Table of Contents
League Operations Handbook 2
Table of Contents
League Quick-Start Checklist ......................................................................................................................... 3
Running Successful Leagues .................................................................................................. 4
Consent Form ............................................................................................................ 5
Rules to Consider ....................................................................................................... 7
Board of Directors .............................................................................................................. 10
President ................................................................................................................. 11
Secretary ................................................................................................................ 12
Treasurer ................................................................................................................ 14
Other Officers .......................................................................................................... 16
Team Captains ......................................................................................................... 17
Committees ....................................................................................................................... 18
Audit Committee Procedures ...................................................................................... 19
Audit Committee Worksheet ...................................................................................... 20
Meetings ........................................................................................................................... 23
Organizational ......................................................................................................... 25
Protests .................................................................................................................. 26
Nonpayment of League Fees ...................................................................................... 28
Elections ................................................................................................................. 29
Bonding ............................................................................................................................ 31
Prize List Information.......................................................................................................... 32
Tax Information ................................................................................................................. 33
Forms
Sample USBC League Accounting Form ....................................................................... 34
USBC League Accounting Form .................................................................................. 35
Monthly President Verification Worksheet .................................................................... 36
Sample Financial Statement ...................................................................................... 37
USBC Awards ..................................................................................................................... 38
Modified League Formats ..................................................................................................... 40
Lane Condition Designation Information ................................................................................ 41
USBC Sample Adult League Rules ......................................................................................... 42
USBC Sample Youth League Rules ........................................................................................ 45
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League Operations Handbook 3
League Quick-Start Checklist
League Name: Certification #:
Bowling Center Name: ______________________________________ Certification #: _________
Telephone: _______________________
This checklist is a quick review of the league’s operational duties. The details of each officer’s
duties can be found in the Playing Rules book and in the following pages of this manual.
The basics of getting your league up and rolling…
Have a meeting to adopt rules before the first session of bowling.
Establish the league account with two signatures for withdrawals and statements sent to the
president.
Post a league schedule in center or distribute to each team captain.
Have all bowlers complete membership applications and pay fees in accordance with USBC Rule
101.
For adult leagues send completed USBC league application and fees to your local association(s)
within 30 days from the start of the schedule.
Adopt a prize/awards list within five (5) weeks of the start of the schedule.
If your league includes bowlers under age 18, discuss Rule 400 with league members.
If your league includes individuals under the age of 18:
A Consent Form must be completed and submitted for adult competition.
Officers must be Registerd Volunteer (SafeSport Trained and a background screening
through NCSI).
All participants 18 and older, must complete SafeSport Training prior to the next league
session.
The basics of keeping your league rolling…
Post or distribute a current standing sheet. You can also upload the standing sheet on
BOWL.com.
Distribute recap sheets and pay envelopes.
Collect all fees and pay bowling center fees.
Deposit money into the league account within seven days.
Collect recap sheets and calculate the league records.
Check if any awards were earned and process within 20 days of the score bowled. A complete
list of USBC awards can be found on BOWL.com.
Have new bowlers complete membership applications and pay fees in accordance with USBC
Rule 101.
President or Youth league supervisor must verify league account balance monthly.
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League Operations Handbook 4
Running Successful Leagues
League Governance
A league is a democratic society, governed by the league’s board of directors. The board is
comprised of the league officers and team captains. The league officers required are
president, vice president, secretary and treasurer (secretary and treasurer can be
combined). Officers are elected by majority vote of the board or membership dependent on
the league rules.
A quorum of the board must be present to conduct business. For a meeting during the
season a quorum is one more than half of the total board.
Normal league business is decided by majority vote. Rule and schedule changes after the
league begins bowling require unanimous vote of the team captains only. Changes in the
adopted prize list also requires unanimous vote of the team captains only.
For specific duties of the board and league officers see the USBC Playing Rules and
Commonly Asked Questions and the League Leadership - Duties and Responsibilities section
of this handbook.
Competition
Competition, by nature, is exciting and intriguing. The more teams that battle for a
championship, the more interest is created throughout a league. To spark competition,
leagues may try several formats:
Handicap league – Competition where standings are based on actual scores with
handicap.
Scratch league – Competition where standings are based on actual scores with no
handicap.
Average cap league – Establish a team average cap based on the previous season’s
team averages.
Split schedule –Divide the schedule into two, three or four sections and crown a winner
in each. At the season’s end, have a playoff to determine the overall league champion.
Match point –Each competes against the player opposite them in the opponent’s lineup.
Award points for wins on an individual and team basis.
Alternative formats –These formats can make any league both more competitive and
more fun. (See page 28 for more information.)
League and Membership Applications
The league application and membership applications must be submitted within 30 days from
the start of the league. Be sure to include all requested information on the league
certification application so membership credentials are issued without delay. Call the local
association if you need assistance.
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League Operations Handbook 5
Consent Form (Rule 13)
A Consent Form must be submitted by individuals who are eligible for USBC Youth membership
before participating in competition:
a. An 18-year-old when the competition violates Rule 400.
b. Anyone who bowls in an Adult/Youth competition where prizes other than
scholarships/trophies are awarded.
If the participant is under 18, the Consent Form must also be signed by a parent/legal
guardian.
The Consent Form is only good for the duration of that specific event and must be given to
the league secretary or tournament manager prior to participation.
Failure to file the Consent Form will cause the player to be ineligible and subject games bowled
to forfeiture or disqualification. (See USBC Rules 120 for leagues and 329 for tournaments.)
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League Operations Handbook 6
Consent Form
This form must be given to EACH competition official prior to bowling, substituting or pacing in any
USBC Adult/Youth competition where any prizes, other than scholarships or throphies, are being
awarded to any participant. (The form is not necessary for youth competitions.)
USBC Rule 13:
The Consent Form must be on file for:
a. An 18-year-old who is eligible for youth membership when the competition violates Rule
400.
b. Anyone who is eligible for youth membership who bowls in an Adult/Youth competition where
prizes other than scholarships/trophies are awarded.
If the participant is under 18, the Consent Form must also be signed by a parent/legal guardian.
The Consent Form is only good for the duration of that specific event and must be given to the league
secretary or tournament manager prior to participation.
Failure to file the Consent Form will cause the player to be ineligible and subject games bowled to
forfeiture or disqualification. (See USBC Rules 119 for leagues and 329 for tournaments.)
By signing this form, I certify:
1. I have read and understand Rule 400 as it applies to participating in this competition
and the effect it may have on USBC Youth membership.
2. I understand to ensure compliance with grade, high school and collegiate competition I
should check with the compliance officer and/or athletic/activities association.
3. I understand accepting prizes may be in violation of Rule 400, which is subject to
disciplinary action including the potential loss of USBC Youth membership.
4. I understand by bowling in, or accepting any prizes, eligibility to compete in grade/high
school and collegiate athletics may be jeopardized.
5. I agree, as a parent or guardian, that I have access to and have read the U.S. Center
for SafeSport policies, adopted by USBC, which are available at
https://www.bowl.com/Registered_Volunteer_Program/RVP_Home/RVP_Policies/.
6. I agree, as a parent or guardian, that I (or an authorized adult I have designated) will
be in the presence of my child at all time during any adult league or tournament.
Athlete Information:
Printed Name _______________________________ USBC# _________________________________
Signature __________________________________ Date __________________________________
Parent/Guardian Information: (required if athlete listed above is a minor)
Printed Name _______________________________ USBC# _______________________ (if applicable)
Signature __________________________________ Date __________________________________
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League Operations Handbook 7
Rules to Consider
Every league must have rules. This task can be simplified by using the “USBC Adult or Youth
League Rules” found on BOWL.com. In adult leagues, the league board of directors or
members must vote on each rule. Pay particular attention to rules covering the following
items:
Absentee scores - Rule 112
In leagues, an absentee score is used when a player on the roster is absent from league and
a substitute is not obtained. The absentee score shall be the absent member’s current
average minus 10 pins, unless otherwise provided by league rule.
Entering Averages - Rule 108c
A complete and adequate average rule is essential for any handicap or classified league.
Averages from the previous season are recommended to be used for a bowler’s first night of
competition because they are easily verified and they represent the bowler’s true ability.
Bowlers who do not have a qualifying average will then establish their average the first
session they bowl unless league rules state otherwise.
