Transfer Application Guide
2024-2025
PAGE 2 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
Table of Contents
Contents
Table of Contents ......................................................................................................................................... 2
INTRODUCTION AND PREPARING TO APPLY .................................................................................................. 5
What is Cal State Apply? ............................................................................................................................. 6
When to fill out the application ................................................................................................................... 6
How to apply ................................................................................................................................................ 6
About this guide ........................................................................................................................................... 7
About the Applicant Help Center ............................................................................................................. 7
Required information and materials ............................................................................................................ 7
FIRST STEPS IN YOUR APPLICATION ............................................................................................................... 8
Setting up your Cal State Apply account ..................................................................................................... 9
Reapplicants ................................................................................................................................................. 9
Completing your Extended Profile .............................................................................................................. 10
Degree Goal ........................................................................................................................................... 10
Educational Status ................................................................................................................................ 11
Returning Students ................................................................................................................................ 12
US Military Status ................................................................................................................................. 14
International Applicant ......................................................................................................................... 14
Selecting the program(s) you will apply to ................................................................................................ 15
Finding a program .................................................................................................................................. 15
Selecting a program............................................................................................................................... 15
Reviewing your program selection(s) .................................................................................................... 15
How the information you enter is used ...................................................................................................... 16
Overview: the four parts (quadrants) of your application .......................................................................... 16
HIGH SCHOOLS ATTENDED ........................................................................................................................... 17
My High Schools ........................................................................................................................................ 18
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Steps to add your high school(s) to the application .............................................................................. 18
Lower Division Transfer Applicants ....................................................................................................... 19
Graduation Status ...................................................................................................................................... 19
Upper Division Transfer applicants without High School completion ................................................... 19
ACADEMIC INFORMATION ............................................................................................................................ 20
Academic Information ................................................................................................................................ 21
COLLEGES ATTENDED .................................................................................................................................... 22
What to include for Colleges Attended ..................................................................................................... 23
For college credit outside the United States/Canada ........................................................................... 23
Add a College of University........................................................................................................................ 23
Can’t find your college/university? ........................................................................................................ 24
Degree information ................................................................................................................................ 24
Term Type and Tuition Status ................................................................................................................ 25
COLLEGE COURSEWORK ................................................................................................................................ 26
What to include in College Coursework .................................................................................................... 27
Adding college coursework ........................................................................................................................ 27
Adding a term ........................................................................................................................................ 27
Enter a course ........................................................................................................................................ 28
Tips for determining course transferability ........................................................................................... 30
Add additional terms/semesters ........................................................................................................... 30
Checking your transfer GPA ................................................................................................................... 31
Returning Students (original CSU, no other colleges) ........................................................................... 31
Returning Students (original CSU and additional CSU, attended other colleges) ................................ 32
Returning Students (attended other colleges since leaving CSU)......................................................... 32
Returning Students (original CSU and additional CSU) ......................................................................... 32
Repeats and Academic Renewal ............................................................................................................... 32
How to enter grades for repeats and academic renewal ...................................................................... 33
Military Credit ........................................................................................................................................... 33
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STANDARDIZED TESTS .................................................................................................................................. 34
Reporting standardized tests ..................................................................................................................... 35
Standardized Test Credit for CSU GE .................................................................................................... 35
Standardized Test Credit for Prerequisite Fulfillment ........................................................................... 35
GENERAL EDUCATION ................................................................................................................................... 38
Minimum grades required for the four (4) CSU GE .................................................................................... 39
Entering Authorized GE exceptions for high-unit majors ........................................................................... 39
Matching your courses to CSU GE ............................................................................................................. 39
Matching your standardized tests to CSU GE ............................................................................................ 40
CSU GE for International Transfer applications .................................................................................... 40
CSU GE for Lower Division transfer applicants ..................................................................................... 40
SUPPORTING INFORMATION ......................................................................................................................... 41
About Supporting Information.................................................................................................................... 42
Educational Opportunity Program (EOP) ................................................................................................ 42
Associate Degree for Transfer (ADT) ..................................................................................................... 43
PROGRAM MATERIALS .................................................................................................................................. 44
Program Materials .................................................................................................................................... 45
Financial Aid Housing Question ............................................................................................................. 46
SUBMITTING YOUR APPLICATION ................................................................................................................. 47
Submitting your application ....................................................................................................................... 48
Application Fee Waivers ........................................................................................................................ 48
Review the Summary Page carefully before submitting ....................................................................... 49
Academic Updates for Fall Term ........................................................................................................... 50
FREQUENTLY ASKED QUESTIONS ................................................................................................................. 51
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INTRODUCTION AND PREPARING TO APPLY
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INTRODUCTION AND PREPARING TO APPLY
What is Cal State Apply?
Cal State Apply is the Centralized Application System for all 23 universities in the California State
University (CSU) system.
You only need to submit ONE Cal State Apply application even if you are applying
to multiple CSU universities (Note: each campus you apply to requires a $70 fee).
When to fill out the application
Use this chart and the information below to help guide you on application deadlines:
• Be sure to apply for the correct term. Do not apply before the “application opens” date listed in the
chart above. A submitted application is only considered for the term which you applied.
