Using TimeMap

• Navigating TimeMap

• Getting Started

• Working with Timelines

• Importing Data

• Customizing Timelines

• Arranging Timeline Elements

• Editing Timelines

• Creating Presentations

• Printing Timelines

• Exporting Data

• Managing File Viewers

• Managing TimeMap Options

• Using Keyboard Shortcuts

User Guide

TimeMap®, Version 6.0

No part of this work may be reproduced or transmitted in any form or by any means, electronic or mechanical, including

photocopying, recording, or by any information storage or retrieval system, without permission.

While the information contained herein is believed to be accurate, this work is provided "as is," without warranty of any

kind. The information contained in this work does not constitute, and is not intended as, legal advice.

LexisNexis and the Knowledge Burst are registered trademarks of Reed Elsevier Properties Inc., used under license.

TimeMap is a registered trademark of LexisNexis, a division of RELX Inc. Other products or services may be trademarks or

registered trademarks of their respective companies.

CaseMap®

CaseMap® Server

TextMap®

TimeMap®

Sanction®

Concordance®

Version: TimeMap® 6.0

Release Date: April 17, 2017

TimeMap User Guide

3Contents

Table of Contents

Chapter 1

Using TimeMap

................................................................................................................................... 7

1 Navigating TimeMap

.......................................................................................................................................................... 7

Navigating TimeMap

.......................................................................................................................................................... 8

Modifying the Navigation pane

.......................................................................................................................................................... 10

About the title and status bars

.......................................................................................................................................................... 11

About TimeMap toolbar buttons

.......................................................................................................................................................... 15

Changing toolbar buttons and settings

.......................................................................................................................................................... 16

About TimeMap menus

................................................................................................................................... 19

2 Getting Started

.......................................................................................................................................................... 19

About the Getting Started pane

.......................................................................................................................................................... 21

Practicing with sample data

.......................................................................................................................................................... 21

TimeMap Quick Start tutorial

.......................................................................................................................................................... 24

Opening timelines

................................................................................................................................... 24

3 Working with Timelines

.......................................................................................................................................................... 24

About timelines

.......................................................................................................................................................... 27

Creating and saving timelines

.......................................................................................................................................................... 28

Adding a timeline title

.......................................................................................................................................................... 29

Adding title and introduction pages

.......................................................................................................................................................... 32

Using the Fact Design Gallery

.......................................................................................................................................................... 37

Adding fact boxes

.......................................................................................................................................................... 40

Entering dates and times

.......................................................................................................................................................... 44

Adding text boxes

.......................................................................................................................................................... 46

Adding pictures and clip art

.......................................................................................................................................................... 51

Adding linked files

.......................................................................................................................................................... 53

Creating templates

.......................................................................................................................................................... 56

Selecting timeline elements

.......................................................................................................................................................... 57

Resizing timeline elements

.......................................................................................................................................................... 57

Copying timeline elements

.......................................................................................................................................................... 58

Deleting timeline elements

.......................................................................................................................................................... 59

Deleting timelines

................................................................................................................................... 60

4 Importing Data

.......................................................................................................................................................... 60

Send facts from CaseMap

.......................................................................................................................................................... 61

Importing text into timelines

................................................................................................................................... 64

5 Customizing Timelines

.......................................................................................................................................................... 64

Using the Fact Design Gallery

.......................................................................................................................................................... 69

Changing fact box direction

.......................................................................................................................................................... 70

Customizing timeline elements

......................................................................................................................................................... 70About customizing timeline elements

......................................................................................................................................................... 71Changing text fonts and styles

......................................................................................................................................................... 72Changing date fonts in fact boxes

......................................................................................................................................................... 74Changing display options in fact boxes

......................................................................................................................................................... 75Changing date alignment in fact boxes

......................................................................................................................................................... 75Customizing the date with text

......................................................................................................................................................... 76Changing the fill color

......................................................................................................................................................... 78Changing the border color and style

......................................................................................................................................................... 79Changing layout settings

TimeMap4

......................................................................................................................................................... 80Changing linked files

.......................................................................................................................................................... 81

Applying formatting to timeline elements

.......................................................................................................................................................... 82

Changing the timeline background color

.......................................................................................................................................................... 82

Changing timeline default settings

................................................................................................................................... 83

6 Customizing the Time Scale

.......................................................................................................................................................... 83

Inserting time scale breaks

.......................................................................................................................................................... 86

Moving the time scale

.......................................................................................................................................................... 87

Changing time scale width

.......................................................................................................................................................... 88

Changing time scale begin/end dates

.......................................................................................................................................................... 90

Changing the time scale font

.......................................................................................................................................................... 91

Changing time scale date format

.......................................................................................................................................................... 92

Changing the time scale style

.......................................................................................................................................................... 94

Changing time scale color

................................................................................................................................... 95

7 Arranging Timeline Elements

.......................................................................................................................................................... 95

Moving timeline elements

.......................................................................................................................................................... 95

Positioning timeline elements

.......................................................................................................................................................... 97

Anchoring text boxes

.......................................................................................................................................................... 99

Using the Auto-Arrange feature

.......................................................................................................................................................... 100

Using the Auto-Stack feature

.......................................................................................................................................................... 100

Comparing Auto-Arrange vs Auto-Stack

.......................................................................................................................................................... 101

Managing overlapping fact boxes

................................................................................................................................... 103

8 Editing Timelines

.......................................................................................................................................................... 103

Using spelling tools

.......................................................................................................................................................... 106

Finding and replacing data

.......................................................................................................................................................... 108

Copying fact boxes to new timelines

................................................................................................................................... 109

9 Creating Presentations

.......................................................................................................................................................... 109

Working in presentation mode

................................................................................................................................... 110

10 Printing and Saving Timelines

.......................................................................................................................................................... 110

About printing timelines

.......................................................................................................................................................... 112

Printing a multi-page timeline banner

.......................................................................................................................................................... 113

Printing and saving timelines to PDF

.......................................................................................................................................................... 114

Saving timelines as image files

.......................................................................................................................................................... 115

Saving timelines to make charts

................................................................................................................................... 116

11 Exporting Data

.......................................................................................................................................................... 116

Emailing timelines

.......................................................................................................................................................... 117

Send to Sanction 2.x

.......................................................................................................................................................... 119

Send to Sanction 3.5 or later

.......................................................................................................................................................... 123

Send to PowerPoint

.......................................................................................................................................................... 127

Send to CaseMap

.......................................................................................................................................................... 128

Copying timelines into word processing applications

................................................................................................................................... 129

12 Managing File Viewers

.......................................................................................................................................................... 129

About file viewers

.......................................................................................................................................................... 130

Adding/changing file viewers

.......................................................................................................................................................... 132

Setting up custom file viewers

................................................................................................................................... 136

13 Managing TimeMap Options

.......................................................................................................................................................... 136

Customizing TimeMap options

.......................................................................................................................................................... 138

Changing accessibility options

.......................................................................................................................................................... 139

Backing up timelines

................................................................................................................................... 140

14 Using Keyboard Shortcuts

.......................................................................................................................................................... 140

Using keyboard shortcuts

.......................................................................................................................................................... 141

Customizing keyboard shortcuts

5Contents

Index 143

Chapter

Using TimeMap

User Guide

Using TimeMap 7

Using TimeMap

Navigating TimeMap

TimeMap's user interface is designed so your timeline chart displays in the primary workspace

pane for maximum viewing. This workspace pane is where you will add fact information in facts

boxes, add text boxes and pictures or graphics to your timeline. The workspace pane has two

views: Timeline View and Spreadsheet View. Timeline View displays your timeline in visual

graph form as you would present it to an audience. Spreadsheet View displays your timeline

elements in spreadsheet rows so you can view text content, dates, and any linked files easily.

To assist you in customizing your timeline elements, you will use the navigation pane on the left

side of the application. The navigation pane has two interchangeable panes: Add New Facts

and Box Line Defaults. Clicking on the Apply Facts Styles bar allows you to apply formatting

styles to fact boxes.

To view the number key

1. Ribbons

The Ribbons (Home, Time Scale and View) contain menu items and other commands for

TimeMap8

performing TimeMap tasks.

Two additional ribbons (Box Tools and Spreadsheet Tools) contain menus and buttons

for fact management and formatting options.

See About TimeMap menus for additional information.

2. Navigation Pane

The Standard Toolbar contains buttons that let you add and format delete fact and text

boxes, adjust the time scale, format fonts and dates, access box properties, and more.

Some buttons only activate with certain spreadsheets.

The Navigation pane runs vertically along the left side of TimeMap and provides access to

two different panes: Add New Facts and Box Line Defaults. Click on the Navigation bars

at the bottom of the pane to access each set of tools.

Add New Facts — The Add New Facts pane displays a variety of pre-formatted fact box

styles you can use and also lists any custom styles you have created.

For more information, see Using the Fact Design Gallery.

Apply Fact Styles — Click the Apply Fact Styles bar to toggle this tool on or off. When

the bar is highlighted, select the fact or text box for which you want to change a style,

click on a style in the Fact Design Gallery, then click OK in the message.

Box Line Defaults — The Box Line Defaults pane allows you to modify the default styles

applied to new fact and text boxes.

For more information, see Using the Fact Design Gallery.

3. Workspace

Displays your timeline in either Timeline or Spreadsheet view. These views are where

you will enter, modify, and track your timeline data.

Related Topics

Modifying navigation pane display

About the title and status bars

Modifying the Navigation pane

You can re-size or hide the display of the navigation pane to suit your viewing preferences.

To maximize navigation pane for better viewing

Using TimeMap 9

To change the width of the Navigation pane, drag the split bars to the left or right, or up and

down.

As you pull the bottom split bar down, the Navigation pane buttons change into icons on the

lower button.

TimeMap10

You can also click the arrow on the lower button and select Show More Buttons or Show

Fewer Buttons to maximize the pane view.

To hide the Navigation pane to maximize your workspace

To maximize your workspace pane, click the Collapse button to pin the Navigation pane to

the left side of TimeMap. The navigation bar can easily be expanded and locked on-screen

when you need to use it more frequently.

To change the navigation pane display

To change the Navigation pane display, click the respective panel button. The text in the

active panel or tool is highlighted in blue.

Related Topics

Navigating TimeMap

About the title and status bars

TimeMap has two title bars: one for the application and one for the spreadsheet. The status

bar is on the bottom left of the TimeMap window.

Using TimeMap 11

Application title bar

TimeMap's title bar displays the name of the case you are currently viewing.

Status bar

The status bar in the bottom left corner of TimeMap provides buttons to increase/decrease

timeline pages, view or change the current page count, re-size the timeline, access Full Screen

mode, track the current Fact Count and Fact Density for the timeline.

Related Topics

Navigating TimeMap

Modifying the Navigation pane

About TimeMap toolbar buttons

TimeMap has a Quick Access toolbar to help you easily accomplish tasks. You can customize to

display which buttons you use most frequently. By default, the toolbar displays the most

commonly used buttons. Place your mouse pointer over each button to view its name.

Click on the More Buttons icon at the far right of the toolbar to view a listing of all available

buttons. Select a button in the button list to add or remove a button to or from the toolbar. All

checked buttons in the list display on the toolbar.

The toolbar submenu allows you to determine which toolbar/ribbons are displayed in TimeMap,

and customize the Quick Access toolbar, to include customizing ribbons and keyboard shortcuts

using the Customize dialog box.

To reset the toolbar to its original view, click on the More Buttons icon to view the toolbar menu,

and then select Reset at the bottom of the Ribbon Customization dialog box.

TimeMap12

Quick Access toolbar buttons

Reference the following table for a listing of the Quick Access toolbar buttons and

descriptions.

Using TimeMap 13

Placing your pointer over an icon (i.e., Quick Print) within the application provides a brief

description/use of the selected icon.

Quick Access Toolbar Buttons

Button

Name

Use

Save &

Save As

Use the Save & Save As button to Save the timeline as a Visual,

Template or Graphic.

Use the Quick Print button to print the timeline to a local or

network printer.

Print to PDF

(File)

Use the Print to PDF (File) button to print to an Adobe Acrobat

PDF file. Opens the Save As PDF dialog box and allows you to

save the PDF file to a local or network directory.

Print to PDF

(Email)

Use the Print to PDF (Email) button to compile a PDF and then

opens the default email application so you can save the PDF file

as an e-mail attachment.

Undo

Use the Undo button to undo an edit.

Redo

Use the Redo button to redo an edit.

Spellcheck

Use the Spellcheck button to check spelling and grammar.

Cut

Use the Cut button to remove selected information to the

Clipboard so that you can paste it in another location on the

timeline.

Copy

Use the Copy button to copy selected information to the

Clipboard so that you can paste it into another location on the

timeline.

Paste

Use the Paste button to add content from the Clipboard onto

your timeline.

Import

Use the Import button to import facts from a text file.

Auto

Arrange

Use the Auto Arrange button to automatically reposition

existing fact boxes.

Auto Stack

Use the Auto Stack button to apply a group of commands to

improve the appearance of your timeline.

Align Left

Use the Align Left button to position the left side of all selected

elements at the same vertical position as the first element

TimeMap14

Quick Access Toolbar Buttons

Button

Name

Use

chosen.

Alight Right

Use the Align Right button to position the right side of all

selected elements at the same vertical position as the first

element chosen.

Align Top

Use the Align Top button to position the top of all selected

elements at the same vertical position as the first element

chosen.

Align

Bottom

Use the Align Bottom button to position the bottom of all

selected elements at the same vertical position as the first

element chosen.

Center

Vertically

Use the Center Vertically button to move the selected group of

elements so they are equal distance from the top and bottom

of the chart.

Center

Horizontally

Use the Center Horizontally button to move the selected group

of elements so they are equal distance from the left and right

of the chart.

Distribute

Vertically

Use the Distribute Vertically button to position the selected

elements in equal increments from the element with the

highest vertical position to the one with the lowest.

Distribute

Horizontally

Use the Distribute Horizontally button to position the selected

elements in equal increments from the element with the

highest horizontal position to the one with the lowest.

Bring to

Front

Use the Bring to Front button to place the selected element of

a layered stack of graphics or text on top.

Send to

Back

Use the Send to Back button to place the selected element of a

layered stack of graphics or text on the bottom.

Related Topics

Navigating TimeMap

Changing toolbar buttons and settings

Using TimeMap 15

Changing toolbar buttons and settings

TimeMap allows you to add and remove toolbar buttons and settings for your personal

preference.

To add/remove toolbar buttons

1. On the Quick Access toolbar, click the More Buttons icon in the upper left corner.

2. Select or deselect the buttons you want to display.

Menu items with a check mark display on the toolbar. The toolbar display is updated.

