8
Society of Architectural Historians
Guidelines for Authors Submitting to JSAH and JSAH Online
Updated 30 March 2023
For example, if you wish to reproduce a drawing in the collection of an archive, you must obtain
permission from the copyright holder (the architect’s estate, which may be managed by the
Artists Rights Society), and you must obtain a digital file of the drawing from either a photo bank
or the archive. The latter transaction may include you signing a permission form with
restrictions or terms—that form is not a copyright permission but a rental contract.
Fair use law may allow for the use of copyrighted materials for scholarly purposes. For more information
about Fair Use and when it may be invoked, see the College Art Association’s Code of Best Practices in
Fair Use for the Visual Arts http://collegeart.org/programs/caa-fair-use/best-practices.
Tips for Obtaining Image Permissions:
•
Begin to request pictures and permissions as early as possible. Some sources are slow to
respond to requests. You can find a Sample Permission Request for Illustrations and/or Cover Art
on the SAH website under Research Resources.
•
Find out who handles permissions for a given artist, artwork, or museum. For example,
the image permissions for the Réunion des Musées Nationaux in France are handled in the
U.S. by Art Resource in New York. Many 20th-century artists and artists’ estates are handled
by the Artists Rights Society in New York. Image rights holders may be listed in a credits
section in a book that reproduces the work. Museums and archives may also supply such
information.
•
Scope of rights: request world English-language rights. (The Journal of the Society of
Architectural Historians is sent to libraries and other member organizations and individuals
overseas.)
•
Request online/digital permission as well.
•
As a scholar publishing in a nonprofit academic journal, you can and should negotiate
fees. Many rights holders ask high fees, but most will lower them for a scholarly purpose. You
can tell the rights holder that The Journal of the Society of Architectural Historians is not sold,
but is available only to subscribers
•
When submitting your final manuscript and images, enclose copies of all the permissions
and any other documents you receive from rights holders and image lenders. Since you are
legally responsible for clearing rights, you should
keep the originals permanently. If the deadline
for the images has arrived and you have the
images but not all the paperwork, please send the
images with your manuscript, those documents you have, and a letter explaining the status of
the outstanding permissions. Forward copies of the remaining documents as soon as they arrive.
•
Art photographed from a book. Most books print “picture credits” in the front or back,
indicating the source of each image. Be sure to consult the credits section of a book before you
scan an image from it. If there is no credits page, and the work or photo of the work is not out of
copyright, then you may need to write to the permissions department of the publisher to request
contact information for the rights holder.
•
The publisher of a book is usually not the copyright holder for an artwork reproduced in
the book. The museum that owns an artwork is usually not the copyright holder for that
artwork, though it may assert copyright over a photo of that artwork. Thus, loan forms for the
rental of a photo, scan, or transparency are not necessarily the same as copyright permissions.
•
Lengthy text excerpts may also be in copyright. Fair-use laws permit you to quote within
reason (and at length in a review of the book); if you quote at length from a copyrighted text
you should request permission from the copyright holder (usually the author or publisher).