In youth leagues, a bowler using a two-hand delivery will establish an average with two
hands. When the bowler changes to a one-hand delivery, they must establish a new average
using that hand. (Rule 108b, Item 5)
Legal lineups - Rule 111a
The minimum legal lineup must be present prior to the completion of the first frame, unless
the league adopts another frame. The league cannot require the legal lineup to be present
at the start of the game. Leagues may adopt a rule allowing one eligible bowler as the legal
lineup. Leagues decide whether substitutes count toward a legal lineup. Rule 111a, Item 2
states substitutes count unless league rules specify otherwise.
Playoffs - Rule 118b
Leagues should adopt a rule stating how a playoff shall be conducted for ties and/or
championships.
Some suggestions are:
Bowl one game (or two games)
Best two of three games
One or more frames
A point for each game, but none for series
Total pins of a three-game playoff series
Stepladder finals
Substitutes - Rule 110c
Every league needs extra players to minimize absentee and vacancy scores. Do this by
keeping an ongoing list of substitutes. Substitutes are not rostered players.
Tardy players - Rule 111c
A tardy player uses one-tenth of the absentee score for each frame missed, unless
otherwise provided by league rule.
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League Operations Handbook 8
Team rosters - Rule 109a
Leagues specify how many players are allowed on each team’s roster. Team captains submit
names before the league starts play or by a time designated by the league. Only additional
players and replacements are listed on the roster.
Vacancy scores - Rule 112
Teams without full rosters receive a vacancy score. In adult leagues, unless league rules state
otherwise, the vacancy score is 120.
In youth leagues, unless league rules state otherwise, the vacancy score shall be the average of
the lowest average bowler on the opposing team’s roster. If two or more vacancy scores are
required, the average of the next-to-the-lowest bowler on the opposing team’s roster shall be
used for the second vacancy score. Youth leagues also may set their own vacancy score.
Handicaps
Handicapping is a means of placing bowlers and teams with varying degree of skill on as
equitable a basis as possible for their competition against each other. USBC recommends that
higher handicap percentages such as 100% be used for more equalized matches. The scratch
base that handicap is figured from should be greater than the highest team or individual entering
average. For example, if the highest entering individual average is 218, handicap should be
100% of 220.
Another option is to provide a negative handicap for all bowlers with an average above the base
figure. For example, 100% handicap of 200, average is 220, bowler receives -20 handicap.
Handicap leagues use their adopted handicap system at all times. Leagues failing to adopt a
handicap percentage in their leagues shall use a 100% handicap. (See Rule 100d, Item 2.)
Postponements
A league’s board of directors, specific committee, or a youth league supervisor/official decides
requests for postponements. Leagues must grant postponements for emergencies. Minimize
postponement problems by:
Discussing postponements at the organizational meeting for special situations such as
hunting seasons, holidays or local/national events.
Allowing teams to carry extra team members on the team roster or keeping a list of roving or
designated substitutes, including contact information.
Appointing a three-member committee to handle postponement requests and cancellations
because of severe weather.
Fee Arrearages
Insist all bowlers pay full fees every session. Team captains are responsible for collecting fees,
but are not liable for teammates’ payments. To encourage prompt payment, leagues can adopt a
rule that a team forfeits any games when a bowler is present and bowling and not current in
paying fees. If adopted, the league arrearage rule must be enforced consistently throughout the
season.
Prize/Award Fund
While prize/award funds are important, avoid pricing yourself out of members. Large
prize/award funds require larger payments by individual members, and can discourage new
members and increase league dropouts.
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League Operations Handbook 9
League Board of Directors
The league’s governing body is its board of directors comprised of the officers and team
captains. Each board member has one vote even if they are both a league officer and a
captain. If a team captain also is a league officer, they have the option of appointing
another team member to attend the board meeting and vote on behalf of the team.
In youth leagues, the league shall be under the supervision of an adult league
supervisor/official who shall operate the youth league in cooperation with the bowling center
management and a league board of directors, if applicable. (See Rule 103a.)
Each youth league where a majority of membership is made up of youth 14 years or older is
required to elect a president, vice president, secretary and treasurer from the members of
the league. The offices of secretary and treasurer may be combined. Each team is
responsible to elect its own team captain.
High school conference leagues are not required to elect a board of directors. (See Rule 103a.)
A quorum must be present to conduct business. A quorum is a majority of the board for
business transactions unless league rules state otherwise. Unless USBC Rules state another
vote count is required, a majority (one more than half) of the votes cast must be obtained
to decide any motion.
The Board:
Elects league officers unless league rules allow league members to do so. (See Rule
102a.) Two members of an immediate family cannot serve as president, treasurer or
secretary-treasurer; or vice president and treasurer or secretary-treasurer of the same
league or co-sign for withdrawals from a league account. Members of an immediate
family include mothers, daughters, sisters, wives, husbands, sons, brothers, fathers,
stepsisters, stepbrothers, stepmothers, stepfathers and in-laws. Same gender spouses
are considered immediate family.
Adopts league rules and a prize list, unless league rules allow league members to do so.
Decides salaries, if any, to be paid to the league secretary or others, unless league rules
allow for all members to decide.
Decides all protests involving USBC or league rules.
Decides all questionable scoring and calculation errors, and questions not covered by the
rules.
Handles all disputes concerning prize money.
Fills any office vacancies during the season.
Board decisions are final, except when a written appeal is filed with the local association or
USBC within the timelines of Rule 120.
All league officials
All league officers have the authority to enforce rules no later than 15 days of the series
being bowled except when the series is bowled during the:
a. Final two weeks of a league schedule rules must be enforced no later than 72 hours
of the final date of the league schedule or the end of a segment if the league bowls a
split season.
b. League roll-off or playoff, rules must be enforced no later than 72 hours.
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League Operations Handbook 10
League President/League Supervisor
Duties and Responsibilities
The President has many important responsibilities, which are outlined fully in the USBC
Playing Rules. Print out the League Quick-Start Checklist for reference. Below are details of
your duties.
In youth leagues that have a board, the youth president should assist the league supervisor
with the duties of the president
League Account
Arrange for an account to be opened in the league name at a federally insured and
recognized bank, credit union or in-house banking service.
The account must have at least two league officers’ signatures for all fund withdrawals.
Immediate family members cannot sign for withdrawals.
Account Statements are sent to the president for verification purposes.
Verify the league accounts monthly. See the President Worksheet to Verify League
Account Monthly.
Meetings
Schedule league meetings at convenient times and locations for league members. Since you
are the chair of the meeting, prepare an agenda. For details review the information under
the Meetings section of this Handbook or on the Rules page of BOWL.com. You may votes
on all issues.
Committees
Appoint committees. The league MUST have a Prize and Audit Committee.
Ensure the Prize Committee submits at least one prize list for adoption by the league by
week five (5). A meeting should be scheduled to do so.
You also must ensure the Audit Committee completes the audit prior to the end of the
season.
Encourage the treasurer to assist both committees.
Rules
Since part of your duties is to enforce the rules, become familiar with the rules changes for
the upcoming season as well as rules that affect the league. Rules changes are found in the
USBC Playing Rules on the Rule Changes page.
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League Operations Handbook 11
League Secretary/Youth League Official
Duties and Responsibilities
The secretary has many important responsibilities, which are outlined fully in the USBC
Playing Rules. Print out the League Quick-Start Checklist for reference. Below are details of
your duties.
Note: In leagues using computer and/or average service, the elected secretary remains
responsible for all the duties specified in USBC Rule 102e.
In youth league that have a board, the youth secretary shall assist the league official in the
responsibiltites of the league sectrary.
Minutes
Keep minutes of all league meetings. Minutes should include the meeting’s date, time and
location, names of those attending, and details of the decisions made, including the vote
count.
Rules/Schedule/Prize list
Update the rules and distribute a copy of the league rules soon after the organizational
meeting. Post the full league schedule or provide a copy for each captain.
Once approved, provide a copy of the adopted prize list to each team captain and officer.
Provide the final league standings to the league treasurer so the prizes can be properly
distributed and reported with the financial report.
Membership cards
Pass out individual USBC membership application cards to each league member as they join
and collecting completed cards and membership dues.
Forward the completed membership application cards, membership dues and USBC
league application within 30 days of the start of the season.
Membership card applications and applicable fees for new members shall also be
forwarded within 30 days of receipt.
Membership card helpful hints
Check the application cards as they are returned to you. It is easier to find errors and
have them corrected rather than to submit incomplete information, which could cause a
delay in the member receiving their card.