To reset to the toolbar to its original display, click Customize Quick Access Toolbar, click

Reset, and then click Reset all customizations.

To add/remove menu commands to the toolbar

1. On the Quick Access toolbar, click the More Buttons icon in the upper right corner.

You can also right-click on the Quick Access toolbar.

2. From the menu list, select one of the following:

Customize the ribbon

a. Click Customize the Ribbon.

b. In the Choose commands from area of the Ribbon Customization dialog box, select

the desired command/tab.

The Command display is updated based on the command type selected in the

previous step.

c. Under the Customize the Ribbon heading, place a check mark next to the tab(s) to be

displayed.

d. Use the applicable up or down arrow to place appropriately.

e. Optional: To add a new tab

1. Under the Customize the Ribbon heading, select the tab/area where the new tab

is to be added.

2. Click the Add button, and then click Add New Tab.

A new tab is added.

3. Click the Rename button.

TimeMap16

4. In the Display name box, enter a new name for the tab.

5. Click OK.

The new name is displayed.

6. Click OK to close the Ribbon Customization dialog box.

f. Optional: To reset customized ribbon settings

1. Click the Reset button and select:

Reset only selected tab to reset only settings for the selected tab.

Reset all customizations to reset all customized settings back to the default

system settings.

2. Click OK.

To customize toolbar

1. On the Quick Access toolbar, click the More Buttons icon in the upper right corner.

2. In the Quick Access Toolbar Customization dialog box, in the Choose commands from

area, select a command in the list.

3. Select applicable tabs, submenus, etc. and click the right arrow.

4. In the Customize Quick Access Toolbar area, use the up arrow to adjust the

placement.

5. Repeat Steps 2 - Steps 4 as applicable.

6. Click OK to save setting changes.

Related Topics

About TimeMap toolbar buttons

About TimeMap menus

TimeMap's Menu bar (now referred to as the Main Ribbon) is located at the top left corner of

the TimeMap screen. Click on each ribbon (e.g., Home) to access the menus/commands, each

providing functionality in TimeMap.

Using TimeMap 17

The commands on each menu affect the timeline currently in view. Some options will give you

an arrow that opens a submenu or additional tools. Most of the commands also have

corresponding keyboard shortcuts. See Using Keyboard Shortcuts.

File menu

The File menu contains menu items useful in getting started and to create, import, save, and

access timeline files. From the File menu, you can also send data from TimeMap to other

applications, such as Sanction, Microsoft PowerPoint and CaseMap, as well as to an Email

recipient. Print options are also listed on this menu.

Home ribbon

The Home ribbon contains menu items that allow you edit, search, and copy timeline content,

such as Undo, Redo, Cut, Copy, Paste, Find, and Replace. Use the Go to Date command

TimeMap18

found in the Find & Select drop-down menu to quickly locate a specific date in your timeline.

This ribbon also provides access to editing of linked files, adding or changing file viewers.

Time Scale ribbon

The Time Scale ribbon contains menu items that allow you to modify time scale display for

the timeline, including increasing or decreasing the page count, expanding or compressing

the width of the time scale, insert or edit time scale breaks, modify begin/end dates and

date styles, and access time scale properties.

View ribbon

The View ribbon contains menu items that allow you to switch between the timeline or

spreadsheet view, access the Fact Design Gallery, turn on/off page breaks and grid lines,

zoom/adjust grid size, and access Full Screen presentation mode. You can also choose from

options to cascade or tile vertically or horizontally.

Box Tools Format ribbon

The Box Tools Format ribbon allows you to access timeline alignment options as well as the

Auto-Arrange or Auto-Stack tools. Additionally you have access to various formatting tools

for text fonts, date fonts and styles, and changing the chart background color. Fact flag

orientation, position and size formatting, as well as the Switch Windows menu command to

allow you to adjust your workspace view when working on multiple timelines.

Using TimeMap 19

Spreadsheet Tools ribbon

The Spreadsheet Tools ribbon contains menu items that allow you to edit, search, and copy

timeline content in the spreadsheet view, such as Cut, Copy, Paste, Find, and Replace. Use

the Go to Date command found in the Find & Select command to quickly locate a specific date

in your timeline. This ribbon also provides access to adjust row height and column width as

well as refresh to sort facts into chronological order.

Related Topics

Navigating TimeMap

Getting Started

About the Getting Started pane

The Getting Started pane displays when you open TimeMap or close a timeline. From this pane

you can access a variety of example visuals and learning resources to practice learning the

software. You can also refresh the example visuals from the Getting Started pane. If you

already have a timeline open and want to open the Getting Started pane, you can still access

this pane from the File menu.

TimeMap20

To open and close the Getting Started pane

1. To open the pane when working in an open timeline, click the File menu.

2. To close the pane, click the arrow in the upper left corner.

Related Topics

Practicing with sample data

Opening timelines

Using TimeMap 21

Practicing with sample data

TimeMap provides you with a variety of example visuals so you can practice using the

application without using your own data. The example data is comprised of a fictitious wrongful

termination case, Hawkins v. Anstar. When experimenting with example visuals, you can feel

confident about clicking, adding, updating, and deleting data without ruining it. TimeMap has a

Refresh Example Visuals button that instantly resets the visuals to their original state so you

can start practicing a new feature.

Use the example visuals to practice adding new fact or text boxes, customizing timeline

elements, or importing facts into a timeline. Any changes you make to the example timelines

are automatically saved so you can see how the software displays and updates data.

To refresh timelines

1. On the File menu, click Close.

2. In the Getting Started pane, click the Refresh Example Visuals link.

You can now re-open example visuals and begin using them again.

Related Topics

About the Getting Started pane

About the Quick Start tutorial

TimeMap Quick Start tutorial

Opening cases

TimeMap Quick Start tutorial

The TimeMap Quick Start tutorial will help you gain a high-level understanding of the software

and how to create a timeline. You can quickly create a draft timeline to learn how the features

work. We suggest charting your family's birthdays to get started. You can also experiment with

Example Visuals, which are accessible from the Getting Started pane.

The TimeMap Quick Start tutorial is designed to help you:

Learn about TimeMap's primary features.

Gain an introduction to the tools and features you need to create a timeline and start

working in it.

Practice using the features in the Example Visuals provided in TimeMap.

Direct you to the help topics and procedures you need to accomplish initial tasks and learn

more about TimeMap.

TimeMap22

Creating timelines

1. On the Getting Started pane, click New Visual.

You can also click New on the Getting Started pane and then select whether you want

the Default Horizontal or Vertical timeline.

2. On the New Visual sub-menu, click New Horizontal or New Vertical.

The blank timeline template is now ready for you to begin working.

For more information, see About timelines and Creating and saving timelines.

Adding fact boxes

Fact Boxes are flags that denote events and connect to the time scale. Text boxes are for

titles, labels, and legends. As you add fact boxes to your timeline, TimeMap automatically

generates the time scale for you. The time scale is the timeline at the bottom of the visual.

Each time you add a new fact box, the New Fact dialog box displays for you to type in the

date and fact text. This dialog box is also where you can customize the fact box's font style,

color, and line style. You can also modify the layout of a fact box, and modify image settings

or linking files.

Add fact boxes in two views:

Timeline View allows you to see the fact boxes as you add them to the timeline (default

view).

Spreadsheet View allows you to add facts into spreadsheet fields; one fact box per

spreadsheet row.

Enter facts in either Timeline or Spreadsheet View and TimeMap automatically creates a time

scale and puts fact boxes above the corresponding fact dates. Change a fact date or add a

new fact and TimeMap automatically recalculates the time scale for you. For more

information, see Adding fact boxes and Entering dates and times.

New facts display with the default style for the template you are using (the top style that

displays in the Add New Facts pane in the Fact Design Gallery). You can apply a new style to

a new fact box or a set of selected fact boxes. You can apply new fact box styles in either

view. See About customizing timeline elements and Using the Fact Design Gallery.

In Timeline view, you can drag timeline elements to fine-tune their position. See Moving

timeline elements.

Adding text boxes

Using TimeMap 23

In addition to fact boxes or pictures, text boxes are another element you can add to your

timeline. Text boxes can be added to the timeline any where you want to include additional

information, emphasize key points, or add a timeline key.

Text boxes differ from fact boxes because they do not contain dates and do not connect to

or affect the timescale. They also do not have border or fill by default, but you can add these

style changes if you want.

For more information, see Adding text boxes.

Working with the time scale

The time scale is the timeline located at the bottom of the visual. The time scale can be

moved to another location in the timeline or customized by inserting time scale breaks to

condense gaps in the timeline. You can also customize the width and height, begin and end

dates, the font and date formats, style and color.

For more information, see Inserting time scale breaks and Moving the time scale as well as

other topics in the Customizing the Time Scale book.

Customizing timeline elements

Customize facts in either Timeline or Spreadsheet view. Customize any timeline element by

double-clicking on it. You can select multiple fact or text boxes at one time and edit style

changes all at once.

For more information, see About customizing timeline elements and Using the Fact Design

Gallery. Explore topics in both the Customizing Timelines and Customizing the TimeScale

books.

Printing and saving timelines

Printing your TimeMap timeline requires no more than clicking the Print button on the Quick

Access toolbar or choosing one of the Print options on the File menu. TimeMap uses your

page setup options to determine the paper size, orientation, and margins to use when

printing. You can also add page numbers and date and time information to your visual by

changing the layout properties within the Page Setup dialog box.

For more information, see About printing timelines, Printing a multi-page timeline banner,

Printing and saving timelines to PDF.

You can also save timelines as image files, templates, or to make charts. See Saving

timelines as image files and Saving timelines to make charts.

Once timelines are created, you can easily export the data by emailing timelines or sending it

to another program like Microsoft PowerPoint, Sanction, PowerPoint, or CaseMap. For more

information on each, see the respective topics in the Exporting Data book.

Related Topics

Practicing with sample data

Opening cases

TimeMap24

Opening timelines

When you start TimeMap, you can open an existing TimeMap timeline by selecting one that was

recently used from the list of files that displays in the Getting Started pane. As you work in

TimeMap, you can open existing timelines or create a new one by clicking the Open option on

the Getting Started pane.

To open an existing timeline

There are two ways you can open a timeline:

1. On the Getting Started pane, click Open a Visual.

Click one of the files that appear to the right of Recent Visuals, or

Click Computer and navigate to the folder where you saved the timeline file, and then

click on the file to open it in TimeMap.

2. Or click the File menu and then click Open.

Click one of the files that appear to the right of Recent Visuals, or

Click Computer and navigate to the folder where you saved the timeline file, and then

click on the file to open it in TimeMap.

To close a timeline

On the File menu, click Close.

Related Topics

About the Getting Started task pane

Practicing with sample data

TimeMap Quick Start tutorial

Creating timelines

Working with Timelines

About timelines

TimeMap contains two views that you can work in when charting your timeline. Both views

display the current Fact Count and Fact Density at the bottom of the timeline.

Timeline view

Using TimeMap 25

Timeline view displays your charted visual as you would present it to an audience. Timeline

view is also the view that is printed. Timeline view displays fact boxes, text boxes, and the

time scale as well as any added pictures or clip art.

Timeline view includes four viewing options:

Fit in Window — displays the timeline display so the entirety of your visual is in view.

This view is helpful when you want to see how the overall timeline looks even if the

elements are too small to read.

Actual Size — displays the timeline at the same size it will print. This means you are

essentially viewing one page of the timeline at a time.

Fit Height — displays the timeline so that it fits within the vertical space of your TimeMap

workspace.

Fit Width — displays the timeline so that it fits within the horizontal space of your

TimeMap workspace.

The status bar in the bottom left corner of TimeMap provides buttons to increase/decrease

timeline pages, view or change the current page count, resize the timeline view options,

access Full Screen mode, track the current Fact Count and Fact Density for the timeline.

Spreadsheet view

TimeMap's Spreadsheet view allows you to enter new fact data in a format that is similar to

working in Microsoft® Excel. At a glance, you can see which facts have linked files, select

multiple rows or specific rows for deletion or style editing, and add new facts by typing them

TimeMap26

in at the bottom of the spreadsheet.

To sort facts into chronological order, press F5 or click Refresh on the Spreadsheet Tools

ribbon. You can also sort the spreadsheet by clicking on the Date & Time (default sort) or

Fact Text column headers. To open a linked file, click the paperclip icon next to the left of the

fact. Text boxes do not display in Spreadsheet view.

You can still edit timeline element properties while working in Spreadsheet view. Right-click

on a fact row and click Properties. You can also select a fact and click the arrow in the Editing

tool on the Spreadsheet Tools ribbon.

You can copy and paste facts from an Excel spreadsheet or .csv file where the first column is

the date and the second column is the fact text. Just select the rows and copy them to your

clipboard, then paste them into TimeMap. When pasting them in Spreadsheet view,

remember to select both cells and not just a single cell.

Related Topics

Using TimeMap 27

Creating timelines

Adding fact boxes

Adding text boxes

Creating and saving timelines

Each time you start TimeMap, the Getting Started pane displays. From this pane you can access

a variety of example visuals and can create an unlimited number of timelines.

You can create a new timeline from an existing timeline. Open the timeline you want to

copy. On the File menu, click Save As. Type in a new timeline name and then click Save.

Related Topics

Adding fact boxes

Adding text boxes

Creating templates

Deleting timelines

Adding a timeline title

Timelines automatically include titles that are easy to add and edit. This timeline element is

simply a text box centered at the top of the visual.

To add a timeline title

1. Open the timeline you want to use.

2. Double-click on the title bar where it displays "Double-click to add title".

3. In the Text Box Properties dialog box, type in the title you want and click OK.

Using TimeMap 29

The new title now displays at the top of your timeline.

Related Topics

Creating timelines

Adding titles and introduction pages

Adding title and introduction pages

Title and introduction pages can be added to timelines to create a polished work product.

When printing charts, TimeMap automatically includes a title page with a border that can be

edited. The title page includes the timeline title, name of the person preparing the timeline, the

organization name, date (optional), timeline details (date of first and last fact, and the total

number of facts). The timeline title, timeline creator, and organization data is automatically

generated if you have already completed the User Information entries (Tools > Options) and

added a timeline title. You can choose whether to include page numbers on the printed output.

An introduction page can also be added to a timeline to add background information regarding

timeline content. Introductions can be one or more pages and can include graphics in the

header or footer so you can insert your organization's logo or other relevant graphics.

To add a title page

1. Click File, click Print, and then click Page Setup.

2. In the Page Setup dialog box, click the Title Page tab.

TimeMap30

3. In the Orientation list, click the orientation setting for the title page: Portrait,

Landscape, or Same as Visual.

