Code (ex.,
001234) include the leading zeros.
28. Academic Major Code
Enter the appropriate code for the academic
discipline you will pursue. Refer to pages A-7
- A-11.
29. Resident Status
Select either “Resident” or “Non-Resident”
from the drop down menu.
30. Favorable Security Clearance
Completed
Select either “Yes” or “No” from the drop
down menu.
30a. Security Background Investigation
Type
Select the appropriate category from the
drop down menu: NAC, ENTNAC, Other.
31. FAX Number for Applicant
DSN or Commercial (include area code and if
overseas include country code)
32. Awards, Decorations, etc.
List awards, decorations or special
recognition bestowed upon you.
33. Were You Ever Disenrolled From the
ROTC Program
Select either “Yes” or “No” from the drop
down menu.
34. Signature of Applicant
Print off the application and sign here as the
applicant.
34a. Date
Enter the Month, Day, and 4-digit Year
without any dashes (ex., 08012005)
35. Verification and Signature by the
MILPO Office
Take the application after you sign in item
#34 to your servicing MILPO and have them
verify the data and then they must sign
here. Be sure to include the rank of the
person signing in this block.
CC Pam 145-1
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INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 173-R
U.S. ARMY ROTC GREEN TO GOLD 4-, 3-, AND 2-YEAR SCHOLARSHIP APPLICATION
(continued)
ITEM
REMARKS
35a. Date
Enter the Month, Day, and 4-digit Year
without any dashes (ex., 08022005)
36. Applicant’s Personal Statement - Must
be completed
Requires a written or typed statement why
you desire a commission as an Army Officer.
If additional space is required (current space
holds 600 characters) attach a separate
piece of paper and include your full name,
SSN and the item # you are completing (ex.,
Smith, John P., 123-45-6789, Item #36
continued)
37a. & 37b. Completed by the applicant’s
Self-explanatory. Be sure to check the
Commanding Officer
appropriate box next to Commanding
Officer’s Recommendation (check only
1 box please). Commanding Officer
must also sign this item, include the date (on
the line provided) and enter a
signature block including telephone
number and E-Mail address on the line
provided (each item holds 600
characters; attach a separate piece of
paper if more space is needed and
included applicant’s full name, SSN and
the item # you are completing (ex.,
Smith, John P., 123-45-6789, Item #36
continued).
38. Completed by the applicant’s Field
Grade Commander
Self-explanatory. Be sure to include a
recommendation in your remarks. Field
grade Commander must also sign this
item, include the date on the line
provided, and enter a signature block
including telephone number and e-mail
address on the line provided (current
space holds 750 characters; if more
space is needed attach a separate piece
of paper and include the applicant’s full
name, SSN and the item # you are
completing (ex. Smith, John P., 123-
45-6789, Item #36 continued).
CC Pam 145-1
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Appendix B-2 -- Green to Gold ADO Application Instructions
Cadet Command Form 174-R U.S. Army ROTC Green to Gold Active Duty Option
Program Application
INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 174-R
U.S. ARMY ROTC GREEN TO GOLD ADO APPLICATION
To be completed by applicant:
ITEM REMARKS
1. Social Security Number
Self-explanatory
2. Last Name
Self-explanatory
2a. First Name
Self-explanatory
2b. Middle Initial
Self-explanatory
3. Scholarship Type (ONLY
complete this item if you are
also planning on competing
for the Green to Gold
Scholarship Option)
Select the appropriate code for the type of scholarship
that is being applied for from the drop down menu: 2 -
2 YR M - Masters
3a. Green to Gold Scholarship
Option
If you wish to also be considered for a Green to Gold
Scholarship select “Yes” from the drop down menu and
be sure to complete item #3, otherwise select “No”
from the drop down menu and do not complete item
#3.
4. Date of Birth
Enter as Month, Day and 4-digit Year without any
dashes; ex. 12311988
5. Sex
Select either Male or Female from the drop down menu.
6. Race
Select your Racial/Ethnic Descent from the drop down
menu:
A American Indian or Alaska Native
B Asian
C Black or African American
D Native Hawaiian or Other Pacific Islander
E White
G Hispanic or Latino
I Other
0 Not Hispanic or Latino
7. Work Street Address
Provide unit street address
7a. Work City
Provide unit city
CC Pam 145-1
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Page 109 of 187
INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 174-R
U.S. ARMY ROTC GREEN TO GOLD ADO APPLICATION (continued)
ITEM REMARKS
7b. Work State
Select the state from the drop down menu. Two
character abbreviation (ex., VA, AL, etc.)
7c. Work Zip Code
Provide unit zip code
7d. Work Phone Number
Provide unit phone number. Include area code and if
overseas include the country code.
8. Home Street Address
Self-explanatory
8a. Home City
Self-explanatory
8b. Home State
Select the state from the drop down menu. Two
character abbreviation (ex., VA, AL, etc.)
8c. Home Zip Code
Self-explanatory
8d. Home Phone Number
Include area code and if overseas include the country
code.
9. Marital Status
Select the appropriate code from the drop down menu: S
- Single, M - Married, or D - Divorced
10. Number of Dependents
Select the correct number of dependents from the drop
down menu. If married and spouse is not in the military,
include spouse in this number. If spouse is in the military
do not count spouse in this number. Do not count
yourself in this number.
11. Spouse Military
If spouse is a member of any Armed Services select
“Yes” from the drop down menu; other wise select “No”.
12. Citizenship
Select the appropriate category from the drop down
menu:
C = U.S. Citizen
N = Non-U.S. Citizen
P = Pending
12a. Naturalization Number
If naturalized enter the naturalization number in space
provided
13. Rank
Select your current rank from the drop down menu.
14. Applicant E-Mail Address
Personal or Official (Mandatory item)
CC Pam 145-1
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Page 110 of 187
INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 174-R
U.S. ARMY ROTC GREEN TO GOLD ADO APPLICATION (continued)
ITEM REMARKS
15. Date of Current Enlistment
Self-explanatory- If this is your first enlistment, ensure
the Date of Current Enlistment is your Basic Active
Service Date (BASD). If you have reenlisted this date will
be the date of your current reenlistment. Enter as Month,
Day, and 4digit Year with no dashes (ex., 12312001)
16. Enlisted Expiration Date
Self-explanatory; enter as Month, Day, and 4digit Year
with no dashes (ex., 12302006)
17. Date of Original Enlistment
If date in item #15 is a reenlistment date, enter your
original date of enlistment; enter as Month, Day, and 4-
digit Year with no dashes (ex., 06251996)
18. MOS
Enter the first three digits of your primary MOS
19. General Technical Aptitude
Area Score (GT)
Self-explanatory
20. Civil Convictions
Select either “Yes” or “No” from the drop down menu.
Indicate “Yes” if you have been arrested, indicted, or
convicted of violating any civil or military law or had any
adverse juvenile adjudication or other adverse
disposition imposed except minor traffic violations for
which a fine of $250.00 or less was imposed. List ALL
convictions, even if expunged.
21. Army Physical Fitness Test
(APFT) Push-Ups
Enter the exact number of repetitions.
22. Army Physical Fitness Test
(APFT) Sit Ups
Enter the exact number of repetitions.
23. Army Physical Fitness Test
(APFT) 2-Mile Run
Enter the exact time in minutes and seconds.
24. APFT Sum
Calculate APFT events for a total APFT sum.
25. APFT Pass
Select either “Yes” or “No” from the drop down menu. If
total APFT sum is equal to or greater than 160 select
“Yes”. If total APFT sum is not equal to or greater than
160 select “NO”.
26. Name of College or
University that you will attend
for ROTC
If item #27 does not host Army ROTC, indicate the
school where you will take ROTC.
CC Pam 145-1
Rev: 11/6/2012
Page 111 of 187
INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 174-R
U.S. ARMY ROTC GREEN TO GOLD ADO APPLICATION (continued)
ITEM REMARKS
26a. ROTC FICE
Enter the 6-digit FICE Code (ex., 001234) include the
leading zeros.
27. Name of College or
University for Academics
Self-explanatory
27a. Academic FICE
Enter the 6-digit FICE Code (ex., 001234) include the
leading zeros.
28. Academic Major Code
Enter the appropriate code for the academic discipline
you will pursue. Refer to pages A-7 – A-11.
29. Resident Status
Select either “Resident” or “Non-Resident” from the drop
down menu.
30. Favorable Security
Clearance Completed
Select either “Yes” or “No” from the drop down menu.
30a. Security Background
Investigation Type
Select the appropriate category from the drop down
menu: NAC, ENTNAC, Other.
31. FAX Number for Applicant
DSN or Commercial (include area code and if overseas
include country code)
32. Awards, Decorations, etc.
List awards, decorations or special recognition bestowed
upon you.
33. Were You Ever Disenrolled
From the ROTC Program
Select either “Yes” or “No” from the drop down menu.
34. Signature of Applicant
Print off the application and sign here as the applicant.
34a. Date
Enter the Month, Day, and 4-digit Year without any
dashes (ex., 08012005)
35. Verification and Signature
by the MILPO Office
Take the application after you sign in item #34 to your
servicing MILPO and have them verify the data and then
they must sign here. Be sure to include the rank of the
person signing in this block.
35a. Date
Enter the Month, Day, and 4-digit Year without any
dashes (ex., 08022005)
36. Applicant’s Personal
Statement - Must be completed
Requires a written or typed statement why you desire a
commission as an Army Officer. If additional space is
required (current space holds 600 characters) attach a
separate piece of paper and include your full name, SSN
and the item # you are completing (ex., Smith, John P.,
123-456789, Item #36 continued)
37a. & 37b. Completed by the
Self-explanatory. Be sure to check the appropriate
applicant’s Commanding Officer
box next to Commanding Officer’s
CC Pam 145-1
Rev: 11/6/2012
Page 112 of 187
INSTRUCTIONS FOR COMPLETING ROTC CADET COMMAND FORM 174-R
U.S. ARMY ROTC GREEN TO GOLD ADO APPLICATION (continued)
ITEM
REMARKS
Recommendation (check only 1 box please).
Commanding Officer must also sign this item,
include the date (on the line provided) and enter a
signature block including telephone number and
E-Mail address on the line provided (each item
holds 600 characters; attach a separate piece of
paper if more space is needed and include
applicant’s full name, SSN and the item # you are
completing (ex., Smith, John P., 123-45-6789,
Item #36 continued)).
38. Completed by the
applicant’s Field Grade
Self-explanatory. Be sure to include a
Commander
recommendation in your remarks. Field Grade
Commander must also sign this item, include the
date on the line provided, and enter a signature
block including telephone number and E-Mail
Address on the line provided (current space holds 750
Characters; if more space is needed address on the line
Provided (current space holds 750 characters; if more
Space is needed, attach a separate piece of paper and
Include the applicant’s full name, SSN and the item #
You are completing (ex., Smith, John P., 123-45-6789,
Item #36 continued).
CC Pam 145-1
Rev: 11/6/2012
Page 113 of 187
Appendix B-3 -- Green to Gold Memorandum
Sample MEMORANDUM OF AGREEMENT
BETWEEN
PROFESSOR OF MILITARY SCIENCE
AND
GREEN TO GOLD ACTIVE DUTY OPTION CADET
(Office Symbol)
SUBJECT: ROTC Green to Gold Active Duty Option (GtoG ADO) Program Memorandum of
Agreement
1. I have been accepted for participation in the ROTC Green to Gold Active Duty Option
Program. I agree to maintain all regulatory requirements of the ROTC program, to include
(but not limited to the following):
a. FULL-TIME STUDENT AGREEMENT. I agree to remain a full-time student in good standing
at the following educational institution, ______________________________ until I receive
my degree. A full-time student is defined as one enrolled in sufficient academic courses to
receive a degree within four semesters or six quarters. This includes the required Army
ROTC classes, which may be part of, or in addition to, those courses required for my degree.
I agree to remain enrolled in and successfully complete the ROTC program, including
Leadership Development and Assessment Course (LDAC) and all training as prescribed by
the Secretary of the Army or his/her designee, as a prerequisite for commissioning.
b. ACADEMIC GRADE POINT AVERAGE AGREEMENT. I agree to maintain, at a minimum, a
cumulative academic grade point average of 2.0 on a 4.0 or equivalent scale. This grade
point average must also be maintained for each semester or quarter. If I am required by
my academic major or by the school I am attending to maintain a higher cumulative and
semester or quarter grade point average, I agree to maintain that higher standard until the
completion of the academic requirements for my degree. I understand and agree that
failure to maintain the minimum academic grade point average may subject me to
disenrollment from the GtoG ADO Program and necessitate my return to the Army in my
previously-held enlisted rank.
c. ROTC COURSES GRADE POINT AVERAGE AGREEMENT. I agree to maintain at least a 3.0
on a 4.0 or equivalent scale, cumulative and semester or quarter academic grade point
average in all ROTC courses. I understand and agree that failure to maintain the minimum
ROTC courses grade point average may subject me to disenrollment from the GtoG ADO
Program and necessitate my return to the Army in my previously-held enlisted rank.
d. MEDICAL AND PHYSICAL FITNESS STANDARDS.