If bowlers indicate paid in another league on the membership card, ask for a receipt, if
no receipt collect the fees, they can be refunded upon proof of previous payment.
Have the bowlers carefully complete their home address (and apartment number if
applicable) and national membership ID if it does not already appear on the card.
In an effort to improve communications, please make sure members include their e-mail
addresses on the form.
National Membership ID Numbers are Important
The national membership ID number enables USBC to create a history on the member’s
league and tournament competition and their award achievements. If the bowler does not
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League Operations Handbook 12
currently have a national ID number (for example a new bowler), the local bowling
association will assign a number.
Let your members know their national membership ID number will be printed on their
membership card and mailed by Headquarters directly to their home. This is a permanent
number, individually assigned, to be used every season in all USBC competition and will be
required when applying for awards.
If a member of your league notifies you that their membership card was lost, stolen or
damaged, they can download a copy of their current membership card by logging on to our
web site, BOWL.com and going to the Find-A-Member feature. If further assistance is
needed, the member or league official can contact their local association or USBC
Headquarters by calling (800) 514-BOWL.
Standing Sheets
Post or provide a current standing sheet, which includes a list of league bowlers and
substitutes. Most computer programs populate standing sheets, below are the guideline of
what should be included.
Under “team standings,” list teams in order of position. If two or more are tied in wins
and losses, list teams by total pins or as required by league rule. In handicap leagues, if
total pins are shown the total pins figure is listed with handicap, unless otherwise
provided by league rule.
In the section for high games and series, list all individual and team scores in contention
for league high score awards.
Under “individual averages,” list teams, followed by individual members, completing
total pins, games and averages columns.
Use extra space on standing sheets to recognize special accomplishments such as
triplicates, all spare games and most pins over average. Also, use sheets to publicize
future events such as the league banquet, local association tournament or meetings.
As a membership benefit, USBC allows leagues to post their standing sheets on BOWL.com
Awards
Submit applications for awards within 20 days of the accomplishment. Award presentations
should take place before the entire league and as soon as possible after the feat is
accomplished and the award is available. A long delay, such as waiting for the league’s
season-ending banquet, can reduce bowlers’ excitement about earning awards and their
appreciation of their membership benefits
Meetings
Notify league members of league and association meetings; and notifying the association of
any changes in officers, schedules or bowling centers.
Final averages
Turn in season-ending averages to the appropriate USBC local bowling association, this is
how averages upload to BOWL.com. Averages must include all roll-off, playoff and sweeper
games where the American Game of Tenpins is bowled.
Records, Property and Correspondence
Keep all league correspondence, records and furnish all league property the next league
secretary upon election or upon completion of league business.
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League Operations Handbook 13
League Treasurer/ League Official
Duties and Responsibilities
The treasurer is responsible for all league receipts and disbursements. Disbursements or
withdrawals from the league account must have two signatures.
Print out the League Quick-Start Checklist for reference. Below are details of your duties,
which are outlined fully in the USBC Playing Rules.
Note: In leagues using the in-center banking service, the elected treasurer remains
responsible for all the duties specified in USBC Rule 102f.
In youth leagues that have a board, the treasurer shall assist the league official in the
duties of the treasurer.
Bank accounts
Work with the president to open an account in the league name at an insured and
recognized bank, credit union or in-house banking service
All disbursements or withdrawals must have two signatures, even if the bank does not
provide or monitor this.
Account statements are mailed to the President for verification purposes.
Deposit funds in the league’s account within seven (7) days of receipt.
Work with the league president to verify the league account balance at least once per
month.
Membership dues
Issue a check or money order to cover membership dues within 30 days.
League Fees
Keep bowlers current in league fees. Notify team captains of bowlers who are late in
payments. When having difficulty collecting fees, notify the league president and secretary
if any members are delinquent in paying league fees.
Prize Funds and Financial Statements
Prepare an estimated budget for the Prize Committee so they know how much prize
money will be available for disbursement.
Provide the Audit Committee with information needed to perform a proper audit;
including but not limited to account statements, team payment envelopes, expense and
deposit receipts. Give financial reports on request by the league president or board.
At the end of the season provide each team with a detailed financial statement when the
prize fund is distributed; including receipts, disbursements and transactions, and prize
recipients’ names and earnings.
Distribute the prize fund within 21 days after the league schedule ends, unless the board
or USBC decides otherwise.
Records
Turn over all league books, papers and monies to the next league treasurer upon election or
once the season business is complete. All financial records regardless if in the possession of
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League Operations Handbook 14
the former or current treasurer must be retained for one (1) year after the league schedule
ends. Team payment envelopes are part of the league records.
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League Operations Handbook 15
Other Officers Duties and Responsibilities
League Vice President
The vice president assumes the duties of the president in the president’s absence, and
assists the president as requested.
League Sergeant-at-Arms
Sergeant-at-arms performs any duties as requested by the president or board.
Youth league officials
Anyone working with USBC Youth members should be in the Registered Volunteer Program.
Go to BOWL.com for details.
Youth League Supervisor
The league supervisor is the adult president and is responsible for:
The league president duties. In youth leagues that have a board, teaches and trains the
elected youth president.
Co-signing for withdrawal of funds from the league account(s).
Youth League Official
The league official is the adult secretary-treasurer and responsible for:
The league secretary and treasurer duties. In leagues that have a board, teaches and
trains the elected youth secretary and treasurer.
Co-signing for withdrawal of funds from the league account(s).
Distributing all league prizes within 21 days after the league ends.
Depositing scholarship funds with SMART.
Filing a written report of all Rule 400 violations to the local association for possible
disciplinary action. (See Rule 17e.)
The Youth League Supervisor and Official work together to complete the following:
Create rules prior to the start of the schedule, unless the league has a board of
directors.
Enforce all league and USBC rules.
Create an awards list within the first five weeks of league play stating how awards fees
collected will be disbursed, unless the league has a board of directors.
Grant pre/post bowling requests.
Make decisions on disputes, complaints or protests (See Rule 120) and the operations of
the league.
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League Operations Handbook 16
Team Captains Duties and Responsibilities
Team captains are league members who may organize and enter teams. They represent
their team and, unless they designate another, serve on the league board of directors.
Team Captains in adult leagues are responsible for:
Collecting USBC membership application cards and applicable dues from team members,
and forwarding them to the league secretary.
Collecting league fees from team members and forwarding them to the league treasurer.
Ensuring the team and its members are eligible to compete under USBC and league
rules.
The team members’ conduct and attendance.
Entering the team members’ names in the lineup before the league series begins.
Computing the scores, signing the recap sheet and securing the opposing team captain’s
signature.
Distributing the prize fund to team members within 15 days of receipt.
Team Captains in youth leagues are responsible for:
Collecting league fees from team members and forwarding them to the league treasurer
or Youth league official.
Computing the scores, signing the recap sheet and securing the opposing team captain’s
signature.
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League Operations Handbook 17
League Committees
Required Committees
Audit Committee
At least one audit must be completed no sooner than 30 days prior to prize payments. The
committee checks the treasurer’s or Youth league official’s records at specified times to
verify incomes, expenditures and balances. The committee ensures the league’s funds have
been deposited and disbursed as directed, records have been accurately and completely
kept, and expenses have been paid. Also can be tasked with auditing league records,
averages and position standings.
Prize/Award Committee
Develops and submits for consideration one or more prize/awards lists within five (5) weeks
of the start of the schedule. They should contact the treasurer or Youth league official for an
estimated budget or list of estimated expenses to work from and must consider any league
rules that effect the distribution of prizes.
Additional Committees
Awards Committee
Works with the league secretary or Youth league official to complete and file award
applications, and present or help associations present awards to deserving league bowlers.
This committee can also work in conjunction with the Banquet Committee to present end of
season awards.
Banquet Committee
Makes arrangements for the league banquet.
Nominating Committee
Prepares and presents a slate of officers for election. See the section on league Elections for
complete details.
Postponement Committee
USBC recommends leagues have a committee that has the authority to allow or deny all
requests for postponed or pre-bowled games, including emergency requests. The committee
can be one person.
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League Operations Handbook 18
League Audit Procedures
The league finances must be audited at least once per season, per Rule 104b. This process
is in place to provide checks and balances to protect league funds.
The audit committee checks league records no earlier than one month prior to the league
payout to verify league income, expenditures and balances. The committee can also be
tasked with auditing league records, averages and position standings at the league board of
director’s or league president’s request.