4. In the Text Alignment list, click the page location for title page text: Top, Top Third,

Middle, Bottom Third, or Bottom.

5. In the Border Style list, click the width for the title page border.

6. In the Border Color list, click the color you want for the title page border.

7. Click the Edit Content button to customize or edit title page text.

Click the Insert Field button and select any fields you want to add to the title page. You

can delete fields too by highlighting the field and the pressing Delete.

Use the format toolbar in the Contents dialog box to customize text or insert a symbol.

8. Click the Edit Graphics button to add a graphic to the header or footer of the title page.

Click the Header Graphic or Footer Graphic tab, depending on where you want the

graphic located.

Click the Load button to navigate to and select the graphic file, then click Open.

In the Position, Size, and Original size areas, adjust the graphic location settings, then

click OK.

See Step 7 for how to format text and insert fields.

9. Click the Preview tab to review the graphic's placement.

10. Click the Options button and select Save as Default to set the title page as a default

Using TimeMap 31

template for each timeline.

Click the Load Defaults to clear any selected settings and return to the TimeMap's

default settings for the title page.

11. Click OK to close the Page Setup dialog box.

To add an introduction page

1. Click File, click Print, and then click Page Setup.

2. In the Page Setup dialog box, click the Introduction tab.

3. In the Orientation list, click the orientation setting for the title page: Portrait,

Landscape, or Same as Visual.

4. In the Text Alignment list, click the page location for title page text: Top, Top Third,

Middle, Bottom Third, or Bottom.

5. In the Border Style list, click the width for the title page border.

6. In the Border Color list, click the color you want for the title page border.

7. Click the Edit Content button to customize or edit title page text.

Click the Insert Field button and select any fields you want to add to the title page. You

can delete fields too by highlighting the field and the pressing Delete.

Use the format toolbar in the Contents dialog box to customize text or insert a symbol.

8. Click the Edit Graphics button to add a graphic to the header or footer of the title page.

TimeMap32

Click the Header Graphic or Footer Graphic tab, depending on where you want the

graphic located.

Click the Load button to navigate to and select the graphic file, then click Open.

In the Position, Size, and Original size areas, adjust the graphic location settings, then

click OK.

See Step 7 for how to format text and insert fields.

12. Click the Preview tab to review the graphic's placement.

13. Click the Options button and select Save as Default to set the title page as a default

template for each timeline.

Click the Load Defaults to clear any selected settings and return to the TimeMap's

default settings for the introduction page.

14. Click OK to close the Page Setup dialog box.

Related Topics

Creating timelines

Adding a timeline title

Creating templates

Customizing TimeMap options

Using the Fact Design Gallery

The Fact Design Gallery consists of three panes that help you add or customize fact boxes

using a variety of pre-designed styles. The Fact Design Gallery displays to the left of the

timeline window and defaults to the Add New Facts pane, which displays fact box styles

available for the template you currently have open.

The Fact Design Gallery includes three design tools:

Add New Facts displays fact box styles from the current, open template.

Apply Fact Styles allows you to apply a selected styles to one or more fact boxes in the

timeline.

Box Line Defaults allows you to change the line and flag line styles for new fact boxes.

To add new facts from the gallery

The Add New Facts pane displays fact box styles for the open template. The top fact box

style is the default style. New fact boxes created in either the Timeline or Spreadsheet views

use the default style. Custom styles that are not a default template style display under the

Using TimeMap 33

Custom in this Visual heading. If you open a timeline created in an earlier version of

TimeMap, those styles display under the heading. If you edit a fact box in this timeline, the

new style displays here too.

1. In the Add New Facts pane, click on the fact box you want to use.

2. In the New Fact Box, type in the fact date and time, and the fact text.

3. Click OK to add the new fact box to the timeline.

For more information, see Adding fact boxes.

To apply a fact box style

TimeMap34

1. Click on the fact box(es) you want to edit.

To select multiple fact boxes in Timeline View

Press the Shift key while clicking on fact boxes.

Or draw a line or a box over fact boxes you want to select.

First click in a blank area of the timeline, then press and hold the left mouse key

while dragging it through the fact boxes you want to select.

To select multiple facts in Spreadsheet View

Press the Shift key while clicking on a consecutive range of facts.

Press the Ctrl key while clicking on facts separated by different spreadsheet rows.

2. In the Fact Design Gallery pane, click the Apply Fact Styles bar.

3. In the Apply Fact Styles list, click the style you want to apply.

Using TimeMap 35

4. In the Confirm dialog box, click Yes or No to Apply this style to the selected fact boxes?

The selected fact boxes immediately display with the new style format.

To change box line defaults

Changing the box line styles only affects new fact boxes added to a timeline. If you want to

change an existing fact box, you will need to edit it. The line style is the line extending from

the fact box to the time scale. The flag line style is the end point of the line where it meets

the time scale.

1. In the Fact Design Gallery, click the Box Line Defaults bar.

TimeMap36

2. In the Line Style list, click on the line style you want to use.

3. In the Flag Line Style list, click on the flag line style you want to use.

4. Click on the Add New Facts bar.

5. Click on the fact box style you want and type in the date/time and fact text, then click

OK.

The new line styles display for the new fact box.

Using TimeMap 37

Related Topics

Creating timelines

Adding fact boxes

Entering dates

About customizing timeline elements

Adding fact boxes

As you add fact boxes to your timeline, TimeMap automatically generates the time scale for

you. The time scale displays at the bottom of your timeline visual.

Each time you add a new fact box, the New Fact dialog box displays for you to type in the date

and fact text. This dialog box is also where you can customize the fact box's font style, color,

and line style. You can also modify the layout of a fact box, and modify image settings or linking

files. See About customizing timeline elements.

Add fact boxes in two views:

Timeline View allows you to see the fact boxes as you add them to the timeline (default

view).

Spreadsheet View allows you to add facts into spreadsheet fields; one fact box per

spreadsheet row.

New facts display with the default style for the template you are using (the top style that

displays in the Add New Facts pane in the Fact Design Gallery). You can apply a new style to a

new fact box or a set of selected fact boxes. You can apply new fact box styles in either view.

See About customizing timeline elements and Using the Fact Design Gallery.

To add a fact box in Timeline view

1. On the Home ribbon, click Fact Box.

2. Click on a fact box in the Add New Facts pane that displays to the left of the timeline.

TimeMap38

You can also click the Insert key, or right-click in the timeline and click New Fact Box. See

To add new facts from the gallery.

3. Right-click in the blank space in the Add New Facts pane to Create a New Default Style.

4. Click on the fact box style you want to use.

The New Fact Box dialog box displays.

Using TimeMap 39

5. In the Fact tab's Date & Time field, type in the date and time for the fact.

6. In the text box, type in the fact text.

7. On the Fact tab's toolbar, select the font style and size you want to use.

8. Click the Bold, Italicize, or Underscore buttons to use for any selected fact text.

9. Click the Highlight Color button to select a highlight color for any fact text.

10. Click the Font Color button to select the text color.

11. Click the Left, Center, or Right buttons to adjust text alignment within the fact box.

12. Click OK to add the fact box to the timeline.

To add a fact box in Spreadsheet view

1. In the timeline window, click the Spreadsheet View tab and then click Click here to add

a new fact.

TimeMap40

2. In the Date & Time field, type in the date and time for the fact.

3. Press Tab.

4. In the Fact Text field, type in the fact text.

5. Press the Insert key to add a new fact and save the previous fact box text.

6. Continue adding facts until you are finished.

7. Press Tab to save the last fact text entry.

8. Click the Timeline View tab to view all your new fact boxes in the timeline.

To delete a fact box

1. Right-click the fact box or fact row and click Delete.

You can click on the fact box and then click the Delete button.

2. In the message to delete the fact, click Yes.

Related Topics

Entering dates

Using the Fact Design Gallery

About customizing timeline elements

Entering dates and times

TimeMap supports a variety of date formats when adding fact boxes to timelines.

Using TimeMap 41

TimeMap supports the following date formats:

Complete dates (8/1/00)

Dates and times (8/1/00 5:25 p.m.)

Partial dates and times (8/??/00 5:?? p.m.)

Date and time ranges (8/1/00 5:15 p.m. to 8/1/00 5:19 p.m.)

When you enter a date range, TimeMap's default behavior is to mark both the begin date

and the end date on the time scale.

Entering a date

When entering dates, consider the following:

Type in the known portions of the fact date.

Example: 99 or 3/99 are both valid data entries

Depending on the Date Format setting, TimeMap will automatically provide the day of the

week.

Use mathematical symbols to further define your date entry.

Date status options are:

~ Around

< Before

=< On or Before

= On

=> On or After

> After

TimeMap takes date status into account when you use its Auto-Arrange feature.

Example: A fact box dated <08/02/99 is stacked above one dated 08/02/99.

Entering a time

When entering times, consider the following:

Type in the known portions of the fact date, including the time.

Example: 3/15/00 6:30 p.m.

Set the Date Format setting to either 12-hour or 24-hour (i.e., military time) time

displays.

Enter just the hour and minutes, or add time down to the second.

Substitute question marks for any uncertain portion of the time

Example: 3/15/00 6:?? p.m.

Use mathematical symbols to further define your time knowledge.

Time status options are:

~ Around

< Before

=< At or Before

= At

TimeMap42

=> At or After

> After

TimeMap takes time status into account when you use its Auto-Arrange feature.

Example: A fact box with a date of 01/02/00 < 5:15 p.m. is stacked above one dated

01/02/00 > 5:15 p.m.

Type in alternate date text for individual fact boxes. See Customizing date display.

Entering date/time ranges

When entering a date/tim e range, consider the following:

Enter just a date range.

Example: 3/15/00 to 4/12/00

Enter a range of both date and time

Example: 3/15/00 5:15 a.m. to 3/16/00 2:14 p.m.

You must enter the date twice even if the times are on the same day.

Use either "to" or "-" to separate the beginning date from the ending date.

By default TimeMap marks both the beginning and ending date.

If you want to display a date range in your fact box and have TimeMap only mark the

beginning date, clear the Draw Date Range check box in the Fact Box Properties dialog

box.

Changing the date format and style

1. On the Box Tools Format ribbon, click Fact Date, and then click Style to open the

Format Fact Date Style dialog box.

2. In the Date & Time Format area, select the following format settings: Date, Date

Delimiter, Time, and Time Delimiter.

Using TimeMap 43

3. In the Display Options area, select the options you want to use: Year, Month, Day,

Century, Day of Week, Hours, Minutes, Seconds.

4. Click OK to save your settings.

Customizing date display

Once your date format and display settings are selected, you can still make additional text

customizations in a fact box. For example, you might have your date format set to the

original date below and want to edit the date display to the modified date below as well as

a line drop to the date scale for September 15, 2008.

Original date: September 15, 2008

Modified date: Mid-September 2008

To add alternate date text

1. Double-click on a fact box in the timeline.

2. In the Fact Box Properties dialog box, click the Display Options tab.

TimeMap44

3. In the Alternative Date Text area, select the Replace the date section of the Fact

Box with the following text check box.

4. In the Line 1 field, type in the date you want to display on the top row: Mid-

September.

5. In the Line 2 field, type in the date you want to display on the second row:

9/15/2008.

6. Click OK to save the changes.

The alternative date text now displays in the fact box.

Related Topics

Creating timelines

Adding fact boxes

Using the Fact Design Gallery

Changing date fonts in fact boxes

Changing date alignment in fact boxes

Adding text boxes

In addition to fact boxes or pictures, text boxes are another element you can add to your

timeline. Text boxes can be added to the timeline any where you want to include additional

information, emphasize key points, or add a timeline key.

Text boxes differ from fact boxes because they do not contain dates and do not connect to or

affect the timescale. They also do not have border or fill by default, but you can add these style

changes if you want. The title of a new timeline is a text box that can be edited to include the

text and styles you want for this element.

To move a text box, click on it and drag it to the new location.

To add a text box

1. On the Home ribbon, click Text Box.

Using TimeMap 45

2. In the timeline, click in the area where you want the text box positioned.

3. In the New Text Box dialog box, type in the text you want.

4. On the Text tab's toolbar, select the font style and size you want to use.

5. Click the Bold, Italicize, or Underscore buttons to use for any selected text.

6. Click the Highlight Color button to select a highlight color for any text.

7. Click the Font Color button to select the text color.

8. Click the Left, Center, or Right buttons to adjust text alignment within the text box.

9. Format the text as you want it to display using the Colors and Lines, Image, Layout

and Linked Files tabs.

10. Click OK.

Related Topics

Creating timelines

Adding fact boxes

Adding pictures and clip art

About customizing timeline elements

Changing text fonts and styles

TimeMap46

Adding pictures and clip art

Pictures and/or clip art can be added to the timeline anywhere you want, including fact and text

boxes. You must be in Timeline View to add a picture or image to the timeline. The supported

image file types include: .jpg, .gif, .bmp., .emf (enhanced metafile), and .wmf (Windows

metafile). You can edit picture display and layout properties, and attach linked files to them too.

Pictures added to the timeline outside of a fact or text box, do not contain dates, do not

connect to the time scale, and do not move when the time scale repositions itself.

Earlier editions of Microsoft Office will still have clip art stored in the program. Newer

versions use images cleared through the Creative Commons licensing system and are

accessible via the Bing search engine. For more information, contact Microsoft support.

When adding a picture, you can choose from the following tabs:

Gallery includes a variety of images from TimeMap's program files.

Icon includes a selection of font-based icons.

In Use displays images already used in this timeline.

File allows you to add an image file saved on your desktop or in a network folder.

Clipboard displays the last image copied from the Microsoft Clip Organizer.

To add a picture anywhere in the timeline

1. On the Home ribbon, click Images, and then click Picture.

You can also right-click on the timeline and click New Picture > Choose Picture.

2. In the Choose Picture dialog box, click on the tab for the type of image you want to

add: Gallery, Icon, In Use, File, Clipboard.

Using TimeMap 47

3. Click on the image you want or browse to locate a file, then click OK.

To add a picture to a fact or text box

1. Double-click on the fact box you want to edit.

2. In the Fact Box Properties dialog box, click the Image tab.

3. Click the Pick Image button.

TimeMap48

4. In the Choose Picture dialog box, click on the tab for the type of image you want to

add: Gallery, Icon, In Use, File, Clipboard.

5. Click on the image you want or browse to locate a file, then click OK.

6. Preview the selected image in the Image tab.

7. In the Size and Scale area, click in the Height and Weight lists to increase or reduce the

image size.

8. Select or clear the Lock Aspect Ratio check box.

9. In the Image area, select or clear the Transparent check box.

The Transparent check box may be grayed out if it does not apply to the selected image.

