Part Number 900-640-R
Revision C June 2015
xPrintServer Office Edition
Print Server User Guide
xPrintServer® Office Edition Print Server User Guide 2
Intellectual Property
© 2015 Lantronix, Inc. All rights reserved. No part of the contents of this book may be transmitted
or reproduced in any form or by any means without the written permission of Lantronix.
Lantronix and xPrintServer are registered trademarks of Lantronix, Inc. in the U.S. and certain
other countries. U.S. Patent 7,698,405; 8,024,446; 8,219,661; 8,504,740; 8,922,813. Additional
patents pending.
Windows, Active Directory and Internet Explorer are registered trademarks of Microsoft
Corporation. Mozilla and Firefox are registered trademarks of the Mozilla Foundation. Google is
a registered trademark and Google Cloud Print, Chrome, Chrome OS, Android, and Google Play
are trademarks of Google Inc. Apple, Mac, OS X, Safari, iTunes, Bonjour, iPod, iPad and iPhone
are registered trademarks of Apple Inc. AirPrint is a trademark of Apple Inc. Wi-Fi is a trademark
of Wi-Fi Alliance Corporation. iOS is a registered trademark of Cisco Technology, Inc. All other
trademarks and trade names are the property of their respective holders.
Contacts
Lantronix, Inc. Corporate Headquarters
7535 Irvine Center Drive
Suite 100
Irvine, CA 92618, USA
Toll Free: 800-526-8766
Phone: 949-453-3990
Fax: 949-453-3995
Technical Support
Online: www.lantronix.com/support
Sales Offices
For a current list of our domestic and international sales offices, go to the Lantronix web site at
www.lantronix.com/about/contact.
Disclaimer & Revisions
All information contained herein is provided “AS IS.” Lantronix undertakes no obligation to update
the information in this publication. Lantronix does not make, and specifically disclaims, all
warranties of any kind (express, implied or otherwise) regarding title, non-infringement, fitness,
quality, accuracy, completeness, usefulness, suitability or performance of the information
provided herein. Lantronix shall have no liability whatsoever to any user for any damages, losses
and causes of action (whether in contract or in tort or otherwise) in connection with the user’s
access or usage of any of the information or content contained herein. The information and
specifications contained in this document are subject to change without notice.
Revision History
Date
Rev.
Comments
November 2012
A
Initial document for firmware release 3.0.0-16.
September 2013
B
Updated firmware information.
June 2015
C
Updated for AirPrint certified firmware release 5.0.0. This update includes Google
Cloud Print capability, security functions, quick setup page, help link, geolocation,
supply level information, and the ability to import/export user information.
xPrintServer® Office Edition Print Server User Guide 3
Table of Contents
Intellectual Property ______________________________________________________ 2
Contacts _______________________________________________________________ 2
Disclaimer & Revisions ___________________________________________________ 2
Revision History _________________________________________________________ 2
List of Figures __________________________________________________________ 7
List of Tables ___________________________________________________________ 8
1: Introduction 9
Office, Home, and Network Editions _________________________________________ 9
Key Features ___________________________________________________________ 9
Supported Devices _____________________________________________________ 10
Supported Printers and Printer Protocols ____________________________________ 10
Supported DHCP Configuration ___________________________________________ 10
Supported Browsers ____________________________________________________ 10
Product Information _____________________________________________________ 10
Serial Number ______________________________________________________ 11
IP Address _________________________________________________________ 11
2: Installation 12
Package Contents ______________________________________________________ 12
User-Supplied Items ____________________________________________________ 12
Hardware Components __________________________________________________ 13
Ethernet LEDs ______________________________________________________ 13
Status LEDs _______________________________________________________ 14
Hardware Installation Steps _______________________________________________ 14
Topology Support ______________________________________________________ 16
3: Navigation and Printing 17
Finding the xPrintServer IP Address ________________________________________ 17
System Status on the Home Page _________________________________________ 19
Logging In ____________________________________________________________ 21
Local Authentication Login ____________________________________________ 21
Remote Authentication Login __________________________________________ 21
Logging Off ___________________________________________________________ 22
Navigation ____________________________________________________________ 22
Printing from an iOS Device ______________________________________________ 24
Printing from a Mac OS X Lion Desktop _____________________________________ 25
Setting Up Printing from a Windows 7 Desktop _______________________________ 26
xPrintServer® Office Edition Print Server User Guide 4
Performing Add Printer Setup __________________________________________ 26
Configuring a Default Printer ___________________________________________ 28
Setting Up Printing from a Windows 8 Desktop _______________________________ 28
Performing Add Printer Setup __________________________________________ 28
Configuring a Default Printer ___________________________________________ 30
4: Configuration 31
User Administration _____________________________________________________ 31
Account Translation _________________________________________________ 32
Changing Passwords ________________________________________________ 32
Adding a New User __________________________________________________ 33
Deleting a User _____________________________________________________ 34
Exporting Users _____________________________________________________ 34
Importing Users _____________________________________________________ 35
Downloading a Sample CSV ___________________________________________ 36
Printer Access Control (Protecting Printer Access) _____________________________ 37
Viewing Configured Printers ______________________________________________ 39
Configuring Printers _____________________________________________________ 40
Enabling or Disabling Discovery ________________________________________ 40
Configuring Printers through Auto Discovery ______________________________ 41
Configuring Printers through Discovery __________________________________ 41
Deleting All Configured Printers ___________________________________________ 42
Setting Real Time Clock _________________________________________________ 43
Assigning a Static IP Address to the xPrintServer Device _______________________ 44
Admin Printer Configuration Options ________________________________________ 44
Printing a Test Page _________________________________________________ 44
Purging Job History __________________________________________________ 45
Deleting a Printer ___________________________________________________ 45
Changing Printer Description __________________________________________ 46
Changing Printer Location ____________________________________________ 46
Changing Printer Geolocation __________________________________________ 47
Showing Shared Printer Information _____________________________________ 47
Sharing a Printer ____________________________________________________ 48
Hiding a Printer _____________________________________________________ 48
Setting Printer Options _______________________________________________ 48
Showing Marker Supply Levels _________________________________________ 50
Updating Discovery Printer IP Addresses ____________________________________ 51
Viewing and Exporting Print Jobs __________________________________________ 52
Renaming the xPrintServer Device _________________________________________ 53
Resetting the xPrintServer Unit to Factory Defaults ____________________________ 54
Via the User Interface ________________________________________________ 54
Via the Hardware Reset Button ________________________________________ 55
xPrintServer® Office Edition Print Server User Guide 5
Restarting the xPrintServer Device _________________________________________ 55
Viewing Logs __________________________________________________________ 55
Printer Drivers _________________________________________________________ 56
Downloading Printer Drivers from the Internet _____________________________ 56
Exporting Printer Drivers ______________________________________________ 58
Downloading Printer Drivers from a USB Flash Drive _______________________ 59
Managing Active Directory ________________________________________________ 60
Updating Active Directory Configuration __________________________________ 60
Testing Remote User Authentication ____________________________________ 61
Saving Configuration ____________________________________________________ 62
Restoring Configuration __________________________________________________ 63
Proxy Server Configuration _______________________________________________ 64
Testing Proxy Server Connectivity ______________________________________ 65
Managing Security Certificates and SSL/TLS Keys ____________________________ 65
Generating a Private Key and Self-Signed Certificate _______________________ 66
Generating a Certificate Signing Request_________________________________ 66
Uploading a Private Key and Signed Certificate ____________________________ 67
5: Google Cloud Print 68
Establishing a Google Cloud Print Connection ________________________________ 68
Installing the Google Cloud Print App on Android Devices _______________________ 71
Printing from an Android-based Phone or Tablet ______________________________ 72
Printing from Chrome OS and Chromebook Devices ___________________________ 76
Deleting and Adding a Google Email Account ________________________________ 77
Supplementary Google Cloud Accessing Google Cloud Print Administrative Features Online
_____________________________________________________________________ 79
Google Cloud Print Administrative Options _______________________________ 79
Accessing Google Cloud Print Administrative Features Online ________________ 80
Sharing a Printer through Google Cloud Print Service _______________________ 80
6: Updating Firmware 81
Updating Firmware via the Lantronix Web Services Website _____________________ 81
Updating Firmware via a Local USB Port ____________________________________ 82
7: Advanced Options 83
Modifying USB Time-out _________________________________________________ 84
Modifying NTP Server Address ____________________________________________ 84
Disabling Internet Access ________________________________________________ 84
xPrintServer® Office Edition Print Server User Guide 6
8: Technical Specifications 85
A: Technical Support 86
Diagnostic Support _____________________________________________________ 86
Lantronix Technical Support ______________________________________________ 87
B: Troubleshooting 88
Problems and Error Messages ____________________________________________ 88
C: Compliance 89
Declaration of Conformity ________________________________________________ 89
RoHS Notice __________________________________________________________ 90
D: Warranty 91
Index 92
xPrintServer® Office Edition Print Server User Guide 7
List of Figures
Figure 1-1 xPrintServer Office Edition Print Server _______________________________________ 9
Figure 1-2 Sample Product Information Label (Type 1) ___________________________________ 10
Figure 1-3 Sample Product Information Label (Type 2) ___________________________________ 11
Figure 1-4 Sample Serial Numbers on Hardware Devices _________________________________ 11
Figure 2-1 xPrintServer LEDs _______________________________________________________ 13
Figure 2-2 Sample xPrintServer Mounting Options ______________________________________ 15
Figure 2-3 Quick Connect Diagram __________________________________________________ 16
Figure 3-1 Serial Number __________________________________________________________ 17
Figure 3-2 Redirected to Login Prompt ________________________________________________ 18
Figure 3-3 System Status Information on the Home Page _________________________________ 19
Figure 3-4 Login Prompt ___________________________________________________________ 21
Figure 3-5 Navigating the xPrintServer User Interface ____________________________________ 22
Figure 3-6 Tabs Available for Users __________________________________________________ 23
Figure 3-7 Sample View of Buttons on iOS devices ______________________________________ 24
Figure 3-8 Sample View of Native Print Menu __________________________________________ 24
Figure 3-9 Sample View of Printer Options _____________________________________________ 24
Figure 4-1 Non-Admin User Access __________________________________________________ 31
Figure 4-2 User Account Translation Workflow _________________________________________ 32
Figure 4-3 Changing Own Password _________________________________________________ 33
Figure 4-4 Changing Other User Passwords (Admin User Only) ____________________________ 33
Figure 4-5 Adding or Deleting a User (Admin User Only) __________________________________ 34
Figure 4-6 Exporting Users _________________________________________________________ 35
Figure 4-7 Sample CSV File ________________________________________________________ 36
Figure 4-8 Printer Access Control ____________________________________________________ 37
Figure 4-9 Printer Details and Pop-Up Command Menu __________________________________ 39
Figure 4-10 Printer Discovery Page __________________________________________________ 40
Figure 4-11 Sample Printer Auto Discovery Report ______________________________________ 41
Figure 4-12 Expanding Detected Printers Information ____________________________________ 42
Figure 4-13 Admin Menu (Defaults to Time-zone Link) ___________________________________ 43
Figure 4-14 New Printer Description __________________________________________________ 46
Figure 4-15 New Printer Location ____________________________________________________ 46
Figure 4-16 Show Share Info Pop-up _________________________________________________ 47
Figure 4-17 Sample Printer Options __________________________________________________ 49
Figure 4-18 Show Supply Levels ____________________________________________________ 50
Figure 4-19 Printer IP Address Page _________________________________________________ 51
Figure 4-20 Print Job Details________________________________________________________ 52
Figure 4-21 Changing the xPrintServer Name __________________________________________ 53
Figure 4-22 Logs _________________________________________________________________ 56
Figure 4-23 Drivers List Tab ________________________________________________________ 57
Figure 4-24 Export Drivers Button ___________________________________________________ 58
Figure 4-25 Loaded Drivers Tab _____________________________________________________ 59
Figure 4-26 Active Directory Configuration _____________________________________________ 60
Figure 4-27 Saving Configuration ____________________________________________________ 62
Figure 4-28 Restoring Configuration __________________________________________________ 63
Figure 4-29 Configuring Proxy Server ________________________________________________ 64
Figure 4-30 SSL/TLS Key and Certificate Management ___________________________________ 65
Figure 5-1 Start Quick Setup________________________________________________________ 69
Figure 5-2 Google Cloud Print Printer Confirmation ______________________________________ 70
Figure 5-3 Quick Setup Complete ____________________________________________________ 70
Figure 5-4 Google Account _________________________________________________________ 77
Figure 5-5 Adding a Google Account _________________________________________________ 78
xPrintServer® Office Edition Print Server User Guide 8
Figure 5-6 Finishing Printer Registration ______________________________________________ 79
Figure 5-7 Google Cloud Print Administrative Features ___________________________________ 79
Figure 6-1 Firmware Update Options _________________________________________________ 81
Figure 7-1 Advanced Options _______________________________________________________ 83
List of Tables
Table 2-1 Status LED, Top of Device _________________________________________________ 14
Table 4-1 Comparing Admin and Non-Admin User Privileges ______________________________ 31
Table 8-1 Technical Specifications ___________________________________________________ 85
xPrintServer® Office Edition Print Server User Guide 9
1: Introduction
The Lantronix® xPrintServer® Office Edition print server, which is compatible with Apple Inc.’s
AirPrint™ technology, provides wireless printing capabilities for iPad
®, iPhone® and other Apple
devices with iOS®-enabled AirPrint applications for unlimited network printers and eight USB
printers (USB hub not included). xPrintServer Office Edition print server also enables printing to
USB printers from Mac® OS X® (Lion or later) operating system and Windows® (Windows 7 or
later) operating system. Additionally, the xPrintServer Office Edition print server supports Google
Cloud Print supported platforms such as Chrome OS™ and Android™ platforms. Simply plug the
xPrintServer into your network (router or switch with wireless access point), then plug your USB
printer(s) into the xPrintServer. Within seconds the xPrintServer auto-discovers your network and
USB connected printers to enable printing from mobile phones and tablet devices.