League president/league supervisor role:
Appoints an audit committee.
Provides league bank or center league account statements and monthly verification to
the audit committee.
Ensures the audit committee completes the audit no more than one month prior to the
distribution of league prizes.
League treasurer or secretary/treasurer or Youth league official role:
Provides the audit committee with all deposit and expenditure receipts, pay envelopes
and bank statements.
Is available to the audit committee members, so any questions can be answered.
Audit committee role:
Checks league records prior to the league payout to verify league income, expenditures
and balances.
Calculates what should be on deposit based on the actual number of bowlers in the
league.
Reviews the pay envelopes to see if there were vacancies, arrearages and/or
prepayments which should be taken into consideration. Uses the center lineage receipts
to determine how many bowlers were paid for up to the date of the audit.
Checks the league bank or center league account statements to see that all deposits were
made within 7 days.
Confirms all withdrawals have two officer signatures by looking at the withdrawal slips
and/or checks or copies of checks.
Checks the league roster against the membership dues receipts to ensure all bowlers have
current membership.
Provides a written report of the audit findings and reports any discrepancies to the league’s
board of directors.
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League Operations Handbook 19
Audit Committee Worksheet
Start with the basics …
Get a copy of the:
League rules.
Lineage paid to date from the center showing number of bowlers paid for weekly.
League bank or league center account(s) statements from president or treasurer.
President’s monthly account verification/calculations.
Receipts from treasurer.
Team pay envelopes from treasurer.
League Certification Application from secretary.
Membership dues receipt(s) from local association.
INCOME STATEMENT
Description
Beginning bank balance, if any +
League Fees to Date +
(Number of Bowlers x Weekly Fees)
League Sponsor /Franchise Money +
Prepaid league fees from envelopes +
50/50 or other fundraisers +
+
*Misc. fees (ex. fines, salaries, etc.) + +
+
+
Membership dues collected +
TOTAL INCOME
(Add League fees income)
and additional income
EXPENSE STATEMENT
Breakdown of Weekly Fees per Bowler (See League Rules)
$_______________ $_______________ $_______________ $_______________
Lineage Prize Fund Secretary fees Other fees
Total Weekly Fees per Bowler (See League Rules) $_______________
Number of Bowlers Paid to Date ________________
(Add the number of bowlers from lineage receipts)
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League Operations Handbook 20
Description
Lineage Paid to date +
(Add receipt(s) from center)
Memberships Paid +
(Add the total paid with certification
application and any late members)
Arrearages +
(Add from pay envelopes
and LIST IN FINAL REPORT)
Detail Other League Expenses Paid Below
+
+
+
+
+
TOTAL EXPENSES
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League Operations Handbook 21
BALANCE SHEET as of
DATE
1. Total Income from Income Statement
2. Total Expenses from Expense Statement
3. Total Per League Records to date =
These boxes
should be equal.
4. Total account balance to date
Difference +/-
Other Items
Is the league arrearage rule being enforced? __
Were all membership dues forwarded to the local within 30 days of receipt? __
Did all withdrawals have 2 officer signatures? __
Were all deposits made within 7 days? __
List Arrearages
Team Bowler Amount Dates Notes
If a loss is discovered, contact USBC Headquarters at
1-800-514-BOWL, ext. 8956 or e-mail bonding@bowl.com
For additional information, see the Bonding Chapter of the USBC Playing Rules and Commonly
Asked Questions
1
2
Subtract
Box 2
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League Operations Handbook 22
Meeting Basics
Quorum
“Members present” equals a quorum for a meeting prior to the start of the season. For all
other meetings, a quorum is a majority, in the absence of a specific rule regarding a
quorum.
Preparing an Agenda
When the president and/or Youth league supervisor plans ahead, meetings are smooth and
efficient. The president and/or Youth league supervisor should prepare an agenda outlining
scheduled business with the help of the secretary and/or Youth league official. This is a
sample agenda:
1. Call to order.
2. Roll call of officers and team captains.
3. Action on minutes of last meeting (read by secretary and/or Youth league official).
4. Treasurer’s and/or Youth league official’s report.
5. Committee reports.
6. Correspondence.
7. Unfinished business.
8. New business.
9. Business for which the meeting is called.
Example: Adopting or discussing of league rules, including those where an option is
available to the league (at first meeting), or election of officers (at end of
season meeting).
10. Other business.
11. Adjournment.
Once the president and/or Youth league supervisor plans an agenda, it is simple to conduct
a meeting. Keep in mind that for all members to participate and hear, only one person
should be permitted to speak at a time. Keep order by using common sense, courtesy,
fairness and cooperation.
Meeting Routine
Chairman (president and/or Youth league supervisor) opens a meeting by stating: “The
meeting will please come to order and the secretary (and/or Youth league official) will
call the roll.”
Secretary and/or Youth league official calls names of all officers and team captains,
recording who is present as part of the minutes. Secretary and/or Youth league official
also announces if a quorum is present.
Secretary and/or Youth league official reads minutes of preceding meeting and board
approves as is, or makes additions or corrections.
President and/or Youth league supervisor calls for treasurer and/or Youth league official
and chairpersons of appointed and special committees to make reports, as necessary.
President and/or Youth league supervisor calls for discussion of all unfinished business.
Board discusses and acts on new business.
If scheduled, a program is presented under other business.
Adjournment of meeting.
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League Operations Handbook 23
How to Make a Motion
1. Member addresses chairperson to be recognized before speaking.
2. State the motion, “I move...”
3. Second the motion, “I second...”
4. The Chair states, “It has been moved by (name) and seconded that...”
5. Ask for discussion. Every member has the right to talk.
6. In taking the vote, the league has the following options:
voice vote
show of hands
ballot vote
7. Except where USBC Rules state otherwise, a majority must be reached to approve a
motion. A majority is one more than half of the votes cast. For example: 25 people are
present, 21 people cast votes, 11 votes are needed to pass the motion.
8. Upon completion of the vote count, the chair rules on the vote and states the result.
9. The person making the motion may vote against it, but cannot speak against it.
10. Officers may vote on all issues.
11. A motion is lost on a tie vote.
Association Annual Meeting
Attendance
USBC allows all members to attend the local association membership meetings. Upon
notification, each league secretary/league official (youth leagues) should notify all USBC
league members of the date, time and location of the membership meeting.
Youth Associations
Representatives consist of the following:
a. Youth members, at least 14 years of age.
b. One adult representative from each certified youth league. (A league is not eligible for
representation if it has not submitted a league application.)
c. One center representative from each center having at least one certified youth league.
Voice and Vote
Voting officers, directors and adult members/Youth Representatives, at least 14 years of
age, unless state laws mandate a specific age, have voice and vote. Members not meeting
the above criteria may attend with voice only. Absentee and proxy voting are not
permitted.
Types of League Meetings
The following meetings will be covered in more detail in the following pages.
Organizational
Protested/Disputed Games
Nonpayment of League Fees
Elections
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League Operations Handbook 24
Organizational Meetings
The organizational meeting is where league rules are adopted and other league business is
discussed. Organizational meetings normally run smoothly if the league officers are
prepared. Here are a few tips to help your meeting run smoothly.
Contact the center to negotiate a contract
Determine league start/end date
Lineage fees
Payment for vacancies
Other services
League meeting
Set a date and place - Make sure you have enough time to review the league rules and
discuss the schedule and any other issues.
Notify captains/members
Copy rules for review
Set an agenda
Discuss USBC Rule changes
Discuss any scheduling issues
Either the league board of directors or the membership adopts the rules. A quorum at this
meeting is those who appear.
Each rule should be addressed and voted on. A majority of the votes cast is needed to adopt
rules.
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League Operations Handbook 25
League Officer’s Protest Guide
League officials should try to resolve problems prior to receiving a written protest. When a
bowler asks a question, try to answer it by using the USBC Playing Rules & Commonly Asked
Questions. If you cannot find the answer, tell the bowler you will contact USBC for the
information Rul[email protected] or (800)514-BOWL ext. 8955.
A protest is filed, now what?
Protests should be filed in writing. However, an officer may choose to take action on a
verbal protest. Officers should look out for what is best for the league. Any written protests
must be acted upon by the league board of directors and should be done as soon as
possible, provided the protest is timely.
Protests must be filed in writing within:
15 days of the event during the regular schedule
72 hours if the games challenged occurred on the last session of a segment or in the
final two weeks of the season or playoff.