• Deadlines vary from campus to campus, and not all campuses accept applications each term, nor
for every program. For details, contact the
campus admission office.
• You may be asked to provide supplemental materials and/requirements. Check the campus
website(s) for more details and be sure to check your email regularly.
How to apply
Visit calstate.edu/apply. Then, click the term you are applying for in the drop-down menu.
Term
Application Opens
Application Priority
Deadline
Fall 2024
October 1, 2023 November 30, 2023
Spring 2025
August 1, 2024 August 31, 2024
Review the
Application Dates & Deadlines
information on calstate.edu/apply before
starting your application to find out which
programs are available for each term.
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INTRODUCTION AND PREPARING TO APPLY
About this guide
This guide assists transfer applicants through completing most parts of the Cal State Apply application,
including: preparing to apply, first steps in your application, completing the Academic History, Supporting
Information, and Program Materials quadrants (quadrants 2, 3 and 4), and lastly, submitting your
application.
While some parts of the application may not be covered in this guide, you can find detailed help text
within the Cal State Apply application and the
Applicant Help Center.
Required information and materials
Be sure to have the following before you begin your application:
Unofficial transcripts: You’ll use these to enter all your completed, in progress and planned courses
Your Social Security number, if you have one
Your Citizenship Status
Credit Card or PayPal account: Application fees are due at time of submission
Annual income: Your parent’s annual income if you are a dependent, your income if you are
independent
Campus student ID number: Required for Associate Degree for Transfer (AD-T) applicants from
California Community Colleges (CCC).
Information needed to apply to the Educational Opportunity Program (EOP) [if applying]
About the Applicant Help Center
Use this guide as a supplement to the instructions
provided in the
Applicant Help Center
. To access the
Applicant Help Center,
click on your name in the upper-
right hand corner of the Cal State Apply application.
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FIRST STEPS IN YOUR APPLICATION
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FIRST STEPS IN YOUR APPLICATION
Setting up your Cal State Apply account
Once you’ve selected the appropriate term and click “apply” from the Cal State Apply website, you will be
taken to the application portal for that term.
First, you will create an account, which will
include creating a username and password.
Be sure to write these down for future
reference.
Reapplicants
If you submitted or started an application during the previous application cycle, you will be prompted to
confirm your profile information. You are then given the option to start a fresh application or copy
application data from the previous application into the new application.
If you select Copy Application Data, you will then be prompted to select which sections of the application
you wish to copy. Any data you entered previously for those sections will be carried forward and
all
information will be editable. After selecting Continue, the system will copy the previous data and send an
email when the new application is ready.
Common mistake to avoid:
Not checking the email address you
provided. Official communication is sent via email regarding your
application, admissions requirements, etc. Be sure you enter the
email address you check regularly.
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FIRST STEPS IN YOUR APPLICATION
Completing your Extended Profile
After creating an account, you will complete the questions on the Extended
Profile. Be sure to answer questions on the Extended Profile correctly. The
answers you provide on the Extended Profile determine what question
blocks (tiles) appear for the remainder of the application and what programs
(majors) are available for you to choose.
Come back to your questions on the Extended Profile any time if you need to
make corrections by clicking your name on the top right-hand corner.
Degree Goal
All transfer students should select
First Bachelor’s Degree for “what
degree you are applying to?” You
will then be asked to select the
appropriate educational status.
Use the references below to help
you answer.
Your Name
Your CAS ID
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FIRST STEPS IN YOUR APPLICATION
Educational Status
Use the information below to accurately answer “what is your current educational status?”
Associate Degree for Transfer (AD-T) means you have earned or will earn an approved Associate of Arts
for Transfer (AA-T) and Associate of Science for Transfer (AS-T). This is not a standard AA or AS degree.
If you have earned or are earning a standard AA or AS degree, follow the instructions below to identify
yourself as an Upper Division Transfer applicant.
AD-T applicants should select the following:
Then select the California Community College and the specific ADT program from the listing.
If your Associate Degree for Transfer (ADT) program is missing from the ADT Program list, confirm you are
earning or earned an AA-T or AS-T degree and not a standard AA or AS degree.
Not sure your associate degree is part of the Associate Degree for Transfer program? Contact your
California Community College or visit the ADT page
for more information.
Upper Division Transfer (UDT) applicants have completed 60 or more semester credits (equivalent to
Junior or higher), and Lower Division (LDT) applicants have completed
less
than the 60 credits.
Credit/hour totals are not based on how much is earned at the time of you completing the application.
Instead, the credit/hour totals that determine UDT and LDT status are based on how many transferable
college credits you will have earned by the time you enroll at the CSU campus you are applying to.
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FIRST STEPS IN YOUR APPLICATION
For example, you are applying for Fall 2024. If, by the start of the Fall 2024 term, you have earned greater
than to or equal to 60+ semester hours/credits or 90 quarter hours/credits, you are an Upper Division
applicant. If less, you are a Lower Division applicant.