Note: Apple Inc. AirPrint™ technology enables you to wirelessly print photos, e-mail, Web
pages, and documents from your iPad, iPhone, and iPod touch without the need to install a
driver. A registered Google account is required to establish a Google Cloud Print connection.
Figure 1-1 xPrintServer Office Edition Print Server
Office, Home, and Network Editions
The xPrintServer comes in Network, Home and Office Editions. This user guide documents the
features and functionality of the xPrintServer Office Edition print server.
Key Features
No additional software is needed on the iOS device
Simple configuration
Supports up to 8 USB printers via USB hub and an unlimited number of network-attached
printers.
Note: Up to 10 network-attached printers is recommended for optimal performance. Print jobs
process one at a time regardless of the number of configured printers. The xPrintServer includes
one USB port as a part of the unit; an additional USB hub for connecting additional USB printers
is not included.
Automatic printer discovery and configuration (for supported printers)
Security features
External LED status indicator
Configuration via browser (HTTP)
1: Introduction
xPrintServer® Office Edition Print Server User Guide 10
Supported Devices
The Lantronix xPrintServer print server supports all iOS AirPrint enabled and Google Cloud Print
enabled Chrome OS and Android devices. Apple AirPrint technology is included in all newer
generation Apple devices with iOS 4.2 and later. Google Cloud Print is included in all Chrome
OS and Android devices with iOS 2.3.3 and later.
iPad (all versions)
iPhone (3GS or later)
iPod Touch (3rd generation or later)
All Chrome OS devices
All Android devices.
Note: Chrome and Android devices require installation of a Google app with Google Cloud Print
web printing service functionality
Supported Printers and Printer Protocols
See http://www.lantronix.com/xprintserver-supported-printers for the latest list of all supported
printers. This list is periodically updated with new printers.
Supported DHCP Configuration
xPrintServer print server supports both DHCP and static IP address assignments.
Supported Browsers
Lantronix supports the latest versions of Internet Explorer®, Mozilla® Suite, Mozilla® Firefox®,
Safari®, and Chrome® web browsers.
Product Information
You will need the QR code or the serial number of your xPrintServer device when setting up
your xPrintServer user interface. The serial number can be found on the product information
label adhered to your device. One of two types of product information labels are adhered to your
xPrintServer device (see Figure 1-2 or Figure 1-3 below).
Figure 1-2 Sample Product Information Label (Type 1)
Bar Code
Product Revision
Serial Number
Part Number
Manufacturing
Code Date
Country of Origin
1: Introduction
xPrintServer® Office Edition Print Server User Guide 11
Figure 1-3 Sample Product Information Label (Type 2)
Serial Number
A serial number is a unique, identifying number specific to each hardware device including an
xPrintServer print server, printer or any Mac, PC, mobile phone or tablet.
Figure 1-4 Sample Serial Numbers on Hardware Devices
IP Address
Every device connected to an IP network must have a unique IP address. The xPrintServer
device gets a unique IP address from the DHCP server on your network (default method) or can
be manually configured with a static IP address.
00-80-A3-8E-00-63 or 00:80:A3:8E:00:63 or 0080A38E0063
Manufacturing
Code Date
Product Revision
Country
of Origin
QR Code
Part Number
Serial
Number
xPrintServer® Office Edition Print Server User Guide 12
2: Installation
This chapter describes how to install your xPrintServer print server.
Chapter 5: Google Cloud Print provides instructions for establishing a connection, installation and
printing related to Google Cloud Print.
Package Contents
Your xPrintServer product package includes the following:
One (1) xPrintServer print server
One (1) Quick Start Guide
One (1) RJ-45 Ethernet Cable (3 ft)
One (1) Power Supply with Regional Adapters
Mounting Bracket with Two (2) Screws
Four (4) Rubber Feet
User-Supplied Items
You also need the following items to install and operate your xPrintServer device:
A working power outlet
Internet connection (with outbound port 80; or ports 443 and 5222 if utilizing Google Cloud
Print features)
Network-attached printer (wired or wireless)
USB Printer (if any)
Your device (e.g., PC, tablet, or smartphone) with connection to the network via Wi-Fi
A Google® email account (must be logged in to be able to setup and print through Google
Cloud Print)
2: Installation
xPrintServer® Office Edition Print Server User Guide 13
Hardware Components
There is one USB port, one power input, one Ethernet port, and two types of LED indicators on
the xPrintServer print server. The LEDs provide information about device activity and status.
Figure 2-1 xPrintServer LEDs
Ethernet LEDs
There are two LEDs located on the upper left and right corners of the Ethernet socket
(see Figure 2-1). These indicate the status of the connection.
Left LED
Green ON, 100Mbps Ethernet Link
Green Blinking, 100Mbps Activity
Orange ON, 10Mbps Ethernet Link
Orange Blinking, 10Mbps Activity
OFF, No Ethernet Link
Right LED
Always OFF
The Ethernet port can connect to an Ethernet (10Mbps) or Fast Ethernet (100Mbps) network.
Power Input
USB Port
Status LED
Ethernet Port
Right LED
Left LED
2: Installation
xPrintServer® Office Edition Print Server User Guide 14
Status LEDs
The Status LED on the xPrintServer device is incorporated into the “X” letter of the Lantronix logo
on the top of the device. The behavior of this LED indicates the type of activity occurring in the
xPrintServer device. The Status LED color is orange when lit, and unique display patterns
indicate the specific type of activity. The LED may display a solid light, display no light, slowly
glow on, slowly glow off, or flash on/off.
Table 2-1 Status LED, Top of Device
Orange “X” LED
Description
Solid
A continuous solid light indicates the power is on or the device is booting.
OFF
No light indicates the power is off.
Blinking
Even blinking pattern indicates the device is printing.
Glow/Dim
(Repeating Pattern)
Pulsating pattern of glowing and dimming light cycle occurring once every three
seconds. Indicates the device is booted, idle and waiting for a job.
Code 1
A repeating pattern of a single flash followed by two seconds of
no light indicates the device is obtaining the DHCP address.
Note: Codes 1
through 7
indicate a
grouped number
of flashes in the
Orange “X” LED
separated by a
two second
interval where
the light is off.
The specific
code/number of
flashes
separated by a
two second no-
light interval
indicates a
specific status as
described in the
grey cells to the
left.
Code 2
A repeating pattern of two flashes followed by two seconds of no
light indicates there are no configured printers.
Code 3
A repeating pattern of three flashes followed by two seconds of no
light indicates a factory default reset.
Code 4
A repeating pattern of four flashes followed by two seconds of no
light indicates a successful firmware update.
Code 5
A repeating pattern of five flashes followed by two seconds of no
light indicates a failed firmware update.
Code 6
A repeating pattern of six flashes followed by two seconds of no
light indicates a printing error.
Code 7
A repeating pattern of seven flashes followed by two seconds of
no light indicates printer discovery is in process.
Code 8
A repeating pattern of eight flashes followed by two seconds of no
light indicates USB device (printer or flash drive) discovery is in
progress.
Hardware Installation Steps
With all xPrintServer package contents and the requisite user-supplied items listed above, you
may begin installation.
1. Make sure of the following:
- Your devices (smartphone, tablet or PC) are on the same Wi-FI® or wired network as
your xPrintServer unit.
- Printing from your Windows or Mac computer (from which the USB printer is directly
attached) is working, before proceeding. If you are installing a new USB printer, this may
require downloading and installing printer drivers to your desktop form the printer
manufacturer.
2: Installation
xPrintServer® Office Edition Print Server User Guide 15
2. Position the xPrintServer device. The xPrintServer print server can simply be placed as it is
on a desk or other secure flat surface. Here are additional options:
- To install the rubber feet on the xPrintServer device (for added grip and stability on a flat
surface), peel to unveil the adhesive strip on each rubber foot and press one foot onto
each of all four bottom corners of the xPrintServer device.
- To secure the xPrintServer device into a server rack, utilize the included mounting
bracket and screws. There are a variety of ways to mount the bracket and then the
xPrintServer unit, including the two sample methods in Figure 2-2.
Figure 2-2 Sample xPrintServer Mounting Options
or
3. Connect the USB printer cable to the USB port of the xPrintServer print server (if any).
- For USB printers: connect the USB printer cable to the USB port of the xPrintServer
device, if any.
- For network printers: connect all printers to the n etwork through a wired, wireless-to-
router, switch or LAN connection.
4. Connect the network cable from the wireless router/switch to the xPrintServer device.
5. Power on the xPrintServer unit with the supplied power adapter. The xPrintServer device
automatically sets-up all printers on your network and/or USB-connected printers. The
glowing “X” blinks quickly for about 30 seconds, and then pulses slowly to show it’s ready for
printing.
6. Monitor the LEDs on the xPrintServer print server for activity and status information (see
Ethernet LEDs and Status LEDs).
2: Installation
xPrintServer® Office Edition Print Server User Guide 16
Figure 2-3 Quick Connect Diagram
Topology Support
The xPrintServer print server is hardwired (via standard CAT-5) cabling to a router, switch or hub.
The system requires an Access Point (A/P) which can also be hardwired and connected to the
network. The connecting device (e.g., a tablet or smartphone) associates with the A/P
and
communicates to the xPrintServer device when a print job is ready to be processed. The
xPrintServer unit communicates with network attached printer(s); the printers may either be wired
or wirelessly connected to the network.
For the xPrintServer print server to auto-detect printers on bootup, the xPrintServer device and
printers must be on the same subnet. After auto-detection has been completed, the xPrintServer
device
can then be relocated to a different subnet (Wi-Fi connected subnet that devices are
connected to) assuming that subnet can route to the previous subnet.
The xPrintServer device uses Apple® Bonjour® or Zeroconf networking technology to advertise
print services to the iOS device(s) and requires either one or both of the following:
Both the connecting device and the xPrintServer print server
are on the same subnet.
The connecting device and xPrintServer devices are on different subnets but multicast traffic
is communicated between the subnets.
Multicast configuration and support can be found in the Lantronix knowledgebase. You may
perform word searches, such as for “multicast”, at http://www.lantronix.com/resources/.
(optional)
xPrintServer® Office Edition Print Server User Guide 17
3: Navigation and Printing
This chapter explains how to navigate and use your xPrintServer user interface including
directions on how to login and log out, how to change your password, and most importantly, how
to print from your PC, smartphone or tablet device. Refer to Establishing a Google Cloud Print
Connection for one-time directions needed to initially set up the xPrintServer device with Google
Cloud Print.
Note: If your iOS device is running iOS 7 or later, please update your xPrintServer firmware to
version 3.2.0 or later.
Finding the xPrintServer IP Address
Use these directions to find your device IP address through which you may log into your
xPrintServer device. Internet access is required.
Note: If you have gone through the directions, Establishing a Google Cloud Print Connection, an
IP address was assigned to your xPrintServer unit.
Every xPrintServer device has a unique, identifying serial number that can be found on the
product information label (see Figure 1-2). As part of the initialization/boot up process, the
xPrintServer device automatically registers its IP address and associated serial number with the
Lantronix Web Services website (http://www.findmyxps.com) which in turn provides the unique IP
address of the xPrintServer device. You may then use the xPrintServer IP address to log into the
user interface for printing management.
Use these directions to find the IP address of a new xPrintServer device.
1. Open an Internet web browser. See Supported Browsers.
2. Enter http://www.findmyxps.com into the web browser address bar.
3. Press Enter on the keyboard. You are prompted for the xPrintServer serial number.
4. Enter the serial number of your xPrintServer print server.
The serial number can be found on
the product information label attached to your xPrintServer packaging
(see Figure 1-2). It is an alphanumeric set of 12 characters.
Figure 3-1 Serial Number
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 18
5. Click the Go! button. You are redirected to your xPrintServer URL, after which a login prompt
appears.
Figure 3-2 Redirected to Login Prompt
6. Enter the default Admin user login information.
User Name: admin
Password: PASS
You are redirected to your xPrintServer URL where you can see the
System Status on the Home Page.
7. Take note of the IP address of your xPrintServer device for all future logins.
Note: Your xPrintServer IP address is assigned by DHCP by default, however, you can manually
configure a static IP address. See Assigning a Static IP Address to the xPrintServer Device.
Note: Upon initial login, modify the default “PASS”
password as soon as possible for security reasons.
See Changing Passwords.
Admin User
Default Login
User Name: admin
Password: PASS
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 19
System Status on the Home Page
You can see your xPrintServer System Status information on the Home page whenever you
log into your xPrintServer URL.
Figure 3-3 System Status Information on the Home Page
The System Status information includes the unit’s IP address along with other important
system status information:
Google Account
Indicates the Google email account address used to link the xPrintServer device to
Google Cloud Print.
Test GCP
Print a test page from Google Cloud Print web printing services.
Manage Printers
Access connected printers through Google Cloud Print management page accessed
online.
Edition
The edition of xPrintServer device (Office Edition).
Version
The current version of your firmware.
Name
The configurable host name for the xPrintServer device. The default host name is
xPrintServer.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 20
IP Address
The unique IP address associated with your xPrintServer device. This IP address may
be used to browse directly to the xPrintServer device’s Web Manager from a supported
browser.
Serial Number
The unique serial number associated with the xPrintServer device which should match
what is on the product information label.
Up time
The amount of time the xPrintServer device has been operational since powered on or
last restarted.
Configured Printers
The number of printers successfully provisioned.
Current Status
The current status of the xPrintServer print server.
Time-zone
The configured time zone (can be changed through the Admin page).
Status Time
The time at which the system status information you see on the screen was captured.