(1) I agree to maintain eligibility for enrollment and retention in ROTC and for
commissioning as defined by statute, Army regulation, and this MOA, throughout the
period of this MOA.
(2) I agree to meet and maintain the Army Physical Fitness Test (APFT) standard and the
screening weight or body fat percentage required by the Army Weight Control Program
as required of active duty Soldiers. These will be continuous requirements
CC Pam 145-1
Rev: 11/6/2012
Page 114 of 187
Sample MEMORANDUM OF AGREEMENT
BETWEEN
PROFESSOR OF MILITARY SCIENCE
AND
GREEN TO GOLD ACTIVE DUTY OPTION CADET (continued)
that I must continue to Cadet Command Pamphlet 145-1 meet until the date I report to
the Officer Basic Course (OBC) and thereafter. Commissioning eligibility standards,
including the APFT and Army Weight Control Program standards, are subject to change,
and I must keep myself informed of such changes through contact with the PMS. I
understand and agree that failure to maintain the weight and physical fitness
requirements may subject me to disenrollment from the GtoG ADO Program and
necessitate my return to the Army in my previously-held enlisted rank.
(3) I agree to undergo pre-commissioning drug and alcohol screening tests, normally
administered during LDAC training, or as may otherwise be prescribed by U.S. Army
Cadet Command. If the result of any test is positive, I will be subject to disenrollment
from the GtoG ADO Program and necessitate my return to the Army in my previously-
held enlisted rank.
(4) I agree to undergo testing for HIV (Human Immunodeficiency Virus) antibody during
my pre-commissioning physical examination; normally during LDAC training or as the
U.S. Army Cadet Command may otherwise prescribe. If the result of the testing is
confirmed positive, I will be disenrolled from the GtoG ADO Program and return to the
Army in my previously-held enlisted rank.
e. DISCLOSURE OF DISQUALIFYING CONDITIONS. By executing this MOA, I represent that I
meet all eligibility criteria for participation in the GtoG ADO Program and commissioning, as
defined by statute, Army regulation, and this MOA. I represent that I have disclosed any
and all pre-existing medical conditions and non-medical conditions that would make me
ineligible for enrollment in the ROTC program as specified in statute, Army regulations
(including but not limited to,
AR 145-1) and this MOA. Failure to have disclosed or to
disclose any disqualifying condition, including any conditions I should have known about,
will subject me to immediate release from the ROTC program and reassignment based on
the needs of the Army.
f. NATURE OF DUTIES AND CONSCIENTIOUS OBJECTOR STATUS. My acceptance of the
terms and conditions of this agreement signifies my readiness to bear arms, to engage in
and support combat operations, and to operate and support operations of approved
weapons systems. If, at any time, I apply for conscientious objector status, I will be
disenrolled from the GtoG ADO Program and be returned to the Army in my previously-held
enlisted rank.
CC Pam 145-1
Rev: 11/6/2012
Page 115 of 187
Sample MEMORANDUM OF AGREEMENT
BETWEEN
PROFESSOR OF MILITARY SCIENCE
AND
GREEN TO GOLD ACTIVE DUTY OPTION CADET (continued)
g. CADET OBLIGATION.
(1) I understand and agree that I will incur an active duty obligation upon entry into the
program.
(2) If I am disenrolled for any reason, I understand that I will be returned to active duty in
my previously-held enlisted rank to serve out enlistment obligation. The unexpired portion
of my previous statutory enlistment obligation runs concurrently with my contractual
military service obligation under this agreement.
2. I understand that the active duty obligation for participation in the program is four years.
I further understand that the minimum service obligation as a commissioned officer is three
years.
3. I understand that if I have received an Enlistment bonus or Selective Reenlistment
bonus, I must give the end date of the bonus and will add the following statement: “I
understand that if selected for this training, I will refund the percentage of the bonus equal
to the percentage of obligated service I will not perform in the specified MOS. My eligibility
for bonus pay ceases on the date I departed my current duty station.”
4. I understand that there are no scholarship or stipend benefits associated with this
program. I am aware that I can use the Montgomery GI Bill, Army College Fund, and/or Pell
Grant in conjunction with this program if otherwise qualified.
GtoG ADO Cadet’s signature:_______________________________________________
PMS or Enrollment Officer’s signature block and
signature:______________________________________
Cadet Name:
Rank/Branch:
Title:
___________________ ___________________
(Date) (Date)
CC Pam 145-1
Rev: 11/6/2012
Page 116 of 187
CC Pam 145-1
Rev: 11/6/2012
Page 117 of 187
Appendix B-4 -- Sample Notification Letters and Memorandums
Sample Notification Letters for 2, 3 and 4-year College Scholarship Program
Applicant
Sample Conditional College Scholarship Winner Notification Letter
Date
Mr. John Jones
123 Any Street
Anytown, VA 11111
Dear Mr. Jones,
I am pleased to inform you of your conditional selection to receive an Army ROTC (______)
Year scholarship. This scholarship will be effective starting the (Fall/winter/Spring) of SY
(___) . Your scholarship confirmation number is (__________).
You must be medically qualified, maintain all eligibility criteria, and pass the Army Physical
Fitness Test in order to contract and receive benefits.
Please complete the attached form CC Form 167-R indicating your desire to accept or
decline the scholarship and return to me, not later than (date) [NOTE
: The date should be
30 days from the date of the letter.]
If you have any questions please contact the Recruiting Operations Officer at, ___________.
Sincerely,
IAM PMS
Professor of Military Science
CC Pam 145-1
Rev: 11/6/2012
Page 118 of 187
Sample Financial Aid Notification Letter
Office of the Battalion Commander xx July 20xx
State University
Financial Aid Office/Business Center
Somewhere, WA 99999
Dear Sir/Madam:
The following list of Cadets have been awarded a US Army ROTC scholarship, and are
entitled to 100% tuition and fees for School Year XX-XX.
Name Military Science Class (MS) Academic Class
John E. Doe MSI Incoming Freshmen
Susan F. Doe MSI Incoming Freshmen
John T. Hard MSII Sophomore
Frank G Goat MSII Sophomore
Betty A. Lamb MSIII Junior
Anne M. Cat MSIV Senior
The following Cadets have not been offered a scholarship by the command. However, they
are currently under consideration and nomination for a US Army ROTC Scholarship. Should
the scholarship be awarded and accepted by the Cadet, we will notify you of the fact so that
payment of benefits can be coordinated.
Name Military Science Class (MS) Academic Class
John E. Doe MSI Incoming Freshmen
Susan F. Doe MSI Incoming Freshmen
John T. Hard MSII Sophomore
Any questions or concerns may be directed to Mrs. Jane Doe at (111) 222-3333.
Sincerely,
John Smith
Lieutenant Colonel, US Army
Professor of Military Science
CC Pam 145-1
Rev: 11/6/2012
Page 119 of 187
Sample Non-Selection Notification Letter
Date
Mr. John Jones
123 Any Street
Anytown, VA 11111
Dear Mr. Jones:
The final board of offers for 4-year and 3-year AD Scholarships has been completed. I
regret to inform you that at this time you have not been selected to receive a scholarship.
Your many accomplishments were fully recognized and every consideration was given to
your application.
There may still be opportunities for 4-year and 3-year AD Army ROTC Scholarships. You are
currently listed as an alternate at my school. As an alternate, you will receive a scholarship
if one becomes available.
There are also opportunities in the Fall when you arrive on campus for 4-year and 3-year AD
Army ROTC Scholarship. When you arrive on campus, please contact my office.
Your desire to complete your education and become a commissioned officer is most
commendable. I hope you will continue to pursue your interest in obtaining a commission.
(If you do not wish to include the individual on your alternate list, then just delete that
portion.)
Sincerely,
IAM PMS
Professor of Military Science
CC Pam 145-1
Rev: 11/6/2012
Page 120 of 187
Sample Ineligible Notification Letter
Date
Mr. John Jones
123 Any Street
Anytown, VA 11111
Dear Mr. Jones:
This is to notify you that you were ineligible to compete for an Army ROTC scholarship. The
reason for this ineligibility is (______________________). A waiver was submitted if
appropriate.
If you have any questions please contact, (___________)
Sincerely,
IAM PMS
Professor of Military Science
CC Pam 145-1
Rev: 11/6/2012
Page 121 of 187
Scholarship Benefit Election Memorandum can also be found on the Cadet Command
Website, under The Right Site, Forms.
Scholarship Benefit Election Memorandum
MEMORANDUM FOR Professor of Military Science
SUBJECT: Scholarship Benefit Package Election
1. For School Year _____________________, I choose to receive scholarship benefits as
indicated with my initials below.
2. __________ Scholarship benefits are to be used for tuition and fees.
3. __________ Scholarship benefits are to be used for room and board. I understand that
to receive benefits for:
a._______ College/university room and board, I must reside in the college/university
dormitory and use an approved meal plan through the college/university.
b._______ College/university sponsored housing, I must provide the PMS a lease
agreement/receipt for the school term and I will be reimbursed on the cost basis certified by
the PMS.
c._________ Leased housing (not sponsored by the college/university) and I will be
reimbursed on the average cost of the geographically closest college/university sponsored
housing.
If I elect to receive scholarship benefits for housing, I understand that I will be reimbursed
for the average cost of an approved meal plan through the college/university or for the
geographically closest college/university approved meal plan if my college/university does
not have a sponsored meal plan.
I understand that I may not change this choice until the Fall term of the next school year. I
will have 30 days from the start of school to make my choice.
Cadet Signature Block:
CC Pam 145-1
Rev: 11/6/2012
Page 122 of 187
Appendix B-5 – Sample Spreadsheets and Checklists
Sample Study Abroad/Foreign Study Cost Comparison Spreadsheet
* This cost comparison is also posted to the Right Site under Forms
Date:
Name:
SSN:
Host Sch Name/FICE:
Acad Sch Name/FICE Study Abroad School Name
Term:
Tuition:
Tuition:
*Fees: *Fees:
Total:
0 Air Fare:
Passport:
In-Country Trans:
Program Costs:
Total
Please note program costs must not include any cost for
meals and lodging.
You must ensure there is a complete explanation of program
cost in the description of the study abroad
*All fees must be identified
PMS signature block
COST COMPARISON
CC Pam 145-1
Rev: 11/6/2012
Page 123 of 187
Sample MJC Format Spreadsheet
Sample List of New Scholarship winners due 45
th
day of class
Name
SSN
Type
Award
Resident
Non-
Resident
Status
School FICE
(School
attending)
Current
Status
John Doe
123456789
4-year
R
000000
Pending
DoDMERB
Joe Smoe
456789012
4-year
NR
000000
Contracted
Curly Sue
567890123
3-year AD
R
000000
Pending
APFT
Jack Frost
303030303
3-year
NR
000000
Pending
DoDMERB
Cindy Cadet
565656565
2-year
NR
000000
Contracted
Donald Duck
423405234
4-year
R
No Show
Application Checklist
Form
Maintain in
Battalion File
Send to:
Done?
CC Fm 139-R
X
CC Fm 104-R (Dec 04 version)
X
Transcripts
X
Med Exam Status
X
DD 214 (Prior Military Only)
X
Waiver Request/Approval
X
Selection Score Board Sheet
X
ARNG/USAR Unit SMP Letter
of Acceptance (GRFD Only)
X
Civilian/Military Resume
(GRFD Only)
X
CC Pam 145-1
Rev: 11/6/2012
Page 124 of 187
Formal Linkage Checklist
Community College Format Linkage Checklist
Host School Name:
Host FICE:
Non-Host School Name:
Non-Hose FICE:
Determine if the agreement meets minimal eligibility consideration for forwarding to
Command Judge Advocate for legal review.
Yes
No
1. Is there an agreement in place between the two-year institution and the
baccalaureate degree granting institution?
If no, is there legislation that creates a linkage?
(NOTE: If there is no agreement or legislation in place - not eligible for participation in
the formal linkage program.) If there is an agreement and there is not a legislated decree,
it must be reviewed annually.
2. Does the agreement guarantee that the baccalaureate granting
institution will accept transfer credits earned at the two-year institution?
3. Does the agreement guarantee admission to the student at the
baccalaureate degree granting institution?
4. Does the agreement specify that it will remain in effect until such time
as either party withdraws?
5. Does the agreement state that the withdrawing party must notify the
other party, in writing, at least 30 days prior to the beginning of the next
school year of termination?
6. Is there a provision in the agreement that allows time for the student to
respond to a termination?
7. Does the agreement indicate that termination will only affect enrollment
of students in future school years?
8. Are any fees assessed for transferring credits to the baccalaureate
granting institution?
(NOTE: ROTC cannot pay for any costs that may be incurred by the Cadet for transferring
to the baccalaureate degree granting institution.)