The protest is timely what do we do?
Follow the check list below…
Schedule a meeting of the league board of directors which includes the team captains
and league officers; invite all other concerned parties.
Provide the board with copies of the written protest, league rules, and USBC Playing Rules
involved.
Keep detailed minutes of the meeting including a roster of those present and absent and
vote count of the decision made.
Review the applicable league rules and/or USBC Rules and Commonly Asked Questions
in the USBC Playing Rules book for similar circumstances.
Ask the parties involved questions pertaining to the matter. Dismiss non-board members
prior to taking a vote.
Ask for a motion to decide the protest, which must be seconded to be voted on. A
motion that does not receive a second dies. Possible decisions include:
Null and Void - Action taken when a rule was violated, but mitigating circumstances
were involved. Example, league officers may have misinformed the team captain.
The board must also make the decision to either rebowl the games or use the
percentage method for calculating position standings
Forfeit - Action taken when it finds a rule violated but no mitigating circumstances
involved.
Stand as Bowled - After reviewing a protest, it is determined there is no cause for
action.
Vote on the motion; majority vote required. If no majority is reached the motion dies
and another must be made. The board must make a decision.
Notify the parties involved of the decision verbally and/or in writing and that an appeal
can be filed within the timelines of Rule 120.
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League Operations Handbook 26
The board’s decision stands unless overturned on appeal.
Appeals are filed in writing to the local association or USBC. If members of the local
association board are involved in the matter, the appeal may be filed with USBC. An appeal
decided by the local association may be appealed in writing to USBC.
Appeals must be filed in writing within:
1. 15 days of being notified of the decision during the regular schedule.
2. 72 hours when notification occurs:
a) In the final two weeks of the league schedule.
b) At the end of a segment if the league bowls a split season.
c) After the league schedule has ended.
d) As a result of roll-off or playoff competition.
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League Operations Handbook 27
Nonpayment of League Fees Meeting
A league must conduct a meeting if an individual is charged with failure to pay league fees
and/or withdraws from the league without sufficient cause. When a member is accused of
the above, the league should try to resolve the matter prior to disciplinary action. Please
see Rule 122b.
Complaint must be submitted in writing to a league officer and/or Youth league
supervisor/official.
League president schedules a meeting of the league board of directors.
League sends written notice via first class mail, to their last known address, email, or hand-
delivery informing the defendant of:
The meeting date, time and place.
Their right to attend and offer a defense.
A sample letter is available on BOWL.com.
Keep minutes of the league meeting containing a roster of those present and absent
(quorum must be present). An accounting of the arrearage must include:
Date(s) the bowler is being charged for
Amount(s)
Show whether the defendant was present or absent on the date(s) charged
The date defendant was replaced
Two-thirds of the league board members present must vote the accused guilty. If two-thirds
vote is not obtained, the charges are dismissed.
In youth leagues that do not have a board, the Youth league supervisor/official makes the
decision.
Submit the file to local association or USBC. The file must include:
Meeting notice to defendant(s)
Meeting minutes
Copy of league rules
Record of accounting from meeting and supporting documents
Recommendation and vote count
NOTE: Rule 122b does not allow a league to charge an individual for more than
six sessions. A copy of the non-payment of league fees checklist can be
found on the Rules page of BOWL.com.
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League Operations Handbook 28
Elections
Before the Meeting
Candidates should review Rule 104 to know the duties of the office.
The President appoints a Nominating Committee. The Nominating Committee seeks one or
more candidate of each office. The league must elect:
President
Vice President
Secretary
Treasurer
Or Secretary/treasurer
Sergeant At Arms is optional
The Nominating Committee creates a separate ballot for each office having more than one
candidate. One ballot with all the officers on it should not be used.
Be sure to have paper for ballots in case someone is nominated from the floor.
At the meeting
The President chairs the meeting except if running for office. The Vice President or member
of the Nominating Committee chairs the meeting during the election for president.
Nominating Committee gives a report telling who is up for election. Elections begin with the
highest position –
President
Vice President
Secretary/Treasurer
Sergeant At Arms
The President after announcing candidate(s) for each position separately, asks the body if
there are any nominations from the floor. If none the chair declares the nominations
closed, no motion is needed. If a member is nominated, no second is needed; the nominee
is asked if they accept the nomination.
If there is only one nomination, the chair can ask for a motion to elect the candidate to the
office by acclamation. There must be a second and then a voice vote is taken.
Nominations are closed, and ballots are cast. The Nominating Committee collects and counts
ballots. A candidate must receive a majority vote; one more than half of the votes cast. If
no majority vote is reached, the vote continues. When more than two candidates are on the
ballot the candidate with the lowest number of votes is removed from the ballot. If there is
a tie, voting continues until a majority is reached.
Declaring the winner
The total number of votes cast and the total needed for majority is announced. Next the
total number of votes cast for each candidate is announced. The officers take office upon
Table of Contents
League Operations Handbook 29
the close of the meeting, provided the league has completed its schedule. All materials must
be immediately turned over to newly elected officers.
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League Operations Handbook 30
Bonding
USBC provides free bonding, burglary/robbery insurance to leagues. They are two
valuable services that cover funds when:
A league officer or Youth league supervisor/official misuses them.
A league officer, Youth league supervisor/official or their messenger is robbed by force
or threat of violence. When using an in-house deposit service, the messenger is the
bowling center employee who takes the deposit to a banking institution.
Someone burglarizes the premises, vehicle or locked receptacle where funds are kept.
There must be visible evidence of forced entry and an on-site police report is required.
In the case of an in-house deposit service, this would cover burglary of the bowling
center.
To ensure leagues receive full coverage under the USBC insurance program:
Open an account in your league’s name in an insured banking institution or in-house
deposit service, and make deposits within a week of receipt.
The president and/or Youth league supervisor must verify the account each month by
obtaining a statement from the bank or in-house deposit service and mathematically
checking for an accurate balance. The account statement is sent to the president for
verification purposes.
Two elected officers must co-sign for withdrawals. Two signatures are required on all
checks written on a league account regardless of the banking institutions policy.
Cosigners cannot be immediate family members.
All officers and/or co-signers on the league account must be at least 18 years of age.
If a league fails to follow the above procedures, the bonding program only will cover a
maximum of 50 percent of the documented loss on a bond claim and one week’s receipts
(up to $2,000) for a burglary or robbery.
Other facts about USBC bonding, burglary and holdup insurance:
USBC leagues are protected against $10,000 in misused funds. Leagues with larger
prize/awards funds must list their total prize fund amount on the league application to
receive additional coverage.
Leagues not submitting league applications and dues to local associations within 42
days (30 days for summer leagues) only will be covered for funds on deposit at time of
application and collected thereafter. USBC rules require league applications to be filed
with local associations within 30 days.
Leagues may use an in-house deposit service, but must follow the same requirements
as above. Leagues are not covered for money lost because of bowling center insolvency
or liquidation.
Insurance does not cover funds lost by fire, mysterious disappearance or left
unattended.
Burglary and holdup insurance covers one week’s receipts up to $2,000.
Program covers $10,000 at the end of the bowling season when money is withdrawn
from the banking institution for prize/award distribution. For prize/award funds more
than $10,000, USBC recommends payments are made with checks or money orders.
Leagues have seven days after withdrawal to distribute prizes/awards.
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League Operations Handbook 31
League Prize Lists
Prize lists are estimated. The amount available to create proposals is based on the league’s
estimated income less estimated expenses.
When to adopt
The prize list must be adopted within five (5) weeks of the start of the league schedule
(Rule 106a). The president appoints a committee (Rule 104c) of one or more league
members to prepare one or more prize list proposals for the league to choose from. The
committee must abide by any league rules when creating a prize list. It is acceptable to
adopt a prize list at the league organizational meeting.
What to consider
A prize list should be fair and consider all teams and bowlers. Remember, everyone is
contributing to the prize fund and should receive a reasonable amount in return. Some prize
lists pay team prizes only while others pay team prizes and special individual/team prizes.
Popular prize lists are the drop down, in which the dollar amount decreases with the
standings, or base amount for each team plus point money, or just point money.
USBC Rule 106b allows a bowler or team to win once in each special prize category. This
means a bowler can win a prize for each accomplishment but only once in a category. For
example, a bowler bowls the highest scratch and handicap game in the league and also the
third highest scratch game in the league. The bowler, according to Rule 106b, is eligible for
the first place prize for both the high scratch game and high handicap game categories, but
not the third place prize in the high scratch game category.