Locator LED
Clicking the light bulb causes the “X” LED on top of the xPrintServer unit to blink
rapidly. Clicking the light bulb again turns off this feature. This feature is useful in
situations where you wish to identify a specific xPrintServer device amongst multiple
units.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 21
Logging In
Once the xPrintServer device is installed (see Installation Steps) and the IP address discovered
(see Finding the xPrintServer IP Address), you may follow these directions to login to the
xPrintServer print server via Local or Remote Authentication at any time.
Note: The xPrintServer device does not use the MS Active Directory® services for xPrintServer
GUI authentication. It only uses the locally configured user database for the xPrintServer GUI
authentication.
Figure 3-4 Login Prompt
To Login:
1. Open an Internet web browser.
2. Enter the IP address of your xPrintServer device.
Note: If Bonjour networking technology is installed on your Windows or Mac computer, you may
also access the user interface by entering xPrintServer-serialnumber.local where
“serialnumber” is replaced by your xPrintServer unit’s unique serial number (for example,
xPrintServer-0080A3123456.local).
3. Enter your login information when prompted.
Note: See Finding the xPrintServer IP Address for the default user name and password (if the
password has not yet been changed.
User Name
Password
You are logged into the xPrintServer user interface when you see System Status on the Home Page.
Local Authentication Login
Local Authentication Login uses a local database of manually added user accounts for
authentication into the xPrintServer device's Web Manager.
Remote Authentication Login
Remote authentication allows authentication of users through Microsoft Active Directory. This is
a feature that can be enabled by the Admin user. If Active Directory is enabled, the xPrintServer
print server communicates with a remote server to authenticate user passwords (see Managing
Active Directory). The Admin user must first establish a remote authentication user name and
password in Microsoft Active Directory. Once established, users using remote authentication can
follow the same steps under Local Authentication Login to login. Remote authentication is
disabled by default.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 22
Note: Though the xPrintServer print server supports remote authentication using MS Active
Directory, it is only used for authenticating print jobs sent to xPrintServer-protected printers. The
xPrintServer GUI access only authenticates against the xPrintServer-configured local user
database.
Logging Off
1. Click the Log-Off tab located at the top far right of any xPrintServer user interface page. You
are prompted to close out of your browser window.
2. Close out of your browser to completely log off.
Navigation
Navigation features for the xPrintServer user interface are outlined in this section.
Figure 3-5 Navigating the xPrintServer User Interface
Double-click to sort
table information by
column heading
Links
available for each
page are listed here.
When a specific printer
on the Printers
page is clicked, details
about this printer
appears in grey fields
beneath the printer list.
See Figure 4-9.
Search
Clicking the
button beside a
particular table list
item will pull up the
pop-up command
menu associated
with that item.
Tabs allow you to move between
xPrintServer pages and to Log-Off
Go to the first page Go to the last page
Go backward one page… Go to the next page
The Lantronix
xPrintServer Help
can be accessed
via a Help link
Multiple Page Navigation
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 23
As illustrated above, navigation features for the xPrintServer user interface include the following:
Tabs
All the functionality of your xPrintServer user interface is divided between the Home, Admin,
Jobs, Printers, Logs and Log-Off tabs located across the top of the user interface. Only the
Admin user has full access to the functionality of all tabs within the xPrintServer user
interface. Non-Admin users only have access to the Home, Jobs and Log-Off tabs. See
Figure 3-6 to compare Admin user and Non-Admin user access. Access these pages by
clicking the same-named tab along the top of the screen. For instance, click the Jobs tab to
get to the Jobs page or click Home to get to the Home page.
Figure 3-6 Tabs Available for Users
Links
Click to select from the links/commands available for each page. All links available for a
particular web page are displayed along the left side. For instance, links to Active,
Completed and All jobs are available on the left side of the Jobs page.
Search
A Search field is available for the Jobs, Printers and Users tabs. The search field features
dynamic filtering that provides results based on the search string entered into the search
field. The results dynamically update according to the search parameters entered in the
search field. Deleting all contents of the Search field removes the filter and shows all results.
Button
This button may be found beside all items listed on the Jobs and Printers pages. Click the
button beside a particular print job or printer on these pages to pull up a pop-up command
menu with commands that are available for that item.
Log-Off Tab
A Log-Off tab located at the far upper right of every xPrintServer user interface page allows
you to logout easily.
Multiple Page Navigation
Arrows facilitating navigation between multiple pages become available when a larger
number of items span multiple pages on the Printers, Jobs, Users, or Logs pages.
Non-Admin users
have access to only
the Home, Jobs
and Log-Off tabs.
The Admin User has access
to all seven tabs of the
xPrintServer user interface
(Home, Admin, Jobs,
Printers, Users, Logs and
Log-Off).
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 24
Printing from an iOS Device
Note: If your iOS device is running iOS 7 or later, please update your xPrintServer firmware to
version 3.2.0 or later.
This section explains how to print from your iOS device (e.g., iPad, iPod or iPhone).
Use these steps to print from your iPad, iPhone or other iOS device.
1. Connect your xPrintServer print server according to Hardware Installation Steps.
2. Using your iPad, iPhone or other iOS device, open web page, email, photo, etc. you wish to
print and choose the icon to open the native print menu.
Figure 3-7 Sample View of Buttons on iOS devices
or
Figure 3-8 Sample View of Native Print Menu
3. Choose Printer in the Printer Options menu that appears. All available networked printers
display on your iOS device, including protected printers (see Figure 3-9 below).
4. Select the appropriate printer.
5. Login, as necessary. User authentication
is required when a protected printer
is selected (see Figure 3-9).
6. Select the number of copies to
print.
7. Click Print. Your print job is
sent to the selected printer
Note: A list of available
commands will appear on the
native print menu and will differ
in appearance according to the
type of Apple device and iOS
version.
Note: The appearance of iOS
device buttons will differ in
appearance according to the type
of Apple device and iOS version.
Figure 3-9
Sample View of
Printer Options
Note: Printer Options
appear differently on
different iOS devices.
Some printers are
protected, as indicated
by a padlock icon.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 25
Printing from a Mac OS X Lion Desktop
This section explains how to print from your Mac Operating System (OS) desktop. To print, the
Mac OS device needs to be online and on the same subnet as the xPrintServer unit. The
xPrintServer Office Edition print server supports desktop printing from Mac OS X Lion and newer
versions.
Use these steps to setup printing from your Mac OS through the xPrintServer print server.
1. Connect your xPrintServer device according to Hardware Installation Steps.
2. Go to System Preferences > Hardware.
3. Click on Print & Scan.
4. Click on the + button on the lower left corner. A list of printers appears.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 26
5. Select the printer you wish to add.
6. Click on the Add button. The printer is now added in your available list of printers and is
ready to print.
Setting Up Printing from a Windows 7 Desktop
This section explains how to prepare your Windows 7 desktop for printing. xPrintServer Office
Edition supports desktop printing from Windows 7 and Windows 8 Operating Systems through
Bonjour Print Services. You need to download Bonjour Print Services for Windows v2.0.2 or
higher.
Performing Add Printer Setup
1. Connect your xPrintServer print server according to Hardware Installation Steps.
2. Download Bonjour Print Services at
http://support.apple.com/kb/DL999, following prompts as
instructed.
3. Launch Bonjour Printer Wizard:
Through Windows Start Menu by clicking Start > Control Panel > Bonjour Print
Services > Bonjour Print Wizard.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 27
By double-clicking the Bonjour Print Wizard icon on your desktop.
The Bonjour Printer Wizard appears with a list of discovered printers.
4. Click on printer you wish to install.
5. Search and select your printer by
Manufacturer and Model, and click Next.
6. Click Finish to complete the
installation.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 28
Configuring a Default Printer
This section provides instructions on setting an installed printer on your network as the default
printer.
1. Click Start > Control Panel on your desktop.
2. Double-click to select Devices and Printers.
3. Right-click the printer to be set as default and select Set as default printer. The selected
printer is now set as the default printer.
Setting Up Printing from a Windows 8 Desktop
This section explains how to prepare your Windows 8 desktop for printing. xPrintServer Office
Edition print server supports desktop printing from Windows 8 and Windows 7 Operating Systems
through Bonjour Print Services. You need to download Bonjour Print Services for Windows
v2.0.2 or higher. .
Performing Add Printer Setup
1. Connect your xPrintServer print server according to Hardware Installation Steps.
2. Download Bonjour Print Services at
http://support.apple.com/kb/DL999, following prompts as
instructed.
3. Launch Bonjour Printer Wizard:
Through Window’s Start Menu by clicking Start > Bonjour Print Services > Bonjour
Print Wizard.
By double-clicking the Bonjour Printer Wizard icon on your desktop.
The Bonjour Printer Wizard appears with a list of discovered printers.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 29
4. Click on printer you wish to install.
5. Search and select your printer by Manufacturer and Model, and click Next.
6. Click Finish to complete the installation.
Note: Up to two instances of the
same network printer may appear
during discovery (one instance
reported by the Bonjour Print
Wizard and the other by the
xPrintServer). You may select
either printer.
3: Navigation and Printing
xPrintServer® Office Edition Print Server User Guide 30
Configuring a Default Printer
This section provides instructions on setting an installed printer on your network as the default
printer.
1. Click Start > Windows System > Control Panel on your desktop.
2. Double-click to select Printers and Faxes.
3. Right-click the printer to be set as default and select Set as default printer. The selected
printer is now set as the default printer.
xPrintServer® Office Edition Print Server User Guide 31
4: Configuration
This chapter describes how to configure your xPrintServer print server using the xPrintServer
user interface.
Admin user: the default and permanent master user login for the xPrintServer device. The
Admin user has complete access of the xPrintServer user interface functionality including user,
printer and job management and configuration capabilities as compared to non-Admin users who
can only change their own password, have access to their own print jobs and view basic
xPrintServer information.
Table 4-1 Comparing Admin and Non-Admin User Privileges
Non-Admin User Privileges Admin User Privileges
Access to functionality in the
Home and Jobs tab in the
xPrintServer user interface.
Change user password.
View and modify own print
jobs (not the print jobs of
other users).
View basic information
about the xPrintServer
system status.
Access to Home, Admin, Jobs, Printers, Users and Logs tab
pages which includes all the functionality available through the
xPrintServer user interface.
Change all user passwords.
View and manage information about all print jobs, printers
and user logins.
Ability to update firmware, reset device to default settings,
add/delete printers and users, manage printer access, modify
time zone, restart the device, view and send diagnostic
information, update the name of the xPrintServer unit, and
monitor logs.
User Administration
Note: The printer* depicted in Figure 4-2 represents models with authentication and /or account
tracking capability.
The upcoming user admin subsections, including Adding a New User, Deleting a User, Exporting
Users, Importing Users, Downloading a Sample CSV and portions of Changing Passwords are
only available to Admin users to facilitate the assignment of Google Cloud accounts to
usernames and passwords stored on authenticating and/or account tracking printers. Non-Admin
users, if created, can print and monitor their own print jobs and will have access to the information
and functionality within the Home, Jobs and Log-Off tabs. See Figure 4-1.
Figure 4-1 Non-Admin User Access
A non-Admin user
can access
xPrintServer
status and product
information as well
as the ability the
change their own
password through
the Home tab.
A non-Admin
user can view
and export all of
their own print
jobs through the
Jobs tab.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 32
Account Translation
xPrintServer user administration supports account translation, an authentication and account
tracking feature that works with Google Cloud Print and the built-in authentication and/or account
tracking databases of certain printers. Such printers require the matching of Google Cloud Print
accounts to pre-assigned username(s) and passwords(s) stored on the printer database for
authentication and/or account tracking purposes. Only print jobs sent from a Google Cloud Print
account which matches an existing printer username and password are allowed to print.
xPrintServer user administration provides different ways to manage and assign matching
usernames and passwords between Google Cloud Print accounts and usernames and passwords
stored on the printer database. All xPrintServer user administration functionality is found under
the User tab.
Note: Chapter 5: Google Cloud Print provides instructions for establishing a connection,
installation and printing related to Google Cloud Print.
Figure 4-2 User Account Translation Workflow
Changing Passwords
The Admin user and non-Admin users may use the To change your password directions below to
change their user password. Only the Admin user may use the To change a non-Admin user
password as the Admin directions below to change the password for any non-Admin user.
Password changes are effective immediately.
To change your password:
1. Login to the xPrintServer user interface as Admin user (see Logging In.)
2. Click the Password link on the left side of the Home page. The Change Password page
appears displaying the User for which the password change is being made.
3. Complete the following fields:
Current Password
New Password
Re-enter new Password
4. Click Change Password.
5. Click OK in the confirmation pop-up that appears. Your password is changed.
Note: You will be asked to login again if you attempt to navigate to a different user interface
page.
Note: Passwords are case-sensitive and may
include up to 32 characters. All printable characters
may be used with the exception of single and double
quotation marks such as: ‘ or “.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 33
Figure 4-3 Changing Own Password
To change a non-Admin user password as the Admin:
1. Login to the xPrintServer user interface as Admin user (see Logging In.)
2. Click the Users tab to access the Users page. All users are listed here.
3. Utilize Search as necessary to find a particular user.
4. Click Password button to the right of the User ID to be changed.
5. Enter the new password into both fields:
Password
Re-enter Password
6. Click Change Password.
7. Click OK in the confirmation pop-up that appears. User password is changed.
Note: If the Admin user password is changed, you will be asked to login again if you attempt to
navigate to a different user interface page.
Figure 4-4 Changing Other User Passwords (Admin User Only)
Adding a New User
The Admin user can use these steps to create new users.
1. Login to the xPrintServer user interface as Admin user (see Logging In.)
2. Click the Users tab to access the Users page. All users are listed here.
3. Click Add User…
Note: Passwords are case-sensitive and
may include up to 32 characters. All
printable characters maybe used with the
exception of single and double quotation
marks such as: ‘ or “.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 34
Note: The Full Name of a new user is case sensitive and may include up to 32 alpha and/or
numeric characters.