9. Does the agreement express that the student will not be disadvantaged
by the baccalaureate degree granting institution for the student’s previous
community college affiliation?
Comments/Remarks:
CC Pam 145-1
Rev: 11/6/2012
Page 125 of 187
Appendix B-6 – Cadet Actions Checklist/Validations
Scholarship Cadet Actions Checklist/Validation
The following is a checklist to be forwarded with all
CC Form 131-R, Cadet Action Requests.
The checklist is provided as a reduction in paperwork initiative.
CHECKLIST/VALIDATION
Check
Action
Yes
No
Comments
CC Form 131-R must be
signed by PMS.
All requests must include
this validation plus the CC
Form 131-R signed by the
PMS or a PMS
memorandum; if BDE or
requires you to send
through them, do not send
to HQs USACC without
required
endorsements/signature.
EXTENSION OF
BENEFITS/SUMMER
BENEFITS
List each term
needed/effective date on
request form with PMS
recommendation.
Explain why an extension is
needed on the request
form.
597-3 completion date:____________
Current completion date:___________
Current and original 104-R
is on file through Cadet’s
projected grad/commission
date?
Has the Cadet earned any
D’s, F’s, or I’s after
contracting? -- if on
transcript, send in.
If no poor grades, list the
current GPA, CGPA, and the
term (i.e—spr, Fall & yr)
GPA_____
CGPA_____
Term_____
Current major is the same
major listed on the DA
597-3? -- if not, explain on
request.
List projected cost for each
term on request.
Has student been full time
each term since receiving
scholarship benefits? -- if
not, send transcript.
CC Pam 145-1
Rev: 11/6/2012
Page 126 of 187
Scholarship Cadet Actions Checklist/Validation (continued)
CHECKLIST/VALIDATION
Check
Action
Yes
No
Comments
RETROACTIVE BENEFITS
List effective term on
request with PMS
recommendation.
Provide detailed timeline
(dates and events)
including: offer date,
contract date, exam date,
when remedials were
received and completed.
DODMERB and remedial
pertinent info and any
admin delays. The
purpose is to prove a clear
case when the system
failed to respond within a
timely manner to qualify an
applicant.
Is Cadet otherwise
qualified/meets retention
standards (i.e.—APFT,
DODMERB CGPA)?
TRANSFER GREEN TO
GOLD/NURSING/GRFD
List projected cost for each
item on 131-R.
Has Cadet migrated from
original contract date? If
Yes, explain why on 131-R.
597-3 completion date:_________
Current completion date:_________
Is e-mail from gaining and
losing PMS agreeing to
transfer included in the
request?
EXCEPTION TO POLICY
Explain why an exception is
needed on the request
form.
List each term with PMS
recommendation on request
form.
Does Cadet meet retention
standards if request is to
offer a scholarship?
Please contact Incentives
for supporting document
inquiry if request not listed
above.
CC Pam 145-1
Rev: 11/6/2012
Page 127 of 187
Scholarship Cadet Actions Checklist/Validation (continued)
CHECKLIST/VALIDATION
Check
Action
Yes
No
Comments
CHANGE OF MAJOR NRS
List the term
requested/effective date
with PMS recommendation.
If change is to or from
Nursing, has Cadet signed
Counseling Statement?
(CC
Pam 145-1, Appendix B-
22)
For all Nurses, send in
transcript and 104-R.
Does Cadet meet retention
standards?
Has Cadet migrated from
original contract date? If
Yes, explain why on request
form.
597-3 completion date:________
Current completion date:________
Note 1: Mandatory
Summer Benefits are
submitted as a listing:
CC
Pam 145-1, Para 2-7e.
Note 2: If action is a
reconsideration, it must
include new documentation
to be considered.
Note 3: If action is an
exception to policy along
with any of the above
actions, you must follow the
action-specific checklist.
Please submit to: The Department of the Army HQ USACC,G2 Incentives Division, 1307
Third Avenue, Ft. Knox, KY 40121-2725; POC Ms. Dyora Kinsey (502) 624-7398 or e-mail
at usarmy.knox.usacc.mbx.incentivesactions@mail.
PMS Signature: Date:
CC Pam 145-1
Rev: 11/6/2012
Page 128 of 187
Extension of Benefits Request
The following information is listed on the
131-R request for extension of scholarship
benefits to accompany the Cadet Action Checklist/Validation form:
Extention of Benefits
CC Form 131-R (PMS Endorsement)
Tuition
Books
Fees
Total Cost***
***Cost – Break the cost out into: Tuition, Books, Fees, then Total Cost
Change of Major Request
The following information is listed on the 131-R Request for Change of Major to accompany
the Cadet Action Checklist/Validation form:
Change of Major
CC Form 131-R (PMS Endorsement)
Sample Timeline for Retroactive Scholarship Benefits:
Date
Description
10 Sep XX
Cadet Doe completes application.
14 Sep XX
Brigade approved Cadet Doe a scholarship offer.
15 Sep XX
Cadet Doe scheduled for physical.
18 Sep XX
Cadet Doe submits court documents for Civil Conviction Waiver.
20 Sep XX
Civil Conviction Waiver approved.
30 Oct XX
Cadet Doe began taking physical.
30 Nov XX
All appropriate physical exams completed.
10 Dec XX
Civil Conviction Waiver approved.
15 Jan XY
Checked DODMERB website to determine status of physical (Still
Pending)
30 Jan XY
Remedial request received from DODMERB for 3-Day Blood Pressure
Check.
15 Feb XY
Scheduled Cadet Doe to have remedial completed. Appointment date
17 Mar XY.
20 Mar XY
Cadet Doe completed remedial.
30 Apr XY
DODMERB website reflects Qualified Status.
5 May XY
Cadet Doe contracts.
CC Pam 145-1
Rev: 11/6/2012
Page 129 of 187
Cadet Actions Required Documents
Action
CCF
131-R
PMS
Recom’d
BDE
CDR
Memo
Transcript
104-R
APFT
Contract
DODMERB
Timeline
Cost
analysis
LOA
(PMS)
LOA
(SON)
Acad Pgm/
S
chool
Catalog
DA Fm
4856
Retroactive
Benefits
YES
YES
YES
YES
NO
YES
NO
YES
131-R
NO
NO
NO
NO
Extension of
Benefits
YES
YES
YES
YES
YES
NO
NO
NO
131-R
NO
NO
NO
YES
exception to
policy
YES
YES
YES
YES
YES
YES
YES
YES
131-R
NO
NO
NO
by
exception
Transfer
YES
YES
YES
YES
NO
NO
NO
NO
131-R
YES
YES
YES
NO
Change of
Major
YES
YES
YES
YES
NO
NO
YES
NO
131-R
NO
YES
YES
YES
Study Abroad
YES
YES
YES
YES
YES
NO
NO
NO
131-R
NO
NO
YES
NO
CULP-
summer HUB
YES
YES
YES
YES
YES
NO
NO
NO
131-R
NO
NO
NO
NO
Admin
Suspension
Lift
YES
YES
YES
YES
NO
YES
NO
NO
131-R
NO
NO
NO
NO
Room &
Board to
Tuition &
Fees
YES
YES
YES
YES
NO
NO
NO
NO
NO
NO
NO
NO
Late SLRP
YES
YES
YES
NO
NO
NO
YES
NO
NO
NO
NO
NO
YES
LTC Bonus
NO
NO
NO
YES
NO
NO
YES
NO
NO
NO
NO
NO
YES
CC Pam 145-1
Rev: 11/6/2012
Page 130 of 187
Appendix B-7 – Sample Counseling Statements
Student Loan Repayment Program for End of Camp Commissionees
CC Pam 145-1
Rev: 11/6/2012
Page 133 of 187
Language Scholarship Program Counseling Statement
CC Pam 145-1
Rev: 11/6/2012
Page 134 of 187
Summer Benefits Counseling Statement
CC Pam 145-1
Rev: 11/6/2012
Page 135 of 187
Nurse Change of Major Counseling Statement
CC Pam 145-1
Rev: 11/6/2012
Page 136 of 187
Appendix B-8 – Forms and Worksheets (167-R, RPFA, 104-R)
Cadet Command Form 167-R
CC Pam 145-1
Rev: 11/6/2012
Page 137 of 187
Cadet Command Form 104-R Planned Academic Worksheet
1. NAME OF STUDENT (LAST, FIRST, MI) 2. ACADEMIC MAJOR 3. AS OF DATE (MM/DD/YYYY) (Date of form preparation)
4. INSTITUTION OF ATTENDANCE AND IDENTIFICATION 5. CREDIT HOURS
a. Name: Select Semester or Quarter (S/Q) S
b. Identification (Check one): Host a. Total required for degree: CUM: CUM:
Extension Center (1) ROTC Hours that do not count:
Cross-Enrolled (2) Total Hours Rqd for NAPS:
0
CUM: CUM:
c. If attendance is at an extension center or cross-enrolled school,
Normal Academic Progression Standard
0.00
list the name of the Host Institution:
b. Transfer Credits accepted: CUM: CUM:
c. Credits toward degree Comp to date:
d. Reamining for Degree:
0 CUM: CUM:
e. Number of authorized S/Qs:
0
CUM: CUM:
7.
a. b.
Term: Year: Term: Year:
Year:
No. Course Title Hrs. Cts. Grd. No. Course Title Hrs. Cts. Grd. Hrs. Cts. Grd.
Total Term Hours: 0 0 Total Term Hours: 0 0 0 0
d. e.
Term: Year: Term: Year:
Year:
No. Course Title Hrs. Cts. Grd. No. Course Title Hrs. Cts. Grd. Hrs. Cts. Grd.
Total Term Hours: 0 0 Total Term Hours: 0 0 0 0
(Have the student initial and date beside each
term to indicate they have been counseled)
CC Form 104-R, DEC 04
Page 1 of 3
TERM 7:
TERM 8:
TERM 9:
8. STUDENT INITIALS & DATE:
TERM 2:
TERM 4:
TERM 5:
TERM 3:
TERM 1:
TERM 6:
Total Term Hours:
f.
Curr GPA:
No.
Course Title
Total Term Hours:
Term:
Course Title
Term:
Term:
1. AUTHORITY: Title 10, US Code 2101 and 2104
established public law and Army Regulations.
3. ROUTINE USE(S) : To provide a prjected academic plan to determine if the applicant meets the public law requirements of two remaining academic years.
Term:
Curr GPA:
Term:
Term:
Curr GPA:
No.
4. VOLUNTARY DISCLOSURE AND EFFECT ON INDIVIDUAL NOT PROVIDING INFORMATION : Voluntary information is necessary to determine eligibility of the individual for acceptance,
continuance, or discontinuance in the Army ROTC program.
Curr GPA:
Curr GPA:
Term:
c.
TERM, YEAR, COURSE NUMBER, COURSE TITLE, COURSE CREDIT HOURS, CREDITS THAT COUNT TOWARDS ACADEMIC DEGREE, AND ACHIEVED GRADES.
Curr GPA:
Curr GPA:
Term:
Term:
Curr GPA:
Term:
Term:
PLANNED ACADEMIC PROGRAM WORKSHEET
For use of this form, see CC Pam 145-4, the proponent agency is ATCC-PA-C
DATA REQUIRED BY PRIVACY ACT STATEMENT OF 1974
Curr GPA:
2. PRINCIPAL PURPOSE(S): To provide information and data necessary for administering the Army Senior ROTC program, processing, and managing of selected students for commissioning in the Army IAW
6. GRADE POINT AVERAGE (GPA)
Term:
Curr GPA:
CC Pam 145-1
Rev: 11/6/2012
Page 138 of 187
Cadet Command Form 145-1-1 ROTC Physical Fitness Assessment Scorecard
CC Pam 145-1
Rev: 11/6/2012
Page 139 of 187
Appendix B9 – SMP Sample Memorandums and Forms
Discharge Order Format for the purpose of discharging a Cadet from the ROTC
Control Group (USAR) for reassignment in the Army National Guard (ARNG) to
participate in the Simultaneous Membership Program (SMP).
ROTC LETTERHEAD
(Enter Order Number)
(Enter Order Date)
(Enter Standard Name Line)
You are discharged from the Component shown.
Authority: Army Regulation 601-210.
National Guard Regulation 600-100.
Effective Date: (Enter the effective date.)
Component: USAR Control Group
Additional Instructions: Enter any authorized additional instructions.
Must include the following statement: This order does not effect your enlistment in the (enter state)
Army National Guard
Format: 500
(Enter Authentication)
Signature Block
Professor of Military Science
(Enter Distribution)
CC Pam 145-1
Rev: 11/6/2012
Page 140 of 187
Transfer Order Format for the purpose of transferring a Cadet from the ROTC
Control Group (USAR) to the Army Reserve (USAR) to participate in the SMP.
ROTC LETTERHEAD
(Enter Order Number)
(Enter Order Date)
(Enter Standard Name Line)
You are reassigned in the Reserve Components as shown below.
Released from: (Enter the released from organization or unit)
Reason: (Enter the reason for the reassignment)
Assigned to: (Enter the unit of assignment (including UIC) and station of assignment.)