Leagues often adopt rules to limit one prize per bowler to allow more bowlers to earn prize
money for accomplishments. In this case, the league should adopt a rule to determine what
category takes precedence; scratch or handicap, game or series.
How to vote
A meeting should be held to discuss and vote on prize list proposals. This gives league
members or the board (whichever has the authority to vote on the prize list) the
opportunity to discuss and possibly amend the prize lists presented prior to voting.
Prize lists are adopted by a majority of the votes cast, not the most votes. A majority is one
more than half the votes cast. In instances where a league passes prize lists during bowling
with directions to vote for one, the voting members should be told to vote no if none of the
proposals are satisfactory. A lower number of votes cast creates a lower majority, which
could result in adoption of a prize list favored by a minority of the league.
For example, there are 22 members on the league board. If all 22 members cast a vote,
one proposal must receive 12 yes votes to be adopted. However, if half of the board
members do not like the prize list and do not vote, they have abstained and only 11 votes
are cast reducing the majority vote needed to approve the prize list to 6. If the 11 captains
who abstained voted no, the majority remains 12 to pass or defeat a proposal.
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League Operations Handbook 32
Tax Information
Employee Identification Number
Many financial institutions require an Employee Identification Number (EIN) to open an
account for the league. Officers do not have to fill out the form every year if the league
continues.
If you change your address and/or you change the responsible party for the entity after you
receive your EIN, you must use Form 8822-B, Change of Address or Responsible Party -
Business, to notify the IRS of the new address.
The SS-4 Form must be completed to receive an Employee Identification Number (EIN).
The SS-4 Form is available at your IRS office or online at IRS.gov. An application may be
completed electronically and the league will be assigned a number upon completion.
Follow these steps to apply for an EIN electronically:
Go to irs.gov
Click the button
Click the button
Click the button
Click the Begin Application >> button
Click View Additional Types, Including Tax-Exempt and Governmental
Organizations (the last bullet)
Click Sports Teams (community) in the second column
The program will direct you through the next steps and assign a number.
Declare Income
Declare your salary as income on state and federal returns. The IRS considers you self-
employed.
Begin Application >>
Table of Contents
League Operations Handbook 33
1
1
2
2
3
3
4
4
4
5
5
5
6
6
5
Sample USBC League Accounting Form
Tuesday Night 850
Name of League
DATE DESCRIPTION DEPOSIT
DEBIT BALANCE
June 1 Balance from previous season. $28.17
Aug. 10 Franchise fee from 12 teams at $50 each. $600 $628.17
Sept. 10
Lineage payment (week #1) – check #077. $195 $433.17
Sept. 11
Membership fees (60 X $10) and League fees (week
#1)
$900 $1333.17
Sept. 11
Membership fees to local association –
check #078.
$600 $733.17
Sept. 17
Lineage payment (week #2) – check #079. $195 $538.17
Oct. 2 League fees (week #4). $300 $1108.17
Oct. 2 Hall of Fame Tourn. Fees collected. $60 $1168.17
Oct. 2 Hall of Fame Tourn. Fees to Assn. – check #082.
$60 $1108.17
Oct. 8 Lineage payment (week #5) – check #083. $195 $913.17
Oct. 9 League fees (week #5) 3 short on team #5. $285 $1198.17
Oct. 15 Lineage payment (week #6) – check #084 $195 $1003.17
Oct. 16 League fees (week #6) 3 short on team #5. $285 $1288.17
Oct. 22 Lineage payment (week #7) – check #085. $195 $1093.17
Oct. 23
League fees (week #7) and shortages from teams.
$330 $1423.17
Oct. 23 Deposit for holiday party – check #086 $100 $1323.17
A check was written on the night of bowling to the bowling center for lineage. All withdrawals must be
co-signed by two officers of the league.
League fees and individual membership fees were deposited the following day after bowling.
A check was written to the local association for individual membership fees the following day after
collecting the fees.
League participated in charity tournament and fees were deposited the following day. A check also
was written the following day to the association which conducted the tournament locally.
Tournament scores were also submitted.
Shortages were allowed for two weeks. (This is not recommended. The league should insist that all
bowlers pay their fees on the night of bowling or in advance.)
A check was written for the league’s holiday party. All expenditures of this nature are approved by
the league’s board of directors and/or your league supervisor official. Again, two signatures must
appear on the check for withdrawals.
NOTE: Collections from raffles, 50/50’s, etc., should be recorded as separate entries as indicated in #4.
Table of Contents
League Operations Handbook 34
USBC League Accounting Form
Name of League
DATE DESCRIPTION DEPOSIT
DEBIT BALANCE
Table of Contents
League Operations Handbook 35
President’s Monthly Verification Worksheet
Weekly league fees excluding lineage:
X
Number of Bowlers in the league:
X
Number of Weeks the league has bowled:
=
Total Regular Fees Collected:
Total Team Sponsor Money:
+
League Sponsor Money:
+
Prepaid Fees to Date:
+
50/50 or other fundraisers:
+
Miscellaneous Fees (Fines, Etc.):
=
Total Additional Income:
Total Regular Fees Collected:
+
Total Additional Income:
=
Amount to be on Deposit:
All membership fees are to be submitted to the local association for processing within 30
days of receipt
Membership fees Collected:
If a loss is discovered, contact USBC Headquarters: 1-800-514-BOWL or email to
REGULAR WEEKLY FEES
ADDITIONAL INCOME
TOTAL INCOME TO DATE
MEMBERSHIP FEES
Table of Contents
League Operations Handbook 36
Sample Financial Statement
8 team league
This statement can be used to determine your league’s estimated budget, estimated total
prize fund, for verification of the league’s account and as the end of the season financial
statement.
INCOME
Beginning balance $50.00
League fees $15.00/wk X 40 bowlers = $600.00 X 34 weeks = 20,400.00
Substitute fees $2.00/bowler X 24 bowlers = 48.00
Secretary fees $42.50/team X 8 teams = 340.00
USBC Adult Dues $21.00/bowler X 40 bowlers
840.00
Franchise fees $25.00/team X 8 teams 200.00
Sweeper fees $5.00/bowler X 40 bowlers 200.00
TOTAL INCOME ................................................................................. $22,078.00
EXPENSES
Lineage paid to center $10.00/wk X 40 bowlers = $400.00 X 34 weeks =
$13,600.00
Secretary’s Salary $42.50/team X 8 teams = 340.00
Sweeper prizes 250.00
USBC Dues Paid 840.00
Trophies 150.00
Miscellaneous – Supplies (paper, ink, postage) 58.00
TOTAL EXPENSES .......................................................................... $15,238.00
AMOUNT AVAILABLE FOR LEAGUE PRIZE FUND
(Total income minus total expenses) ......................................................... $6,840.00
Prize fund breakdown
Team awards/prizes ............................................................................ $5,200.00
Individual awards/prizes ........................................................................ 1,590.00
ENDING LEAGUE BALANCE (to be carried over to next season) $50.00
A complete listing of team and individual prizes must accompany this statement.
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League Operations Handbook 37
USBC Awards
USBC provides recognition for various bowling achievements.
USBC High Score Awards
League secretaries have the responsibility of applying for USBC recognized achievements for
their league members. The completed application is forwarded to the local association
where the data is processed. The information is transmitted to USBC.
High Score awards are fulfilled nationally Awards are issued once per lifetime per
achievement, however additional achievements earned should be submitted to be added to
the member’s personal record.
Currently, High Score bowling achievements earned after August 1, 1998, are displayed
under the bowler’s record on BOWL.com. Special achievement records are available upon
request, but not displayed.
National Team High Game and Series*
During each fiscal year, an award will be issued by USBC to each member of the team who
bowls the highest scratch game and series scores in the nation for men only, women only,
mixed and youth teams. See Rule 51c for classifications and additional information.
Baker 300 Game Award*
All Baker System teams that bowl a 300 game are eligible to receive a sponsor’s award.
Each team is eligible for one award during the fiscal year.
*Cannot be earned while pre or post bowling unopposed.
Individual Game Awards - Youth
USBC Youth Standard members participating in USBC Standard youth competition will be
recognized for the following single-game accomplishments:
a. 300*
b. Eleven (11) strikes in a row when the score is 299 or less*
USBC High Score achievements should be reported to USBC. Once submitted and approved,
the member will be eligible to purchase a commemorative award for each High Score
achievement.