Returning Students
A returning student is someone
who previously attended a CSU
campus, left without completing
the program, and are now applying
to return to the
same campus they
had previously attended to
complete the same program.
Below is a table that can help you
determine if you are a returning
student.
UDT
applicant
LDT
applicant
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FIRST STEPS IN YOUR APPLICATION
Select the scenario that applies to you
Example
I previously attended a CSU campus and am now
applying to an additional campus.
You attended a CSU, stopped attending before
completing your program, and are applying back to
your original CSU AND a new CSU
EX: You previously attended CSU Long Beach,
stopped attending, and applying to return to CSU
Long Beach and additionally apply to CSU LA.
I attended other colleges or universities since
leaving CSU.
You attended a CSU, stopped attending before
completing your program, and attended a different
college or university
EX: You attended CSU Bakersfield, stopped
attending, and started attending Bakersfield
Community College instead
I previously attended a CSU campus and am now
applying to an additional campus AND I attended
other colleges or universities since attending CSU.
You attended a CSU, stopped attending before
completing your program, attended a new
college/university, and are applying back to both
your original CSU AND a new CSU
EX: You attended San Diego State, stopped
attending, attended Cuesta College instead. You
are now applying back to San Diego State and
additionally applying to Cal Poly San Luis Obispo
I have not attended other colleges or universities
since leaving CSU and am only applying to my
original campus.
You attended a CSU, stopped attending before
completing your program, have not attended
anywhere since you left, and are planning to return
to the same campus.
EX: You attended CSU Fullerton in the Business
Administration program, stopped attending, and
are applying to return to CSU Fullerton
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FIRST STEPS IN YOUR APPLICATION
US Military Status
If you have never served in the United States Military, select
“No. I have not served in the US military.” Otherwise, select
the appropriate response from the drop-down menu.
International Applicant
If you have or will require an F1 Visa (student) or J1 Visa (exchange) to study at the CSU, select Yes. If not,
select No. Applicants who answer No will be prompted to select the state of their permanent home.
Common mistake to avoid:
Checking yes classifies you
as an international
applicant.
U.S. Citizens, legal
residents, and other visa
holders should select No.
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FIRST STEPS IN YOUR APPLICATION
Selecting the program(s) you will apply to
After you complete your Extended Profile, you will be taken to the Add Program page where you can select
the specific program(s) you will apply to.
Finding a program
You can begin by typing in a campus name or a
program (major) in the search box. You can also use
the filters to narrow down your search quickly.
Selecting a program
Once you find a program you wish to apply to click the
plus sign to the far left of the program name. This will add it to your application.
You can apply to as many campuses as you wish, each with a $70 application fee, but you can only apply
to one program per campus. Once you are done making your selection(s), click Continue.
Note that some
campuses will require that you select an alternate major.
Programs offered through a campus’ Extended Learning Office are self-support programs with their own
tuition, fee, registration, and financial aid structures. For this reason, programs offered through the
Extended Learning Office may not qualify for state or federal financial aid. Students who choose to enroll
in a self-support program may not switch between self-support and state-funded degree programs offered
on this campus.
Reviewing your program selection(s)
Before moving on, review your program selections. This page shows you all programs you are applying to,
the status of the application, and total fees due at submission. You will review this information again later
on the
Submit Application tab to ensure you are ready to submit.
FIRST STEPS IN YOUR APPLICATION
Common mistake to avoid: Applying to the wrong
campus. Check the entire name of the campus and
program carefully.
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FIRST STEPS IN YOUR APPLICATION
How the information you enter is used
The CSU uses self-reported coursework to calculate an overall GPA and to determine admission eligibility.
Failure to report all coursework completed may adversely affect admission eligibility and could result in a
denial decision.
Overview: the four parts (quadrants) of your application
The remainder of the application is under the My Application tab and includes four parts (quadrants). Each
quadrant has a status that shows where you are with completing the quadrant. You must complete all
sections in the first three (3) quadrants to submit your application; the fourth quadrant depends on the
program(s) you are applying to. *
*Don’t skip the Program Materials section. Even if it appears
complete, be sure to click and read the Program Materials
quadrant as there is usually important information about the
program(s) you are applying to in this section.
This shows your progress towards completing all the required
information for this quadrant.
The
Supporting Information
section is where you report EOP&S participation and access the CSU’s Educational
Opportunity Program application. If you are an ADT applicant, you will verify your ADT degree information here. If you
are a returning student, you will answer questions regarding the campus you previously attended.
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HIGH SCHOOLS ATTENDED
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HIGH SCHOOLS ATTENDED
My High Schools
Add up to five (5) high schools attended, from grades 9-12. Add each
high school you attended individually. Do not add middle school, nor
colleges attended in this section.
If you attended more than five (5) high schools:
• List the schools where you have completed
most
of your courses.
• After submitting your application, you must contact each campus to which you’ve applied to
provide additional information regarding the additional high schools attended.
If you have attended a high school/secondary school outside of the country:
• Enter the name, location and dates of attendance. In the next section (Academic Information) you
will be asked to complete additional information.