Effective Date: (Enter the effective date.)
Additional Instructions: (Enter any authorized additional instructions)
FOR ARMY USE
Auth: (Enter the authority information.)
Assigned To Management Designation: 09R20
Basic Branch: Not Applicable
Control Branch: Not Applicable
Control Specialty: Not Applicable
Projected Specialty: Not Applicable
Format: 450
(Enter Authentication)
Enter Signature Block
Professor of Military Science
(Enter Distribution)
CC Pam 145-1
Rev: 11/6/2012
Page 141 of 187
Professor of Military Science Certification ROTC/Simultaneous Membership
Program Enlistment Option (Sample Memorandum)
LETTERHEAD
(ROTC Institution)
(Office Symbol) (Date)
MEMORANDUM FOR
SUBJECT: PMS Certification
1. IAW NGR (AR) 600-100, Chapter 13, officials of the Army National Guard must have certification from
a ROTC, Professor of Military Science (PMS), that an applicant for the ROTC Simultaneous Membership
Program will be enrolled in the ROTC Senior Course, before the ARNG enlistment can be completed.
2. As a result of an interview with ___(Name)____ on ____(Date)____, I hereby certify that __he or
she__ will be accepted for enrollment in the ROTC Senior Course. The applicant appears to have those
qualifications necessary for becoming an effective Army officer.
3. POC _____ (Name)______ at ____(Telephone: commercial and/or DSN) (email when appropriate).
(Signature Block of PMS)
CC Pam 145-1
Rev: 11/6/2012
Page 142 of 187
Notice of Removal from Participation in ROTC/SMP with Continuing Membership in
the Troop Program Unit of Assignment
LETTERHEAD
(Unit)
(Office Symbol) (Date)
MEMORANDUM FOR
SUBJECT: Notice of Removal from Participation in the Simultaneous Membership Program
with Continuing Membership in the Unit of Assignment.
1. Effective this date, _____________ Officer Trainee _______ (Full Name) _______, SSN:
_______________ is hereby removed from the SMP as a result of:
_______ a. Not having enrolled in the ROTC Senior Course within one year of entry into the
SMP;
_______ b. Not having been accepted for enrollment in the ROTC Senior Course;
_______ c. Having been disenrolled from the ROTC Senior Course;
_______ d. Not complying with satisfactory participation standards;
_______ e. Refusing to accept a commission when tendered; or
_______ f. Not having been tendered a commission.
2. _______ (Full Name) _______ has a remaining military service obligation, either
statutory or contractual. (He or She) is thereby retained as a member of the (ARNG or
USAR), currently assigned to this unit, until the date of expiration of term of service (ETS),
which is _____ (ETS Date) _____.
3. The following additional information is provided:
a. The Officer Trainee is reverted to enlisted pay grade __ (Private, etc.)__ (Grade held prior
to Officer Trainee Status).
b. Reporting code is changed from 09R10/09R20 to ____ (PMOS/DMOS) ____.
c. Entry on Initial Active Duty for Training (IADT) to complete basic training or advanced
individual training, or both, (is) (is not) required. A training reservation (has) (has not) been
obtained through the REQUEST system. The member will enter on IADT _____ (Date) _____
at ______ (Location) ______ to undergo training in MOS ___________.
4. POC _____ (Name) ______ at ____(Telephone: commercial and/or DSN) (email when
appropriate).
FOR THE COMMANDER:
(Commanders Signature Block)
CC Pam 145-1
Rev: 11/6/2012
Page 143 of 187
Statement of Understanding of Conditional Enrollment - SMP
LETTERHEAD
(PMS Institution)
(Office Symbol) (Date)
MEMORANDUM FOR
SUBJECT: Statement of Understanding of Conditional Enrollment Simultaneous Membership
Program (SMP)
I, ______ (Full Name) _______, SSN: ____________, have been briefed and understand
that while conditionally enrolled in the ROTC SMP, I am subject to the following:
a. I can only be conditionally enrolled in the Army ROTC Senior Course for a maximum of
one academic year.
b. I will receive service credit for the time spent as a conditional Cadet provided I meet all
eligibility requirements and become fully contracted within one academic year.
c. I will be eligible for any reenlistment or extension bonuses due as an actively participating
enlisted member of the (ARNG or USAR) while in a conditional status.
d. If not already in a pay status equivalent to E-5 or above, I will be eligible for an
administrative advancement to Cadet pay grade E-5 (MOS 09R20) in the (USAR or ARNG)
effective on the day that I am fully contracted into the ROTC Senior Course.
e. I will not be eligible for the stipend while in a conditional status.
f. I will receive credit for my reserve time for either length of service (Title 10 USC, 2106(c))
and for pay purposes (Title 37 USC, 205(d)) once I am commissioned.
_________________________________ ________________________________
Signature of Applicant Signature of PMS or Enrollment
CC Pam 145-1
Rev: 11/6/2012
Page 144 of 187
Appendix B10 – Publicity/Certificate Script
Suggested script for presenting ROTC Scholarship Certificates. See
Paragraph 2-8
Being with you today is a distinct pleasure. I am here to present a certificate to (NAME OF
WINNER), who was conditionally selected to receive an Army ROTC scholarship.
Receiving this certificate is the culmination of a process that began several years ago.
(NAME OF WINNER) can be extremely proud of this achievement as competition was keen.
Insert a short paragraph about the student’s accomplishments, i.e., GPA, SAT score, athletic
or leadership achievements.
ROTC scholarship will provide full college tuition and mandatory educational fees or room
and board up $10,000 per year, provide an allowance for textbooks, school supplies, and
required equipment. In addition to these generous benefits, this scholarship also includes an
educational grant of up to (insert current amount
Appendix I) each school year.
Adding it all up, you can see that this scholarship will go a long way toward meeting
financial expenses associated with going to college. But the really great thing about this
scholarship is that when (NAME OF STUDENT) graduates, (HE/SHE) will have more to show
for (HIS/HER) college days than just a diploma--(HE/SHE) can have the confidence, self-
discipline, and leadership skills that come with having earned a commission as an Army
officer. ROTC is a demanding and challenging complement to traditional college courses.
The standards for admission into this program are quite high—as they must be since the
individuals who complete this training are to be ultimately entrusted with the lives of
American soldiers.
(NAME OF WINNER) has met these high standards and we are all proud of (HIM/HER).
CC Pam 145-1
Rev: 11/6/2012
Page 145 of 187
Appendix C
Reimbursable/Non-Reimbursable Fees or Payment Under ROTC Scholarships
C-1. Reimbursable/appropriate fees for payment (when required for degree
completion or to attend the college or university)
Academic enrichment fee
Equipment fee
Academic program fee
Equipment rental fee
Accident insurance fee
Facility fee
Activity fee
Faculty improvement fee
Application fee
Financial aid trust fee
Art gallery fee
Freshman of the year studies fee
Artist fee
General use fee
Arts and science fee Graduation fee
Athletic fee
Health and recreation fee
Auxiliary fee
Health center fee
Auxiliary maintenance fund fee
Health enhancement fee
Building maintenance fee
Health fee
Bond Requirement fee
Health insurance fee
CAAP testing fee campus activity fee
Health service fee
Campus privilege fee
ID card fee
Campus recreation fee
Infirmary fee
Campus services card fee
Instructionally related activities fee
(IRA)
Cap & gown fee
International student service fee
Chapel fee
Internet/On-Line Class fee
Class activity fee
Laboratory fees
CLEP fee (payable only if taken after contract
date)
Learning technical fee
Clinical nursing fee
Lecture fee
Communication lab fee
Liability fee
Comprehensive fee
Library fee
Computer lab fee
Mail box fee
Computer lease fee (not auth if applied to
purchase)
Maintenance fee
Computer usage fee
Malpractice fee
Construction fee
Matriculation fee
Convocation fee
Medical center fee
Course fee
Medical science fee
Course incidental fee
Medical service counseling fee
Early experience fee
Microscope fee
Ecology lab fee
Mobile Computer Access fee (not
authorized is applied to purchase)
Education fee
Music fee
CC Pam 145-1
Rev: 11/6/2012
Page 146 of 187
Appendix C
C-1. Reimbursable/appropriate fees for payment (when required for degree
completion or to attend the college or university) (continued)
Educational enhancement fee
Music room practice fee
English lab fee
New student orientation fee
Enhancement fee
Nonresident fee
Enrollment fee
Nurse Malpractice insurance fee
1,2
Equipment fee
Special operating fee
Required Nurse uniforms/clinical
supplies/equipment to be paid no earlier than the
start of clinicals (up to three school of nursing
uniforms, lab coat (one), and shoes (up to two
pairs). Required accessories and equipment may
include, but are not limited to: blood pressure cuff,
penlight, tape measure, bandage scissors, forceps,
pocket/belt carrying pouch, bag for community
health visits. The stethoscope is normally
authorized in the Junior year. If according to the
school catalog, one is needed prior to the Junior
year, the Cadet can purchase a less expensive
stethoscope and we will reimburse up to $40.00. If
the stethoscope is more expensive, the Cadet must
pay the remaining amount over $40.00).
NOTE: One time payment. The Cadet should
receive a list of uniforms and equipment from the
nursing department for items needed for clinicals.
ALL items should be purchased in the first
qtr/semester in which clinicals begin. These costs
will be the one time payment authorized for
uniforms and clinical supply purchases. The
amount of reimbursement to the Cadet will be
validated in CCIMS. Attach receipts to obligation
report and submit to Pay Operations ROTC Cadet
Command.
1
State university fee
NCLEX-RN Review Course (must be paid prior to
commissioning)
1,2
Student activity fee
NCLEX-RN PREP Test
1,2
Nurse State Licensing Exams (must be paid prior
to commissioning)
1,2
Student assessment fee
Nursing immunization fee
1,2
Student center fee
Observer fee
Student commons fee
Orientation fee
Student government fee
Phone registration fee
Student publications fee
Photo ID fee
Student record
Recording fee
Student recreation complex fee
Recreation fee
Student recreation fee
Registration fee
Student union fee
CC Pam 145-1
Rev: 11/6/2012
Page 147 of 187
Science lab fee Technology fee
Sickness insurance fee
Telecommunications fee (cannot
include dorm hookup, cable TV,
telephone)
Special assessment fee
Telecommunications fee (cannot
include dorm hookup, cable TV,
telephone)
Special course fee (required for degree i.e.,
music, PE, biology, physics, science,
engineering, business, chemistry, art, , choir
fee, opera fee, natural science, criminology,
etc. ) (does not include flying hours of any
course)
Theater fee
Transcript fee
Union maintenance fund
Wellness center fee
1
All scholarship nurse Cadets are eligible for these fees regardless of whether they have
elected tuition and fees or the room and board scholarship option.
2
GRFD-NG and dedicated National Guard scholarship nurse Cadets are not eligible for
reimbursement of NCLEX Review course, prep test or exam fees.