10. In the Pad list, click on the arrows to add white space before and after the image and

text.

11. Click the Change Image or Remove Image buttons to edit or delete images.

12. Click OK to insert the image into the fact box.

To add Microsoft clip art

The first time you add Microsoft Clip organizer images to your timeline, you have the option

to organize folders for your projects. The following procedures include these steps.

If you want to insert clip art anywhere in the timeline, you should resize the image in an

image editor before copying it into the timeline.

1. Click on the fact or text box or region of the timeline where you want to add the clip art.

Using TimeMap 49

2. On the Home ribbon, click Images, and then click Clip Art.

You can also right-click on the timeline and click New Picture > Clip Art.

3. In the Microsoft Clip Organizer dialog box, browse to locate the image you want to

add.

4. To create a My Favorites folder to organize images

1. Click on the arrow next to the image and click Copy to Collection (Office Collections)

or Make Available Offline (Web Collections).

2. In the Copy to Collection dialog box, click on the folder where you want to save the

image, then click OK.

3. Click the New button to organize images under the My Collections folder.

TimeMap50

4.In the New Collection dialog box, type in the name of the folder and click OK.

5.Click on the folder or subfolder you want where you want to add the new folder, then

click OK.

6.Click OK.

6. In the Microsoft Clip Organizer dialog box, click on the folder where the image you want

is saved or select a new image to use.

7. Right-click on the image and click Copy.

8. Click on your timeline and click Paste.

9. If you want to use the image anywhere in your timeline, you can move it to the region

where you want it to display.

10. Double-click on the box you want to insert the image into and click the Image tab.

11. Click the Pick Image button.

12. In the Choose Picture dialog box, click the Clipboard tab.

13. Click OK.

14. Click OK to insert the image into the fact or text box.

15. To resize the image, double-click on the box.

Using TimeMap 51

1. In the Fact or Text Box Properties dialog box, click the Image tab.

2. In the Size and Scale area, click the arrows to adjust the Height and Width.

3. Select or clear the Lock Aspect Ratio check box.

4. In the Pad list, click on the arrows to add white space before and after the image

and text.

Related Topics

Creating timelines

Adding fact boxes

Adding text boxes

About customizing timeline elements

Adding linked files

With TimeMap, you are able to link chart elements to images and to other external files. For

example, you can link a fact box to a PDF file containing the image of a document being

referenced by the flag. As you view the timeline, a linked file can be opened by pointing to the

element and clicking on the paperclip icon that displays above it. In addition to linking directly to

files, TimeMap can call viewer applications such as Summation and Concordance Image and

have them display images.

Many files that you link to timeline elements will use TimeMap's default Windows File

viewer. If the Windows File viewer does not work, you will need to set up a custom file

viewer. See About file viewers.

To add a linked file to a timeline element

1. Double-click on a timeline element, such as a Fact or Text box, to open the Properties

dialog box.

TimeMap52

2. Click on the Linked Files tab.

3. Click on the Add button to open the Linked Files Properties dialog box.

4. In the File Viewer list, click on the appropriate file viewer.

5. Click the Browse button to locate the external file you want to link to the element.

6. Click OK to fill in the Linked File field.

7. Click OK to return to the Linked Files tab of the Properties dialog box.

8. Continue to add additional Linked files as needed.

9. Click OK when you are finished.

To open a linked file in a timeline element

1. Place your mouse pointer over the timeline element with a linked file attachment.

Using TimeMap 53

The mouse pointer will change its shape to a four-headed arrow and a paperclip icon will

display at the top of the element to indicate a linked file attachment.

2. Click on the paperclip icon to open the linked file.

You can also click on the drop-down arrow that displays when you first place your mouse

pointer over the paperclip icon.

A list of linked files linked to the timeline element displays.

3. Click on the file you wish to view.

Related Topics

Adding fact boxes

About file viewers

Changing linked files

Adding/changing file viewers

Setting up custom file viewers

Creating templates

TimeMap's template feature allows you to quickly create a polished timeline. A template is a

pre-defined chart style that includes default fact flags in several color choices, a background

style, a title text box style, a set timescale orientation, timescale styles, and other timeline

elements.

You can select from a gallery of pre-built TimeMap templates or you can save your own

timelines as templates. You can also set a template as a default template for new timelines.

You can only create new timelines from templates. You cannot open templates to edit them.

When you save a timeline as a template, the templates are saved in categories by the time

TimeMap54

scale orientation and color combination. Templates are saved with a .tmvt file extension. You

can access this template in the Getting Started pane or in the My Templates Folder in the

Templates dialog box.

To create a timeline using a template

1. On the Getting Started pane, click New Visual.

2. On the New Visual submenu, click New from template.

The Templates dialog box displays.

3. In the Time Scale Orientation area, select the preferred location for the time scale:

Show All, Horizontal, or Vertical.

4. In the Select a Template list, click the template you want to use.

Each template you select displays in the Preview box.

Double-click Browse for Templates to locate a template saved in a desktop or network

folder.

5. Select the Show only Black & White Templates check box if you want to view only

those templates.

Using TimeMap 55

6. Click the Default button to select default options:

Set as Default Horizontal Template

Set as Default Vertical Template

Set as Default Send from CaseMap Template

7. In the message to set the default template, click Yes.

8. Click OK.

To save a timeline as a template

1. Open the timeline you want to use for a template.

2. Click File, click Save As and then click Save As Template.

3. In the Save Visual as a Template dialog box, navigate to the folder where you want to

save template files.

4. In the File Name field, type in a name for the new template, then click Save.

5. In the Template Color Category dialog box, select the color category: Black & White,

Shades of Gray or Colors.

6. Click OK.

7. In the message to save the timeline, click OK.

You can access this template later in the Getting Started pane under the New from

Template panel. See To open a custom template.

To open a custom template

You can open a custom template from the Getting Started pane.

1. On Getting Started Pane, click New Visual, and then click New from template.

3. In the Templates dialog box, click the My Templates folder in the Select a Template list.

4. Click the custom template you want to open.

5. Click OK to create a new timeline from this template.

Related Topics

Creating timelines

Deleting timelines

TimeMap56

Selecting timeline elements

Before timeline elements (fact boxes, text boxes and pictures) can be edited, they must be

selected. When you select an element, eight small selection indicators appear around the

perimeter of the element to confirm your choice.

Selecting multiple elements can make it easier to edit your timeline. When you do, the changes

you make affect all the elements you have selected. Suppose you want to change the font style

and size used for all of your fact boxes. You do not have to select each individual box to make

the same changes. Instead press CTRL+A, which selects all fact boxes, and make the changes

once by double-clicking on a selected fact box to open a properties dialog box.

To select timeline elements in Timeline view

Timeline view elements include fact and text boxes, and pictures.

Selecting one elements — Click on the element you want to edit.

Selecting multiple elements — Press and hold the Shift key while clicking on the

elements you want to edit.

You can also click in a blank area of the timeline, then press and hold the left mouse key

while dragging it through the fact boxes you want to select.

Selecting all Fact boxes — Press Ctrl + A or right click in a blank area of the timeline,

and click Select All Facts on the submenu.

Select all Fact and Text boxes, and pictures — On the Home Ribbon, click Find & Select,

click Select on the submenu, and then click All. You can also press Shift + Ctrl + A.

To select fact records in Spreadsheet view

Spreadsheet vie elements include rows of fact records.

Selecting one row — Click on the row.

Selecting multiple fact records — Choose one of the following:

Press the Shift key while clicking on a consecutive range of facts.

Press the Ctrl key while clicking on facts separated by different spreadsheet rows.

Selecting all Fact boxes — Click on the first row, then scroll to the last record you want

to select. Press Shift and click the last row of the set.

Related Topics

Copying timeline elements

Resizing timeline elements

Deleting timeline elements

Using TimeMap 57

Resizing timeline elements

When you enter text into a fact or text box, or when you insert a picture into your timeline,

TimeMap automatically creates a box that fits the text or picture you have added. If you want,

you can adjust the size of these elements. You can do so manually or you can use TimeMap

options that make it easy to give elements a consistent width or height.

To manually resize an element

1. Locate the timeline element you want to resize.

2. Click on the squares on the side or bottom of the selected element.

Your mouse pointer will change shape to a double-headed arrow.

3. Click and drag the element to the desired width and height.

To change the TimeMap size settings

1. Select the timeline elements you want to resize.

Press Ctrl + A to select all fact boxes.

2. On the Box Tools Format ribbon, click Size.

Related Topics

Selecting timeline elements

Copying timeline elements

Deleting timeline elements

Copying timeline elements

You can save time by copying elements from one timeline into another. This feature is helpful if

you create a master timeline with all the facts and want to create a series of separate charts

focusing on a specific time period. When you copy an element, most of its properties (color and

line style) are copied along with the date and text information.

To copy elements to a new timeline

1. Click on the element you want to copy.

2. On the Home ribbon, click Copy, and then click Copy to New Visual.

The element is automatically copied to a new, blank timeline.

TimeMap58

To copy elements into another timeline

1. Right-click on the element you want and click Copy.

You can also click Copy on the Home ribbon.

2. In the second timeline, right-click and click Paste.

You can also click Paste on the Home ribbon.

Related Topics

Adding fact boxes

Adding text boxes

Adding pictures and clip art

Selecting timeline elements

Resizing timeline elements

Deleting timeline elements

Deleting timeline elements is nearly identical in both Timeline and Spreadsheet views. Once a

fact box is deleted, TimeMap automatically rescales the timeline. Deleting text boxes and

pictures or clip art does not affect the time scale.

To delete boxes in Timeline view

1. Click on the element(s) you want to delete: fact box, text box, picture, etc.

To select multiple elements, press the Shift key while click on the elements.

You can also left-click and drag a line through the elements you want to delete.

2. Click the Delete button.

You can also right-click and click Delete, click Delete on the Box Tools Format ribbon, or

press the Delete key.

3. In the message to delete the box, click Yes.

To delete boxes in Spreadsheet view

1. Click on the fact(s) you want to delete.

Press the Shift key while clicking on a consecutive range of facts.

Press the Ctrl key while clicking on various fact rows.

Using TimeMap 59

Click and drag on the numbers to the left of fact rows.

2. Click the Delete button.

You can also right-click and click Delete, click Delete on the Spreadsheet Tools ribbon, or

press the Delete key.

3. In the message to delete the box, click Yes.

To delete pictures or clip art

1. Double-click on the picture or clip art.

2. Click the Image tab.

3. Click the Remove Image button and then click OK.

To remove images added to other parts of the timeline, click on the image and click the

Delete button.

Related Topics

Adding fact boxes

Adding text boxes

Adding pictures and clip art

Selecting timeline elements

Deleting timelines

If you need to delete a timeline, you may want to store a copy in an archive folder. Once you

delete a timeline file, you cannot retrieve it.

To delete a timeline

1. On the Getting Started pane, click Open.

You can also click Open Visual.

2. Click on Computer and navigate to the folder location where the timeline you want to

delete is saved.

3. Right-click on the file and click Delete.

4. In the Delete File box, click Yes.

5. Click Cancel to return to TimeMap.

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6. In the Getting Started pane, right-click on the timeline link in the Open Visual panel and

click Remove from list.

Related Topics

Creating timelines

Creating templates

Importing Data

Send facts from CaseMap

LexisNexis CaseMap is a case organization and analysis tool that will help you track and build

case strategy. CaseMap helps you organize critical information about facts, documents, and

issues in cases by providing the tools you need to analyze facts and issues. CaseMap also

helps you quickly create case reports for case staff, your client, and the court.

In CaseMap, you can filter your relevant case facts and seamlessly import them from the Facts

spreadsheet into your TimeMap timeline using the Send to TimeMap tool.

To download a 30-day free trial copy of CaseMap, visit our website at www.lexisnexis.com/

casemap/casemap.

To send data from CaseMap

1. In TimeMap, open the timeline for which you want to import facts.

2. In CaseMap, click on the Facts spreadsheet.

3. On the File menu, click Send to and then click LexisNexis TimeMap.

4. On the submenu, click Current Record or Spreadsheet.

5. The fact record(s) now displays in a fact box(es) in your timeline.

Related Topics

Creating timelines

Importing data into timelines

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Importing text into timelines

Use TimeMap's text import utility to import fact box information from other applications. The

best way to do this is to import a delimited text file that includes the dates and fact text you

want to import into TimeMap to create a timeline.

You can import information from a word-processing file, but these files typically need a lot of

clean-up work before they are ready to be imported.

Once the import is complete, your timeline will be populated with fact boxes containing the date

and information from the text file.

To import data from a text file

1. Save a text file from an application.

2. On the File menu, click Import.

3. In the Select File to Import dialog box, click the file to import and then click Open.

4. In the TimeMap Import Wizard, click Next.

5. In the Import Data dialog box, select the delimited you want to use.

Select the First Row Contains Field Names check box if you have field names in your text

file, then click Next.

6. In the Preview the data to import dialog box, verify the data, then click Next.

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Click the Next 5 button to page through data in your text file. Click the Top button to

return to the beginning of the text file data.

7. In the Select the import field dialog box, click on the field where you want to import the

date and time, then click Next.

Select the Do not Import a "Date & Time" check box if you want to manually enter each

fact date.

8. In the next dialog box, select the field where you want to import fact text, then click

Next.

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9. In the review dialog box, click Finish.

10. In the message confirming the number of facts imported, click OK.

11. In the Insert Multiple Facts dialog box, modify and review content as needed.

In this instance, you would need to modify data in the Date & Time field to the proper

date format of MM/DD/YYYY.

Click on the Insert or Delete buttons to add or remove fact data.

Click the Sort button to change the sort order.

Click the Grid Font button to select the font type, style, size, and color you want to user.

12. Click OK to continue.

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Fact boxes with the date and information from the text file now display in chronological

order in your timeline.

Related Topics

Creating timelines

Send facts from CaseMap

Customizing Timelines

Using the Fact Design Gallery

The Fact Design Gallery consists of three panes that help you add or customize fact boxes

using a variety of pre-designed styles. The Fact Design Gallery displays to the left of the

timeline window and defaults to the Add New Facts pane, which displays fact box styles

available for the template you currently have open.

The Fact Design Gallery includes three design tools:

Add New Facts displays fact box styles from the current, open template.

Apply Fact Styles allows you to apply a selected styles to one or more fact boxes in the

timeline.

Box Line Defaults allows you to change the line and flag line styles for new fact boxes.

To add new facts from the gallery

The Add New Facts pane displays fact box styles for the open template. The top fact box

style is the default style. New fact boxes created in either the Timeline or Spreadsheet views

use the default style. Custom styles that are not a default template style display under the

Custom in this Visual heading. If you open a timeline created in an earlier version of

TimeMap, those styles display under the heading. If you edit a fact box in this timeline, the

new style displays here too.