4. Enter the following fields for the new user:
Username
Password
Re-enter Password
Full Name
GCP Account (optional)
5. Click Add User (or Cancel if you want to cancel this action.) The new user immediately
displays on the Users page.
Figure 4-5 Adding or Deleting a User (Admin User Only)
Deleting a User
The Admin user can use these steps to delete users.
1. Login to the xPrintServer user interface as Admin user (see Logging In.)
2. Click the Users tab to access the Users page. All users are listed here.
3. Utilize Search as necessary to find a particular user.
4. Click the Delete button to the right of the User ID to be deleted.
5. Click Yes in the confirmation pop-up that appears (or No if you want to cancel this action.) .
The deleted user is immediately removed from the list of users on the Users page.
Exporting Users
The Admin user can use these steps to export users. The user information is exported as a
downloaded CSV file that can then be saved to specific chosen location (e.g., a flash drive or a
designated place on the hard drive.) This exported user information can be imported into other
xPrintServer units. The information within the spreadsheet can also be modified and saved before
import into other xPrintServer units. See Importing Users below for directions as necessary.
1. Login to the xPrintServer user interface as Admin user (see Logging In.)
2. Click the Users tab to access the Users page. All users are listed here.
3. Click the Export Users button. A pop-up window appears with the choice to open or save
the file. The name of this file is xps-users.csv by default. This file contains the
username, full name, password, GCP Account and Admin information of all non-Admin users.
See Figure 4-6 below.
Note: When establishing a new user, please note
that the iOS device browser capitalizes the first
character of the User ID. Make sure the User ID is
correct prior to submitting your request to add user.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 35
Figure 4-6 Exporting Users
4. Click Save File option and OK.
5. Save this file to a known location to import the file to another xPrintServer unit.
6. Click Yes if this Microsoft Excel window appears.
Importing Users
The Admin user can use these steps to import user information from one xPrintServer device to
another xPrintServer device. A previously downloaded CSV file needs to be available in order to
import user information. See Exporting Users for directions for downloading user data from a
separate xPrintServer unit. Importing a blank CSV file (see Downloading a Sample CSV) can
also be done to erase all user information.
1. Login to the xPrintServer user interface as Admin user (see Logging In.)
2. Click the Users tab to access the Users page. All users are listed here.
3. Click the Import Users… button. The Import Users page appears.
4. Click the Browse… button to browse to and open the file of exported users. The file name
appears on the Import Users page.
5. Click the Import button.
6. Click Yes in the confirmation window that appears.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 36
7. Click OK to dismiss the pop-up window describing the activities in the import.
Note: Repeating the steps above to import a separate user list causes you to override any pre-
existing user list.
Downloading a Sample CSV
The Admin user can use these steps to download a sample CSV file. This is a blank file without
user data showing the categories of information that would be listed per user. User information
can be directly entered and saved into this spreadsheet file, then imported onto an xPrintServer
unit. Importing a blank CSV file can also be done to erase all user information.
1. Login to the xPrintServer user interface as Admin user (see Logging In.)
2. Click the Users tab to access the Users page. All users are listed here.
3. Click the Download Sample CSV button. A pop-up window appears with the choice to open
or save the file. The name of this file is
xps-users.csv by default. This file contains the
username, full name, password, GCP Account and Admin information of all non-Admin users.
See Figure 4-7 below.
Figure 4-7 Sample CSV File
4. Click Save File option and OK.
5. Save this file to a known location to edit later and import to another xPrintServer unit.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 37
Printer Access Control (Protecting Printer Access)
Access to a specific printer can be controlled so that a user must be authenticated before printing
is allowed. The user is prompted for a username and password when selecting a printer with a
padlock icon. Users are then authenticated via printer access control through the xPrintServer
local user database and potentially the MS Active Directory (if enabled.)
The Admin user can use the steps below to change local user access to a specific printer.
If the Admin user enables MS Active Directory printer access, the steps below additionally
configure the xPrintServer print server to use MS Active Directory services as a remote
authentication server. See Managing Active Directory for instructions to enable MS Active
Directory.
Note: Printer access control does not apply to MS Windows OS printing, since MS Windows
printing does not currently support a mechanism for prompting users for print job authentication
challenges.
To configure printer access control:
1. Login to the xPrintServer user interface (see Logging In).
2. Enable MS Active Directory printer access control (see Managing Active Directory) as
desired:
- If not enabled, the following steps pertain only to printer access utilizing the xPrintServer
Local User Database.
- If enabled, the following steps pertain to both printer access using the xPrintServer Local
User Database and MS Active Directory.
3. Click the Printers tab to access the Printers > List page (see Figure 4-9).
4. Click the Access link to the left of the Printers page. A list of configured printers on the
network is listed here.
5. Utilize Search as necessary to find a particular printer.
6. Click the button to the right of the specific printer with user access to be viewed or
modified. The Disable access control checkbox is checked by default, allowing all users
access to this printer.
Figure 4-8 Printer Access Control
4: Configuration
xPrintServer® Office Edition Print Server User Guide 38
7. To allow all users access to this printer, check the Disable access control checkbox at the
top of the screen. Individual User ID checkboxes that may have specified user access
disappear.
8. To allow specific users access to this printer, uncheck the Disable access control checkbox
at the top of the screen. Individual User ID checkboxes appears to allow you to select users
allowed access to this printer. In addition, all valid Active Directory accounts will be allowed.
Check the User ID checkbox of users to be granted printer access to this printer.
Uncheck the User ID checkbox of users to not be granted printer access to this printer.
9. Click Save (or Cancel if you want to cancel this action). The Printer Access Control page
list of printers re-appear with the Allowed Users column immediately updated to show your
latest modification.
10. Repeat steps above to modify access control on additional printers.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 39
Viewing Configured Printers
The Admin user may utilize these instructions to view provisioned printers.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printers tab to access the Printers > List page. The Description, Location,
Make/Model, the last known Status, and Cloud Enabled status of all currently configured
printers is listed on this page.
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click on any printer in the list to retrieve additional information on that printer. In Figure 4-9
below, the fourth printer in the list was clicked and the associated printer details displayed in
a grey field at the bottom of the list of printers.
Figure 4-9 Printer Details and Pop-Up Command Menu
6. Click the button to the right of a specific printer to access a pop-up command menu of
options available for that printer. Each of these options is explained in greater detail under
Admin Printer Configuration Options.
Pop-Up Command Menu
for selected printer
Details of Selected Printer
Description
Name
IP Address
Location
Status
Cloud Print Status
4: Configuration
xPrintServer® Office Edition Print Server User Guide 40
Configuring Printers
Note: Discovery of the xPrintServer device from a PC requires Apple’s Bonjour print services,
which may be installed via Apple’s iTunes® or Safari web browser or Bonjour Print Helper
available at http://support.apple.com/kb/DL999.
All printers are added and configured to the xPrintServer device via discovery where the
xPrintServer unit discovers and provisions printers. Discovery happens in one of two ways:
Auto Discovery: This is the automatic method of printer discovery and provisioning. Auto
discovery is enabled by default so that each time the xPrintServer device starts up or a
printer is connected to the USB port, the Discovery protocol automatically runs one time,
discovering and provisioning all printers connected since the last start up. This automatic
feature can be disabled. See instructions below.
Discovery: This is the Admin user-activated method of discovering and provisioning
printers that can be initiated after the xPrintServer print server is up and running. This
method is useful in situations where printer(s) have been added since the last startup of the
xPrintServer device. A user may wish to discover and provision the printer(s) at a particular
moment rather than waiting until the auto discovery opportunity at the next startup of the
xPrintServer device.
Note: Only printers listed among the Lantronix xPrintServer print server published list of
printers is auto-provisioned after Discovery (see http://www.lantronix.com/xprintserver-
supported-printers). Configuration options to manually add a printer, modify advanced printer
settings and restart the printer publisher are available under Printers > Advanced. Use
these advanced options only if instructed to do so by Lantronix Technical Support.
Enabling or Disabling Discovery
The auto discovery utility of the xPrintServer print server is enabled by default so that whenever
you start up your xPrintServer device, auto discovery automatically runs one time. Auto
discovery can be disabled or re-enabled at any time. The Admin user may utilize these
instructions to access where you may disable or re-enable auto discovery. Users may also
perform manual discovery by utilizing the Re-Run Discovery button.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Click the Discovery link to the left of the page to reach the Printer Discovery page. The
current auto discovery mode is displayed at the top of the page.
Figure 4-10 Printer Discovery Page
4: Configuration
xPrintServer® Office Edition Print Server User Guide 41
4. Check Enabled or Disabled to enable or disable printer, as desired. The auto discovery
mode automatically adjusts to your selection in a few seconds and your mode choice is
preserved during subsequent xPrintServer device startups. Auto discovery occurs during
device bootup and when a USB device is connected.
Configuring Printers through Auto Discovery
Auto discovery of printers happens automatically each time you startup xPrintServer device, as
long as auto discovery is enabled prior to the startup.
1. Make sure auto discovery is enabled (see Enabling or Disabling Discovery above).
2. Startup and login to the xPrintServer user interface (see Logging In) as usual. The Discovery
protocol runs one time automatically upon startup.
3. Click the Printer tab to access the Printers > List page (see Figure 4-9). All printers which
were auto discovered at this startup is listed here with “Auto Discovered” listed under the
Location column.
4. Click the Discovery link to the left of the page to reach the Printer Discovery page. A
Printer Auto Discovery Report appears showing the current date and time the xPrintServer
print server automatically discovered and configured printers and associated downloaded
drivers.
Figure 4-11 Sample Printer Auto Discovery Report
Configuring Printers through Discovery
The Admin user may run Discovery anytime after the xPrintServer device is started up. Utilize
these instructions to discover and provision network printers connected after the xPrintServer
device last started up or printers on other networks if their IP addresses have been added (see
Updating Discovery Printer IP Addresses).
Note: If utilizing Google Cloud Print and Deleting All Configured Printers was recently performed,
first verify all printers have been de-registered on Google Cloud Print management interface.
Reference steps in Deleting All Configured Printers.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Click the Discovery link to the left of the page to reach the Printer Discovery page. A
message stating “Printer Auto Discovery has not yet been run” appears if printers are
available for discovery. If new printers are not available for discovery, you will see a Printer
Auto Discovery Report (see Figure 4-11).
4: Configuration
xPrintServer® Office Edition Print Server User Guide 42
4. Click the Re-run Discovery button located directly above the Printer Auto Discovery
Report, to manually check for any new printers. After a few minutes, a new Printer Auto
Discovery Report appears showing the current date and time of the current discovery and
configuration of printers and associated downloaded drivers.
5. Expand the SNMP field to see configuration information about the discovered printer(s). An
example of what you may see in the SNMP field:
Figure 4-12 Expanding Detected Printers Information
6. Expand the Detected Printers field and further expand additional available subcategories
(indicated with a
icon to the left) to see a list of discovered printers and the status of the
provisioning results.
Note: If you expand the Printer Auto Discovery Report, you may need to use the up-down
scroll bar to see the entire contents of your report.
Deleting All Configured Printers
The auto discovery feature of the xPrintServer device is enabled by default so that whenever you
power up your xPrintServer device, discovery automatically runs one time. The Admin user may
also use the steps below to remove all configured printers in the xPrintServer.
1. Login to the xPrintServer user interface (see Logging In).
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Click the Discovery link to the left of the page to reach the Printer Discovery page.
4. Click the Remove all printers button to remove all configured printers, as desired.
5. Click Yes in the confirmation pop-up that appears (or No to cancel action).
6. Log-off (see Logging Off) and close your browser. All printers are deleted.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 43
7. To check that printers are deleted, login to the xPrintServer user interface and click the
Printers tab to access the Printers List page (see Figure 4-9.) “No Printers Found” should
be displayed.
8. If using Google Cloud Print, verify all printers have been de-registered by going into the
Google Cloud Print management page (see Accessing Google Cloud Print Administrative
Features Online) and deleting any remaining printers from the previous xPrintServer device
registration.
Setting Real Time Clock
Real Time Clock is a built-in function in the xPrintServer print server which time-stamps printing-
related activities such as those identifying the time of log activities or print jobs. Real Time Clock
is automatically on, syncs time with pool.ntp.org (Network Time Protocol), and is set, by default,
at GMT -800 PST (Pacific Standard Time).
To modify the Time-zone
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13). The Select Time-
zone page is the default page the Admin user gets to upon clicking on the Admin tab.
3. Click the Time-zone link on the left side of the Admin page, as necessary.
Figure 4-13 Admin Menu (Defaults to Time-zone Link)
4. Select a new time zone from the Select Time-zone drop-down menu.
5. Click the Change Time-zone button.
6. Click Yes in the confirmation pop-up that appears (or No to cancel action).
7. Wait for the xPrintServer device to reboot. When the time zone is changed, the xPrintServer
device automatically restarts, bringing you back to Figure 3-3 System Status Information on
the Home Page. The unit is now set to your newly chosen time zone.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 44
Assigning a Static IP Address to the xPrintServer Device
Your xPrintServer IP address is DHCP by default, but can be configured with a static IP address.
The Admin user may utilize these instructions to establish a static IP address.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Select IP Address to access the Admin > IP Address page.
4. Click the Static radio button near the top of the page to access static IP address
configuration fields.
5. Complete the following fields:
IP Address
Netmask
Default Gateway
DNS Server
6. Click Save.
7. Click OK in the confirmation pop-up that appears. The unit restarts.
8. Close out of your xPrintServer browser and open a new browser.
9. Enter the newly assigned static IP address.
10. Login to the xPrintServer user interface (see Logging In). The assigned static IP address
appears on the System Status page.