Steps to add your high school(s) to the application
STEP 1 – Click Add a High School.
STEP 2 – To narrow your search, enter Country. Enter either State, city, zip code, or CEEB code.
STEP 3 – In the High School Name field, begin to enter your high school’s name. Click on the appropriate
school as it appears.
STEP 4 – If you attended a home school, click on the Home School
tab. Manually enter the name of your home school, associated
school or organization.
STEP 5 – Enter the dates you attended the school. Incorrect
attendance dates will prevent you from entering coursework
on the High School Coursework part of the application.
STEP 6 – Select your high school’s term type. Use the term
type guide to determine your high school’s term type.
Term Type Guide
How many grades does your high school
give you per course each academic year?
1 grade given = Full year term type
2 grades given = Semester term type
3 grades given = Trimester term type
4 grades given = Quarter term type
Not seeing your high school on the list? Try entering any
abbreviations of your school’s name or attempt a second word in
your school name. If the name of the school still does not appear,
you may manually enter. If you are reporting a California high
school, contact your high school for their CEEB code and follow
instructions listed above.
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HIGH SCHOOLS ATTENDED
Lower Division Transfer Applicants
Lower division transfer (LDT) applicants must enter all high schools attended and complete the High
School Coursework and A-G Matching tiles in the Academic History quadrant. These two tiles only show
on the application for lower division transfers. For information regarding LDT admission requirements see
the
Cal State Apply website and the Freshman Application Guide for instructions on how to enter high
school courses and complete the A-G Matching section.
Graduation Status
If you have received or expect to
receive a
high school diploma, select
that option. Then, select the school
granting you the diploma. Enter the
date you received/expect to receive
the diploma.
If you have or will have received a high school equivalency (e.g., GED, HiSET, or TASC), select that option.
Then, enter the date you received/expect to receive it by clicking on the calendar icon. Use the up or down
arrows to change the year. Once you are in the correct year, select the appropriate month.
Upper Division Transfer applicants without High School completion
Upper division transfer applicants (transfers with 60 or more semester college credits) are not required to
have a high school diploma or equivalent. If you are an upper division transfer applicant that attended a
high school but did not graduate, enter the high school and dates of attendance. Then select “I will not be
receiving a high school diploma or equivalent”.
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ACADEMIC INFORMATION
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ACADEMIC INFORMATION
Academic Information
If you have not and do not expect to earn a high school diploma or high school equivalency, please select
that option.
If you have not attended high school/secondary school outside of the United States:
• Select No.
• You are complete with this section and may move onto the next section of the application.
If you have attended high school/secondary school outside the United States:
• Select yes.
• List your Academic Performance (High School GPA, Standing, Percentage, etc.).
• List the name of Degree/Diploma (e.g., Diploma, A-Level, Abitur, Certificado).
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COLLEGES ATTENDED
PAGE 23 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
COLLEGES ATTENDED
What to include for Colleges Attended
Complete this section carefully. Review the information you entered prior to submitting your application.
You cannot edit once you submit.
In this section you will add all colleges/universities attended.
• For each college/university entered include any degrees awarded or will be awarded.
• Report each college only once, regardless of the number of degrees earned or gaps in dates of
attendance.
• Include international post-secondary colleges and U.S. colleges you attended regardless of
accreditation status.
For college credit outside the United States/Canada
If you attended or are attending an institution outside the United States/Canada, you can upload an
unofficial copy of your transcript with an English mirror/direct, word-for-word translation.
This is not
required but will help to expedite the processing of your application.
Add a College of University
Follow these steps for each college/university you’ve attended or are currently attending.
STEP ONE – Select Add a College or University.
STEP TWO – Type in the name of the college/university.
Begin typing the full institution name. The system will display
results that match the information. Select the correct
matching institution.
Additional matches may be further down the list. Scroll down
using your mouse or the down arrow to see potential matches.
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If you identified yourself as an Associate Degree for Transfer (AD-T)
student in the Extended Profile questions on your application, then be sure
to select the appropriate degree from the list here – either an Associate of
Arts for Transfer (AA-T) or an Associate of Science for Transfer (AS-T). You
should not select these options if you have not completed or will not
complete an approved Associate Degree for Transfer (AD-T).
COLLEGES ATTENDED
Can’t find your college/university?
The lookup table includes all domestic and international institutions with a College Board CEEB code. If
you are unable to find your institution, verify the name is entered without abbreviations and matches the
official name on your transcript. If the institution is still not found, select
“Can’t find your school” and
complete the additional information requested.
Degree information
Identify whether you obtained or are planning to obtain a degree from each college or university listed. If
you are a returning student, you are currently not enrolled at the CSU campus you previously attended,
therefore select
“No” you are not planning to
obtain a degree from this college or university.
If yes, identify whether or not you completed
(Degree Awarded) or will complete (Degree In
Progress) an associate degree or other degree(s)
prior to transfer. If yes, you will be asked to
provide details on the type of degree, date
earned/will earn, your major, minor, and
whether you had a double major.
If you do not see your major or minor listed, select a related major or one of the
“Other” options at the bottom of the list.