1. In the Add New Facts pane, click on the fact box you want to use.

Using TimeMap 65

2. In the New Fact Box, type in the fact date and time, and the fact text.

3. Click OK to add the new fact box to the timeline.

For more information, see Adding fact boxes.

To apply a fact box style

1. Click on the fact box(es) you want to edit.

To select multiple fact boxes in Timeline View

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Press the Shift key while clicking on fact boxes.

Or draw a line or a box over fact boxes you want to select.

First click in a blank area of the timeline, then press and hold the left mouse key

while dragging it through the fact boxes you want to select.

To select multiple facts in Spreadsheet View

Press the Shift key while clicking on a consecutive range of facts.

Press the Ctrl key while clicking on facts separated by different spreadsheet rows.

2. In the Fact Design Gallery pane, click the Apply Fact Styles bar.

3. In the Apply Fact Styles list, click the style you want to apply.

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4. In the Confirm dialog box, click Yes or No to Apply this style to the selected fact boxes?

The selected fact boxes immediately display with the new style format.

To change box line defaults

Changing the box line styles only affects new fact boxes added to a timeline. If you want to

change an existing fact box, you will need to edit it. The line style is the line extending from

the fact box to the time scale. The flag line style is the end point of the line where it meets

the time scale.

1. In the Fact Design Gallery, click the Box Line Defaults bar.

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2. In the Line Style list, click on the line style you want to use.

3. In the Flag Line Style list, click on the flag line style you want to use.

4. Click on the Add New Facts bar.

5. Click on the fact box style you want and type in the date/time and fact text, then click

OK.

The new line styles display for the new fact box.

Using TimeMap 69

Related Topics

Creating timelines

Adding fact boxes

Entering dates

About customizing timeline elements

Changing fact box direction

Fact boxes can face both right and left of the vertical line or flag line that connects them to the

time scale. Fact boxes can also be dragged off the vertical axis to the left or right, creating a

horizontal line toward the box. These options make it easy to position a cluster of facts

occurring in a compressed time period.

To change fact box direction

1. Select one or more Fact boxes.

To select multiple Fact boxes, press the Shift key while clicking on the boxes you want to

reposition.

2. On the Box Tools Format menu, click Flag Orientation.

You can also right-click on the Fact box and click Left Side of the Line or Right Side of the

Line.

3. On the submenu, click Left Side of Line or Right Side of Line.

The Fact box now displays in the location selected.

You can also drag the fact box to the location you want. When you do so, you may also

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increase the flag line by creating a vertical and/or horizontal line in the direction you

move the box.

Related Topics

Using the Fact Design Gallery

About customizing timeline elements

Changing date fonts in fact boxes

Customizing timeline elements

About customizing timeline elements

You can customize or edit fact and text box properties in a variety of ways. You can customize

or edit individual boxes or select multiple boxes. When selecting multiple boxes, you are limited

to the types of property changes you can make. All box properties are accessible when an

individual box is selected.

You can also create a custom fact box in the Fact Design Gallery. See Using the Fact Design

Gallery.

Review fact box properties

Individual fact box properties you can customize or edit include:

Fact text fonts and styles

Date display options and date text

Date fonts

Colors and lines for box fill, borders, and flag lines

Image size and transparency

Text anchor points and margins

Linked files

If you select multiple fact boxes, you can only apply changes to colors and lines, images, and

text layout.

Review text box properties

Individual text box properties you can custom ize or edit include:

Text fonts and styles

Color and lines for box fill and borders

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Image size and transparency

Text anchor points and margins

Linked files

If you select multiple text boxes at one time, you can only change properties for colors and

lines, images, and text layout.

Review picture or clip art properties

Individual picture or clip art properties you can customize or edit include:

Image size and transparency

Color and lines for box fill and borders

Anchor points and margins

Linked files

If you select multiple pictures or clip art images at one time, you can only change properties

for pictures, colors and lines, images, and layout.

Related Topics

Changing text fonts and styles

Changing display options in fact boxes

Customizing the date with text

Changing the fill color

Changing the border color and style

Changing layout settings

Changing linked files

Changing text fonts and styles

You can change the text font and style that displays in your fact and text boxes. The font style

of dates is set independently from the font used to display text. The default font for text and

dates is Arial, size 11 point.

To change the text font and style

1. Select the fact or text box(es) with fonts that you want to edit.

2. On the Box Tools Format ribbon, click the Font dialog box launcher .

You can also double-click the selected boxes to open the Fact Box Properties dialog box,

then click the Fact or Text tab to use the formatting toolbar.

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1. In the Font list, select the font you want to use.

2. In the Font Style list, select the style you want: Regular, Italic, Bold, Bold Italic.

3. In the Size box, click the font size.

4. In the Underline list, select an underline style.

5. In the Color list, select the font color.

6. In the Effects area, select check boxes for the following: Strikethrough, Superscript, or

Subscript.

7. In the Alignment area, select the font alignment: Left, Center, Right or Justify.

8. Click OK to save your changes.

Related Topics

About customizing timeline elements

Changing date fonts in fact boxes

Changing display options in fact boxes

Changing date fonts in fact boxes

You can change the date font and font styles that displays in the date portion of your fact

boxes. Once you change the date's font and style all subsequent fact boxes added to the

timeline will include these settings. The date's font style is set independently from the font

used to display text and styles used to determine date format. The default font for dates is

Arial, size 11 point.

To change the date font and style

1. Select the fact boxes for which you want to edit the date font.

2. On the Box Tools Format menu, click the Fact Date button and click Font.

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You can also double-click on selected boxes to open the Fact Box Properties dialog box,

then click the Date Font tab to use the formatting toolbar.

3. In the Font list, select the font you want to use.

4. In the Font Style list, select the style you want: Regular, Italic, Bold, Bold Italic.

5. In the Size box, click the font size.

6. In the Underline list, select an underline style.

7. In the Color list, select the font color.

8. In the Effects area, select check boxes for the following: Strikethrough, Superscript, or

Subscript.

9. In the Alignment area, select the font alignment: Left, Center, or Right.

10. Click OK to save your changes.

To format the fact date style

1. Select the fact boxes for which you want to edit the date style.

2. On the Box Tools Format menu, click the Fact Date button and click Style.

3. In the Date list, select a format for the date style.

4. In the Delimiter list, select a delimiter for the date format: Slash, Hyphen or Period.

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5. In the Time list, select a format for the time style: 12 Hour or 24 Hour.

6. In the Delimiter list, select a delimiter for the time format: Colon or Period.

Related Topics

About customizing fact and text boxes

Changing text fonts/styles in fact and text boxes

Changing display options in fact boxes

You can choose whether to display text or dates in fact boxes. If there is a need to hide text or

a date in a particular box, it is simple to do so.

To change the date display options

1. Select the fact boxes you want to edit.

2. Double-click one of the selected elements to display the Properties dialog box.

3. Click the Display Options tab.

4. In the Display Options area, select or clear Display Fact Text and Display Fact Date

check boxes to toggle them on or off.

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5. Click OK to save your changes.

Related Topics

About customizing timeline elements

Changing text fonts and styles

Changing date fonts in fact boxes

Changing date alignment in fact boxes

The date alignment can easily be adjusted in one or multiple fact boxes at one time.

To change the fact date alignment

1. Select the fact boxes for which you want to adjust date alignment.

2. On the Box Tools Format ribbon, click the Fact Date button and select the font

alignment: Left, Center, or Right.

You can also double-click the selected boxes to open the Fact Box Properties dialog box,

then click the Date Font tab to select the alignment.

Related Topics

About customizing timeline elements

Changing date fonts in fact boxes

Changing display options in fact boxes

Customizing the date with text

You can replace a specific date or date range on a fact box with customized text of your choice.

For example, you might have a fact with the date of September 15, 2008. You can substitute

"Mid-September 2008" in the date portion of the Fact box and still have a line drop to the time

scale on 9/15/08.

For more information on date and time settings, see Entering dates and times.

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To add a custom date setting

1. Double-click the fact box for which you want to edit the date text.

The Fact Box Properties dialog box displays.

2. Click the Display Options tab, and in the Alternate Date Text area, select the Replace

the date section of the Fact Box with the following text check box.

3. In the Line 1 field, type the text you want to display.

4. In the Line 2 field, type any additional text you want to display in the date portion of the

fact box.

5. Click OK to save your changes.

Related Topics

Entering dates and times

Changing date fonts in fact boxes

Changing display options in fact boxes

Changing date alignment in fact boxes

Changing the fill color

You can change whether TimeMap displays a color or gray scale fill in the fact and date portions

of fact boxes and in the background of text boxes or pictures. Use options on the Colors and

Using TimeMap 77

Lines tab of the Properties dialog box to make your selections.

To change the fill color

1. Select the fact and text boxes you want to edit.

2. Double-click one of the selected elements to display the Fact/Text Box Properties dialog

box.

You can also right-click, and then click Properties.

3. Click the Colors and Lines tab.

4. In the Fill area, click on the Box list to select the fill color.

5. In the Date list, click the background color you want for the date section of a fact box.

6. Click OK to save your changes.

Related Topics

About customizing timeline elements

Changing the border color and style

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Changing the border color and style

TimeMap makes it easy to edit the color and style of the borders around chart elements (fact

boxes, text boxes and pictures). You can choose different line styles, colors, or border options.

You can set your elements so they have square or rounded corners. By default, text boxes and

pictures have no line setting. However, a border can be added using options in the Properties

dialog box.

For fact boxes, you are also given the ability to decide whether or not to display the fact flag

Line. This is the line connecting the fact box to the time scale. If you decide to display this line,

there are many different style choices available to you.

To change the border color and style

1. Select the elements for which you want to edit the line color and style.

2. Double-click the selected elements to open the Properties dialog box..

You can also right-click, and then click Properties.

3. Click the Colors and Lines tab.

4. In the Border Line area, click on the Color list to select the border line color.

5. In the Borders list, select the border line segment option you want.

6. In the Style list, select the border outline style you want.

7. In the Corner list, select Rounded or Squared.

8. Click OK.

Using TimeMap 79

Related Topics

About customizing timeline elements

Changing the fill color

Changing layout settings

You can change the layout design of fact and text boxes in your timeline. You can choose

whether to display the date portion of a fact box or whether to display text. You can also add

images (pictures, drawings, icons) to the text area of both fact and text boxes. For fact boxes,

you can also choose to display only an image and no text.

To change the layout settings

1. Select the timeline elements you want to edit.

2. Double-click the selected elements to display the Properties dialog box.

You can also right-click, and then click Properties.

3. Click the Layout tab.

4. In the Anchor Point area, click the Text list to select the text alignment: Top of Box,

Middle of Box, or Bottom of Box.

The Text list only displays for fact and text boxes.

5. In the Internal Margin area, adjust the text margins: Left, Right, Top, and Bottom.

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6. Click OK to save your changes.

Related Topics

About customizing timeline elements

Anchoring text boxes

Changing linked files

You can review, add, edit, or remove linked files added to a timeline element in the Properties

dialog box. Additionally, you can change the file viewer needed to view the attachment.

To add a linked file, see Adding linked files.

To edit linked files

1. Select the elements for which you want to edit the line color and style.

2. Double-click the selected elements to open the Properties dialog box.

You can also right-click, and then click Properties.

3. Click the Linked Files tab.

4. In the Linked File box, select the file you want to edit.

Using TimeMap 81

6. Click the Edit button to open the Linked File Properties dialog box.

7. In the File Viewer list, select the viewer you want to use to open the attachment or click

the Edit button to add another file viewer.

8. In the Linked File box, review the file path for the attachment by clicking Open or click

Browse to navigate to a new folder location for that file.

9. Click OK to return to the Properties dialog box.

10. Click Remove if you want to delete a linked file attachment from the timeline element.

11. Click OK to save your changes.

Related Topics

About customizing timeline elements

Adding linked files

Applying formatting to timeline elements

TimeMap's Pick Up & Apply Formats feature makes it easy to apply font style and color formats

you have set for one timeline element to another element.

To pick up and apply formatting

1. Select the timeline element that has the format you want to apply to another element.

2. On the Box Tools Format ribbon, click Pick Up.

You can also press Ctrl + Shift + C.

3. Select the timeline element for which you want to apply the format.

4. On the Box Tools Format ribbon, click Apply.

You can also press Crtl + Shift + V.

5. To continue applying this format to other elements, repeat Step 4.

Related Topics

About customizing timeline elements

Using the Fact Design Gallery

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Changing the timeline background color

You can set a background color for your timeline. This is a nice option if you want to use a

TimeMap timeline in Full Screen Presentation mode or in a slide presentation in Corel, Microsoft

PowerPoint presentation, Sanction, or Trial Director.

To change the background color

1. On the Box Tools Format ribbon, click Background Fill.

2. On the submenu, select the color you want as a background color.

The timeline immediately displays the background color selected.

Related Topics

Changing timeline default settings

You can customize the timeline default options to make it easier to create timeline in the styles

you want. For example, when you create a new fact box in TimeMap, it will automatically display

with the color and line style you have selected for the default setting. This also includes the

styles you select for the date and fact text display.

To change timeline default options

1. Click File, and then click Options.

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2. In the Options dialog box, click Defaults.

3. In the Category list, click the option you want to customize.

4. Click OK to save your changes.

New timelines will be created based on the options you set.

Related Topics

Changing the timeline background color

Customizing the Time Scale

Inserting time scale breaks

You can insert time scale breaks wherever you want in the timeline to condense the timeline

length. TimeMap automatically recalculates the time scale and removes the maximum amount of

time possible while leaving an indicator in the time scale to note the time gap. You can set the

style of your breaks — choosing among Zig Zag, Jagged, Slant, and Square. Any number of

breaks can be added to a timeline.

TimeMap84

To insert a time scale break

1. On the Time Scale ribbon, click Time Scale Breaks.

2. In the Time Scale Breaks dialog box, click Insert.

3. In the New Time Scale Break dialog box, click in the time scale where you want to

insert the break.

TimeMap marks the time scale in white where you selected it and the date is highlighted

in the Date Range box.

4. Click OK.

The timeline is now condensed where you inserted the break.

To edit the time scale break size and style

1. Right-click on the time scale break you want to edit.

2. On the submenu, click Edit Break to open the Edit Time Scale Break dialog box.

Using TimeMap 85

3. In the Width list, click on arrows to increase or decrease the width of the break.

You can also right-click on the break and click Expand Break, Compress Break, or Break

Style.