CC Pam 145-1
Rev: 11/6/2012
Page 148 of 187
Appendix C
C-2. Non-Reimbursable Fees/Items Not Paid by ROTC Scholarship
Add/drop fee
Payment plan change fee
Alumni Fee
Personal Digital Assistant (PDAs) –
this is an MRI for nurse Cadets – non-
reimbursable for all Cadets
Audit fees (i.e. Auditing a Class)
Placement test fee
Aviation fees (including flying hours of any type)
Post office box rental (unless
mandatory for all students)
Cable TV fee
Private music lessons
Complete withdrawal fee
Replacement of student ID card
Copies
Residence fee (if Tuition and Fee
elected)
Correspondence fee
ROTC or Military Science fees not
included in tuition
Course change fee
State licensing application fees
Credit card processing fee
Supplies
Departmental billing fee
Syllabus
Deposits (not related to Room & Board)
Telephone service fee (unless
mandatory for all students)
Dorm fee (if Tuition and Fee elected)
Third party billing fee
Dorm network or hookup fee (if Tuition and Fee
elected)
Transit fee (unless mandatory for all
students)
Equipment purchases - Computer/automated
equipment purchase cost if identified as separate
fee
Transportation fee
Field trips
Uniforms
Food service (if Tuition and Fee elected)
University facilitation system
Housing (if Tuition and Fee elected)
Voice mail (if not required for all for
registration)
Incomplete registration fee
Yearbooks (unless mandatory for all
students)
Invoice preparation fee
Late fee
Laundry/dry cleaning
Lost book fee
NCLEX-RN Licensure Testing Fee (taken after
graduation)
Packets
Parking/permit/decal fees (any fees associated
with vehicles)
CC Pam 145-1
Rev: 11/6/2012
Page 149 of 187
Appendix D ELIGIBILITY CRITERIA CHART
PROGRAM
CGPA
Ht./Wt. Body
Fat %
Physical Aptitude
Interview
SAT/ACT
Note 1
ROTC
GPA
Note 2
VALIDATION
NOTE
2-YR
2.5
College
CGPA
Prior Service
IAW
AR 600
-9
Non
-Prior Service
IAW AR 40
-501
180 (min 60 each
event)
Yes
N/A
3.0
Pass LTC if
required
2-YR MJC
2.5 High
School
CGPA
Prior Service IAW
AR 600
-9
Non
-Prior
Service
IAW AR
40
-501
180 (min 60 each
event)
Yes
SAT min 920
ACT min 19
3.0
Pass LTC if
required
2-YR GRFD
(ARNG and
USAR)
2.5 CGPA
Prior Service
IAW
AR 600
-9
Non
-Prior Service
IAW
AR 40
-501
180 (min 60 each
event)
N/A
SAT min 920
ACT min 19 (MJC only)
3.0
Pass LTC if
required
2, 2.5, 3 YR
DEDICATED
ARNG
2.5
CGPA
Prior Service
IAW AR 600
-9
Non
-Prior
Service
IAW
AR 40
-501
180 (min 60 each
event)
N/A
N/A
3.0
Pass LTC if
required
2-YR MJC
Dedicated
2.5
High School
Prior Service
IAW
AR 600
-9
Non
-Prior Service
IAW
AR 40-501
180 (min 60 each
event)
Yes
SAT min 920
ACT min 19
N/A
Pass LTC if
required
2-YR
Green to Gold
2.5
IAW AR 600-9
180 (min 60 each
event)
No
N/A
N/A
N/A
3-YR
Campus
Based
2.5
Prior Service
IAW
AR 600
-9
Non
-Prior Service
IAW AR 40
-501
180 (min 60 each
event)
Yes
N/A
3.0
N/A
3-YR
Green to Gold
2.5
IAW AR
600-9
180 (min 60 each
event)
No
N/A
N/A
N/A
3-YR ADVANCE
DESIGNEE
2.5 High
School
Prior Service IAW
AR 600
-9
Non
-Prior Service
IAW AR 40-501
Physical Fitness
Assessment
Yes
SAT min 920
ACT min 19
N/A
N/A
4-YR National
2.5 High
School
Prior Service IAW
AR 600
-9
Non
-Prior Service
IAW AR 40-501
Physical Fitness
Assessment
Yes
SAT min 920
ACT min 19
N/A
N/A
4-YR Green to Gold
2.5 High School
IAW AR 600-9
180 (min 60 ea event)
No
SAT min 920/ACT min 19
N/A
N/A
Note 1 to Appendix D College Board scores (SAT/ACT) will be used to establish
eligibility for applicants for the 4-year, 4-year Green to Gold and 2-year MJC
scholarships. Individuals not meeting minimum requirements are not eligible for the
scholarship unless waiver is granted.
Note 2 to Appendix D ROTC GPA is used for enrolled Cadets only. This is an
eligibility requirement, which does not confer any selection points. The board
members should consider the ROTC GPA and provide appropriate weight in their
voting.
CC Pam 145-1
Rev: 11/6/2012
Page 150 of 187
Appendix E Academic Major Codes
Academic Discipline Mix One – Generalist
Code
Academic Title
Code
Academic Title
AAA
Art Commercial
BBH
Management Institutional
AAE
Arabic-Egyptian
BBM
Church Management
AAK
Arabic-Jordanian
BBN
Hotel-Restaurant Management
AAL
Arabic-Libyan
BBS
Safety
AAN
Arabic-Saudi
BCA
Foreign Trade
AAP
Arabic-Syrian
CUF
Cognitive Science
AAQ
Arabic-Lebanese
DAA
Agriculture General
AAX
Art General
DAK
Husbandry Animal
AAZ
Arabic
DAL
Husbandry Poultry
ABN
Bengali
DKF
Military Science (Other than US Acad)
ABX
Language/Literature Classical
EAB
Cultural Foundations
ACD
Chinese Cantonese
EAC
Ethnology
ACA
Education, Religious
EAD
Interdisciplinary Studies
ACB
Pastoral Counseling
EAX
Anthropology
ACC
Religion/Theology
EBX
Area Studies
ACM
Chinese Mandarin
ECA
Police Science and Administration
ADG
Arabic-Iraqi
ECB
Corrections
ADU
Dutch
ECF
Forensic Science
ADX
English
ECJ
Criminal Justice
AEX
Music
ECX
Criminology
AFA
Public Speaking
EED
Vocational and Educational Guidance
AFB
Dramatics
EEE
Vocations Subjects (Crafts, Trade)
AFC
Homiletics and Communication Skills
EEF
General Education Technology
AFR
French
EEG
Special Education
AGA
Broadcasting (Announcer)
EEX
Education General (Teaching)
AGB
Production Motion Picture
EFA
Recreations
AGC
Production
EFB
Recreation and Park Administration
CC Pam 145-1
Rev: 11/6/2012
Page 151 of 187
Appendix E Academic Major Codes
Academic Discipline Mix One – Generalist (continued)
Code
Academic Title
Code
Academic Title
AHJ
Hindi
EFC
Education Physical
AHX
Language/Literature Foreign
EGX
History General
AJA
Japanese
EHX
Economics Home
AJN
Indonesian
EKB
International Relations
AJT
Italian
EKC
Foreign Affairs
AKP
Korean
ELX
Arts Industrial
AKX
Journalism-Writing/Editing
EMX
Library Science/Archives
ALA
Spanish (Latin American)
ENB
Public Safety
ALX
Philosophy
ENC
Government Civil
AML
Malaysian
END
Government Military
ANR
Norwegian
ENE
Social Work
ANX
Arts Liberal
ENF
Administration Social Work
APQ
Portuguese (Brazilian)
ENX
Public Relations
APY
Portuguese (European)
ENY
Public Affairs
AQE
Arabic-Eastern
EPA
Psychology Abnormal
AQW
Arabic-Western
EPB
Psychology Experimental
ARU
Russian
EPD
Psychology Social
ASC
Serbo-Croatian
EPE
Psychology Applied
ASR
Spanish (Castillian)
EPH
Psychology Child
ASY
Swedish
EPK
Psychology Educational
ATA
Tagalog
EPL
Psychology Counseling
ATH
Thai
EPM
Psychology Industrial
ATU
Turkish
EPX
Psychology General
AUR
Urdu
ERA
Geopolitics
AXX
Arts Classic/General
ERX
Political Science
BAF
Commercial-
Marketing/Merchandising
ESX
Sociology
BAK
Labor Relations
ETX
Mortuary Science
BAO
Organization Behavior-Organization
Effectiveness
EXX
Social Science General
CC Pam 145-1
Rev: 11/6/2012
Page 152 of 187
Appendix E Academic Major Codes
Academic Discipline Mix One – Generalist (continued)
BAP
Organization Behavior-Personnel
Management
YYY
Undeclared
BAR
College Administration
BAS
Food Distribution
BAV
Human Resources
BBA
Administration Public
BBB
Personnel
Management/Administration
CC Pam 145-1
Rev: 11/6/2012
Page 153 of 187
Appendix E
Academic Discipline Mix Two – Technical
Code
Academic Title
Code
Academic Title
BAA
Accounting/Auditing
CHE
Communications
BAC
Advertising
DAB
Agronomy Soil Science
BAD
Banking and Financing
DAD
Dairy Science
BAE
Finance General
DAE
Fish Resources
BAM
Comptrollership
DAF
Food Technology
BAN
Computer Science Management
DAM
Plant Pathology
BAX
Business Administration
DAN
Sugar Technology
BAY
Aviation Business Administration
DAP
Wild Life Resources
BBD
Commercial Aviation Transportation
DAS
Aviation Safety
BBE
Research Program Management
DAT
Technical Management
BBF
Management Logistics
DAX
Agriculture-Forestry
BBG
Transportation and Traffic Management
DED
Topography-Photogrammetry
BBK
Management Industrial
DBB
Navigation Celestial
BBL
Management Aerospace
DEA
Navigational Terrestrial
BBP
Procurement and Contract
Management
EAA
Archeology
BBR
Systems Management
EDX
Economics General
BBT
Telecommunications Management
EEB
Instructional Technology
BBX
Management General
EEC
Education Industrial
BCB
Strategic Intelligence Management
EKD
Communications Sciences
BCC
Administration, Master of Science
Degree
EPF
Psychometrics/Psychophysics
BCD
Commerce
EPC
Psychology Clinical
BCE
Aviation Maintenance
EPG
Psychology (Artificial Intel)
BCF
Information System Management
FAA
Clinical Optometry Management
BCX
Business Economics
FAB
Laboratory Science
BHA
Health Services Administration
FAC
Nuclear Pharmacy
BWX
Design Technology
FAX
Podiatry (Chiropody)
BXX
Business General
FBA
Dietetics
CCL
City Planning
FBB
Dietitian Administrative
CCM
Regional Planning
FBC
Dietitian Therapeutic
CFW
Geography (Physical)
FBD
Dietitian Clinical
CC Pam 145-1
Rev: 11/6/2012
Page 154 of 187
Appendix E
Academic Discipline Mix Two – Technical (continued)
Code Academic Title
FBX
Nutrition
FCA
Occupational Therapy
FCB
Occupational Therapy - Kinesiology
FCX
Occupational Therapy – Arts/Crafts
FDA
Anatomy
FDB
Physical Therapy
FDC
Physical Therapy Electro Physics
CODE
Academic Title
FDD
Physical Therapy Neurology
FDX
Physical Therapy Corrective Exercise
FEA
Pathology Speech
FEX
Audiology
FJA
Environmental Health
FKA
Sanitary Science
FLA
Public Health
PEX
Law Prelaw
PXX
Law General
CC Pam 145-1
Rev: 11/6/2012
Page 155 of 187
Appendix E
Academic Discipline Mix Three – Physical Science/Analytical
Code
Academic Title
Code
Academic Title
BAL
Operations Research Analyst
(Business)
DDN
Chemistry Industrial
CFB
Physics Space
DDO
Radiochemistry
CFD
Space Systems Operations
DDP
Metallurgy
CUE
Computer Science
DFX
Geography
General/Economic/Political
CUP
Computer Based Instruction
DDX
Chemistry General
DAG
Histology
DEX
Geodetic Science
DAI
Embryology
DGA
Geology Surficial
DAR
Biometry
DGB
Geology Stratigraphy
DBA
Astrodynamics
DGC
Seismology
DBC
Astrophysics
DGD
Geology Terrestrial
DBX
Astronomy
DGE
Geology Economic
DCA
Botany General
DGF
Geology General
DCB
Entomology
DGG
Paleontology
DCC
Bacteriology
DGH
Mineralogy Petrology
DCD
Parasitology
DGL
Meteorology Climatology
DCE
Taxonomy
DGN
Nautical Sciences
DCF
Zoology
DGP
Oceanography Hydrology
DCG
Med Microbiology
DGX
Geophysics
DCK
Radiation Biology
DHA
Statistics
DCL
Radiological Hygiene
DHB
Mathematics Cryptanalysis
DCX
Biology
DHC
Mathematics Ballistics
DDA
Biochemistry General
DHX
Mathematics General
DDB
Chemistry Analytical General
DLA
Physics Biophysics and Radiology
DDC
Chemistry Inorganic General
DLB
Physics
Electricity/Magnetism/Electronic
DDD
Chemistry Organic General
DLC
Health Physics
DDE
Chemistry Physical General
DLD
Physics Nuclear
DDF
Chemistry Nuclear
DLE
Physics Optics Light (Optics)
DDG
Chemistry Ceramics/Glass
DLF
Physics Thermal
DDH
Glass Technology
DLG
Jet Propulsion
DDK
Chemistry Electrochemistry
DLH
Technology Nuclear Reactor
CC Pam 145-1
Rev: 11/6/2012
Page 156 of 187
Appendix E
Academic Discipline Mix Three – Physical Science/Analytical (continued)
Code
Academic Title
Code
Academic Title
DDL
Chemistry Textile
DLK
Applied Science
DDM
Chemistry Paper
DLL
Medical Technology
DLM
Radiological Physics
HAX
Pathology Tissue
DLN
Acoustics
HCX
Laboratory Animal Sciences
DLP
Aerodynamics
IIX
Dental Prosthesis
DLX
Physics General
IJX
Dental Materials
DLY
Laser/Microwave Physics
KXX
Pharmacy
DLZ
Physics Astrodynamics
LAX
Physiologic Optics
DMS
Material Science
FKX
Physiology
DPS
Polymer Science
FMA
Nuclear Medicine
Technology
DXX
Physical Sciences General
GAX
Anesthesiology
FGC
Virology
GBX
Dermatology
FHA
Serology
GCA
Allergy
FHX
Immunology
GCD
Tuberculosis
FIA
Toxicology
GCJ
Rheumatic Diseases
FIB
Pharmacology
GCK
Gastrology
FIC
Chiropractics
PA
Basic Training
GCL
Arthritis
GPB
Pre-Dental and Pre-Vet
GMF
Atomic Medicine
GPX
Pre-Med
GOB
Physician’s Assistant Training
CC Pam 145-1
Rev: 11/6/2012
Page 157 of 187
Appendix E
Academic Discipline Mix Four - Engineering
Code Academic Title Code Academic Title
CAA
Architectural Engineering
CHX
Engineering Electrical
CAB
Naval Architecture Engineering
CHJ
Joint Command, Control &
Communication
CAC
Architecture Landscape
CKB
Engineering Ordnance
CAX
Architecture General
CKC
Engineering Railway
CBX
Agriculture Engineering
CKD
Engineering Refrigeration
CCD
Urban Planning
CKE
Engineering Air Conditioning
CCF
Engineering Structural
CKF
Engineering Hydraulic
CCG
Civil Engineering (Structural
Dynamics)
CKH
Engineering Mechanics
CCH
Engineering (Transportation)
CKK
Engineering Heating
CCK
Radiological Safety and Defense
CKL
Engineering Automotive
CCN
Engineering Space Facilities
CKM
Engineering Diesel
CCO
Environmental Engineering
CKN
Engineering Explosive
CCP
Environmental Health Engineering
CKO
Missiles and Munitions
CCQ
Environmental Science
CKP
Guided Missiles
CCR
Civil Engineering (Sanitary)
CKQ
Sanitary Engineering
CCX
Civil Engineering
CKX
Mechanical Engineering
CDA
Biomedical Engineering
CLA
Engineering Nuclear Effects
CDX
Engineering Ceramic
CLB
Engineering Reactor
CEX
Engineering Chemical
CLD
Civil Engineering (Construction)
CEY
Composite Materials
CLE
Maintainability Engineering
CFA
Aerospace Engineering (Space
Travel)
CLF
Nuclear Engineering
CFC
Space Systems Engineering
CME
Material Engineering
CFX
Engineering Aeronautical
CMX
Engineering Marine
CFY
Cartography
CNX
Engineering Metallurgical
CFZ
Astronautical Engineering
CPE
Polymer Engineering
CGA
Production Design Engineering
CPF
Power Engineering
CGK
Geological Engineering
CPG
Plastics Engineering
CGX
Engineering Administration
CPX
Engineering Mining
CHA
Engineering Electronics
CQX
Engineering Pipeline
CC Pam 145-1
Rev: 11/6/2012
Page 158 of 187
Appendix E
Academic Discipline Mix Four - Engineering (continued)
Code Academic Title Code Academic Title
CHB Engineering Radio CRA Fuel Technology
CHF
Electronic Warfare Systems
Technology
CRM
Energy Resource Management
CRX
Engineering Petroleum
CUG
Software Engineering
CSX
Engineering Physics
CUX
Systems Engineering
CSY
Vertical Lift Technology
CWX
Engineering Textile
CTX
Engineering Safety
CXX
Engineering General
CUA
Computer Science (Engineering)
CYA
Human Factors Engineering
CUB
Operations Research (Strategic &
Tactical Science)
CYX
Engineering Industrial
CUC
Operations Research Analyst
(Engineering)
CYY
Robotics Engineering
CUD
Computer Engineering (Artificial
Intelligence)
Academic Discipline Mix Five -- Nursing
Code
Academic Title
JXX
Nursing
CC Pam 145-1
Rev: 11/6/2012
Page 159 of 187
Appendix G
Selection Board Points and Worksheets
Selection Point Tables: The following tables provide the points to award for various raw
scores. The following is an example on how to use the tables (This is a 3-year applicant.).