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COLLEGES ATTENDED
Term Type and Tuition Status
Select the type of term the college/university used
while you attended. Refer to your college
transcript term headers or transcript legend for
assistance with identifying the term type.
Designate the tuition status during the last term attended and then
provide dates of attendance, selecting the term, month, and year that you
first attended and your last attended.
If you are still attending, be sure to
check the box “Check if you are still attending this college of university” under the Last Term drop downs.
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COLLEGE COURSEWORK
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COLLEGE COURSEWORK
What to include in College Coursework
Complete the College Coursework section by entering all college courses you’ve taken, have planned, or
have in progress. This includes non-transferable courses and repeated courses. College Coursework for
foreign institutions is not required.
Use official copies of your transcripts and enter courses carefully as they appear on your transcripts.
Initial admission eligibility determination is made based on applicant reported courses and grades.
Domestic undergraduate degree applicants are required to enter all college coursework based on
transcript information as it appears on the transcript.
Adding college coursework
On the College Coursework main
page, you should see each
college/university you entered into
the Colleges Attended section. Under
the college/university name, you will
have a progress bar and a Start
button. Hit the
Start button to begin
entering courses for that college/university.
Adding a term
You will enter your courses by term.
Start by adding your first term.
Depending on the term type you
selected in Colleges Attended, it will
prompt you to add a semester,
trimester, or quarter (example shows
“add a semester”)
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COLLEGE COURSEWORK
Then, enter term, year, academic status and completion status.
• T
erm and Year: The options that appear are based on information you entered in the Colleges
Attended section. If you are still attending the college/university, future years display to allow
entry of in-progress and planned courses, If the year is missing you can go back to Colleges
Attended to update the dates of attended for the college/university.
• Academic Status: Co
rresponds to the number of credits
completed at the time you began that term. Use the guide on the
right to help determine academic status. For any courses that
were taken outside of the typical academic statuses, select
Freshman.
Enter course information for the term line by line, following the sequence of the transcript copy you are
using for reference. Complete all fields for a course before selecting to add another course. After each
line, select “Add A Course” to continue entering courses for the specified term.
Enter a course
Enter course information for the term line by line, following the sequence of the transcript copy you are
using for reference. Complete all fields for a course before selecting to add another course. After each
line, select “Add a Course” to continue entering courses for the specified term, until all your courses are
entered for that term.
STEP ONE – Click Add a Course to add courses for that term.
STEP TWO – Enter the course code.
• Department prefixes (Subject) and course numbers must exactly match
what appears on your official transcript.
Do not enter any space between
the subject and the number (e.g., enter “BIO2,” not “BIO 2”)
• As you type in the course, those listed in the ASSIST transferable course
table appear in the drop-down list.
• If your course does not appear on the drop-down list automatically, manually enter the course
subject and number exactly at it is listed on your transcript.
Freshman: 0-29 semester credits
Sophomore: 30-58 semester credits
Junior: 60-89 semester credits
Senior: 90+ semester credits
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COLLEGE COURSEWORK
STEP THREE – Enter the course title.
• Course title and course credits will pre-populate if selected form the
Course Code results list (previous step).
• If you manually entered a Course Code, you must also manually enter the
Course Title.
• This box allows you to enter the full title even though only part of the title is visible on the screen.
STEP FOUR – Select the course subject area.
• Se
lect the subject area from the drop-down list. In most cases, it is
the same as the Course Code entered before.
• This field does not default with a value so make sure you select a
subject for each course line as you cannot save the page without
entering this information.
• It is recommended that you select the more specific subject, if available. If there is no
corresponding subject, select Special Topics.
STEP FIVE – Enter the course credits exactly as they appear on your transcript.
• Enter the first digit, and then use the pulldown to select the decimal value.
• If credits automatically populate from Course Code entry earlier, double-
check that the values match what is listed on your transcript. You may need
to adjust credit amounts for variable credit courses.
STEP SIX – Enter the grade exactly as it appears on your transcript, including any
pluses or minuses. All attempts and grades should be included.
• Enter Pass grades as “P” and Credit grades as “CR.”
• EW grades should be entered as “EW” per the transcript.
• I
f your grades are listed as "BA," "CB," or "DC," you must list them as "AB," "BC," and "CD" in order
for the system to recognize them (higher grade first).
• If your grades are listed as numbers (e.g., 93), enter them exactly as they appear on your transcript.
They will automatically convert to the equivalent CAS letter grade.
• If you have repeated courses or Academic Renewal courses to report,
see this section of the guide
for details.
• T
he CAS Grade populates automatically. This allows us to standardize your coursework for all
programs and cannot be edited.
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COLLEGE COURSEWORK
STEP SEVEN – Click the checkbox if the course is CSU transferable. Generally, most
courses from other CSUs, UCs, and private universities are CSU transferable. Mark the
transferable box for these courses even if you are unsure. This box is defaulted to be
unchecked so you must check the box to note the course is transferable.
Be sure to click Save.
Tips for determining course transferability
• Generally, most courses from other CSUs, UCs, and private universities are CSU transferable.