You can also click on the

4. In the Style list, click on one of the following: Square, Slant, Jagged, or Zig-Zag.

5. In the Begin and End fields, click on the arrows to adjust the date range.

6. Click OK to save your changes.

To delete a time scale break

1. Right-click on the time scale break you want to delete.

2. On the submenu, click Delete Break.

The time scale readjusts (expands) to accommodate the timeframe that was previously

hidden.

Related Topics

Changing time scale begin/end dates

Changing time scale date format

TimeMap86

Moving the time scale

You can move a timeline's time scale to any location on your chart and display it either vertically

or horizontally. Once the time scale is in place, you can position timeline elements above and

below or to the left and right the scale.

Moving the time scale is helpful when you want to create a chart that compares two sets of

events. Drag the time scale to the center of the chart, then place one set of fact boxes above

the scale and the second set below it. To see a sample of this type of chart, please view the

example chart, #2 - Compare. Examples charts can be selected from the Help menu or in the

Getting Started panel.

You can also make adjustments to the time scale margins and adjust the position in the Time

Scale Properties dialog box.

To move the time scale

1. Place your mouse pointer on the time scale.

2. Drag the time scale to a new location.

To change the time scale margins

1. On the Time Scale ribbon, click the Format dialog box launcher to open the Time Scale

Properties dialog box.

You can also double-click on the time scale.

2. In the Time Scale Properties dialog box, click the General tab.

Using TimeMap 87

3. In the Vertical list, click on the distance you want to increase the margin from the top,

center, or bottom of the timeline.

4. In the From list, click on the position for the timeline: Top Margin, Above Center, Below

Center, or Bottom Margin.

5. In the Minimum distance from the left margin list, select the distance you want for left

margin padding.

6. Click OK to save your changes.

Related Topics

Inserting time scale breaks

Changing time scale width

As you build TimeMap visuals, there will be instances when you have more fact boxes than can

be effectively displayed on a single page. No problem. Just increase the width of the time scale.

TimeMap automatically regenerates the time scale and moves fact boxes accordingly.

When your TimeMap visual is more than one page wide, TimeMap automatically adds a Page

Break indicator on your screen. If you want to turn off the Page Break feature, clear the Page

Break option on the View menu.

TimeMap88

To adjust time scale width

On the Time Scale ribbon, click the Increase Pages Wide button or the Decrease Pages

Wide button.

You can also click on the Increase Pages Wide or the Decrease Pages Wide buttons located

at the bottom left of TimeMap, or type in the number of pages you want in the Pages Wide

box.

Related Topics

Inserting time scale breaks

Moving the time scale

Changing the time scale style

Changing time scale begin/end dates

In TimeMap, you can set beginning and ending dates independent of the dates of your fact

boxes. For example, if you want the time scale to start at the beginning of the year even

though the first fact doesn't occur until February, you can do so.

To set a begin and end date

1. On the Time Scale ribbon, click Begin and End Dates.

The Time Scale Properties dialog box displays to the Begin and End Dates tab.

You can also double-click on the time scale and click the Begin and End Dates tab.

Using TimeMap 89

2. In the Begin list, click on the arrow to select the begin date for the timeline.

3. In the Time field, click the arrows to adjust the begin time.

4. Select or clear the first fact's date and time if you want to use it for the begin date.

5. In the End list, click on the arrow to select the end date for the timeline.

6. In the Time field, click the arrows to adjust the end time.

7. Select or clear the last fact's date and time if you want to use it for the end date.

A Stop Scale After Last Date check box is also located on the General tab in the Time

Scale Properties dialog box.

8. Click OK to save your changes.

Related Topics

Inserting time scale breaks

Changing time scale date format

Changing the time scale style

TimeMap90

Changing the time scale font

You can change the date font and style that displays in the time scale. Any changes you make

can be previewed before you apply them. This is especially helpful if you are also changing the

time scale color.

To change the time scale font

1. On the Time Scale ribbon, click the Format dialog box launcher to open the Time Scale

Properties dialog box.

You can also double-click on the time scale.

2. In the Time Scale Properties dialog box, click the Font tab.

3. In the Name list, click the font you want to use.

4. In the Size list, select the font size.

5. In the Color list, select the font color.

6. In the Style area, select the style check boxes for those you want to use: Bold, Italic,

Underline, and Strikeout.

7. Click OK to save your changes.

Related Topics

Changing the time scale style

Changing time scale color

Using TimeMap 91

Changing time scale date format

You can change date display settings in the time scale, including: date format, type of delimiter,

and whether to display the century or day of week. You can even modify the time setting style

and delimiter.

To change the date format in the time scale

1. On the Time Scale ribbon, click Style.

You can also double-click on the time scale.

2. In the Time Scale Properties dialog box, click the Date Style tab.

3. In the Style list, click the date format you want to use.

4. In the Delimiter list, click Slash, Hyphen, Period, or Space.

5. Select or clear the Show Century or Show Day of the Week check boxes to toggle

these features on or off.

6. In the Style list, click 12-Hour or 24-Hour.

7. In the Delimiter list, click Colon, Period, or Space.

8. Click OK to save your changes.

TimeMap92

Related Topics

Changing time scale begin/end dates

Changing the time scale style

TimeMap offers seven different styles you can use for your time scale. Styles offer different

padding options above the date. You can also change the scale position while it previews in the

Time Scale Properties dialog box.

To change the time scale style

1. On the Time Scale ribbon, click Style.

You can also double-click on the time scale.

2. In the Time Scale Properties dialog box, click the Style tab.

3. In the Style list, click on one of the time scale styles.

4. In the Scale Position Preview area, click on the time scale location you want in the

Preview box: Bottom, Middle, or Top.

5. Click on the Colors and Lines tab.

6. In the Fill list, click on the color you want for the time scale.

Using TimeMap 93

7. In the Line Color list, click on the color you want as a border around each month in the

time scale.

8. In the Line Style list, click on the style you want to use.

9. Click OK to save your changes.

To change the date label alignment

1. On the Time Scale ribbon, click the Format dialog box launcher to open the Time Scale

Properties dialog box.

You can also double-click on the time scale.

2. In the Time Scale Properties dialog box, click the General tab.

3. In the Date Label Alignment area, select Left or Center.

4. Click OK to save your changes.

Related Topics

Changing time scale color

Changing time scale date format

TimeMap94

Changing time scale color

The time scale color can be changed from its default gray to a color that best matches the

design of your timeline. You can also choose whether to include a color line border and style for

each date segment in the time scale.

To change the time scale color

1. On the Time Scale ribbon, click Style.

You can also double-click the time scale.

2. In the Time Scale Properties dialog box, click the Colors and Lines tab.

3. In the Fill list, click the color you want for the time scale.

4. In the Line Color list, click the color you want for the line around each date.

5. In the Line Style list, click the style you want for the line border around each date.

6. Click OK to save your changes.

Related Topics

Changing the time scale font

Changing the time scale style

Using TimeMap 95

Arranging Timeline Elements

Moving timeline elements

You have the ability to manually move chart elements in any horizontal or vertical direction on

your timeline. While Text boxes and pictures can be positioned anywhere on your visual,

remember that Fact boxes are connected to a corresponding date on the time scale.

On the Box Tools Format ribbon, choose from the Alignment or Position options that help you

adjust alignment and visibility for selected elements. See the Position timeline elements topic.

The Box Tools Format ribbon also contains automated options for arrangement and stacking of

timeline elements. See the Comparing Auto-Arrange vs. Auto-Stack topic to identify which

feature you want to use.

To learn about anchoring text boxes or managing overlapping fact boxes, see these topics.

To manually move a timeline element

1. Click on the element(s) you want to move.

When you place your mouse pointer over one of the selected elements, the mouse

pointer changes to a four-way arrow.

2. Drag the element(s) to a new position and release the mouse.

Related Topics

Using the Auto-Arrange feature

Using the Auto-Stack feature

Comparing Auto-Arrange vs Auto-Stack

Anchoring text boxes

Positioning timeline elements

Managing overlapping fact boxes

Positioning timeline elements

TimeMap offers a number of items on the Box Tools Format ribbon to assist in arranging the

position of timeline elements.

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Positioning Options

Options

Description

Align Top

Positions the tops of all selected elements at the same vertical

position as the first element chosen.

Align Bottom

Positions the bottoms of all selected elements at the same vertical

position as the first element chosen.

Align Left

Positions the left side of all selected elements at the same vertical

position as the first element chosen.

Align Right

Positions the right side of all selected elements at the same vertical

position as the first element chosen.

Center Vertically

Moves a selected group of elements so they are equal distance from

the top and bottom of the chart.

Center Horizontally

Moves the selected group of elements so they are equal distance

from the left and right of the chart.

Distribute Vertically

Positions selected elements in equal increments from the element

with the highest vertical position to the one with the lowest. You

must select three or more elements to use this feature.

Distribute Horizontally

Positions selected elements in equal increments from the element

with the highest vertical position to the one with the lowest. You

must select three or more elements to use this feature.

Bring to Front

Places the selected element of a layered stack of graphics or text on

top for better visibility and emphasis.

Send to Back

Sends the selected element to the bottom of a layered stack of

graphics or text, so that other graphics and text cover it.

To position timeline elements

1. Click the element you want to use as the basis for alignment.

2. Press Shift and click on the other elements you want to align to the first element you

selected.

3. On the Box Tools Format ribbon, choose from the Alignment or Position options that

help you adjust alignment and visibility for selected elements.

Using TimeMap 97

You can also right-click, and on the submenu, click Position, and then click the alignment

or position option you want:

Related Topics

Selecting timeline elements

Anchoring text boxes

TimeMap offers anchoring options for text boxes, which allow you to determine how text boxes

are repositioned as you adjust the width of your timeline. For example, the default title on

TimeMap visuals is a text box that has its anchor property set to the Center of Visual setting.

As you increase and decrease the number of timeline pages, the title automatically moves to

the center of the visual.

You can anchor text boxes to the left margin of the visual, to the center of the visual, or to the

right margin of the visual. You can also set the anchoring to custom, which means your text box

TimeMap98

moves to a new relative position as you change the timeline width.

To select the anchor point of a text box

1. Double-click on the Text box to display the Text Box Properties dialog box.

2. Click on the Layout tab.

3. In the Text list, click on the location you want the text displayed in the box.

4. In the Box list, click on the location where you want the Text box displayed in the

timeline.

5. In the Internal Margin area, click in the list boxes to increase or decrease the text

margins within the Text box.

6. Click OK.

Related Topics

Moving timeline elements

Positioning timeline elements

Changing layout settings

Using TimeMap 99

Using the Auto-Arrange feature

TimeMap includes an Auto-Arrange feature that helps eliminate instances when fact boxes

overlap each other in the timeline. As you enter facts, the Auto-Arrange feature automatically

repositions existing fact boxes horizontally and vertically, add timeline pages, and add time

scale breaks to eliminate or minimize instances of overlapping.

Sometimes fact flags get positioned on page breaks. While they can be moved to a new

location, TimeMap has a feature that eliminates the need to relocate them in most cases. If a

flag is located on a page break and then does not print entirely on a page, TimeMap will repeat

the flag from its start point on the subsequent page. This is default behavior for both printed

and PDF output.

To auto-arrange fact boxes

1. On the Box Tools Format ribbon, click Auto-Arrange.

If you are not happy with the results, click the Undo button .

To change Auto-Arrange options

1. On the File menu, click Options.

2. In the Options dialog box, click the Auto-Arrange tab.

3. Select check boxes for the options you want enabled.

4. Clear check boxes for the options you want disabled.

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5. Click OK to save your changes.

Related Topics

Comparing Auto-Arrange vs Auto-Stack

Using the Auto-Stack feature

TimeMap's Auto-Stack feature applies a group of commands to your timeline to improve its

appearance.

Auto-Stack comm ands include:

Moving all fact boxes so that the left side is on the date line.

Moving all facts boxes off page break lines.

Arranging fact boxes from the first date.

Stacking fact boxes so they do not overlap.

Avoiding placement of fact boxes on top of other boxes or timeline elements.

Applying a number of other pre-built commands that include avoiding overlapping the date

line and other visual improvements.

To use the Auto-Stack feature

On the Box Tools Format ribbon, click Auto-Stack.

If you are not happy with the results, click the Undo button .

Related Topics

Comparing Auto-Arrange vs Auto-Stack

Using the Auto-Arrange feature

Comparing Auto-Arrange vs Auto-Stack

To help you determine which feature you want to use, review the following list to compare

Using TimeMap 101

Auto-Arrange and Auto-Stack benefits.

Auto-Arrange vs. Auto-Stack

Options

Description

Positioning fact

boxes

Auto-Arrange only moves fact boxes that are overlapping other facts

(starting from the far end of the visual)

Auto-Stack repositions all fact boxes.

Auto-Arrange may move facts left or right in horizontal mode / up or

down in vertical mode.

Auto-Stack always places the Fact Boxes on the front edge of their

respective date lines.

Time scale breaks

Auto-Stack removes unnecessary time scale breaks added

automatically by Auto-Stack or Auto-Arrange.

Auto-Arrange never removes time scale breaks.

Page reduction

Auto-Stack may reduce the number of pages wide in a timeline.

Auto-Arrange never reduces the number of pages wide in a timeline.

Entering facts

Auto-Stack is used automatically when you send facts from CaseMap.

Auto-Arrange is optionally run when you manually enter facts into

TimeMap that overlap other facts.

Visual result

Auto-Stack produces a better looking result when a timeline contains

many overlapping facts.

Auto-Arrange does a better job when a timeline has just a few facts

that overlap.

Related Topics

Using the Auto-Arrange feature

Using the Auto-Stack feature

Managing overlapping fact boxes

As you build a timeline, it is common to run into situations where the dates of the facts you are

charting cause fact boxes to overlap. As you insert new facts and modify fact dates, TimeMap

automatically uses its Auto-Arrange feature to move facts horizontally and vertically, add new

pages, and insert time scale breaks to help solve any overlapping problems. If you are ever

TimeMap102

unhappy with the results of Auto-Arranging, TimeMap's Undo feature can instantly put things

back the way they were. For more information, see Using the Auto-Arrange feature.

Sometimes Auto-Arrange solves all overlapping problems. Other times, Auto-Arrange solves

some but not all overlapping problems. You may need to manually change positions of fact

boxes, insert additional time scale breaks, or rework the number of pages. If these actions do

not solve the overlapping problem, you may be trying to fit too much information into a single

timeline and you will need to use more than one timeline to tell the story.

Review the following list for solutions you can use to address overlapping Fact boxes in your

timeline.