Applicant A:
1. Cumulative Grade Point Average 2.83.
2. Extra-curricular, Athletics, and Leadership
a. Member of two sports teams and played each for two years [1 point for each year
and 1 point for each team total 4 points]
b. Was President of High School Senior Class [2 points]
c. Is Freshman reporter on college newspaper [1 point]
d. Leads a youth group in church [2 points]
e. Captain of High School Debate team [2 points]
f. Member National Honor Society (1 year) [1 point]
g. Member of AKA (social fraternity/sorority) [1 point]
h. Member Ranger Challenge team [1 point]
i. Member ROTC Flag detail [1 point]
3. Received a 5 on the APMS interview.
4. 19 points from Selection Board members which averages to 3.8.
Table G-1 below depicts how the points would be awarded:
Selection Criteria
Raw Score
Selection Points
Grade Point Average
2.83
18
Activities
15
8
Interview
5
12
Selection Board
3.6
35
Total
83
Table G-1
CC Pam 145-1
Rev: 11/6/2012
Page 160 of 187
4-YEAR SCHOLARSHIP SELECTION POINT TABLES
High School Program (Tables G2-G4.):
These tables display the points not awarded by CCIMS in the High School Program. CCIMS
generates selection points for SAT/ACT (College Board Scores), Scholar, Leadership and
Activities (SAL).
INTERVIEW (TABLE G-2)
Interview
Points
1
2
2
4
3
6
4 8
5
10
SELECTION BOARD POINTS (TABLE G-3)
Range of Scores Points Range of Scores Points
1.0 – 1.2
1
3.3
19
1.3 - 1.4
2
3.4
20
1.5 - 1.6
3
3.5
21
1.7 - 1.8
4
3.6
22
1.9
5
3.7
23
2.0
6
3.8
24
2.1
7
3.9
25
2.2
8
4.0
26
2.3
9
4.1
27
2.4
10
4.2
28
2.5
11
4.3
29
2.6 12 4.5 30
2.7
13
4.6
31
2.8
14
4.7
32
2.9
15
4.8
33
3.0
16
4.9
34
3.1 17 5.0 35
3.2
18
CC Pam 145-1
Rev: 11/6/2012
Page 161 of 187
High School Scholarship Program:
COLLEGE BOARD SCORES (TABLE G-4)
SAT
Points
ACT
SAT
Points
ACT
850
9
17
1230
18
860
9
1240
18
870
10
18
1250
18
880
10
1260
18
28
890
10
1270
19
900
10
1280
19
910
10
1290
19
920
11
19
1300
19
29
930
11
1310
19
940
11
1320
20
950
11
20
1330
20
960
12
1340
20
30
970
12
1350
20
980
12
1360
21
990
12
21
1370
21
1000
13
1380
21
31
1010
13
1390
21
1020
13
1400
22
1030
13
22
1410
22
1040
13
1420
22
32
1050
14
1430
22
1060
14
1440
22
1070
14
23
1450
23
1080
14
1460
23
1090
15
1470
23
33
1100
15
1480
23
1110
15
24
1490
24
1120
15
1500
24
1130
15
1510
24
1140
16
25
1520
24
34
1150
16
1530
24
1160
16
1540
25
1170
16
1550
25
35
1180
17
26
1560
25
1190
17
1570
25
1200
17
1580
25
1210
17
1590
25
1220
17
27
1600
25
36
CC Pam 145-1
Rev: 11/6/2012
Page 162 of 187
4-YEAR SCHOLARSHIP SELECTION POINT TABLES
College Scholarship Program (Tables G-5 through G-10)
Minimum SAT score of 920 or ACT score of 19 applies to all scholarship applicants with no
college credit or less than 1 full term of college credit. Scores for 810 to 910 are listed for
waiver purposes only. College Board Scores lower than 810 SAT or 17 ACT are
unwaiverable and will not be accepted.
COLLEGE BOARD SCORES (TABLE G-5)
SAT
Points
ACT
810
8
820
8
830
8
17
840
8
850
8
860
9
870
9
18
880
9
890
9
900
9
910
9
920
10
19
930
10
940
10
950
10
20
960
10
970
11
980
11
990
11
21
1000
11
1010
11
1020
12
1030
12
22
1040
12
1050
12
1060
12
1070
12
23
1080
13
1090
13
1100
13
1110
13
24
1120
13
1130
13
1140 14 25
1150
14
1160
14
1170
14
1180
14
26
1190
14
1200
15
SAT
Points
ACT
1210
15
1220
15
27
1230
15
1240
15
1250
15
1260
16
28
1270
16
1280
16
1290
16
1300
16
29
1310
16
1320
17
1330
17
1340
17
30
1350
17
1360
17
1370
17
1380
18
31
1390
18
1400
18
1410
18
1420
18
32
1430
18
1440
19
1450
19
1460
19
1470
19
33
1480
19
1490
19
1500
20
1510
20
1520
20
34
1530
20
1540
20
1550
20
35
1560
20
1570
20
1580
20
1590
20
1600
20
36
CC Pam 145-1
Rev: 11/6/2012
Page 163 of 187
4-YEAR College Scholarship Program Continued:
CUMULATIVE GRADE POINT AVERAGE (Table G-6)
GPA
Points
GPA
Points
2.00 - 2.19
12
3.10 - 3.24
19
2.20 - 2.34
13
3.25 - 3.39
20
2.35 - 2.49
14
3.40 - 3.54
21
2.50 - 2.64
15
3.55 - 3.69
22
2.65 - 2.79
16
3.70 - 3.84
23
2.80 - 2.94
17
3.85 - 3.99
24
2.95 - 3.09
18
4.00
25
INTERVIEW (Table G-7)
Interview
Points
1
2
2
4
3
6
4
8
5
10
SELECTION BOARD POINTS AVERAGE (Table G-8)
Range of Scores
Points
Range of Scores
Points
1.0 – 1.1
1
3.2 – 3.3
17.5
1.2 – 1.3
2.5
3.4 – 3.5
19
1.4 – 1.5
4
3.6 – 3.7
20.5
1.6 – 1.7
5.5
3.8 – 3.9
22
1.8 – 1.9
7
4.0 – 4.1
23.5
2.0 – 2.1
8.5
4.2 – 4.3
25
2.2 – 2.3
10
4.4 – 4.5
26.5
2.4 – 2.5
11.5
4.6 – 4.7
28
2.6 – 2.7
13
4.8 – 4.9
29.5
2.8 – 2.9
14.5
5.0
30
3.0 – 3.1
16
SCHOLAR, ATHLETE AND LEADERSHIP (Table G-9)
Raw Points
Points
Raw Points
Points
0 – 5
5
26 - 29
11
6 – 9
6
30 - 33
12
10 – 13
7
34 - 37
13
14 – 17
8
38 - 41
14
18 – 21
9
42 - 45
15
22 – 25
10
CC Pam 145-1
Rev: 11/6/2012
Page 164 of 187
4-YEAR College Scholarship Program Continued:
Raw Points
Activities (High School 11&12 Grades/College)
Table G-10
Type of Activity
Points
per activity
per year
Type of Activity
Points
per activity
per year
Sports Work
Member
1
<10 Hours
2
Captain
2
11-19 Hours
4
All City, District,
State
1
20-29 Hours
6
30-39 Hours
8
40 Hours
10
Church Org. Social Fraternities/Sororities
Member
1
Member
1
Leadership Position
2
Leadership Position
2
School Clubs School Activities
Member
1
Member
1
Leadership Position
2
Leadership Position
2
Student Government Service Organization
President
2
Member
1
Vice-President
2
Leadership Position
2
Secretary
2
Treasurer
2
Council member
1
CC Pam 145-1
Rev: 11/6/2012
Page 165 of 187
2-, 2.5-, 3-, 3.5,-YEAR SCHOLARSHIP SELECTION POINT TABLES
College Scholarship Program (Tables G-11 through G-15)|
The following tables provide the points to award for various raw scores:
GRADE POINT AVERAGE (TABLE G-11)
GPA Points GPA Points
2.00 – 2.09
10
3.10 – 3.19
21
2.10 – 2.19
11
3.20 – 3.29
22
2.20 – 2.29
12
3.30 - 3.39
23
2.30 – 2.39
13
3.40 - 3.49
24
2.40 - 2.49
14
3.50 - 3.59
25
2.50 - 2.59
15
3.60 - 3.69
26
2.60 - 2.69
16
3.70 - 3.79
27
2.70 - 2.79
17
3.80 – 3.89
28
2.80 – 2.89
18
3.90 – 3.99
29
2.90 – 2.99
19
4.00
30
3.00 - 3.09
20
INTERVIEW (TABLE G-12)
Interview
Points
1
3
2
6
3
9
4
12
5
15
SELECTION BOARD POINTS (TABLE G-13)
Range of Scores
Points
Range of Scores
Points
1.0 – 1.1
1
3.2 – 3.3
23
1.2 – 1.3
3
3.4 – 3.5
25
1.4 – 1.5
5
3.6 – 3.7
27
1.6 – 1.7
7
3.8-3.9
29
1.8 – 1.9
9
4.0 – 4.1
31
2.0 – 2.1
11
4.2 – 4.3
33
2.2 – 2.3
13
4.4 – 4.5
35
2.4 – 2.5
15
4.6 – 4.7
37
2.6 – 2.7
17
4.8 – 4.9
39
2.8 – 2.9
19
5
40
3.0 – 3.1
21
CC Pam 145-1
Rev: 11/6/2012
Page 166 of 187
SCHOLAR, ATHLETE AND LEADERSHIP (TABLE G-14)
Raw Points
Points
Raw Points
Points
0 - 5
5
26 - 29
11
6 - 9
6
30 - 33
12
10 - 13
7
34 - 37
13
14 - 17
8
38 - 41
14
18 - 21
9
42 - 45
15
22 - 25
10
Raw Points Activities (High School 12
th
Grade/College)
Table G-15
Type of Activity
Points
per activity
per year
Type of Activity
Points
per activity
per year
Sports Work
Member
1
<10 Hours
2
Captain
2
11-19 Hours
4
All City, District,
State
1
20-29 Hours
6
30-39 Hours
8
40 Hours
10
Church Org. Social Fraternities/Sororities
Member
1
Member
1
Leadership Position
2
Leadership Position
2
School Clubs School Activities
Member
1
Member
1
Leadership Position
2
Leadership Position
2
Student Government Service Organization
President
2
Member
1
Vice-President
2
Leadership Position
2
Secretary
2
Treasurer
2
Council member
1
CC Pam 145-1
Rev: 11/6/2012
Page 167 of 187
Appendix H
School Allocations/Funds
All school allocations/funds will be published in the Allocation Summary Reports for the
appropriate school year under the Scholarship Processing Module.