Available award options can be found at BOWL.com/awards.
All USBC Youth members are eligible for USBC High Score recognition in USBC competition.
NOTE: USBC offers a program of individual game and series awards for purchase by USBC
Youth leagues. For more information on this program, and to order products, please
go to BOWL.com/awards.
Individual Game Awards – Adult
A member is eligible for one lifetime 300* game award. Additional 300* game score(s) will
be officially recognized by USBC, but will not qualify for an award.
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League Operations Handbook 38
NOTE: Individual game and series awards may be purchased for multiple achievements. For
more information, or to order awards, please visit Keepsakebowling.com or
USBCBowlingAwards.com
Series Awards – Youth
USBC Youth Standard members participating in USBC Standard youth competition will be
recognized for the following accomplishments:
a. 900*
b. 800*
USBC High Score achievements should be reported to USBC. Once submitted and approved,
the member will be eligible to purchase a commemorative award for each High Score
achievement.
Available award options can be found at BOWL.com/awards.
All USBC Youth members are eligible for USBC High Score recognition in USBC competition.
NOTE: USBC offers a program of individual game and series awards for purchase by
certified leagues. For more information on this program, and to order products, please
go to BOWL.com/awards.
For more information on this program, and to order products, please go to
BOWL.com/awards
Series Awards – Adult
A member is eligible for one lifetime award in each of the following three-game series
categories.
Additional scores will be officially recognized by USBC, but will not qualify for an award.
a. 900*
b. 800 to 899*
Reporting Procedures
Scores of 300 game; 800 series or better by an individual in a three-game series; a Baker
team game of
300; or a qualifying National Team High Game or Series, should be reported.
1. The following procedures apply for reporting such scores:
a. The league or tournament secretary shall notify the local association/league
processor within 48 hours and submit a completed high score award application
within 20 days.
b. The association manager/league processor shall submit a completed high score
application to USBC Headquarters within seven (7) days after receipt of application.
c. 900 Series, 300 Baker team game and National Team High Game and Series
applications are submitted directly to USBC Headquarters.
d. 300 game and 800 series award applications are submitted to USBC Headquarters
via WinLABS/league processor.
2. If an award is not approved administratively, the applicant will be notified in writing
explaining the reason(s) for denial. If within 10 days of notification the application files
an appeal, the claim will be submitted for final decision to USBC Headquarters.
Please go to the Awards page of BOWL.com to download all USBC Award Applications.
Table of Contents
League Operations Handbook 39
Modified League Formats
You may wish to add some variety to your league play by considering some of these popular
alternative formats. All can be USBC leagues. If you have any questions concerning the
application of these formats, contact Rules at USBC Headquarters (ext. 8955).
Baker System
The Baker System format places emphasis on the team effort rather than individual
accomplishments of team members. All team members follow each other in regular order to
bowl a single game. For a 5-player team, Player #1 bowls frames 1 and 6; #2 bowls 2 and
7; #3 bowls 3 and 8; #4 bowls 4 and 9; and #5 bowls the 5th and 10th frames. The order
of bowling is set by the team captain and may be adjusted at the conclusion of any game.
No Tap
There are two types of no-tap formats commonly used, and the league board of directors
must determine by rule which procedure will be followed.
1. A strike is recorded when an individual knocks down a designated number of pins or all
ten pins on the first delivery. For any other pin count, the individual receives the actual
value and a second delivery is required.
2. A strike is recorded when an individual leaves a specific pin(s) (such as a 5-pin or a 7-
pin) or knocks down all ten pins on the first delivery. If any other pin(s) remain
standing, the bowler receives the actual value and a second delivery is required.
3-6-9
In a 3-6-9 league, each bowler automatically receives a strike in the third, sixth and ninth
frames of each game designated by league rule.
Mail-o-graphic
League competition in which a supplemental fee is charged and scores bowled in other
USBC competition are compared to qualify for prizes in one common prize list.
Scotch Doubles
Any combination of two bowlers is allowed. A three-game series is bowled with Bowler A
bowling first in each frame and Bowler B bowling at whatever pins are left. If a strike is
bowled, the same bowler would continue. Bowler A starts the first and third games, Bowler
B starts the second game. Scoring is the same as regulation tenpins.
Note: If Bowler A strikes on the first ball in the 10th frame, Bowler A would bowl again. If
Bowler A strikes again, Bowler A would roll the last ball. If no strike on the second
ball, Bowler B rolls the last ball.
Since the second player only bowls if pins remain standing after the lead-off bowler’s
delivery, it is possible that the lead-off player could bowl the entire game without the
second player participating in the game.
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League Operations Handbook 40
Lane Condition Designation
Chapter 5 of the USBC Playing Rules & Commonly Asked Questions now is called Lane
Condition Designation. This is the biggest change in the league playing rules for the new
season.
As stated in the title, each league must designate a lane condition on the league
certification application.
Not all lane dressing is a “house” shot. There are specific variances that determine whether
the lane condition is a House/Standard, Challenge or Sport shot. Averages bowled on
Challenge or Sport conditions must be converted using the respective conversion chart.
Additionally, we want you to know if the pattern changes throughout the season, the
condition is not House/Standard, it must be marked Sport or Challenge.
Click Challenge or Sport to see the conversion charts.
Learn more about Lane Conditions so you can properly designate your league. Want to see
the difference? Click on graphs.
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League Operations Handbook 41
USBC Sample Adult League Rules
Note: The following is a set of league rules, which may be adopted by completing the
blanks and providing copies to each team. Other options may be available as
provided in the rules outlined in Chapter 4 of the USBC Playing Rules book. Other
rules may be added, but cannot in any way conflict with USBC Rules.
The ____________________________ League will bowl on ________ (day of week) at
______ am/pm at ______________________________ (name of bowling center). The
league will have a scheduled starting date of ________ and a scheduled ending date of
________ and will participate for a total of ____ weeks. The league will not bowl on the
following dates: _______________________________________.
OPTION: The schedule will be divided into _____________ (halves, thirds, quarters). If
there are an unequal number of weeks, the extra week will be placed in the last segment.
Rule 1. The league board of directors, which consists of the officers and team captains, shall
manage this league. The board of directors/full membership (select one) adopts the league
rules. (Refer to USBC Rule 102.)
Rule 2. The league will consist of ____ teams with a playing strength of ____. Rosters will
be limited to ____ members per team.
The names of players, as well as any changes in the roster during the season, are to be
reported by the team captain to the league secretary before a player competes.
Rule 3. League fees, which must be paid by each member each session, shall be $______
of which $_______ covers the cost of bowling, $ ______ is for the secretary/treasurer’s
salary, and the balance of $______ to be placed in the league account. Games shall be
forfeited by any team whose participating members are not current in league fee payments.
The secretary’s salary shall be paid at the completion of the league schedule.
Rule 4. The team franchise (team spot) is held by the team captain. The captain must
notify the league secretary of the team’s intention to retain the franchise for the next
season by ____________ (date). (Refer to USBC Rule 109b.)
Rule 5. An account will be opened in the name of the league and deposits must be made
within 7 days of receipt. Withdrawals from the account may only be made with the joint
signatures of at least two officers as designated by the league board of directors. The
league president shall verify the account monthly.
Position Name Home Phone Work Phone
President
Vice President
Secretary
Treasurer
Sergeant-at-
Arms
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League Operations Handbook 42
Rule 6. A prize list, drawn up by a committee appointed by the league president, must be
submitted for approval by the league board of directors/full membership (select one) within
five weeks after the start of the schedule. (Refer to USBC Rule 106a.)
All league members must bowl at least 2/3 of the league’s scheduled games to be eligible
for individual league prizes or awards. (Refer to USBC Rule 106b, Item 2a).
Special individual/team high series and game prizes shall be awarded on a scratch/handicap
basis.
Rule 7. Entering averages of all players shall be determined in the following order:
a. Average established in this league last season, based on 21 games or more.
b. Highest average from the previous season in any USBC league, based on 21 games or
more.
c. Current average from another USBC league, based on 21 games or more.
d. Bowlers who do not have a qualifying average outlined in items a-c will establish their
average the first session they bowl.
e. The maximum entering average per team is ______ (delete if this does not apply).