Increase the width of the time scale

We recommend no more than ten fact boxes to a timeline page. A fact count displays on the

Status bar at the bottom of TimeMap. Divide the fact count by ten to estimate the number of

pages wide the time scale should be. The time scale of a single timeline can be up to 100

pages wide. If you have 200+ fact boxes in a single timeline, you should break the chart into

a series of timelines. See the last item listed.

To increase the width of the time scale, click on the Increase Pages Wide option on the Time

Scale menu. This will increase the number of pages for your timeline. See Changing time

scale width.

Reposition fact boxes

Fact boxes can be moved up and down vertically and can face left or right. Fact boxes can

also be dragged to the left and right off of the vertical line that connects them to the time

scale.

To reposition a fact box, drag it to a new location in the timeline. See Changing fact box

direction and Moving timeline elements.

Adjust the height and width of fact boxes

Tinkering with the height and width of individual fact boxes often helps solve overlapping

problems.

To adjust the size of a fact box, select the box you want to adjust. Place your mouse pointer

over the small square that appears on the side or bottom of the selected box. Your mouse

pointer will display a double-headed arrow. Click and drag to a desired width or height.

See Changing fact and text box layout.

Adjust the width and location of the time scale

The width and location of the time scale can be altered, making it easier to group fact boxes.

For example, reduce the width of the time scale and drag it to the right of the page. This

placement opens up space to the left of the time scale where a first set of fact boxes can be

stacked.

The width of the time scale can be changed by selecting Compress or Expand on the Time

Scale menu. You can also point to the right edge of the scale, then click and drag it to the

left or right. The time scale can be repositioned by clicking the time scale and dragging it to a

new location.

Using TimeMap 103

See Moving the time scale and Changing time scale width or height.

Insert time scale breaks

Sometimes a timeline chart includes periods of inactivity due to time gaps between the facts

being graphed. When this situation arises, consider inserting a time scale break to condense

empty space.

See Inserting time scale breaks.

Reduce the amount of text in fact boxes

If your fact boxes contain a lot of information, consider editing the text into succinct

statements. This will save space in the timeline and product a chart that is easier to read

and understand. To edit fact text, double-click on the fact box.

Eliminate non-critical fact boxes

Consider reviewing all fact boxes to determine whether they are essential to the timeline

content you want to communicate. Delete any Fact boxes that do not meet this criticality

test. In doing so, you will solve overlapping problems while making the timeline more

effective. To delete a fact box, select it and press Delete.

Break the timeline into a series of timelines

After trying the above suggestions, you may find that your timeline still contains too many

fact boxes. It may be time to break the timeline into a series of visuals rather than trying to

force all information onto one chart. You can copy a group of fact boxes into a new timeline.

See Copying fact boxes to new timelines.

Related Topics

Positioning timeline elements

Editing Timelines

Using spelling tools

TimeMap includes more than one spelling feature to ensure that timeline text is correct, or

corrected for you, as you type.

Spelling tools include:

Spelling — A spell-check tool that verifies the correct spelling of a word in a text and

description fields (except object short names).

Live Spell Checking — A spelling feature that automatically underlines text (red, wavy line)

that is not recognized by one of the TimeMap dictionaries. Right-click on one of these words

TimeMap104

to display a pop-up window with suggestions of possible corrections.

Autocorrect and Dual Initial Cap — A spelling feature that recognizes when two capital

letters are used consecutively or when common words are accidentally misspelled. If you

accidentally type "teh", the Autocorrect tool automatically changes the text to "the". If you

accidentally type "The", the Dual Initial Cap tool automatically shifts to second capital letter

to lowercase.

Dictionary — A standard English dictionary that also includes legal and medical term

dictionaries. The legal dictionary is on be default, the medical dictionary is not. You can turn

the medical dictionary on and make other changes to spelling and Autocorrect settings by

selecting Spelling and Autocorrect Options on the Tools menu.

The red, wavy lines that appear below unrecognized terms (e.g. abcdefghijklm) only

display while you are working in a Fact or Text box. Once you leave the box, the red, wavy

lines do not display in the timeline even if the term remains unrecognizable.

To spell check individual Fact or Text boxes

1. Double-click on the Fact or Text box for which you want to check spelling.

The Fact or Text Box Properties dialog box displays.

Red, wavy lines display under misspelled words or words that have not been added the

dictionary in TimeMap.

2. Right-click on a word you want to correct.

3. On the submenu, select the correct word from the dictionary or click Spelling.

4. In the Spelling dialog box, select one of the following options:

In the Replace With field, type the new spelling you want.

Using TimeMap 105

In the Suggestions field, select a new spelling from the list provided.

Click the appropriate button to the right to ignore, change, add, Autocorrect, etc., the

word.

5. Click OK to save the changes.

To spell check a timeline

1. Click the spelling icon on the Quick Access toolbar.

See About TimeMap ribbon and toolbar buttons for more information on how to add

buttons. You can also press F7 to open the Spelling dialog box.

2. In the Spelling dialog box, select one of the following options:

In the Change To field, type the new spelling you want.

In the Suggestions field, select a new spelling from the list provided.

Click the appropriate button to the right to ignore, change, add, Autocorrect, etc., the

word.

As you select a correct option, the spell check tool navigates from one box to the next

until all text in the timeline has been corrected.

3. Click Close when you are finished.

To change spelling options

TimeMap is automatically configured to use a dictionary as well as a legal dictionary. You can

also add additional dictionaries, like a medical dictionary, as needed.

1. On the File menu, click Options, and then click the Spelling tab.

2. Click the Spelling and AutoCorrect button to open the Spelling Options dialog box.

TimeMap106

3. In the Options area, select or clear check boxes to toggle spelling features on or off.

4. In the Dictionaries box, select the check box for dictionaries you want turned on.

5. Select Locate Dictionaries to add a dictionary that is saved to your desktop or in a

network folder.

6. Click the Dictionaries button to add a custom dictionary that is stored on your desktop

or in a network folder.

7. Click OK to save the dictionary in TimeMap.

If you click the Reset Defaults button, the spelling options return to their original default

settings.

Related Topics

Finding and replacing data

Copying fact boxes to new timelines

Finding and replacing data

You can locate fact text and dates and replace text in timelines in both Timeline and

Spreadsheet views. When you need to locate a specific word or phrase, use the Find feature to

Using TimeMap 107

search timeline content. You can also replace text if you need to change the spelling of a word

timeline.

You also have the option to search for text that is case sensitive or is a particular groups of

words. Selecting the Match Case option provides matches of the text when certain characters

are capitalized. Selecting the Whole Words Only option allows you to search for a particular

word or phrase. For example, if you want to find every occurrence of the whole word "John" in

a field, TimeMap locates all instances of both "John" and "Johnson".

To find and replace fact text

1. On the Box Tools Format ribbon, click Find & Select, and then click Find or Replace to

open the Find and Replace dialog box.

2. On the Find tab in the Find what field, type in the text you want to locate.

3. Select the Match Case check box to locate matches of the word(s) and also when those

words are capitalized.

4. Select the Match whole words only check box to locate a particular word or phrase.

5. Click the Find First or Find Next buttons.

Click the Find First button if you want to start searching from the first fact box in the

timeline.

Click the Find Next button if you want to start searching from the fact box you selected

in the timeline. This option will continue the search until it reaches the original fact box

you started with.

6. Click the Replace button if you want to replace the text found with new text.

7. In the Replace With field, type in the new text you want to use.

8. Click Close when you are finished.

To find a date

1. On the Box Tools Format ribbon, click Find & Select, and then click Go to Date, to open

the Find and Replace dialog box.

2. On the Go to Date tab in the Find date field, type in the date you want to locate.

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3. Click the Go to First button.

The timeline element that contains the date you are looking for is now selected.

4. Click the Go to Next button to locate the next instance of the date in your timeline.

5. In the message stating the search is complete, click OK.

6. Click Close when you are finished.

Related Topics

Using spelling tools

Copying fact boxes to new timelines

A timeline including too many fact boxes condensed together can become a poor communication

aid. While a TimeMap timeline can include up to 100 pages (horizontally or vertically), a timeline

that includes 100+ fact boxes might be a challenge to arrange so that all are easily visible.

If you have many events that need to be charted in the timeline, you can copy fact boxes to

another timeline to ensure adequate spacing, which visually makes a better presentation.

To copy fact boxes to a new timeline

1. Select the fact boxes you want to copy.

To select a group of fact boxes in Timeline view, press Shift while click on the boxes you

want to copy.

To select a group of fact boxes in Spreadsheet view, press Ctrl while clicking on the fact

rows you want to copy.

2. On the Home ribbon, click Copy, and then click Copy to New Visual.

A new timeline displays and the fact boxes are automatically pasted into it.

3. Arrange the layout of the timeline to increase pages, auto-arrange boxes, etc. until you

get the results you want.

4. Save the new timeline.

5. Return to the original timeline and delete the fact boxes you copied to the new timeline.

The fact boxes will still be selected so you can press the Delete key to remove them.

Using TimeMap 109

Related Topics

Using spelling tools

Finding and replacing data

Creating timelines

Creating Presentations

Working in presentation mode

TimeMap makes it easy to present your visual files electronically during meetings, hearings, and

even at trial. Create your timeline graph in a matter of minutes, and then, with one click, shift to

Full Screen mode and present. You can also display files that you have linked to any chart

element using TimeMap's File Linking feature.

Full Screen mode also makes it easy to deliver a presentation based on multiple timelines. For

example, you might use one timeline to present a macro-level picture of events, and a series of

other charts to focus on the details within a specific portion of the larger story.

While you're using Full Screen mode, a special Full Screen toolbar appears at the top of your

timeline. A Pushpin button at the left end of the toolbar allows you to determine whether the

Full Screen toolbar remains visible at all times or Auto Hides itself.

To work in full-screen, presentation mode

1. Create or open a timeline in TimeMap.

2. Click the Full Screen button on the bottom left of the TimeMap status bar.

You can also press F11 to toggle between full-screen mode and your normal view.

3. Click the Close Full Screen button or press the Esc key to return to normal view.

To navigate fact boxes in presentation mode

You can navigate forward or backwards between fact boxes in full-screen, presentation

mode:

Forward: Press the Tab key or click the Select Next Fact button to bring the fact box

into view.

Backward: Press Shift + Tab or click the Select Prior Fact button to navigate

backwards between fact boxes.

To work with multiple timelines in presentation mode

1. Open all the timelines you want to work with before entering Full Screen mode.

TimeMap110

2. Click the Full Screen button on the bottom left of the TimeMap status bar.

3. On the Full Screen mode toolbar, click the Windows button to select which timeline you

want to view.

Related Topics

Adding linked files

Send to PowerPoint

Send to Sanction

Printing and Saving Timelines

About printing timelines

Printing your TimeMap timeline requires no more than clicking the Print button on the Quick

Access toolbar or choosing Print on the File menu. TimeMap uses your page setup options to

determine the paper size, orientation, and margins to use when printing. You can also add

page numbers and date and time information to your visual by changing the layout properties

within the Page Setup dialog box.

When you print timelines that are more than one page wide, TimeMap automatically adds page

break markers that you can use to join the pages into one continuous graph. If you do not

want these marks to appear, from the Getting Started pane, click Options, then click the Print &

PDF tab and clear the Print page align guides check box.

TimeMap also supports banner printing for timelines that are more than one page wide. See

Printing a multi-page timeline banner.

TimeMap now has print preview available on the Getting Started page. You can preview a

sample of the print output before sending to the printer. This is available in the Timeline View

and the Spreadsheet View.

To print a timeline

1. On the File menu, click Print, and then click Page Setup.

2. In the Page Setup dialog box, click on the tabs to change settings for paper size, time

scale orientation, margin selections, title page, and layout properties, etc.

3. Click OK to save your settings.

4. Click Print and then click Print to Printer.

You can also click the Print button the on the Quick Access toolbar.

To view the Page Setup table

Using TimeMap 111

Reference the following table for a complete listing of page setup options and their

descriptions.

Customizing the page setup and formatting options for reports

Tab

Settings

Page

Choose paper size, width, height and source.

Choose the paper orientation.

Choose the margin sizes.

Spreadsheet

Report

Choose the font and font size.

Select/clear whether to include the following: Gridlines, Break Rows,

Auto-Fit and/or Confidentiality Statement.

Select/clear Print Options for the following: Date & Time, Include Title

Page, Page Number, Include Introduction.

Timeline

Report

Choose the Time Scale Orientation and Page Break Mode.

Select/clear Print Options for the following: Date & Time, Page Number,

Include Title Page, Include Introduction.

Title Page

Choose Orientation, Text Alignment, Border Style and Color.

Edit Content, Graphics and Choose Options to Save as Default or Load

Defaults.

Introduction

Choose settings for Orientation, Text Alignment, Border Style and Color.

Edit Content, Graphics and Choose Options to Save as Default or Load

Defaults.

Related Topics

Printing a multi-page timeline banner

Printing and saving timelines to PDF

Saving timelines as image files

Emailing timelines

TimeMap112

Printing a multi-page timeline banner

When TimeMap is not in Banner mode, it prints duplicate information in the right and left

margins of adjoining pages. This is intended to simplify the process of cutting and taping pages

together to form a printed, multi-page timeline.

TimeMap provides a Banner mode for printers that support continuous feed (banner) paper. In

Banner mode, TimeMap ignores the right and left margins on adjoining pages and does not

print duplicate information.

Most printers (including virtually all laser printers) do not support banner printing.

There are two primary methods printers use to support banner printing. Some printers require

you to create a user-defined paper size corresponding to the dimensions of the banner you

want to print. Other printers have a banner mode you must enable in the printer Properties

dialog box before printing. Consult your printer user’s guide to determine if and how it supports

banner printing.

To print a multi-page timeline banner

Determine if and how your printer supports banner paper. You have three options you can

choose to print a timeline banner:

If the printer requires a user-defined paper size for printing banners, proceed with the

Printing a Banner with a User-Defined Paper Size option.

If the printer supports a banner mode, proceed with the Printing in Banner Mode option.

If the printer does not support banner printing, you can cut and tape the multi-page

timeline together.

To print in Banner mode

1. Open the multi-page timeline.

2. On the File menu, click Print, and then click Page Setup.

3. In the Page Setup dialog box, click the Timeline Report tab.

4. In the Page Break Mode area, click Banner.

5. Click the Page tab and select the paper size that corresponds to the size of the banner.

Consult the printer's user guide for specific instructions.

6. In the Page Setup dialog box, select any other print settings needed.

7. Click OK to save the settings.

8. On the File menu, click the Print button and choose one of the following options: Print

to Printer, Print to PDF or Print to PDF Email.

Using TimeMap 113

You can also click the Print button the on the Quick Access toolbar.