Appendix I
Scholarship Benefit Package
FY 13 (1 Oct 2012)
Tuition/Fees*
Up to Full tuition and mandatory fees
Room/Board *
Capped at $10,000
Books
$1200 annually
Stipend
MS I: $300 a month (up to 10 months)
MS II: $350 a month (up to 10 months)
MS III: $450 a month (up to 10 months)
MS IV: $500 a month (up to 10 months)
Summer Benefits
Tuition
Up to 12 Credit hours
Room/Board
Not available for Summer
Books
$400
* Must elect Tuition/Fees or Room/Board annually
CC Pam 145-1
Rev: 11/6/2012
Page 168 of 187
Appendix H
Commanders Green to Gold Hip Pocket Scholarship Program Participants
CC Pam 145-1
Rev: 11/6/2012
Page 169 of 187
Appendix K
CCIMS Coding
Award
Sclr Award
Sclr Award Cat
Status
4-Year (current
freshman)
4
4R (QE at HBCU’s)
E-Contracted R- Pending
Contract
4-Year (current
freshman) Green
to Gold
4
4A
E-Contracted R- Pending
Contract
4-Year (current
freshman) MJC 2 +
2
4
J2
E-Contracted R- Pending
Contract
4-Year USMA Non-
Select
4
4U
E-Contracted R- Pending
Contract
3-Year Advanced
Designee (current
freshman)
3
3D
S
3-Year USMA
Advanced Designee
(cur-rent
freshman)
3
3U
S
3 ½ -Year (current
freshman)
4
3H
E-Contracted R- Pending
Contract
3-Year (current
sophomores)
previously enrolled
in ROTC
3 (use for 2
½ yr also)
3C
E-Contracted R- Pending
Contract
3-Year (current
sophomores) not
previously enrolled
in ROTC
3 (use for 2
½ yr also)
N3
E-Contracted R- Pending
Contract
3-Year (current
sophomores)
Green to Gold
3
3A
E-Contracted R- Pending
Contract
2 ½ -Year (current
sophomores)
previously enrolled
in ROTC
3 (use for 2
½ yr also)
2H
E-Contracted R- Pending
Contract
2 ½-Year (current
sophomores) not
previously enrolled
in ROTC
3 (use for 2
½ yr also)
2H
E-Contracted R- Pending
Contract
2-Year Campus
Based (current
juniors) previously
enrolled in ROTC
2
2C
E-Contracted R- Pending
Contract
CC Pam 145-1
Rev: 11/6/2012
Page 170 of 187
Appendix K
CCIMS Coding (continued)
Award
Sclr Award
Sclr Award Cat
Status
2-Year Campus
Based (current
juniors) not
previously enrolled
in ROTC
2
N2
E-Contracted R- Pending
Contract
2-Year Leaders
Training Camp
Winners (current
juniors)
2
BC
E-Contracted R- Pending
Contract
2-Year Advanced
Designee (current
sophomores)
2
2D
S
2-Year MJC
Winners (current
freshman)
2
MJ
E-Contracted R- Pending
Contract
2-Year Green to
Gold Winners
(current juniors)
2
2A
E-Contracted R- Pending
Contract
CC Pam 145-1
Rev: 11/6/2012
Page 171 of 187
Appendix L
SAL Criteria
1. Purpose. To provide the command with a simple method to assess and capture the
quality indicators of a student contracting into the SROTC program. Quality assessment is
based on the Scholar - Athlete - Leader (SAL) model.
2. SAL assessment system overview:
a. Upon contracting, the PMS will validate an evaluation of the contracting Cadet IAW the
criteria for Scholar, Athlete, or Leader designations. Evaluation should be done at the same
time that the 139-R form is filled out.
b. Baseline SROTC qualifications IAW AR
145-1 and CC Pam 145-4 are still applicable for
the Cadet at the time of contracting. A Cadet may be 100% qualified to contract and
commission without meeting any of the SAL criteria. Any waivers of basic eligibility criteria
are considered adverse quality indicators.
c. There are two separate sets of metrics for each of the SAL criteria. One set is for Cadets
contracting out of High School. The other set is for Cadets already in college.
d. Assessment for each SAL criteria is binary in nature (Yes or No). The Cadet only needs to
meet one of the qualifying criteria in that category to qualify. A 100% qualified Cadet may
meet none, one, two or all three of the SAL criteria.
e. Assessment is a one-time event. PMS will report results in CCIMS.
f. Applicants identified as SALs under this section may be offered a scholarship from
available school allocations/funds or through the brigade adjustment pool. USACC does not
provide additional funding.
High School Criteria (4-Year Scholarship Applicants)
Scholar (only requires one of the bullets)
-Valedictorian/Salutatorian
-Membership in National Honor Society
-Honors or Advanced Placement Program graduate
-GPA over 3.0 and SAT/ACT over 1100/24
-Top 10% of class and either
• GPA over 3.0 or
• SAT/ACT score above 1100/24
Athlete (only requires one of the bullets)
-Varsity Letter from HS team
-Member of regional/city/competitive league
-Either active involvement in organized competitive team sports or active involvement in
individual athletic competitions (triathlon, mountain biking, running, martial arts, etc)
CC Pam 145-1
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Appendix L
SAL Criteria (continued)
Leader (only requires one of the bullets)
-Elected member of student government, class, activity
-Captain of athletic or academic team – Eagle Scout/Gold Star
-Served in position of responsibility in school/club or private organization and leader in
volunteer service organizations/activities
Campus Criteria
Scholar (only requires one of the bullets
)
-Campus Academic Honors Designee
-Cumulative GPA over 3.0 and SAT/ACT over 1100/24 (Freshmen and G2G)
-Top third of class and either
-Cumulative GPA over 3.0 and SAT/ACT score above 1100/24 (Freshman & G2G)
-In an academic program with the Academic Discipline Mix (ADM) coding of 3,4, or 5
IAW
CC Reg 145-12 and a cumulative GPA over 2.5
Athlete (only requires one of the bullets)
-Current member of college competitive or intramural team
-Current member of regional/city/competitive league
-Either active competitive involvement in organized team sports/unit sports team (G2G) or
active involvement in individual athletic competitions (triathlon, mountain biking, running,
martial arts, etc)
Leader (only requires one of the bullets)
-Elected member of student government, class, activity
-Captain of college athletic or academic team
-Eagle Scout / Gold Star
-Prior Service NCO (reserve or active duty)
-Owns/runs own business or in supervisory position
-Serves in position of responsibility in school/club or private organization and leader in
volunteer service organizations/activities
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Appendix M
Structured Interview Plans
Chapter VII Interview Plans
Included within this chapter are two structured interview plans. Interview Plan #1 is for
applicants with no college or prior service experience, while Interview Plan #2 contains
questions pertinent for applicants with some college background and/or military experience.
Structured Interview
Army Precommissioning Program Selection
No College Background Format (No Prior Service)
Applicant's Name: _____________________________________________
Interviewer(s): _______________________________________________
Date of Interview: ____________________________________________
Directions: Review those applicant records which are available to you (high school
transcript, application forms, etc.) and bring them to the interview. Use the records to
determine key areas for questioning during the interview. Do not write on the records.
Instead, use this interview form.
Use pages 2 through 3 to clarify previous high school, work, or extra-curricular activities
which could be pursued during the interview. Use pages 4 through 9 of this plan to explore
the key dimensions listed. Do not ask questions if the answer has already been given. Feel
free to vary the questions somewhat to fit your personal communication style or the
background of the applicant.
Use follow-up questions to pin down behavior—what the applicant did, information about the
situation, and the result of any action. Document the situation, action, and results in the
space provided. (There should be enough space for necessary notes.)
To Open the Interview:
SAY: Hello, my name is ________________________. I’m the _____________________
for ________________________. If a panel (title) (organization) interview, introduce other
panel members. State their function.
My role today is to discuss with you some of your background experiences and then give you
a chance to ask any questions you might have about ____________________ (ROTC,
USMA, or the U.S. Army). I know that an interview is a somewhat stressful situation, but
please relax as much as possible. If I (we) get to know you well—what you have done and
hope to do—then I (we) will have a much better idea as to whether the US Army is best
suited for your talents and interests. I think you will agree it is in my (our) best interests as
well as yours for us to become better acquainted before selection into the program.
I have some planned questions I would like to ask about your experiences that will take
approximately 30-45 minutes. Then, I will give you a chance to ask questions. So I do not
overlook any important items, I will be taking notes of our discussion. Let’s start with your
high school experiences. Which high school are you attending?
CC Pam 145-1
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Page 174 of 187
Structured Interview
Army Precommissioning Program Selection
No College Background Format (No Prior Service) (continued)
EDUCATIONAL BACKGROUND: High School _______________________
Career Motivation
1. What were (are) your career goals upon leaving high school?
2. What would you consider are your two or three most significant accomplishments in high
school? Please describe why they were significant to you.
Situation Action Result
a.
b.
c.
3. Tell me about the subject in which you worked the hardest and succeeded in doing well.
To what do you attribute this success?
Situation Action Result
4. In what kinds of non-classroom activities have you participated in school?
5. Have you worked at a part-time or Summer job while in school? If so, in what capacity
and for how long?
The following questions can be asked relative to academic, extracurricular or work
experiences of the student. Say “I will now ask some questions about your experiences.
You can refer to academic, extracurricular or work experiences in responding to the
questions.”
Initiative
1. Tell me about your toughest subject and what you have done to handle it?
Situation Action Result
2. In what extracurricular activity have you participated in which you worked the hardest
and are most proud of? Please explain.
Situation Action Result
3. Give me an example of a school or work event in which the originating idea was yours.
(Other than the one cited in response to question #2.)
Situation Action Result
CC Pam 145-1
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Structured Interview
Army Precommissioning Program Selection
No College Background Format (No Prior Service) (continued)
Preparing for College
Planning And Organizing
4. Have you prepared yourself for college?
Situation Action Result
1. How do you plan your week to accomplish all the activities in which you are involved?
Give a specific example of one week.
Situation Action Result
Planning for a Week
2. Describe your method of study for major tests? End-of-year tests?
Situation Action Result
Major Tests
3. Give an example of when you had too much to do. How did you arrange your efforts as
in a priority? order?
Situation Action Result
4. We all occasionally are late for a class or miss a due date. Give me an example of when
this happened to you.
Situation Action Result
Influence
1. Describe a situation in which you strongly disagreed with a teacher, coach or supervisor.
How did you handle the situation?
Situation Action Result
2. In your extracurricular activities, what was the most prominent leadership role in which
you have been? What were your major accomplishments here?
Situation Action Result
3. Cite an example where you had to negotiate or mediate a dispute between two persons or
groups. How did you handle it?
Situation Action Result
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Structured Interview
Army Precommissioning Program Selection
No College Background Format (No Prior Service) (continued)
4. Have you ever had to help another student in school or in extracurricular events? Please
describe what you did.
Situation Action Result
Judgment
1. Describe the alternative colleges that you have considered attending and the reasons for
their consideration.
Situation Action Result
2. Each of us must occasionally make a tough decision. Describe your most recent tough
decision and how you went about reaching a solution.
Situation Action Result
3. If you could take back one decision you have made in the last two years, what would it
be? Why?
Situation Action Result
Career Motivation
Why does the US Army interest you?
What are your career plans at this time?
What has been your most satisfying experience in work or school to date? Please explain.
Situation Action Result
4. What has been your least satisfying experience in work or school to date? Please explain.
Situation Action Result
NOW SAY: Thank you for sharing so much information with me about your background.
Now I would like to check my notes to ensure I didn’t miss any planned questions. While I
do that, please give some thought to the question: “What kind of teacher, instructor, coach,
boss, etc. do you enjoy learning or working with best and why?”