Rule 8. The league will determine wins and losses on a handicap / scratch basis (select
one). Handicap will be ____ % of the difference between a bowler’s average and a scratch
figure of ______. (The scratch figure should be higher than the highest average in the
league and shall not be limited unless otherwise provided by league rule.)
Rule 9. The USBC Membership fees required to participate in the league are as follows:
Men $________ Women $________
The league will be certified through USBC. Adult membership fees must be paid before
completion of the bowler’s first series.
Rule 10. The league will consist of: Males only Females only Males and
Females
Substitutes will/will not be permitted to participate in the league (select one).
Pacers will/will not be permitted to participate in the league (select one).
A substitute or replacement may be a male/female/male or female (select one). (Refer to
USBC Rule 110c, Item 5-b.)
Rule 11. The minimum legal lineup of ____ players must be present before the completion
of the first frame of each game. Regular members and substitutes (unless league rules
provide otherwise) count toward a legal lineup. (Refer to USBC Rule 111a for minimum legal
lineup provision.)
Rule 12. When bowling in a known forfeit situation or scheduled against a non-existent
team, the team must bowl at least the team average less 10 pins per player to earn the
points. (Refer to USBC Rule 119c, Item 2 and 109d.)
Rule 13. Absentee and vacancy scores will be allowed when a team has a legal lineup, but
less than a full lineup at the start of any game in a series. Handicap will be figured on the
average of absent member. The absentee score will be the absent member’s average minus
10 pins. (Unless otherwise provided by league rule.)
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League Operations Handbook 43
Teams having an incomplete roster (vacancy on the team) will use a score of ______ for
the vacant position, which shall be used for the basis of determining handicap. (Refer to
USBC Rule 112d, Items 1a and 1b.)
Rule 14. All postponement requests must be approved by the postponement
committee/league board of directors. In the absence of a postponement committee, the
league board of directors is responsible for making decisions on all pre-bowl/postponement
requests.
Teams may request to bowl unopposed before or after a regularly scheduled match. All
requests must be made through the league prior to the league start time except for
emergencies. Procedures outlined in Rule 117a-f must be followed. (See USBC Rule 117b for
information regarding emergency postponements.)
Rule 15. A bowler who arrives late may enter the game provided ____ frames have not
been completed. In this situation frames missed may be made up. (Refer to USBC Rule
111c.)
Rule 16. Team position standings shall be determined on a point basis, with ____ point(s)
awarded for each game won and ____ point(s) awarded for the high team series in each
match.
Rule 17. If a team or individual must withdraw from the league during the season, two
weeks notice and sufficient reason must be given in accordance with USBC Rule 121a.
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League Operations Handbook 44
USBC Sample Youth League Rules
Note: The following is a set of league rules, which may be adopted by completing the
blanks. Other rules may be added, but cannot in any way conflict with USBC Rules.
The ____________________________________ League will bowl on ____________ (day
of week) at ______ am/pm at _______________________________ (name of bowling
center). The league will have a scheduled starting date of ________ and a scheduled ending
date of ________ and will participate for a total of ____ weeks. The league will not bowl on
the following dates: ____________________________.
OPTION: The schedule will be divided into _____________ (halves/thirds/quarters). (If
this option is adopted, see optional league rule 17 for more information.)
Rule 1. The league supervisor/official and/or board of directors, which consists of the
officers and team captains, shall manage this league. The (supervisor/official/board of
directors/membership) adopts these rules. (Refer to USBC Rule 102.)
The officers serving on the league board of directors are as follows:
Position Name Home Phone Work Phone
League
Supervisor
League Official
President*
Vice President*
Secretary*
Treasurer*
Sergeant-at-
Arms*
*Youth officers for leagues where a majority of the membership is 14 years old or older.
Sergeant-at-Arms is optional.
Rule 2. Teams will have a playing strength of ____. Membership in the league is open to
males and females from age ____ to age ____ as of August 1 of the current bowling
season. Anyone under suspension by the responsible league official and/or USBC is ineligible
to participate in the league.
Rule 3. Each league member will pay $______ at each league session; $______ will cover
the cost of bowling, $________ will be the award fee, and the rest will be placed in the
league’s account. All league members must pay their bowling fees on time to remain in the
league. Award fee will be returned to the bowlers 100% in the form of
(scholarships/awards). (Refer to USBC Rule 105.)
Rule 4. The (league officials / board of directors/membership) will adopt an awards list
within the first five weeks of league play. All league awards will be awarded on a
(handicap/scratch) basis.
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League Operations Handbook 45
A member is eligible to receive only one individual league recognition award, provided they
have bowled 2/3 of the league’s scheduled games.
Rule 5. Bowlers will establish their league average in their first league session. (Refer to
USBC Rule 100d, Item 2. A bowler using a two-hand delivery will establish an average with
two hands. When the bowler changes to a one-hand delivery, they must establish an
average using that hand.
Rule 6. The league will determine wins and losses on a (handicap/scratch) basis. Handicap
will be 100% of the difference between a bowler’s average and a scratch figure of ______.
(Refer to USBC Rule 100d, Item 2(a).)
Rule 7. The league will be certified through USBC. Youth membership fees must be paid
before completion of the bowler’s third session of competition. The USBC Membership fee
required to participate in the league is $4.00. (Refer to USBC Rule 101, Item b2.)
Rule 8. Any USBC youth member not scheduled to bowl with his/her own team may
substitute on any other team in the league or for average and USBC awards only. (Refer to
USBC Rule 110c, Item 6.)
No one may bowl with more than one team for the regularly scheduled games each week.
Rule 9. The minimum legal lineup of ____ players must be present before the completion of
the first frame of each game. Regular members and substitutes count toward a legal lineup.
(Refer to USBC Rule 111a for minimum legal lineup provision.)
Rule 10. When bowling in a known forfeit situation or scheduled against a non-existent
team, the team must bowl at least the team average less 10 pins per player to earn the
points. (Refer to USBC Rule 119c, Item 2 and 109d.)
Rule 11. Absentee and vacancy scores will be allowed when a team has a legal lineup, but
less than a full lineup at the start of any game in a series. The absentee score will be the
absent member’s average minus 10 pins. (Unless otherwise provided by league rule.)
Handicap will be figured on the average of absent member.
Teams having an incomplete roster (vacancy on the team) will use the average of the
lowest average bowler on the opposing team’s roster. If two vacancy scores are required,
the average of the next-to-the-lowest-average bowler on the opposing team’s roster is used
for the second vacancy score. These averages are the basis for the handicap. (Refer to
USBC Rule 112, Items d(2)(a) and d(2)(b).)
Rule 12. All league games must be bowled as scheduled except when they are postponed
or pre-bowled by authorization of the league supervisor, unless authority is granted by an
appointed committee or the league official. (Refer to USBC Rule 117d, Item 2.)
The league supervisor/official/committee must grant a postponement when a team is unable
to field a legal lineup due to reasons beyond its control.
Team and individual unopposed bowling is allowed and scores are/are not recognized for
league awards. (Refer to USBC Rule 117e, Item 7.)
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Rule 13. A bowler who arrives late may enter the game provided ____ frames have not
been completed. In this situation frames missed may be made up. (Refer to USBC Rule
111c.)
Rule 14. Team position standings shall be determined on a point basis, with _______
point(s) awarded for each game won and ________ point(s) awarded for the high team
series in each match.
If all teams in the league have not bowled an equal amount of games, position standings
are figured using a percentage basis.
Rule 15. A league member may not finish any game of a series before his/her teammates
or opponents, except in cases of an emergency or being prearranged based on a good
cause. The league supervisor/ official will make the determination. Such scores will count in
deciding the game and bowler’s average, and for qualifying for USBC Youth awards and
league awards.
Rule 16. A roll-off will be conducted when there is a tie for first place. Scores bowled in a
roll-off and playoff shall count toward individual or team averages (Refer to Rule 118b.)
Rule 17. (Optional). At the end of each segment, a first place winner will be named and the
wins and losses will start over; however, the averages for all bowlers will be continued.
The first place winners of each segment will bowl in a playoff to decide the league
champion.
Option: Halves: If the same team wins both halves, it shall be named the champion. When
trophies are awarded for second place, the two second place teams will bowl a playoff to
decide the runner-up position.
Option: Thirds: If the same team wins each third, it shall be named the champion. When
trophies are awarded for second place, the second place teams will bowl a playoff to decide
the runner-up. If the same team wins two of the thirds and loses the playoff, another
playoff shall be bowled to decide the champion.