• California Community College students can use
ASSIST.org to view CSU transferability.
• Course numbering system on the back of the transcript or in course catalog often indicates college
level, bachelor degree applicable courses.
• CCC course catalog may indicate CSU in the course description.
• Does not include college preparatory or remedial level coursework.
Add additional terms/semesters
Select “Add A Semester” to add
courses for another term. Repeat steps
until all terms have been entered.
For terms that are in progress or
planned, select In Progress/Planned in
the drop-down box in the term header.
Grades are not required for in progress
or planned terms.
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COLLEGE COURSEWORK
Once coursework entry is completed for all reported colleges, double check your information by visiting the
main page of the College Coursework section (click “College Coursework” on the left). Run through these
steps to make sure you’ve reported everything accurately.
Remember, no changes can be made to
coursework entry once you submit your application.
• Compare the information to your transcript. Make sure to enter ALL courses with correct unit and
grade values. This includes non-transferable courses, withdrawals and repeats.
• Verify the Transferable box selection for all transferable courses, regardless of grade entered.
Checking your transfer GPA
Once all coursework has been entered you can
preview your Transfer GPA by selecting
Calculate my
Transfer GPA at the top right of the main College
Coursework page. If you add additional courses, you
can recalculate.
Total Transfer Units Earned includes:
• completed courses with a passing grade;
• courses that are planned or in progress;
• self-reported AP, CLEP, IB standardized
tests that are eligible for transfer credit.
For more information on how the Transfer GPA is
calculated, visit the
Applicant Help Center.
Returning Students (original CSU, no other colleges)
If you are returning to the same CSU that you last attended and have not taken any college courses at
another institution, you will not be required to report academic history.
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COLLEGE COURSEWORK
Returning Students (original CSU and additional CSU, attended other colleges)
If you are applying to an additional campus as a new applicant and have attended other colleges, you
must report all courses completed at all colleges attended.
Returning Students (attended other colleges since leaving CSU)
If you have taken courses at another institution, enter the coursework for that institution.
Returning Students (original CSU and additional CSU)
If you are applying to an additional campus as a new applicant, you must report all courses completed at
all colleges attended.
Repeats and Academic Renewal
For admission purposes, the CSU honors “the grading policies of the institution where credit was
earned by accepting official transcript entries including those reflecting academic renewal, repeat,
and incomplete grades” (
CSU Admission Handbook).
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COLLEGE COURSEWORK
How to enter grades for repeats and academic renewal
Repeats: If transcript identifies the course as repeated and excludes the course from the
college/institution GPA, enter a grade of “RP,” unless the repeat is in progress. If a repeat is in
progress, the original grade is reported.
Academic Renewal: If your college offers academic renewal, use a grade of AR for courses noted as such
on the transcript.
Military Credit
Applicants can upload copies of the DD214 and Joint Services Transcript in the Documents area
of the application (Supporting Information tile).
If the community college applied your military credit to ensure you met
the 60-credit minimum requirement for transfer and/or associate
degree credits, those may be entered as one course under the
community college course entry as follows:
Credit awarded for the military service and training is otherwise not entered under College
Coursework. Campuses will review the uploaded documentation and request official copies later
in the admission process if needed.
Course code: Military
Course Title
: DD214
Subject:
Special Topics
Credits:
Enter 3 - 6 credits depending on the
value assigned on the community college
transcript.
Grade:
CR
PAGE 34 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
STANDARDIZED TESTS
PAGE 35 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
STANDARDIZED TESTS
Reporting standardized tests
You can self-report your standardized test scores or self-report tests you plan to take. This includes AP, IB
or CLEP credit. If you completed less than 60 transferrable units and took the SAT and/or ACT, we
encourage you to report results in this section even though SAT and ACT scores are not required.
To add a test score or planned test, simply click Add Test Score under the related test name and enter
your score or the date you plan to take the test. Once you’ve entered test information, click
Save This Test.
No tests to report? If you have not taken any standardized tests and do not have any planned, click I am
Not Adding any Standardized Tests.
Standardized Test Credit for CSU GE
Passing standardized tests scores which meet GE Breadth areas should pre-populate for approved GE
categories based data listed on the External Exam Credit page. For more information, refer to the
General
Education section of this guide.
Standardized Test Credit for Prerequisite Fulfillment
If you apply to a campus that requires prerequisites for your intended major, you may be required to
complete the Prerequisites section in the Program Materials quadrant of the application.
PAGE 36 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
STANDARDIZED TESTS
Click on the Prerequisites tab to view all required and optional prerequisites. To report a course or test as
fulfillment for each prerequisite, click on Assign Course or Test.
Click the + to add either a standardized test or course to map to the prerequisite from your reported
courses and completed test(s).
NOTE: You must complete the Academic History quadrant of the application first before completing this
section.
If you do not have any prerequisites to map, click I Am Not Matching Any Courses or Tests to this
Prerequisite.
PAGE 37 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
STANDARDIZED TESTS
Once the prerequisite is mapped, the entry will highlight green. Click Save and Exit.