Admin Printer Configuration Options
Configuration options available on a specific printer can be accessed through the Pop-Up Printer
Command Menu (see Figure 4-9) of the xPrintServer user interface. The Admin user may utilize
the Search feature as necessary to find a particular, previously discovered printer, and access
the Pop-Up Printer Command Menu for that printer.
Printing a Test Page
The Admin user may use these directions to print a test page for a selected printer.
Note: For certain multifunction printer models, the user authentication settings need to be turned
off in order to print test pages.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Navigationas necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer through which you want to print a test page.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 45
6. Click Print Test Page in the pop-up command menu that appears (or Cancel within the
same menu if you want to back out of it) and a test page print job is sent to the selected
printer..
7. Click OK in the confirmation pop-up providing a print job ID.
Purging Job History
The Admin user may use this selection to purge all printed job history information. Otherwise, by
default, xPrintServer device maintains a list of the last 50 printed jobs.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer with the job history you want to purge.
6. Click Purge Job History in the pop-up command menu that appears (or Cancel within the
same menu if you want to back out of it).
7. Click Yes in the confirmation pop-up to continue (or No to cancel action) and all print jobs not
yet printed is purged from the selected printer.
8. Click OK in the second confirmation pop-up.
Deleting a Printer
The Admin user may use this selection to delete a printer that is currently configured. Printers
may later be added and configured according to the directions in the Adding, Finding and
Discovering Printers section.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer you want to delete.
6. Click Delete Printer in the pop-up command menu that appears (or Cancel within the same
menu if you want to back out of it).
7. Click Yes in the confirmation pop-up to continue (or No to cancel action) and the selected
printer is deleted.
8. Click OK in the second confirmation pop-up.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 46
Changing Printer Description
The Admin user may use this selection to change the advertised printer name of a configured
printer as it is displayed to all users on their iOS devices. The value entered in the printer
description field becomes the printer name that is advertised to iOS devices and Bonjour Print
clients.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer for which you want to change description.
6. Click Change Description in the pop-up command menu that appears (or Cancel within the
same menu if you want to back out of it).
7. Modify the new description for the printer in the pop-up window which appears.
Figure 4-14 New Printer Description
8. Click OK. After a few seconds, the printer description is changed.
Changing Printer Location
The Admin user may use this selection to change the advertised location of a configured printer
as it is displayed to all users on their tablet, smart phone, PC or Mac. This command is useful for
updating the location of printers initially identified as “Auto Discovery”.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer with location to be changed.
6. Click Change Location in the pop-up command menu that appears (or Cancel within the
same menu if you want to back out of it).
7. Modify the printer location in the pop-up window which appears.
Figure 4-15 New Printer Location
8. Click OK (or No to cancel action). After a few seconds, the printer location is changed.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 47
Changing Printer Geolocation
Use this selection to specify the advertised geographical location (geolocation) of a configured
printer as it is displayed to all users on their tablet, smart phone, PC or Mac. Reference
https://tools.ietf.org/html/rfc5870 to learn more about a URI use for geographic locations.
Geolocation information for a printer is blank by default.
1. Login to the xPrintServer device’s Admin interface (see Logging In.)
2. Click the Printer tab to access the Printers > List page (see Figure 4-1.)
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer with geolocation to be specified.
6. Click Change Geolocation in the pop-up command menu that appears (or Cancel within the
same menu if you want to back out of it.)
7. Modify the printer geolocation in the pop-up window which appears.
8. Click OK. After a few seconds, the printer location is changed.
Showing Shared Printer Information
Note: If Google Cloud Print is used, all printers are shared to a registered Google account, by
default.
Use this selection to show the URL and shared information of a specific printer provisioned for the
xPrintServer device. A user can use this information to manually map a created printer to their
device Up to 10 network-attached printers can be seen and shared at a time. The Show Share
Info button displays the
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer information to be shared.
6. Click Show Share Info in the pop-up command menu that appears (or Cancel within the
same menu if you want to back out of it). An information pop-up window appears showing
the printer as it is shared:
Figure 4-16 Show Share Info Pop-up
7. Click OK in the share info pop-up window to close it.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 48
Sharing a Printer
The Admin user may use this selection to make an xPrintServer-provisioned printer visible and
available to laptops, desktops, smart phones, tablets and Google Cloud Print
.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer to be shared.
6. Click Share Printer in the pop-up command menu that appears (or Cancel within the same
menu if you want to back out of it).
7. Click Yes in the confirmation pop-up to continue (or No to cancel action) and the selected
printer becomes visible and available on iOS devices.
8. Click OK in the second confirmation pop-up.
Hiding a Printer
The Admin user may use this selection to hide an xPrintServer-provisioned printer so that it is no
longer visible or available on laptops, desktops, smart phones, tablets and Google Cloud Print.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Search as necessary to find a particular printer.
4. Click the button beside the printer you wish to hide.
5. Click Hide Printer in the pop-up command menu that appears (or Cancel within the same
menu if you want to back out of it).
6. Click Yes in the confirmation pop-up to continue (or No to cancel action) and the selected
printer becomes invisible and no longer available on tablet, smart phone and PC devices.
7. Click OK in the second confirmation pop-up.
Setting Printer Options
The Admin user may use this selection to view and modify settings in an xPrintServer-provisioned
printer.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printer tab to access the Printers > List page (see Figure 4-9).
3. Utilize Search as necessary to find a particular printer.
4. Click the button beside the printer you wish to set printer options.
5. Click Set Printer Options in the pop-up command menu that appears (or Cancel within the
same menu to cancel). Available printer settings appear organized under printer tabs. The
number of printer tabs and the printer settings available and organized under the tabs vary
among printer models.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 49
Figure 4-17 Sample Printer Options
6. Click through available tabbed headings (all in dark blue) and make changes as desired.
7. Click Save Changes to save. A note verifying that settings have been saved successfully
appears on the screen. Changes to printer settings remain in place until changed through the
xPrintServer device.
8. Click the Return to Printer List button at any time to return to the Printers > List page.
The printer above provides
several more modifiable
settings organized under
blue heading tabs than the
printer to the right.
Clicking any of the blue
heading tabs brings you to
the printer setting options
organized under that tab.
Every printer has different
setting options available,
organized under blue heading
tab(s) as exemplified by the
options available in these
printers.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 50
Showing Marker Supply Levels
Use this selection to show the marker levels of a particular printer.
1. Login to the xPrintServer device’s Admin interface (see Logging In.)
2. Click the Printer tab to access the Printers > List page (see Figure 4-9.)
3. Utilize Navigation as necessary in situations where there are multiple pages of printers.
4. Utilize Search as necessary to find a particular printer.
5. Click the button beside the printer with toner information to view.
6. Click Supply Levels in the pop-up command menu that appears (or Cancel within the same
menu if you want to back out of it.) An information pop-up window appears showing the
printer marker supply levels:
Figure 4-18 Show Supply Levels
7. Click OK in the pop-up window to close it.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 51
Updating Discovery Printer IP Addresses
The Admin user may use this feature to create a list of printer IP addresses on the xPrintServer
device to discover printers that are in different subnets than the xPrintServer unit. This feature
allows auto-discovery of printers outside the current subnet.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printers tab to access the Printers > List page (see Figure 4-9).
3. Click the Printer Address link on the left side of the Printers page. A list of existing Printer
IP Addresses appears in the Printer IP Addresses page, if any were previously established.
4. Click into the large square field in the Printer IP Addresses page.
Figure 4-19 Printer IP Address Page
5. Update the Printer IP Addresses by adding a new printer IP address, modifying an existing IP
address or deleting an address. To add more than one printer IP address, enter one address
per line (separated by a paragraph break using the Enter key on the keyboard).
6. Click Save to save added or modified IP address(es).
7. Click OK in the confirmation pop-up.
Click inside
to edit/type
printer IP
addresses.
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xPrintServer® Office Edition Print Server User Guide 52
Viewing and Exporting Print Jobs
The Admin user may use these steps to view and export print jobs and the details on a specific
print job. Non-Admin users may only view and print their own print jobs and the details of their
print jobs.
The xPrintServer device maintains a list of the last 50 printed jobs by default.
1. Login to the xPrintServer user interface (see Logging In).
2. Click the Jobs tab to access the Jobs page. All Active Jobs are listed here. The
information on this page is refreshed every 15 seconds.
3. Click the desired link to left to view a desired job category:
Active: to show all jobs that are currently active (default view)
Completed: to show all jobs that have been completed
All: to show all jobs, active or completed.
4. Utilize Navigation as necessary in situations where there are multiple pages of jobs.
5. Utilize Search as necessary to find a particular print job.
6. Click a particular job to bring up information about the job in a grey field below the job list.
Figure 4-20 Print Job Details
7. Click Export Job Log to export all active and completed print jobs to an excel spreadsheet.
The same information that can be viewed on the screen is available in the exported jog log.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 53
Renaming the xPrintServer Device
As part of the initialization process, the xPrintServer device registers a Bonjour® service type
(specific to Lantronix) (_Lantronix-xps._tcp which uses the default device name of
xPrintServer). As with any Bonjour discovery application, you can find your xPrintServer
device in any Bonjour application-supported web browser using the URL:
http://xPrintServer-<serial number>.local. Therefore, you would search for
your xPrintServer device with
http://xPrintServer-<serial number> by default. If
the default device name is changed, the xPrintServer URL used to access the xPrintServer web
interface would also be modified to become
<new device name>.local, as the serial
number portion is part of the default device name.
Note: All Apple devices natively include Bonjour Services. Microsoft Windows Operating
Systems do not include Bonjour Service and require an installation of an application that includes
Bonjour Service for Windows, such as the Apple “Bonjour Print Services for Windows” or the
Apple Safari for Windows. Once Bonjour Service for Windows has been installed, the
xPrintServer print server can be discovered using the configured <name> in the web browser, as
described above.
The directions below can be used by the Admin user to rename an xPrintServer device. This is a
useful function in situations where there are multiple xPrintServer devices on a network, as each
device should have a unique name. Changing the xPrintServer name requires a restart to use
the new xPrintServer name.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Name link on the left side of the page to access the Change xPrintServer Name
page. The Current Name of your device displays, which by default is “xPrintServer” followed
by a dash and the serial number of your xPrintServer unit (for example,
xPrintServer-
0080A3854E09
).
4. Type in the New Name (an alpha and/or numeric combination that may include the - and _
characters).
Figure 4-21 Changing the xPrintServer Name
4: Configuration
xPrintServer® Office Edition Print Server User Guide 54
5. Click the Change Name button to submit the new name.
6. Click Yes in the confirmation pop-up to continue (or No to cancel action) renaming your
xPrintServer device.
7. Wait for the xPrintServer device to reboot at which point the renaming of your unit is
complete.
Note: The browser’s URL will need to be updated to reflect a new xPrintServer device name.
Resetting the xPrintServer Unit to Factory Defaults
Resetting the xPrintServer unit to factory default wipes out all configuration information and resets
the xPrintServer configuration parameters to the original factory settings. There are two ways to
reset the xPrintServer print server to factory default settings: through the user interface or
utilizing the reset button on the xPrintServer device.
Via the User Interface
The Admin user may utilize these directions to reset the xPrintServer print server to factory
default settings through the Reset Unit to Factory Defaults page of the xPrintServer user
interface. A device restart automatically follows a reset.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Factory Reset link on the left side of the page to access the Reset Unit to Factory
Defaults page.
4. Click the Reset to Factory Defaults button.
5. Click Yes in the confirmation pop-up that appears (or No to cancel this action). The unit
automatically restarts in order to complete resetting current configurations to factory defaults.
6. Wait for the xPrintServer device to reboot. When the reset to factory default process is
complete and the device restarted, you are brought back to System Status on the Home
Page. Authentication (Logging In) is required to access the xPrintServer user interface.
7. If using Google Cloud Print, verify all printers have been de-registered by going into the
Google Cloud Print management page and deleting any remaining printers from the previous
xPrintServer device registration.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 55
Via the Hardware Reset Button
Use these directions to reset the xPrintServer unit to factory default settings utilizing the Reset
button on the bottom of the xPrintServer device. This button is accessible through a hole in the
case.
To reset the unit to factory defaults, perform the following steps:
1. Place the end of a paperclip or similar object into the reset opening (pin-sized hole on the
bottom of the device) and press for a minimum of 10 seconds. Within the 10 seconds, the “X”
Status LED on top of the xPrintServer print server displays a solid orange light to indicate the
device is rebooting (see Table 2-1) after which it begins to blink.
2. Remove the paperclip to release the button. This procedure restores factory default settings
to the configuration and reboots the unit.
3. If using Google Cloud Print, also verify all printers have been de-registered by going into the
Google Cloud Print management page and deleting any remaining printers from the previous
xPrintServer device registration.
Restarting the xPrintServer Device
The Admin user may utilize these directions to restart the xPrintServer device through the
xPrintServer user interface and without changing any settings.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Restart link on the left side of the page to access the Restart Unit page.
4. Click the Restart Unit button.
5. Click Yes in the confirmation pop-up that appears (or No to cancel this action).
6. Wait for the xPrintServer device to reboot. The xPrintServer device restarts, bringing you
back to System Status on the Home Page. Authentication (Logging In) is required to access
the xPrintServer user interface.
Viewing Logs
The Admin user may utilize these directions to view logs. The xPrintServer user interface
provides logs for all diagnostic and access messages.
Follow the directions in Viewing and
Exporting Print Jobs to export logs, as needed.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Logs tab to access the Logs page. A list of all Diagnostic logs appears by default.
3. Click the Access link to the left to view only access logs.
4. Click the Diagnostic link to the left to view only diagnostic logs.
5. Click the Job Status link to the left to view only job status logs.
6. Utilize Navigation as necessary in situations where there are multiple pages of logs.
Note: The number of logs on the bottom of the page updates each time the Diagnostic or
Access link on the left is clicked.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 56
Figure 4-22 Logs
Printer Drivers
The Printer Driver Download page provides two ways to download a printer driver: from the
Internet or from a USB flash drive. This page also provides a method to export printer drivers
onto a USB flash drive for downloading onto other xPrintServer print servers as well as a way to
preload drivers onto the xPrintServer unit.