After checking your notes, ask the following:
1. What are your thoughts on my question?
2. Do you have any unanswered questions or follow-up questions?
CC Pam 145-1
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Page 177 of 187
Structured Interview
Army Precommissioning Program Selection
No College Background Format (No Prior Service) (continued)
THEN SAY: Now I would like to explain the ________________ (ROTC, USMA, or BIOCC)
program and answer any questions you may have.
Explain _______________________ (ROTC, USMA or BIOCC) to the student. Cover the
following areas:
1. A description of the school
2. Faculty members
3. Curriculum available
4. ROTC or USMA extracurricular activities or programs
5. Military training
6. Commissioning process—student commitment
Ask the student if he has any questions on the program for which he is applying.
Close the interview by thanking the student for his interest and explain when he will be
hearing the results of the selection process.
CC Pam 145-1
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Page 178 of 187
Structured Interview Army Precommissioning Program Selection College
Background Format (Military Service Section Included)
Applicant’s Name: _____________________________________________
Interviewer(s): _______________________________________________
Date of Interview: ____________________________________________
Directions: Review those applicant records which are available to you and bring them to
the interview. Use the records to determine key areas for questioning during the interview.
Do not write on the records. Instead, use this interview form.
This Interview Plan can be used for ROTC or BIOCC precommissioning selection. Applicants
should have some college background. If they also have military service experience, use
the section on military service included in this plan. If not, simply do not ask the military
service questions. If the applicant does not have any college or military service experience,
use Interview Plan #1.
Use pages 85 through 87 to clarify previous college, extracurricular activities, or work
(military or otherwise) experiences which could be pursued during the interview. Use pages
5 through 10 of this plan to explore the key dimensions listed. Feel free to vary the
questions somewhat to fit your personal communication style or the applicant’s background.
Use follow-up questions to pin down behavior. Follow-up questions will help you find out
exactly what the applicant did, information about the situation, and the result of any action.
Document the situation, action, and results in the space provided. (There should be enough
space for necessary notes.)
To Open the Interview:
SAY: Hello, my name is ________________________. I’m the _____________________
for
(title) (organization ) ________________________. If a panel interview, introduce other
panel members. State their function.
My role today is to discuss with you some of your background experiences and then give you
a chance to ask any questions you might have about ____________________ (ROTC,
BIOCC, or the U.S. Army). I know that an interview is a somewhat stressful situation, but
please relax as much as possible. If I (we) get to know you well—what you have done and
hope to do—then I (we) will have a much better idea as to whether the US Army is best
suited for your talents and interests. I think you will agree it is my (our) best interest as
well as yours for us to become better acquainted before selection into the program. I have
some planned questions I would like to ask about your experiences that will take
approximately 30 to 45 minutes. Then, I will give you a chance to ask questions. So I do
not overlook any important items, I will be taking notes of our discussion. Let’s start with
your school experiences. What is your major in school?
CC Pam 145-1
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Page 179 of 187
Structured Interview Army Precommissioning Program Selection College
Background Format (Military Service Section Included)(continued)
EDUCATIONAL BACKGROUND
College: School __________________________ Major __________
GPA (Cumulative) _________________________________
Of the course you have taken so far:
Which courses have you liked best?
Which courses have you liked least?
Judgment
Why did you choose ___________________ as school to attend? What other schools did
you consider? Would you go somewhere else if you could do it again?
Why have you selected ________________ academic major?
Career Motivation
1. What would you consider your two or three most significant accomplishments in school?
Please describe each and why they were significant to you?
Situation Action Result
For ROTC Students Only:
2. What are (were, if already joined) the reasons you are (were) interested in ROTC?
MILITARY EXPERIENCE
This series of questions should be asked of those applicants with military experience.
Career Motivation
Why did you join the service?
Please describe your last two positions in the military:
Position #1: Rank _____________________________
Job Title ________________________
Length of Time in Position ________
Major Responsibilities ____________
Position #2: Rank _____________________________
Job Title ________________________
Length of Time in Position ________
Major Responsibilities ____________
3. In which job or tasks did you gain the greatest amount of satisfaction?
Which position or tasks did you find most frustrating? Why?
CC Pam 145-1
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Structured Interview Army Precommissioning Program Selection College
Background Format (Military Service Section Included)(continued)
(If the candidate has left the service ask) Why did you leave the service?
WORK EXPERIENCE
Part-time or full-time positions held during school year or Summer months. (Note: Only
jobs of at least a full Summer or six months duration part-time should be pursued.)
Other Than Military Service
Job #1
Position ___________________________________
Organization _______________________________
Dates of Employment ________________________
Job #2
Position ___________________________________
Organization _______________________________
Dates of Employment ______________________
Initiative
How did you locate your first position?
How did you find your second position?
Judgment
1. What did you consider in accepting the job?
Career Motivation
What did you like most about this job? Least?
What did you like most about this job? Least?
Now I would like to ask some additional questions about your experiences. You can refer to
your college, military, work or ROTC experiences (if applicable) in responding to the
questions.
INITIATIVE
1. Has there been a need to finance your education yourself? If so, how are you
accomplishing this?
Situation Action Result
2. Give me some examples of situations (extracurricular, military, ROTC) in which you
received I-9 little guidance on what to do. How did you handle them?
Situation Action Result
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Structured Interview Army Precommissioning Program Selection College
Background Format (Military Service Section Included)(continued)
3. In what extracurricular activities (or military experiences) in school have you participated
in which you worked the hardest and are most proud of? Please explain.
Situation Action Result
PLANNING AND ORGANIZING
1. How do you plan your week to accomplish all the activities in which you are involved?
Give a specific example of one week.
Situation Action Result
Planning for a Week
2. Explain how you planned for your final exams last semester/quarter.
Situation Action Result
Studying for Finals
3. Describe a few situations in which you had too much to do at the same time (military,
ROTC, school). How did you handle them? What was the outcome?
Situation Action Result
4. Everyone has something that “Falls through the cracks.” Describe some situations in
which this has happened to you.
Situation Action Result
INFLUENCE
1. What was the best idea you ever sold to a supervisor, teacher, peer or subordinate?
What did he like about it?
Situation Action Result
2. In your (military, ROTC, or civilian work experience), describe a situation in which you
were in a position of leadership and led your subordinate(s) to the successful
accomplishment of a goal. Give other examples.
Situation Action Result
3. In your activities outside of the duty or school environment, describe a situation in which
you were in a position of leadership and significantly influenced your peers’ or group’s
activities and effectiveness.
Situation Action Result
CC Pam 145-1
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Page 182 of 187
Structured Interview Army Precommissioning Program Selection College
Background Format (Military Service Section Included)(continued)
JUDGMENT
1. What has been the toughest decision you have made in the last year? Tell me how you
went about it. What alternatives did you consider?
Situation Action Result
2. Give me two examples of other good decisions you have made in your work, education or
military service.
Situation Action Result
3. All of us had an opportunity to look back and reexamine some decisions we have made.
What are some examples of recent decisions you have had the insight to reconsider?
Situation Action Result
CAREER MOTIVATION
1. What were your career goals upon entering college? What are they now?
2. Describe what you have found most satisfying about your experiences in ROTC (or the
Army) to date. Least satisfying?
NOW SAY: Thank you for sharing so much information about your background. Now I
would like to check my notes. While I do that, please give some thought to the question:
1. What are your long-range career goals (5-10 years)?
2. What are your thoughts on my question?
3. What have you done to help to achieve those goals?
Do you have any unanswered questions or follow-up questions?
THEN SAY: Now I would like to explain to you the ROTC Advanced Course or Officer
Candidate Program and answer any questions you may have.
EXPLAIN THE ADVANCED COURSE PROGRAM AND BIOCC TO THE
CADET/CANDIDATE.
Topics which should be covered to explain the Advanced Course or Officer candidate School:
1. Describe the school (if new student) or a description of facilities.
2. Describe who the faculty members are and their backgrounds in general.
3. Curriculum available.
4. Military training provided.
4. Commissioning process—student commitment.
Ask the Cadet if he has any questions on the program for which he is applying.
Close the interview by thanking the Cadet for his interest in the Army and explain when he
will be hearing the results on the selection process.
CC Pam 145-1
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Page 183 of 187
Appendix N
Summer Language Hub Program approved courses:
San Diego State University
• Arabic
• Persian
North Georgia College & State University
• Arabic
• Mandarin Chinese
Indiana University
• Persian
• Pashto
• Arabic
Arizona State University
• Persian
Georgia Institute of Technology
• Chinese
Texas A&M
• Chinese
• Arabic
University of Mississippi
• Chinese
• Arabic
University of Texas at Austin
• Persian
University of Utah
• Arabic
• Persian
• Chinese
• Korean
• Hindi-Urdu
• Pashto
Virginia Military Institute
• Arabic
CC Pam 145-1
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Appendix O
Language Scholarship Program Approved Majors
Arabic (all Dialects)
Chinese – Mandarin
Hausa
Indonesian
Pashto (all Dialects)
Persian (all Dialects)
Portuguese
Swahili
Russian
Urdu
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Glossary
Section I
Abbreviations
ACRONYM
DESCRIPTION
ACCT
Accelerated Cadet Commissioning Training
AD
Advanced Designee
ADO
Active Duty Option
AFCEA
Armed Forces Communications and Electronics Association
APFT
Army Physical Fitness Test
ARNG
Army National Guard
CCIMS
Cadet Command Information Management System
CGPA
Cumulative Grade Point Average
CMP
The Corporation for the Promotion of Rifle Practice and Firearms Safety,
Inc.
CONUS
Continental United States
DedARNG
Dedicated Army National Guard
DODMERB
Department of Defense Medical Examination Review Board
GPA
Grade Point Average
GRFD
Guaranteed Reserve Force Duty
HBCU
Historically Black College/University
HQ’S USACC
Headquarters, U.S. Army Cadet Command
HRC
Human Resource Center
IAW
In accordance with
LOA
Leave of Absence
LDAC
Leader Development and Assessment Course
LTC
Leader’s Training Course
MILPO
Military Personnel Office
MJC
Military Junior College
MS
Military Science
MSL
Military Science Level
NAPS Normal Academic Progression System
OML
Order of Merit List
PMS
Professor of Military Science
ROTC
Reserve Officers’ Training Corps
RRC
Regional Readiness Command (USAR)
SAT
Scholastic Aptitude Test
SMP
Simultaneous Membership Program
SY
School Year
TAG
The Adjutant General (ARNG)
USAA
United Services Automobile Association
USACC
U.S. Army Cadet Command
USAR
United States Army Reserve
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Section II
Terms
a. Academically and militarily (ROTC) aligned. Status of an ROTC Cadet who has
completed a similar number of college academic and ROTC classes and has a like number
of years remaining for degree and ROTC completion; i.e., military science (MS) I Cadet
would be an academic freshman, MS II Cadet an academic sophomore, MS III Cadet an
academic junior, and MS IV Cadet an academic senior. Cadets in a documented five-year
degree program and receiving extended benefits are classified as MS V. Contracted
Cadets who have completed all ROTC requirements but have not completed baccalaureate
degree requirements are classified as completion Cadets.
b. Advanced designated scholarships. The three-year scholarships awarded to highly
qualified four-year applicants provided they meet established criteria.
c. Alternate. An applicant declared eligible by Headquarters Cadet Command but did not
receive a scholarship from available allocations/funds or the adjustment pool.
d. Conditional Winner. An applicant who has been selected to receive a scholarship.
However, due to an unresolved medical and/or administrative problem, the award is not
final. Award must be final and notification received prior to contracting as a scholarship
Cadet.
e. Cooperative Program. A work/study program that causes a student to take more than
4 normal academic years to complete.
f. Dedicated Scholarships. Scholarships dedicated by law or regulation to a specific
group of schools or individuals.
g. Enrolled Cadet. Any individual currently enrolled in an ROTC military science course
who has signed
CC Form 139 (Army ROTC Loyalty Oath and Conscientious Objector
Statement).
h. Mission Set. The commissioning date of the Cadet based o nthe calendar year
determines a Cadet's mission set. Mission set year runs from 1 Oct - 30 Sep. 15 May
05 commissioning date places a Cadet in mission set 05. 15 Dec 05 commissioning date
places a Cadet in mission set 06.
i. Nonenrolled Student. Any individual not currently enrolled in an ROTC military science
course. If student has completd some MS courses but is not currently taking MS, he is
considered nonenrolled.
j. Qualified Winner. A fully qualified scholarship recipient. No further action is required
by Headquarters, Cadet Command or Brigade, as the individual is fully qualified for the
scholarship. The PMS must ensure the winner is still fully qualified at the time of
enrollment and contracting as a scholarship Cadet.
CC Pam 145-1
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Page 187 of 187
//original signed//
OFFICIAL: JEFFOREY A. SMITH
Major General, US Army
//original signed// Commanding
GREGORY J. DYEKMAN
Colonel, GS
Chief of Staff
DISTRIBUTION (Special)
Deputy Commanding General
Cmdt, School of Cadet Command
Battalion Commander/PMS
HQDA (DAPE-MPO-D/TAPC-OPP-P)