PAGE 38 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
GENERAL EDUCATION
PAGE 39 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
GENERAL EDUCATION
Minimum grades required for the four (4) CSU GE
• Associate Degree for Transfer (AD-T) applicants: must have grade of C- or better*
• Upper-Division Transfer applicants: must have grade of C- or better*
• Lower-Division Transfer applicants: must fulfill A2 and B4 with a grade of C- or better* See the
section below (Completing this section as a Lower-Division Transfer) for more information.
• International Transfer applicants: applicants with only international coursework have no minimum
grades for CSU GE as they are not required to enter this information. See the section below
(Completing this section as an International Transfer) for more information.
*Or Pass or credit, as appropriate – See previous section (College Coursework) under Entering Test Credit
for CSU GE and Entering Pass/No Pass for CSU GE.
Entering Authorized GE exceptions for high-unit majors
Students applying to high-unit majors with an authorized exception for GE Breadth and who will
not complete all four required GE areas will click “Opt Out” for any GE areas that have received
the exception, to indicate they do not have a course match for that requirement. See the
College
Coursework section for more information about verifying authorization and entering your College
Coursework if you have an authorized exception.
Matching your courses to CSU GE
The drop-down menu allows you to select from the courses and standardized tests, if applicable, you
entered previously in the College Coursework section.
PAGE 40 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
GENERAL EDUCATION
Graded courses from California Community Colleges should pre-populate for approved GE
categories based on
ASSIST.org data. If they do not pre-populate, use ASSIST.org or GE category
notations on transcript for help matching California community college courses.
Double check all selections. Ensure that you have the right course selected for each area that corresponds
with that GE requirement. Note that you can select any Pass, Credit, and In Progress/Planned courses.
Matching your standardized tests to CSU GE
The drop-down menu allows you to select from the passing standardized tests scores you entered
previously in the Standardized Test section. Scores which meet GE Breadth areas should pre-populate for
approved GE categories based on data listed on the External Exam Credit
page.
CSU GE for International Transfer applications
Applicants with only international coursework will not enter General Education information. If credit
history includes some U.S. credits that qualify for GE, designate credit towards the eligible GE
categories. Otherwise, click
Opt Out for each GE that you do not have a corresponding course to
match from your College Coursework entry.
CSU GE for Lower Division transfer applicants
Applicants transferring with less than 60 semester units completed must complete a course in A2 and B4
with a minimum grade of C-. Applicants identify the two courses in the corresponding areas on the GE
page. If the other two (A1 and A3) areas are not complete or in progress, click
Opt Out for each of those
requirements.
PAGE 41 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
SUPPORTING INFORMATION
PAGE 42 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
SUPPORTING INFORMATION
About Supporting Information
The Supporting Information section will contain one or both of the following subsections depending on
your applicant type.
Educational Opportunity Program (EOP)
In this section, you will report whether you are currently in an EOP&S program and indicate whether you
will be applying to the CSU’s Educational Opportunity Program (EOP).
If you do not wish to apply to the EOP program, select No. Continue onto the next section of the
application.
If you do wish to apply to the EOP program, you are able to either select Yes and complete the EOP
application at that time or opt to apply but return later to complete the EOP-specific questions.
Visit the EOP Admissions site to learn more about EOP, eligibility criteria, and to view EOP application
deadlines.
PAGE 43 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
SUPPORTING INFORMATION
Associate Degree for Transfer (ADT)
Applicants who completed or will complete an Associate Degree for Transfer by the application term and
have identified this in their Extended Profile will complete the Associate Degree for Transfer (ADT)
section.
Verify the ADT Degree Information you provided in your Extended Profile is correct. It is important that the
information reported be accurate as changes cannot be made after the application is submitted. If the
major you earned was not listed as an option, you may have earned a different associate degree. If you
are unsure about what degree you earned or are earning, please contact the community college for
assistance.
Enter your Campus Student ID Number
This will assist the community college during the
degree verification process.
Enter your California Community College ID
This is not a required field. If you have access to
your California Community College ID, provide
that information.
Enter the Anticipated or Completed Degree Date
If the degree will be completed in the future and
you are not sure of the specific date, you can use the 15
th
of the month.
Select
I Have Reviewed This Information and/or Save and Continue.
PAGE 44 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
PROGRAM MATERIALS
PAGE 45 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
PROGRAM MATERIALS
Program Materials
For each program you are applying to, you will see one
blue tile. If you are applying to two programs, you will see
two tiles.
Click into each tile to find information for the specific
campus program and if applicable, questions or documents for you to complete.
Once you have selected the tile, you will see information about that program on the Home tab.
Some programs have included additional required and/or optional questions or documents. In the example,
the applicant is asked some additional questions to apply, which can be found by clicking the Questions
tab.
Note that you cannot submit your application if you do not complete all required information in Program
Materials, similar to the other quadrants.
PAGE 46 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
PROGRAM MATERIALS
Financial Aid Housing Question
Effective fall 2024, applicants will be required to report their housing interest within the Cal State Apply
application. This information is used for financial aid planning purposes. The question can be found in the
Questions section in the Program Materials quadrant.