Downloading Printer Drivers from the Internet
The Admin user may utilize these directions to download printer drivers from the xPrintServer
device driver base in the cloud. The downloaded drivers will be saved in the xPrintServer device's
flash memory and will be used as a local cache of drivers for printer provisioning. This is useful
when using the xPrintServer device in locations that don't have Internet access, and
consequently, no access to the xPrintServer unit’s printer driver base in the cloud.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printers tab to access the Printers > List page (see Figure 4-9). All printers
configured to the xPrintServer device are listed here.
3. Click the Printer Drivers link to get to the Printer Driver Download page. A list of drivers
previously downloaded appears ordered by make and model under the Loaded Drivers tab.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 57
4. Click the Drivers List tab. A drop-down Manufacturer menu displays on the screen.
Figure 4-23 Drivers List Tab
5. Select the desired printer Manufacturer from the drop-down menu. The number of printer
models associated with that manufacturer and available for download displays on the screen.
6. Enter the printer Model name. Once you begin typing the model name, models beginning
with the character(s) you type appears on the screen.
7. Select the correct model from the list of models.
8. Click Download Driver to save a copy of the printer driver from the local driver cache stored
in the xPrintServer device. You are notified when the driver has been downloaded or if there
was an error encountered. Successfully downloaded drivers appear in the Loaded Drivers
tab.
9. Click OK.
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xPrintServer® Office Edition Print Server User Guide 58
Exporting Printer Drivers
The Admin user may utilize these directions to export printer drivers from the xPrintServer print
server. Once exported, you may move the printer driver onto a USB flash drive. This is useful in
situations where you may wish to use the printer driver on other xPrintServer devices.
Note: The xPrintServer device only reads data from USB flash drives that are connected to its
USB port. It does not write to USB flash drives that are connected to its USB port. The file name
of the printer driver must be printerdrivers.bin. Also, the xPrintServer print server only
recognizes USB flash drives formatted with a FAT file system.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printers tab to access the Printers > List page (see Figure 4-9). All printers
configured to the xPrintServer device are listed here.
3. Click the Printer Drivers link to get to the Printer Driver Download page. A list of drivers
previously downloaded appear ordered by make and model under the Loaded Drivers tab.
Note: You must have already downloaded printer drivers under the Loaded Drivers tab.
4. Insert a USB flash drive to the computer from where you are browsing. The USB flash is
where the printer driver files are to be moved, once saved.
5. Click Export Drivers. A pop-up window appears.
6. Click OK to save the file directly to your PC’s local file system. You are notified when the
driver has been exported or if there was an error encountered.
7. Move the exported file onto the USB flash drive (from step 4 above) if you wish to upload the
driver onto another xPrintServer device.
Figure 4-24 Export Drivers Button
4: Configuration
xPrintServer® Office Edition Print Server User Guide 59
Downloading Printer Drivers from a USB Flash Drive
The Admin user may utilize these directions to download printer drivers from a USB flash drive.
The xPrintServer unit can load supported drivers that had been previously saved to a USB flash
drive. Supported drivers are drivers that were downloaded from the xPrintServer driver base in
the cloud. This is useful for xPrintServer devices that are installed in sites that have no Internet
access.
Note: The file name of the printer driver must be printerdrivers.bin. Also, the xPrintServer
device only recognizes USB flash drives formatted with a FAT file system.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printers tab to access the Printers > List page (see Figure 4-9). All printers
configured to the xPrintServer print server are listed here.
Figure 4-25 Loaded Drivers Tab
3. Click the Printer Drivers link to get to the Printer Driver Download page. A list of drivers
previously downloaded appear ordered by make and model under the Loaded Drivers tab.
4. Insert USB flash drive that has the exported printer driver files (from previous section,
Exporting Printer Drivers) into the xPrintServer unit's USB port.
5. Click the Add Drivers from USB button. The xPrintServer print server isgin an automatic
search and download of drivers on the USB flash drive. You are notified when the driver has
been downloaded or if there was an error encountered.
6. Click OK.
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xPrintServer® Office Edition Print Server User Guide 60
Managing Active Directory
The Admin User may utilize the following directions to configure and enable xPrintServer print
server to use MS Active Directory Services for user remote authentication. If enabled, the
xPrintServer device uses the MS Active Directory along with xPrintServer local user database for
xPrintServer printer access authentication. If not enabled, the xPrintServer unit uses only the
xPrintServer local user database for xPrintServer printer access authentication. See Printer
Access Control (Protecting Printer Access) for more information.
Updating Active Directory Configuration
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Active Directory link to the left to access the Active Directory Configuration
page.
4. Check Enable use of Active Directory to enable (or disable) Active Directory use and
remote authorization.
- If enabled, additional Active Directory configuration fields become available. Continue
with remaining steps below.
Note: The Active Directory server must be enabled on the xPrintServer print server in
order to authenticate remote users established in Active Directory.
- If disabled, only the Enable use of Active Directory checkbox option is available on the
Active Directory Configuration page. Skip steps 5 – 8 below.
Figure 4-26 Active Directory Configuration
5. Modify the Active Directory Server address, as necessary.
6. Check Encrypted Connection to enable (or disable) encrypted connection.
7. Enter the Active Directory Server Port number.
When Enable
use of Active
Directory is
checked,
additional fields
become available
for configuration.
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xPrintServer® Office Edition Print Server User Guide 61
8. Enter the Domain Name.
9. Click Save to save Active Directory settings.
10. Click OK in the confirmation pop-up.
Testing Remote User Authentication
Note: The user name and password tested in these directions are not saved to the xPrintServer
unit.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Active Directory link to the left to access the Active Directory Configuration page
(see Figure 4-26).
4. Enter a configured remote User Name.
5. Enter the Password for the remote User Name.
6. Click the Test button.
7. Click OK in the confirmation pop-up.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 62
Saving Configuration
The Admin user may utilize these directions to save an xPrintServer configuration. Saving an
xPrintServer configuration saves all settings to a file which can be backed up to a computer.
Information saved includes all configurable parameters and printer driver files (which includes
printer driver files downloaded during the xPrintServer auto-discovery process and those
manually downloaded by the Admin user via the xPrintServer GUI). This configuration file can
later be used to restore the configuration on the xPrintServer print server or to upload settings of
one xPrintServer unit onto others.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Save/Restore link to the left to access the Configuration Save and Restore page.
4. Click Save under the Configuration Save tab. A pop-up window appears.
Figure 4-27 Saving Configuration
5. Click OK to save the xPrintServerBackup.bin file directly to your PC (or No to cancel this
action). You will be notified when the file has been exported or if there was an error
encountered.
Note: The saved configuration file can be sent to any computer that will be used to load the
configuration file into other xPrintServer devices.
6. Move the configuration file onto a USB flash drive if you wish to import the configuration file
onto another xPrintServer device.
7. If using Google Cloud Print, delete and re-add your Google email account. See Deleting and
Adding a Google Email Account.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 63
Restoring Configuration
The Admin user may utilize these directions to restore to a previously saved xPrintServer
configuration. These steps can also be followed to overwrite configurations on other
xPrintServer units.
Note: The configuration filename can include alphanumeric and special characters with the
exclusion of the following: “\|/*?”<>:” (double quotes included). Filename plus path information
cannot exceed 250 characters.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Save/Restore link to the left to access the Configuration Save and Restore page.
4. Click the Configuration Restore tab.
Figure 4-28 Restoring Configuration
5. Click Browse. A pop-up window appears.
6. Browse to a previously saved configuration file on your PC or a USB flash drive.
7. Double-click the configuration file. The name of the configuration file appears on the
Configuration Save and Restore page.
8. Click Restore Configuration to utilize the configuration file.
9. Click Yes to confirm to overwriting the current xPrintServer configuration (or No if you want to
cancel this action).
10. Click OK to dismiss a confirmation pop-up indicating success of the restoration. Your
xPrintServer automatically reboots according to a countdown which appears on your screen.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 64
11. If using Google Cloud Print, delete and re-add your Google email account. See Deleting and
Adding a Google Email Account.
Proxy Server Configuration
The Admin user may utilize these directions to manage the outbound Internet requests made
through a proxy server. User authentication may be enabled as a prerequisite to processing any
requests. Once configured and enabled, all data request for Lantronix Web Services are
redirected to the configured proxy server.
Note: Proxy Server feature is not currently supported for Google Cloud Print.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Proxy Server link to the left to access the Proxy Configuration page.
4. Click the Enable Proxy Server checkbox to enable or disable the proxy server.
- Check the checkbox to enable the proxy server and make additional proxy configuration
fields available. In order to continue configuring the proxy server, this checkbox must be
checked.
- Uncheck the checkbox to disable the proxy server and hide proxy configuration fields.
Figure 4-29 Configuring Proxy Server
5. Enter the Proxy Server IP or Host name.
6. Enter the Proxy Server Port.
7. Check the Proxy Server requires UserID and Password checkbox to enable or disable
remote authentication for proxy server requests.
- Check the checkbox to enable remote authentication and make additional remote
authentication configuration fields available.
When Enable
Proxy Server
is checked,
additional fields
become available
for configuration.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 65
- Uncheck the checkbox to disable remote authentication and hide remote authentication
fields.
8. If Proxy Server requires UserID and Password is checked, enter a UserID and Password.
9. Click Save.
10. Click OK to dismiss the confirmation pop-up that appears.
Testing Proxy Server Connectivity
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Proxy Server link to the left to access the Proxy Configuration page
(see Figure 4-29).
4. Click Test Connectivity to internet.
5. Click OK to dismiss pop-up indicating success or failure of connection.
Managing Security Certificates and SSL/TLS Keys
This section provides directions for generating private keys, self-signed certificates, and
certificate signing requests. Directions are also available for uploading a private key or signed
certificate. Only the Admin user may manage security certificates and keys through the
xPrintServer user interface.
Note: SSL doesn't support private DSA keys. You must use an RSA key.
Figure 4-30 SSL/TLS Key and Certificate Management
4: Configuration
xPrintServer® Office Edition Print Server User Guide 66
Generating a Private Key and Self-Signed Certificate
1. Login to the xPrintServer user interface (see Logging In.)
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen.
3. Click the Security link on the left side of the page to reach the Security page.
4. Click Generate Private Key and Self-signed Certificate. After one minute, a message
indicating successful generation of the key and certificate appears on the xPrintServer user
interface.
5. If you are using a secure https connection, close and re-open the web browser to use the
certificate.
6. If you wish to access other Security features, click Back to Main Security Page.
Generating a Certificate Signing Request
Note: A private key needs to be generated or uploaded before performing these steps.
1. Login to the xPrintServer user interface (see Logging In.)
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen.
3. Click the Security link on the left side of the page to reach the Security page.
4. Click Generate Certificate Signing Request.
5. Enter the information in the fields:
- Country (2 letter code)
- State or Province Name
- Locality Name
- Organization Name
- Organizational Unit Name
- Common Name
- Email Address
- A Challenge Password
6. Click Generate Certificate Signing Request. The certificate signing request generates and
downloads to your PC as a
xprintserver.csr file.
7. If you wish to access other Security features, click Back to Main Security Page.
4: Configuration
xPrintServer® Office Edition Print Server User Guide 67
Uploading a Private Key and Signed Certificate
1. Login to the xPrintServer user interface (see Logging In.)
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen.
3. Click the Security link on the left side of the page to reach the Security page.
4. Click Upload a Private Key…
5. Click Browse… to browse to and select a private key file. Once selected, the file name
appears on your xPrintServer user interface.
6. Click Upload to upload the private key.
7. Click Yes to verify overwriting existing private keys on the xPrintServer, if any. The
“Uploaded Private Key Successfully” message appears on the xPrintServer user interface
once the key is successfully uploaded.
8. Click Back to Main Security Page to return to the Security page listing all security options.
9. Click Upload a Signed Certificate…
10. Click Browse… to browse to and select the certificate.
11. Click the Upload button to upload the selected file. A confirmation window indicating
success of the upload appears immediately.
12. Click OK to dismiss the confirmation window.
13. If you are using a secure https connection, close and re-open the web browser to use the
certificate.
14. If you wish to access other Security features, click the Back to Main Security Page button.
xPrintServer® Office Edition Print Server User Guide 68
5: Google Cloud Print
The xPrintServer Office edition device supports Google Cloud Print service for Android and
Chrome technology users beginning with firmware version 5.0.0, and going forward.
Note: Proxy Server feature is not currently supported for Google Cloud Print.
Establishing a Google Cloud Print Connection
After performing Hardware Installation Steps, follow these directions to register a Google Cloud
Print connection to a new xPrintServer unit. This connection does not need to be re-established
after the initial connection is made unless Resetting the xPrintServer Unit to Factory Defaults is
performed.
Note: A Google account and up-to-date web browser are required for establishing a Google
Cloud Print connection. Since multiple Google account logins and passwords may be stored in a
browser maintaining “signed-in” status, it is recommended that you make sure to log out of all
Google accounts prior to beginning these steps. One way of doing this is by using the
incognito/privacy mode in a browser. This way you may select the desired Google account to be
used in establishing this Google Cloud Print connection. Only one Google account can be
associated with an xPrintServer unit at any time. When using the Test GCP or Manage Printers
links, make sure your browser is logged into the Google account associated with the xPrintServer
device. To print from more than one printer please use the Google Print Sharing feature. See
Accessing Google Cloud Print Administrative Features Online. Your device (smart
phone/table/PC) must be on the same wired or Wi-Fi network as your xPrintServer unit.
1. Login to the Admin interface of your xPrintServer device in one of two ways below. You will
need to access either the QR code on the QR product label or the serial product number on
the product information label on the underside of your xPrintServer device.
