Overview_of_Managed_AppleID

Apple Education

Overview of Managed Apple ID

When deploying Apple products within your school, it’s important to understand how Managed

Apple IDs support the services your students and staff may need. Managed Apple IDs are

accounts designed specifically for schools that enable students and staff to personalize their

device and access key services from Apple.

Many states and regions have laws that require schools to protect student data and restrict the

ways in which it can be used. Managed Apple IDs are designed to help K–12 schools (or equivalent)

comply with student data privacy requirements. These accounts are built for students of all ages

and are intended to make it easy for schools to create and manage accounts at scale.!

Apple Education | Overview of Managed Apple ID | March 2019

What are Managed Apple IDs?

Managed Apple IDs are special school-created and

school-owned accounts that provide access to Apple

services. Apple School Manager can connect to your

Microsoft Azure Active Directory to simplify integration

and provide access using existing credentials.

Managed Apple IDs are designed to meet the privacy

and security needs of schools, including limitations on

purchasing and communications, and role-based

administration.

There is no technical requirement to deploy devices

with an Apple ID. Apple devices can be managed, "

apps can be distributed, and the Classroom app for

iPad can be deployed—all without an Apple ID on

devices. Review the Apple services your school plans

to use and assess the best path for transitioning to

Managed Apple IDs. Note that standard Apple IDs

cannot be converted to Managed Apple IDs.

There are key differences between Managed Apple IDs

and standard Apple IDs. If a school chooses to permit

standard Apple IDs in their environment, the school

must understand that the account terms and conditions

differ from Managed Apple IDs, which are designed

specifically for a school environment. The use of a

standard Apple ID is governed by consumer terms of

service, including privacy policy.Schools should review

those policies governing data collection and use.!

Features for teachers and students

Managed Apple IDs are designed to access key iCloud

services that are typically used in an education setting,

as well as a few features built specifically for schools.

• Upgraded iCloud Storage. Managed Apple IDs

receive 200GB of free iCloud storage.

• Access to iCloud services. iCloud services include

Shared iPad, iCloud Drive, Photos, Safari, Notes,

News, Calendars, Reminders, and Backup.

• Schoolwork. Class rosters created in Apple School

Manager are automatically available in Schoolwork.

Student progress reporting can optionally be enabled

in Apple School Manager.

• Institutional password reset. Teachers can reset

students’ Managed Apple ID passwords without

involving their IT department.

• iWork collaboration. Teachers and students in "

the same organization can collaborate with iWork "

and Notes.

• Books (not available in all regions). Books,

including books purchased in bulk, can be assigned

to Managed Apple IDs.

• Managed iTunes U courses. Rosters can be

imported to a managed course in Apple School

Manager; no invitation required for students to join.

Apple Education  |  Overview of Managed Apple ID  |  May 2017 
   2
Customized for education 
Because Managed Apple IDs are for education purposes 
only, certain features are disabled to protect the personal 
information of students and teachers. 
• Purchasing. Commerce is disabled for Managed Apple 
IDs, so App Store, Apple Books, iTunes, and Apple Music 
purchases are not supported. However, teachers may be 
given access to purchase apps and books in Apple School 
Manager for their organization, if the school grants 
permission. 
• Email. Email is not available with Apple School Manager. 
• Find My iPhone. This feature is turned off for Managed 
Apple IDs. For institution-owned devices, your school can 
use MDM Lost Mode to find a lost device and play a 
recovery sound. 
• Apple Pay, Wallet. Services like Apple Pay and Wallet "
cannot be accessed with a Managed Apple ID. 
• FaceTime and Messages. FaceTime and Messages are 
disabled by default. However, your school may choose to 
enable them through Apple School Manager. 
• Apple Teacher Program. Access to the Apple Teacher 
Program portal is not available with a Managed Apple ID. 
Features for administrators 
To help schools create and administer accounts for all 
students, teachers, and staff, we’ve created specific 
Managed Apple ID features that can be managed with 
Apple School Manager. 
• Bulk account creation. With Apple School Manager, 
schools can easily create school-owned accounts for 
students and staff. An administrator can sync roster data 
with a supported Student Information System or with 
automated CSV uploads. 
• Federated Authentication. Administrators can connect 
Apple School Manager with their school’s Microsoft Azure 
Active Directory and get students and staff members 
automatically set up using their existing credentials. 
• Roles and privileges. Administrators can create and 
assign roles and privileges for teachers and staff; for 
example, administrators can allow teachers to buy apps 
and books in Apple School Manager, or add additional 
administrators. 
• Privacy and security features. With privacy and security 
features, data encryption is enforced at all times and 
targeted advertising is blocked within Apple services. 
• Management features. Specific account settings for 
managing Managed Apple IDs include auditing, password 
reset, and the ability to manage by site location. 
To get started with Managed Apple IDs, log in to 
school.apple.com.
Resources 
Support articles 
• About Managed Apple IDs for education 
• Prepare to upgrade to Apple School Manager 
• Use SFTP to upload student, staff, and class data to 
Apple School Manager 
• Connect your Student Information System to Apple 
School Manager 
• Connect Apple School Manager with Microsoft Azure 
Active Directory 
Privacy resources 
• Privacy and security for Apple Products in education 
• Data and privacy overview forschools 
• Privacy overview for parents 
• Apple privacy
© 2019 Apple Inc. All rights reserved. Apple, the Apple logo, Apple Music, Apple Pay, FaceTime, iPad, iTunes, iTunes U, iWork, and Safari are trademarks of Apple Inc., registered 
in the U.S. and other countries. App Store, iCloud, and iCloud Drive are service marks of Apple Inc., registered in the U.S. and other countries. Other product and company 
names mentioned herein may be trademarks of their respective companies.