PAGE 47 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
SUBMITTING YOUR APPLICATION
PAGE 48 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
SUBMITTING YOUR APPLICATION
Submitting your application
Upon application submission, you will not be able to edit most of your information, including your question
answers and completed coursework. Incomplete or inaccurate information may affect admission eligibility.
You are ready to submit the application when the first three quadrants
highlight (green), at least one of the program materials sections is
completed, and a red 1 appears in the Submit Application tab.
Click on the Submit Application tab. If you are applying to more than one
program, you can either click Submit All or click Submit under each
program that you wish to apply to. You can submit to programs at
different times if you wish, as long as it is prior to the application
deadline.
Review your programs. This is the last chance to review, so please do it carefully. There are no refunds
issued if you make a mistake
. You can remove a program by clicking the trashcan icon on the submit
application tab.
Application Fee Waivers
A fee waiver is automatically generated based on the information you provided in the application. You
must fully complete the application before the fee waiver eligibility is determined. The total fee(s)
displayed will reflect the number of fee waivers you qualify for. You can also select
Check My Fee Waiver
Status on this Submit Application tab to view your eligibility. Visit the fee waiver page for more
information on fee waivers, including how eligibility is determined.
PAGE 49 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
SUBMITTING YOUR APPLICATION
Review the Summary Page carefully before submitting
Review the summary page carefully. Note any warning symbols and red text that may require you to
update your application before submitting.
When ready, click continue and note the Fee Total. Here, enter payment details and confirm your billing
address. Select Continue to proceed with payment processing. You will receive a confirmation receipt
from Cal State Apply via email upon submission of the application.
Explains where to
make updates to your
information, if needed
You must fully complete the application before
the fee waiver eligibility is determined.
Each campus application has a $70 fee.
The total fee(s) will reflect the number of
fee waivers you qualify for.
PAGE 50 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
SUBMITTING YOUR APPLICATION
Academic Updates for Fall Term
Applicants will be emailed (usually in January) to update their application to include any grades earned in
courses reported as In Progress or Planned for the fall term. See the Cal State Apply Transfer page to
access the Academic History Updates 2024-25 guide.
Note that some campuses will require that a separate campus supplemental application be completed;
this information, should it be required, will be sent to you directly by the campus.
PAGE 51 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
FREQUENTLY ASKED QUESTIONS
PAGE 52 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
FREQUENTLY ASKED QUESTIONS
Frequently Asked Questions
This section will go over a few frequently asked questions about the Cal State Apply application.
How to – completing the application
How do I enter attendance dates on my application?
Enter dates by first clicking on the calendar icon. Scroll up or down to change the year (displayed on the
left-hand side). Once you are in the correct year, select the appropriate month.
Troubleshooting common issues
I am having a technical issue with completing the application. How can I contact customer
support?
Log in to Cal State Apply to and chat with customer support. Alternatively,
email
CalStateApply@liaisoncas.com or call 857-304-2087. Visit the Cal State
Apply Applicant Help Center to verify hours of operation.
Be sure to have your CAS ID number (located under your name in the upper-
right corner of the application) when contacting Cal State Apply via phone or
email.
PAGE 53 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
FREQUENTLY ASKED QUESTIONS
I cannot find the campus and/or program I am looking for on the application. What do I do?
One of the most common reasons why an applicant may not see a program is because they identified
themselves as a Lower Division Transfer (less than 60 units earned). Not all campuses admit Lower
Division Transfers, and not all programs are open to Lower Division Transfers.
If you are not a Lower Division Transfer, double check that you did not incorrectly identify yourself as one
on the Extended Profile.
• To check, go back to your Extended Profile.
• Double check your answer to “What if your current educational status?” by using this reference:
I do not see the AD-T degree (AA-T and/or AS-T) I earned or will earn on the application.
What do I do?
Confirm with your community college you are earning or earned an AA-T or AS-T degree for your major
and not a standard AA or AS degree. If an AA-T or AS-T is confirmed, please contact
calstateapply@calstate.edu to report the missing AD-T d
egree.
UDT
applicant
LDT
applicant
PAGE 54 I TRANSFER GUIDE 2024-2025 I CAL STATE APPLY LAST REVISED 10/2/23
FREQUENTLY ASKED QUESTIONS
Changes to your application
I have new or updated information to submit. How can I do this?
Once an application has been submitted, the information on the application cannot be edited by logging
back into Cal State Apply, except the Educational Opportunity Program (EOP) program application, adding
new test scores into standardized tests, and updating in progress and planned grades during the allowed
timeframe (see
Academic Updates section in this guide). Please contact the campus(es) to which you
applied and work with them to provide the updated information.
I made a mistake on my application. How can I fix it?
Once you submit your application, the information on the application cannot be edited on Cal State Apply.
Please contact the campus(es) you applied to and provide the correct information.
Admissions decisions
Where/how will I receive the admissions decision?
The admission decision will not be found within Cal State Apply. You will receive a notification directly
from the campus (usually via email) regarding your admission decision.