Scan the QR code on the QR product label using your Android smartphone or tablet
and click the link displayed on your QR code reader to access the xPrintServer device
Admin interface where you may log in (see Figure 3-2 Redirected to Login Prompt.)
Note: QR code readers are available for Android smartphones and tablets at the Google
Play™ store. Lantronix recommends using the ZXing Barcode Scanner app, which may be
found at https://play.google.com/store/apps/details?id=com.google.zxing.client.android.
OR
Type http://www.findmyxps.com directly into a web browser and enter the alphanumeric
serial number from the product information label. Web browsers can be accessed on a
smartphone, tablet or PC. The serial number is alphanumeric and 12 characters in length.
A login window in the xPrintServer device Admin interface appears for login
(see.Figure 3-2 Redirected to Login Prompt)
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 69
2. Click the Quick Setup link on the left side of the Home page. The Quick Setup page
appears.
Figure 5-1 Start Quick Setup
3. Click Start Quick Setup to initiate registration with Google. A Quick Setup window with a
unique Google registration link appears within 30 seconds.
4. Click the Google registration link when it appears. A Google login window appears.
5. Login into the Google account you wish to use
to establish the Google Cloud Print connection.
This account controls printer sharing with other
Google accounts. Businesses may want to
select a Google account for the IT department.
If your browser has information about multiple
Google accounts, each may be available for
selection in the login window. If your browser is
already logged on to a particular Google
account, you can bypass this step by directly
connecting through that account.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 70
6. Confirmation of your registration
with Google Cloud Print appears
upon login.
7. Click Finish printer registration.
8. Return to the Quick Setup page at the xPrintServer device Admin interface. You can see
“Finished! Registration Successful” message on the Quick Setup window. From here you
may:
Click Try it now to initiate printing a test page and to explore. The xPrintServer web
interface provides a wide range of printer management features and there are also some
management capabilities on the Google Cloud Print management page.
Note: For certain multifunction printer models, the user authentication settings need to
be turned off in order to print test pages.
Click OK to finish registration and to return to the xPrintServer device Admin interface (see
System Status on the Home Page.)
Figure 5-3 Quick Setup Complete
Figure 5-2 Google Cloud Print
Printer Confirmation
The IP address
assigned to your
xPrintServer unit is
listed at the browser
address bar (up top)
and can be used to
access this Admin
interface for future
logins.
Note: IP address may
change if set to DHCP.
Rediscover your
xPrintServer IP
address by following
the directions in
Finding the
xPrintServer IP
Address,
as
necessary.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 71
Installing the Google Cloud Print App on Android Devices
Android devices such as cell phones and tablets require the installation of the Google Cloud Print
app (created by Google) to print using Google Cloud Print web printing web printing service. The
Google Cloud Print app is available free of charge through the Google Play store.
Note: To enable printing on other Android devices, be sure that the Google Cloud Print app is
installed on those devices. To allow other users to print, be sure to add the Google accounts to
the Google Cloud Print web print service. See Accessing Google Cloud Print Administrative
Features Online. The Google Chrome operating systems and Chromebook notebook computers
do not require the Google Cloud Print app to be able to print via the xPrintServer Office Edition
device.
1. Get the Google Cloud Print app in one of two ways:
- Scan the QR code on your Android device with a QR reader.
A QR code reader app can be downloaded for free from the Google
Play store (most QR code readers work, however Barcode Scanner
by the ZXing team QR code reader is recommended.)
OR
- Search for the Google Cloud Print app at the Google Play Store.
Find the Google Play store icon on your Android device to access
the Google Play store. Search for the Google Cloud Print app using
the Google Play store search tool.
2. Download the Google Cloud Print app to your Android device.
3. Repeat steps 1 and 2 to install the Google Cloud Print app on all Android devices from which
you wish to print.
4. Be sure to share printers with other Google account users
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 72
Printing from an Android-based Phone or Tablet
Many apps (e.g., web browser, photo, email and productivity) for Android phones and tablets
provide the ability to print through the Google Cloud Print web printing service. To print, the
Android device needs to be online but does not need to be on the same network as the
xPrintServer unit. In order to use Google Cloud Print, you must have and be logged into a
Google account. Combined with the Lantronix xPrintServer Office Edition device, you can print to
your existing printers (see www.Lantronix.com for compatible printers). Below are instructions for
a typical scenario for printing from an Android device. Be sure that the Google Cloud Print app is
installed on the Android device and that the Google account of the device’s user has been added
to the Google Cloud Print utility. See Accessing Google Cloud Print Administrative Features
Online
1. Make sure you have completed Installing the Google Cloud Print App on Android Devices.
2. Open the app you wish to use.
3. Click the (options) button on the
top right. A drop-down menu
appears.
4. Select Share… from drop-down
menu.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 73
5. Select Cloud Print.
A printer list appears.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 74
6. Select a printer from the printer list.
The number of printers you see
varies depending on how many
printers the xPrintServer device
auto‐discovered and set‐up on
your network.
7. Click the (refresh) icon as
necessary to refresh this printer
list.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 75
8. From the Print Preview page, select the (share action) icon to send the print job to the
printer. You may see additional print options available for modification on this page
depending on the printer model.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 76
Printing from Chrome OS and Chromebook Devices
Many apps (e.g., web browser, photo, email and productivity) for Chromebook notebook
computers provide the ability to print through Google Cloud Print web printing service. To print,
the Chrome OS device needs to be online but does not need to be on the same network as the
xPrintServer unit. In order to use Google Cloud Print, you must have and be logged into a Google
account. Combined with Lantronix xPrintServer Office Edition print server, your Chrome OS and
Chromebook devices can print to your existing printers (see
http://www.lantronix.com/xprintserver-supported-printers for compatible printers) without installing
the Google Cloud Print app. Below are instructions for a typical scenario for printing from a
Chromebook device.
1. Select the (options) button on top right to reveal a drop-down menu.
2. Select Print… from drop-down menu.
3. A Google Cloud Print window
opens for you to select your
printer and other print
options. Select Print when
ready to print.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 77
Deleting and Adding a Google Email Account
Use these directions to delete a Google email account and to re-add it. These steps are required
after either Saving Configuration or Restoring Configuration.
Note: Since multiple Google account logins and passwords may be stored in a browser
maintaining “signed-in” status, it is recommended that you log out of all Google accounts prior to
beginning these steps. This ensures that you select the desired Google account to be used in
establishing this Google Cloud Print connection. In order to be able to see printers on an
xPrintServer unit, a user must be only logged onto the Google account associated with the
xPrintServer unit within the same browser. Also, it may be necessary to delete all cookies if
switching between Google accounts after logging into a Google account associated with an
xPrintServer unit.
1. Login to the xPrintServer user interface (see Logging In.)
2. Click the Admin tab to access the Admin menu. A list of all available configuration options
appears to the left of the screen.
3. Click the Google Account link to the left to access the Google Account page.
4. Click the existing Google email account to be deleted.
Figure 5-4 Google Account
5. Click the icon to the right of the account to delete it.
6. Click Yes in the confirmation window which appears.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 78
After a few seconds (amount of time depends on the number of printers deregistering), the
Google email account is deleted and the following window appears:
7. Click Add Google Account. You are prompted to register with Google in a Quick Setup
window that appears with a unique Google registration link.
Figure 5-5 Adding a Google Account
8. Click the Google registration link when it appears. A Google login window appears.
9. Login into the Google account you wish to use to
establish the Google Cloud Print web printing
connection. If your browser has information about
multiple Google accounts, each may be available
for selection in the login window. If your browser is
already logged on to the particular Google account,
that you wish to use, you can bypass this step by
directly connecting through that account.
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 79
10. Confirmation of your
registration with Google
Cloud Print appears upon
login.
11. Click Finish printer
registration.
Supplementary Google Cloud Accessing Google Cloud Print
Administrative Features Online
Supplementary administrative features are available for your Lantronix xPrintServer unit through
the Google Cloud Print management page. Most of these features overlap with the features in
the xPrintServer device’s Admin interface described, however, Google Cloud Print’s Sharing
feature provides an especially useful function of allowing you to share specific printers with
anyone with internet access. The directions are provided below. A list of available Google Cloud
Print administrative features are listed and keyed with Figure 5-7. Refer to
https://support.google.com/cloudprint/ for detailed information about the Google Cloud Print
service.
Figure 5-7 Google Cloud Print Administrative Features
Figure 5-6 Finishing Printer Registration
Google Cloud Print
Administrative Options
1. Delete a specific printer
2. View printer details
3. Share a specific printer
4. View printer-specific print jobs
5. Rename your xPrintServer unit
6. Print
7. View all printers or print jobs
8. Visit Google Cloud Print Home
9. Add an additional printer
5: Google Cloud Print
xPrintServer® Office Edition Print Server User Guide 80
Accessing Google Cloud Print Administrative Features Online
1. Make sure you are logged into the Google account registered to the xPrintServer unit.
Reference Establishing a Google Cloud Print Connection as necessary.
2. Go to https://www.google.com/cloudprint#printers to access the Google Cloud Print
management page.
Note: The Google Cloud Print management page appears only when you are logged into the
Google account registered to the xPrintServer unit, within the same browser.
Sharing a Printer through Google Cloud Print Service
Note: This features supplements the xPrintServer device Admin interface’s Sharing a Printer and
Hiding a Printer capability.
1. Click on a specific printer to be shared.
2. Click Share to access the share settings window for this printer.
3. Click Change to access share options.
4. Define the access for this printer:
- Click Anyone with the link has access to the printer; or
- Click Private to specify individuals allowed access.
5. Click Save. You are brought back to the printer share settings page.
6. Finish configuring your share settings depending on your choice of action in step 4 above:
- If you selected Anyone with the link, copy the entire printer URL within the Link to
share field and click Close (you may now share the copied link to anyone with internet
access); or
- If you selected Private, enter the individual emails and groups allowed access and click
Share.
xPrintServer® Office Edition Print Server User Guide 81
6: Updating Firmware
The Admin user may use one of two methods to update firmware through the Admin > Firmware
page. Clicking one of the two buttons allows firmware to be uploaded directly from the Lantronix
Web services website or from a USB flash drive.
Figure 6-1 Firmware Update Options
‘
Updating Firmware via the Lantronix Web Services Website
Note: Internet access is required for firmware updates.
This chapter provides directions for updating firmware, which may be necessary from time to
time. Only the Admin user may perform a firmware update through the xPrintServer user
interface.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Firmware link on the left side of the page. The firmware you are currently running
displays.
4. Click the Check for Firmware Update button to check if a firmware update is available at
this time. After a few seconds, you will receive one of two messages:
“Firmware update is available” indicating you may proceed to step 5.
“You are running the latest version of the firmware” indicating no firmware update is
necessary at this time.
6: Updating Firmware
xPrintServer® Office Edition Print Server User Guide 82
Note: If the Check for Firmware Update button is disabled, this indicates that Internet
connectivity is not available.
5. Click Upgrade Firmware.
6. Click Yes in the confirmation pop-up that appears. Wait a few minutes while firmware
upgrades. When the upgrade is complete, the xPrintServer device restarts, bringing you back
to System Status on the Home Page. The list of discovered printers, created users and other
custom configuration settings remain unchanged across firmware updates.
Note: It may be necessary to close and reopen certain web browsers after a firmware upgrade.
Updating Firmware via a Local USB Port
The latest firmware image file can be retrieved from http://www.lantronix.com/support/downloads/.
1. Download firmware image to the root folder of the USB thumb drive.
Note: Do not change the firmware file name downloaded from the Lantronix website. Most
USB flash drives are compatible but only FAT file systems are supported.
2. Insert the USB thumb drive directly into the xPrintServer USB port. See Table 2-1 to
decipher LED behavior.
Note: USB thumb drive must be directly inserted into the xPrintServer device and not
connected through a USB hub.
3. Login to the xPrintServer user interface (see Logging In) as User Admin.
4. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
5. Click the Firmware link on the left side of the page. The firmware you are currently running
displays.
6. Click the Update Firmware from USB button to check if a firmware update is available at
this time. After a few seconds, you will receive one of two messages:
“Firmware update is available…” indicates you may proceed to step 7.
“You are running the latest version of the firmware” indicates no firmware update is
necessary at this time.
7. Click Upgrade Firmware.
8. Click Yes in the confirmation pop-up that appears. Wait a few minutes while firmware
upgrades. When the upgrade is complete, the xPrintServer device restarts, bringing you back
to System Status on the Home Page. The list of discovered printers, created users and other
custom configuration settings remain unchanged across firmware updates.
Note: It may be necessary to close and reopen certain web browsers after a firmware upgrade.
xPrintServer® Office Edition Print Server User Guide 83
7: Advanced Options
Note: The advanced options on this page should only be accessed from a desktop computer and
not from a mobile device like a tablet or smart phone.
Various advanced options available for your xPrintServer device should only be utilized if you are
instructed to do so by Lantronix Technical Support. These include the following:
Manually adding a printer
Modifying advanced printer options
Restarting the printer publisher
The other advanced options available under Printers > Advanced may be modified without
instruction from Lantronix Technical Support.
Modifying USB time-out (in seconds)
Modifying the NTP Server address
Disabling Internet Access
Figure 7-1 Advanced Options
7: Advanced Options
xPrintServer® Office Edition Print Server User Guide 84
Modifying USB Time-out
The xPrintServer device includes a time-out feature which stops attempts to make a connection
after a set number of seconds. The default USB time-out is set at 60 seconds and can be
modified under Printers > Advanced.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printers tab to access the Printers > List page (see Figure 4-9). A list of
configured printers on the network are listed here.
3. Click the Advanced link to the left of the Printers page.
4. Enter a new value in the USB Time-out ___ Seconds field. 60 seconds is the default value.
You may set a value as low as 30 seconds. Though there is no upper limit, it is not
recommended that you set the range higher than 120 seconds.
5. Click Save to save this setting.
Modifying NTP Server Address
The xPrintServer device includes a place to modify the NTP server address, which is used to
maintain the system time. The default NTP server , pool.ntp.org, can be modified to a
different address under Printers > Advanced.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printers tab to access the Printers > List page (see Figure 4-9). A list of
configured printers on the network are listed here.
3. Click the Advanced link to the left of the Printers page.
4. Enter a new NTP Server ip address or hostname (
pool.ntp.org is the default).
5. Click Save to save this setting.
Disabling Internet Access
The xPrintServer device is connected to the Internet by default in order to carry out specific
functions requiring Internet connection, including searching for the latest firmware and printer
drivers online. However, Internet access may be disabled (and re-enabled) using these
directions.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Printers tab to access the Printers > List page (see Figure 4-9). A list of
configured printers on the network are listed here.
3. Click the Advanced link to the left of the Printers page.
4. Check the Disable Internet Access checkbox, as desired.
Checking the box disables the xPrintServer device from making connection to the
Internet.
Unchecking the box enables the xPrintServer print server to make a connection to the
Internet. The xPrintServer device Internet connection is enabled by default.
xPrintServer® Office Edition Print Server User Guide 85
8: Technical Specifications
Basic device information is provided in this chapter.
Table 8-1 Technical Specifications
Category Description
Power Input
5V DC via supplied wall plug
Normal Power Usage: ~1 Watt
Network Interface
1 RJ45 10Base-T/100Base-TX Ethernet port
USB Port
1 USB Port
Dimensions
11.43 x 5.95 x 2.32 cm (4.5 x 2.34 x .91 in)
Weight
19g ( .4 lbs)
Temperature
Operating range: 0° to 55°C
Storage range: -40° to 70°C
Relative Humidity
Operating 0% to 90% non-condensing
Case
Silver plastic case.
Protocols Supported
SNMP
JetDirect (AppSocket)
LPD
LPR
IPP
Management
HTTP (HTML/browser-based)
HTTPS
System Software
AirPrint
Zeroconf
Microsoft Internet Explorer, Version 8 and 9
Firefox Version 7
Safari Version 5
Chrome Version 16
LEDs
(1) Status LED
(2) Ethernet LEDs
xPrintServer® Office Edition Print Server User Guide 86
A: Technical Support
This chapter provides directions and contact information for getting live Technical Support for
your xPrintServer device. The xPrintServer user interface provides an easy way for you to
directly send helpful diagnostic information to Lantronix. Calling Technical Support after they
have received this information helps them better and more quickly assist you.
Diagnostic Support
The Admin user may follow the directions below to send diagnostic support information about
your xPrintServer print server to the Lantronix Technical Support before calling for assistance
.
Note: Downloading diagnostic information is not supported for iOS devices.
1. Login to the xPrintServer user interface (see Logging In) as Admin user.
2. Click the Admin tab to access the Admin menu. A list of all available Admin user
configuration options appears to the left of the screen (see Figure 4-13).
3. Click the Diagnostic link on the left side of the page.
4. Select a method to send diagnostic information:
a) To send information directly to Lantronix from the xPrintServer device’s Admin interface:
- Click Send Diagnostic Information
.
- Click OK in the confirmation pop-up. A progress bar indicating the amount of time
remaining for diagnostic information to be sent appears on your screen.
- Please wait for confirmation that diagnostic information is sent before contacting
Lantronix Technical Support.
b) To download diagnostic information to your PC to email to Lantronix Technical support:
- Click Download Diagnostic Info.
- Wait for diagnostic information to be generated according to a progress bar that
appears on your screen..
- Click OK to immediately download the generated information to your hard drive.
- Email the downloaded file to Lantronix Technical Support.
A: Technical Support
xPrintServer® Office Edition Print Server User Guide 87
Lantronix Technical Support
Lantronix Technical Support offices are located worldwide. Contact your office at
http://www.lantronix.com/about/contact.html. When you report a problem, please provide the
following information:
Your name, company name, address, and phone number
Lantronix model number and serial number/MAC address
Firmware version
Description of the problem including the status of the unit when the problem occurred (please
try to include information on user and network activity at the time of the problem)
xPrintServer® Office Edition Print Server User Guide 88
B: Troubleshooting
Some of the errors encountered setting up or using the Lantronix xPrintServer print server are
addressed in this appendix. When troubleshooting, always ensure that the physical connections
(power cable, network cable) are secure. When troubleshooting the following problems, make
sure that the xPrintServer device is powered up and connected to a good network connection.
Problems and Error Messages
Problem/Message Possible Solution
LED lights display
correctly but printer
does not print job.
Make sure that the network printer:
Is powered on.
Has a good network connection – wired or wireless. This includes
proper cabling, correct IP addressing and/or Wi-Fi connection
configuration settings and proper routing if going across routed network
environments.
Has adequate paper supply.
Has adequate ink or toner supply.
Has no paper jams.
Consult the printer manufacturer to troubleshoot these or other print-
specific technical issues.
Status LED does not
display light.
Make sure that xPrintServer print server is connected securely to its power
supply unit. Otherwise, try another wall outlet. Contact Technical Support
if the xPrintServer status LED continues to not display light after confirming
good power.
Ethernet LED(s) are not
displaying light.
Make sure that Ethernet patch cable is securely connected to both the
xPrintServer Ethernet port and the Ethernet hub or switch to the network at
both ends. Otherwise, swap the patch cable for another known good
cable. Use a straight CAT5 (or greater) Ethernet patch cable, not a
crossover Ethernet cable to connect to the network drop.
Designated banner
page is not printing with
print job.
Ensure that banner configuration is enabled under Set Default Options on
the Printer > Advanced page.
Network-attached
printer is not displaying
on the iOS device.
1) Reboot the xPrintServer device.
2) Manually run Discovery
Your device cannot print
or access the
xPrintServer print
server.
Make sure your device is compatible. See Supported Devices.
xPrintServer® Office Edition Print Server User Guide 89
C: Compliance
Declaration of Conformity
Manufacturer’s Name & Address:
Lantronix, Inc.
7535 Irvine Center Drive, Suite 100, Irvine, CA 92618 USA
Tel: 800-526-8766
Tel: 949-453-3990
Fax: 949-453-3995
Product Name Model: xPrintServer® Office Edition Print Server
Conforms to the following standards or other normative documents:
Emissions
FCC Part 15 Class B, VCCI Class B, EN 55022, CISPR22, ICES-003
Safety Agency
UL, CE Mark, and C-Tick
Agency Approvals
RoHS, Reach
C: Compliance
xPrintServer® Office Edition Print Server User Guide 90
RoHS Notice
All Lantronix products in the following families are China RoHS-compliant and free of the following hazardous substances and elements:
• Lead (Pb)
• Mercury (Hg)
• Polybrominated biphenyls (PBB)
• Cadmium (Cd)
• Hexavalent Chromium (Cr (VI))
• Polybrominated diphenyl ethers (PBDE)
Product Family Name
Toxic or hazardous Substances and Elements
Lead
(Pb)
Mercury
(Hg)
Cadmium
(Cd)
Hexavalent
Chromium (Cr (VI))
Polybrominated
biphenyls (PBB)
Polybrominated
diphenyl ethers
(PBDE)
DSC
0
0
0
0
0
0
EDS
0
0
0
0
0
0
IntelliBox
0
0
0
0
0
0
MatchPort
0
0
0
0
0
0
Micro
0
0
0
0
0
0
MSS100
0
0
0
0
0
0
PremierWave
0
0
0
0
0
0
SCS
0
0
0
0
0
0
SecureBox
0
0
0
0
0
0
SLB
0
0
0
0
0
0
SLC
0
0
0
0
0
0
SLP
0
0
0
0
0
0
Spider and Spider Duo
0
0
0
0
0
0
UBox
0
0
0
0
0
0
UDS1100 and 2100
0
0
0
0
0
0
WiBox
0
0
0
0
0
0
WiPort
0
0
0
0
0
0
xDirect
0
0
0
0
0
0
xPico
0
0
0
0
0
0
XPort
0
0
0
0
0
0
XPress DR & XPress-DR+
0
0
0
0
0
0
xPrintServer
0
0
0
0
0
0
xSenso
0
0
0
0
0
0
O: toxic or hazardous substance contained in all of the homogeneous materials for this part is below the limit requirement in SJ/T11363-2006.
X: toxic or hazardous substance contained in at least one of the homogeneous materials used for this part is above the limit requirement in SJ/T11363-2006.
xPrintServer® Office Edition Print Server User Guide 92
Index
A
A/P, 16
Access Log, 55
Access Point, 16
Active Directory, 60
Activity LED, 14
Adding a Printer IP Address, 51
Address
IP, 11
Addresses, 10
Admin User, 31
Advanced Options, 40, 83
Agency Approvals, 89
AirPrint, 9, 10, 85
Android Device, 71
Apple, 10
Assign Static IP Address, 44
Auto Discovery, 40
Auto printer discovery, 9
B
Bonjour, 40, 53
Bonjour Print Services (Windows 7 OS), 26
Bonjour Print Services (Windows 8 OS), 28
Bonjour Service Type, 53
C
Cabling, 16
Case, 85
Certificates
Certificate Signing Request, 66
Self-Signed Certificates, 65
Uploading Signed Certificate, 67
Change Password, 32
Change Printer Description, 46
Change PrinterLocation, 46
Change Time-Zone, 43
Chrome, 85
Chrome OS, 76
Chromebook, 76
Compliance, 89
Configuration, 9, 31
Contacts, 2
Copyright, 2
D
Declaration of Conformity, 89
Delete a Printer, 45
Delete All P rinters, 42
Deleting a Printer IP Address, 51
DHCP, 10, 14
Diagnostic Log, 55
Diagnostic Support, 86
Dim, 14
Dimensions, 85
Discovery, 40, 41
Download Printer Drivers, 56
DSA, 65
E
Emissions, 89
Ethernet, 85
Ethernet Cable, 12
Ethernet LEDs, 13
Ethernet Port, 13
Export Print Jobs, 52
Export Printer Drivers, 58
F
Factory Defaults, 54, 55
Firefox, 85
Firmware, 81
G
Geolocation, 47
Glow, 14
Google Cloud Print, 68
Google Cloud Print Administrative Features, 79
Google Cloud Print App, 71
Google Cloud Print management page, 79
H
Hide a Printer, 48
HTTP, 85
HTTPS, 85
Hub, 16
I
Installation, 12
Installation Steps, 14
Internet Explorer, 85
iOS, 9, 10
IOS, 16
IP
Address, 11
IP Address, 17
iPad, 9
iPhone, 9
IPP, 85
Index
xPrintServer® Office Edition Print Server User Guide 93
J
JetDirect, 85
Job History, 45
Job Status Log, 55
K
Key Features, 9
Keys
Private Keys, 65
Uploading Private Key, 67
L
Lantronix Technical Support, 87
LED, 9, 14
LEDs, 13, 85
Links, 23
Lion, 9
Local Authentication Login, 21
Logging In, 21
Logging Off, 22
Logout, 23
Logs, 55
LPD, 85
LPR, 85
M
Mac OS, 9
Management, 85
Manufacturer’s Name & Address, 89
Modifying a Printer IP Address, 51
N
Navigation, 22
Network Interface, 85
Non-Admin User, 31
O
Office Edition, 89
P
Package Contents, 12
Password, 32
Power Input, 85
Print Job, 16
Print Jobs, 52
Print Test Page, 44
Printer Access, 37
Printer Configuration, 44
Printer Drivers, 56
Printer IP Address, 51
Printing from a Desktop (Mac OS X Lion), 25
Printing from an iOS Device, 24
Problems and Error Messages, 88
Product Information Label, 10, 17
Product Label, 68
Protocols, 85
Proxy Server Connectivity, 65
Proxy Server Management, 64
Purge Job History, 45
Q
QR code, 10
Quick Start Guide, 12
R
Reach, 89, 91–92
Real Time Clock, 43
Relative Humidity, 85
Remote Authentication Login, 21
Rename xPrintServer, 53
Renaming xPrintServer, 53
Reset Button, 55
Resetting, 54
Restarting Unit, 55
Restore Configuration, 63
Restoring, 55
RoHS, 89
RoHS Notice, 90
Router, 16
RSA, 65
S
Safari, 85
Safety Agency, 89
Save Configuration, 62
Save/Restore, 62, 63
Search, 23
Security, 9, 65
Send Diagnostic Support, 86
Serial Number, 10, 11
Set Printer Options, 48
Setting Up Printing from a Desktop (Windows 8
OS), 28
Setting Up Printing from a Desktop(Windows 7
OS), 26
Share a Printer, 48
Show Share Info, 47
SNMP, 42, 85
Software, 85
Solid, 14
SSL, 65
Status LED, 14
Subnet, 16
Supply Levels, 50
Supported DHCP Configuration, 10
Switch, 16
System Status, 19
Index
xPrintServer® Office Edition Print Server User Guide 94
T
Tabs, 22, 23
Technical Specifications, 85
Technical Support, 86
Temperature, 85
Test Page, 44
Test Remote User Authentication, 61
Time Zone, 43
Time-Zone, 43
Toner Levels, 50
Topology, 16
Trademark, 2
Troubleshooting, 88
U
Uniform resource identifier, 47
Universal Power Supply, 12
Updating Firmware, 81
Updating Printer IP Addresses, 51
Upgrade Firmware, 82
URI, 47
USB Port, 85
User
Exporting Users, 34
User
Adding a New User, 33
Changing Password, 32
Deleting a User, 34
User Administration, 32
Users
Downloading a Sample CSV, 36
Importing User, 35
V
View Print Jobs, 52
W
Warranty, 91
Weight, 85
X
xPrintServer, 9, 10, 14, 16, 44, 89