Related Topics

About printing timelines

Printing and saving timelines to PDF

The ability to create a PDF file of your timeline is built into TimeMap. You do not need to own a

full Adobe Acrobat license. When TimeMap creates a PDF file, it can add a bookmark for each

fact, thereby making it easy to navigate to different places in the timeline. Finally, if the fact

flags in the timeline are linked to Windows files (e.g., to a PDF containing the document that

was the source of the fact) these links are also available in the timeline PDF file.

TimeMap Print to PDF menu includes three options:

Print to PDF: saves the PDF in a folder you select

Print to PDF (Email): creates a PDF and includes it in a Microsoft Outlook email you can send

to others

Print & PDF (Options): allows you to customize print settings

The default print options are to print overlapping margins between multiple pages and to print

page align guides. The default Print & PDF (Options) are to create hyperlinks in the PDF file to

Windows linked files, and create bookmarks in the PDF for each fact box. You can modify these

settings.

To print/save a timeline to PDF

1. On the File menu, click Print and then click Print to PDF.

You can also click the Print to PDF button on the Quick Access toolbar.

2. In the Save as PDF dialog box, navigate to the folder where you want to save the file,

then click Open.

3. Type the File name, and then click Save.

4. In the message to view the file, click Yes or No.

To change Print to PDF options

On the File menu, click Print, and then click Print Options.

TimeMap114

1. In the Options dialog box, click the Print & PDF tab.

2. In the Printer Options (normal page break mode) area, select or clear the options you

want.

3. In the Print to PDF Options area, select or clear the options you want.

The Facts Overlapping Page Breaks area includes settings that control whether fact

boxes overlap page breaks. If a flag is overlapping a page break, it will not print entirely

on one page. TimeMap's default setting is to use the visual's page break mode. This

setting is on by default when printing and saving a timeline to a PDF file. To change this

setting, select the print option you prefer. The Repeat page break mode repeats the fact

box from its start point on the subsequent page.

4. Click OK to save the settings.

Related Topics

About printing timelines

Printing a multi-page timeline banner

Saving timelines as image files

Saving a timeline as an image file allows you to email it to another trial team member or use it

Using TimeMap 115

in another application. Timelines can be saved to a variety of image formats, including

.jpgs., .gifs, bitmaps, Windows metafiles, and custom high-resolution graphics. Files that are

small and easy to email are .jpgs and .gifs. If you save your timeline as an enhanced metafile

(.emf), you can edit it further using Microsoft® PowerPoint® or other similar software.

You can also save the timeline as a custom, high-resolution graphics file that can be used to

make charts. See Making timelines into charts.

To save a timeline as an image file

1. Open the timeline you want to save.

2. On the File menu, click Save As and then click Save As Graphic.

3. In the Save As Graphic dialog box, select the file type you want to use.

4. In the File name field, type a name for the file.

5. Click Save.

Related Topics

Saving timelines to make charts

TimeMap offers options for saving your timelines as high resolution .jpgs, .gifs, and bitmaps.

These options can be particularly useful when you want to send a timeline out to a vendor for

enlargement. You may want to talk with the vendor who will be creating your enlargement, in

advance, to determine the desired file type, color format and pixel choices they will need.

A .bmp (bitmap), .gif (Graphics Interchange Format), and .jpeg (Joint Photographic Experts

Group) are all raster image formats. A raster image is also known as a bitmap and is created

from rows of small dots called pixels. Because the raster format uses these fixed dots to create

the image they cannot always be immediately rescaled without losing definition. So if you are

trying to print your graphic at a very large size, these files are not recommended.

A .wmf (Windows Metafile) and .emf (Windows Enhanced Metafile) are vector image formats.

Vector images contain a geometric description which can be rendered smoothly at any desired

display size. A .wmf is a 16-bit format introduced in Windows 3.0. Enhanced Metafile (.emf) is

the newer 32-bit version. An .emf is also used as a graphics language for printer drivers. If you

are exporting for printing, check with your vendor and see if they can accept .emf files. If they

do, this may be your best choice for times when you need to enlarge your timelines for printing.

If you have embedded a raster image into the timeline, the file will always be rendered

using the pixels and the definition will be reduced as you enlarge the timeline.

TimeMap116

To save a timeline to make a chart

1. Open the timeline you want to save.

2. On the File menu, click Save As, and then click Save As Graphic.

3. In the File name field, type in a name for the file.

4. In the Save as type list, select Custom Hi-Res Graphic (*.*).

5. Navigate to the folder where you want to save the image file.

6. Click Save.

7. In the Create Custom Graphic dialog box, select the graphic file type you want: JPEG,

GIF, or Bitmap.

8. In the Color Format list, click on the color format you want.

9. In the Pixels Per Inch list, click or type the numbers of pixels you want per inch.

10. Click OK.

Related Topics

About timelines

Creating timelines

Deleting timelines

Exporting Data

Emailing timelines

TimeMap’s Send To option makes it easy to email a timeline to other TimeMap users. Once they

Using TimeMap 117

receive the timeline, they can view, edit, and print it. The Send To option can also be used to

send timelines as JPEGs, GIFs, and Windows metafiles.

Please note that sending someone a .tmv file is like sending someone a word-processing

document. If you make changes to your respective copies of a timeline file, you will end up with

two different documents that cannot be automatically merged to create one final file. If you

send a file to someone else to edit, you should not make any changes to your copy of the file

until you receive it back.

To email a timeline

1. On the File menu, click Send To and then click Email Recipient.

2. In the Send To dialog box, select the attachment type you want to use: TimeMap

Visual, GIF, JPEG, or Windows Metafile.

3. Click OK.

A Microsoft

Outlook emails displays with the timeline included as an attachment. You

can modify the body text as needed.

Related Topics

Printing and saving timelines to PDF

Send to Sanction 2.x

TimeMap timelines can be run in Sanction in their native form. Edits made in TimeMap appear

immediately in the Sanction chart. You can use hyperlinks from TimeMap timeline flags to

images, audio/video clips and documents stored in Sanction. You can also create a TimeMap

timeline from a Sanction presentation, then run the presentation using the TimeMap timeline

within Sanction.

TimeMap integrates with Sanction in three ways:

Add to Sanction sends your current timeline to Sanction's Timelines bin (under Other

Exhibits)

Show in Presentation displays your timeline in Sanction's Presentation mode

Create a TimeMap timeline from a Sanction presentation that includes hyperlinks from the

Fact flags to the objects you have in the presentation

To integrate with Sanction

1. Open Sanction.

2. On the Tools menu, click Verdict Integrator to open the External Application Setup

TimeMap118

dialog box.

3. On the File menu, click Add Pre-Defined and then click TimeMap on the submenu.

4. In the message, click OK.

5. Click OK to close the External Application Setup dialog box.

To add a timeline to Sanction

1. In TimeMap, click the Save button to save your timeline.

2. On the File menu, click Send To and then click Add to Sanction.

You can also right-click in a vacant space of your timeline and click Sent To and then click

Add To Sanction.

In Tree View, the timeline displays in the Timelines bins under Other Exhibits.

To display a TimeMap timeline in Sanction's Presentation mode

1. On the File menu, click Send To and then click Show in Presentation.

The timeline now displays in Sanction's Presentation mode.

The timeline is not saved and added to the Sanction Timeline's bin when you use this

option.

2. Click the Exit button to close the presentation.

Using TimeMap 119

For information about TimeMap's presentation mode, see Working in full-screen

presentation mode.

To create a timeline from a Sanction presentation

1. On the Sanction toolbar, click the Presentation menu, then press F3.

The Export to TimeMap dialog box opens.

2. In the Date field, type in the date.

3. In the Text field, type in the text you want.

4. In the Link field, select MainTbllD if you want to use the hyperlinks to Sanction objects

in your timeline.

5. Click Create.

Related Topics

Working in full-screen presentation mode

Send to PowerPoint

Send to CaseMap

Send to Sanction 3.5 or later

To assist in organizing presentations of key evidence for trial, TimeMap allows users to connect to

and send a visual to a case in Sanction

3.5. Please refer to the Sanction Answer Center for additional

information.

To send a visual to Sanction as a single page

1. Open a case in Sanction 3.5 or later.

It is necessary to have a case open in Sanction for the Send To LexisNexis Sanction

option to be successful.

2. On the File menu, click Send To, and then click LexisNexis Sanction to open the dialog

box.

3. In the Send to LexisNexis Sanction dialog box, click the As a single page option.

TimeMap120

4. Click OK.

The visual is added to the Timelines folder under the Images folder in Sanction.

To send a visual to Sanction as separate pages

TimeMap also gives you options for sending a visual to Sanction as a multi-page exhibit:

With one page for each fact box -- creates a separate exhibit page for each fact box

in the timeline, even if the timeline is only one page. By default, TimeMap dims the

previous facts to make a single fact stand out on each page.

As one image with multiple pages -- simply creates a separate exhibit page for each

page in the timeline. By default, TimeMap will repeat a fact box that is crossing a page

break so that the whole box appears on both pages.

You can adjust the behavior of what each page looks like using the Send to Sanction

options in the Options dialog box. Click the Options button in the Send to Sanction

dialog box to set those options.

1. Open a case in Sanction 3.5 or later.

It is necessary to have a case open in Sanction for the Send To LexisNexis Sanction

option to be successful.

2. On the File menu, click Send To, and then click LexisNexis Sanction to open the dialog

box.

Using TimeMap 121

3. In the Send to LexisNexis Sanction dialog box, select one of the following multiple page

options:

Select the 'With one page for each fact box' option if you want to create a separate

exhibit page for each fact box in the timeline, even if the timeline is only one page. By

default, TimeMap will dim the previous facts to make a single fact stand out on each

page.

Select the 'As one image with multiple pages option' to create a separate exhibit page

for each page in the timeline. By default, TimeMap will repeat a fact box that is

crossing a page break so that the whole box appears on both pages.

4. Optional: In the Send to LexisNexis Sanction dialog box, click the Options button to set

different Send To Sanction formatting options.

See To set the Send to Sanction format options for details on how to set different Send

To Sanction formatting options.

5. Click OK.

The visual is added to the Timelines folder under the Images folder in Sanction.

To set the Send to Sanction format options

The Send to Sanction formatting options in TimeMap can be set to determine how pages will

be generated when they are sent to Sanction.

1. On the File menu, click Options, and then click Send To Sanction.

Alternatively, you can click the Options button in the Send to Sanction tab.

TimeMap122

2. In the One Page per Fact Options area, next to Past facts and Future facts, click the

down arrow and select the option you want: Normal, Hidden, or Transparent.

3. In the Transparency list, click the arrows to increase or decrease transparency for both

past and future facts.

The default setting is 50%.

4. In the Separate Pages Facts Overlapping Page Breaks area, select the page break

mode you want to use.

5. Click OK to save your settings.

Related Topics

About timelines

Creating timelines

Using TimeMap 123

Send to PowerPoint

The Send to Microsoft

PowerPoint feature allows you to export your timeline to a Microsoft

PowerPoint slide presentation. TimeMap automatically creates a title slide for your presentation

and includes any hyperlinks to Windows files (links to non-Windows files cannot be included).

You must have Microsoft

PowerPoint installed on your computer to use this feature.

You have two options for sending a timeline to PowerPoint:

One Slide per Fact — A single slide is created for each fact box in the timeline.

The first slide will be the presentation title page. The second slide will be the first fact of

your chronology. The fact box retains your TimeMap fact style and format. Other fact boxes

will display as semi-transparent and can be hidden from view.

One Slide per Page — Multiple fact boxes display on a single slide.

Send to PowerPoint options permit you to fade flags or hide flags, such as hiding future flags.

You can also choose whether to create hyperlinks to Windows files and select the page break

mode. See the Creating Hyperlink Considerations table for more information.

Everything in your TimeMap timeline will be sent to PowerPoint, except for the page border

frame (this includes the header and footer graphics). The page border is not sent because it is

printed outside the margins of the page and the PowerPoint slides do not include space for the

margins. The orientation of the title page is also changed to match the orientation of the

timeline if necessary. You can only have one page size and orientation in a PowerPoint

presentation, TimeMap allows you to have a different paper orientation for your title page and

introductions. You may notice that a title page that prints as one page from TimeMap may

appear as two pages in PowerPoint. This would likely be caused by the change in orientation of

the title page to match to orientation of the timeline.

To learn more about creating hyperlinks

When fact boxes with linked files are included in the presentation, you can easily open the

file to share it with your audience. You can choose to not include linked files if you do not

want the hyperlinks to display during a slide show or you are saving the PowerPoint file onto

a computer that does not have the linked files on it. If you email the PowerPoint file to

another person, they will not be able to open the linked files.

Review the following table for more information about creating hyperlinks.

Creating Hyperlink Considerations

Creating

Hyperlinks

TimeMap is only able to create one hyperlink per fact box when using

the Send to PowerPoint feature.

TimeMap can only create a hyperlink for files that can be opened in the

Windows Files viewer.

If a fact box has multiple linked files, TimeMap will create a hyperlink

only for the first linked file and skip the others.

TimeMap timelines created from a CaseMap file will retain linked files

TimeMap124

Creating Hyperlink Considerations

when you send the timeline to PowerPoint, as long as the linked files

can be viewed in the Windows Files viewer.

* Links created using the Send to CaseMap feature in litigation

support applications will likely not be sent to PowerPoint. This includes

using the Send to CaseMap tool in Adobe Acrobat, Binder,

Concordance, IPRO, JFS Litigator's Notebook, KPMG's Discovery Radar,

LiveNote, Sanction, and Summation. The links to these applications do

not use the Windows Files viewer and require special interfaces that

are restricted by PowerPoint.

Hyperlinks to Adobe Acrobat PDFs can be created if TimeMap's file

viewer setting is set to the Windows Files viewer and the linked file

value only includes the file path and name of the Adobe PDF file you

want to link to.

To modify the file viewer, right-click on the fact box that contains the

hyperlink and click Properties. In the Fact Box Properties dialog box,

click the Linked Files tab. Click the Edit button to open the Linked File

Properties dialog box. In the File Viewer list, click Windows Files. Click

OK to save the settings.

TimeMap can create hyperlink to web pages/URLs if TimeMap's file

viewer setting is set to the Windows Files viewer. The linked file value

must be a valid URL that begins with Internet protocol. For example:

http://www.lexisnexis.com/casemap.

Viewing

Hyperlinks

Hyperlinks in the PowerPoint presentation are invisible rectangular

shapes placed over the associated fact box. In Slide Show view, the

mouse pointer will display as a hand icon if the fact box contains a

hyperlink. In Normal view, right-click on the fact box and click Open

Hyperlink.

Editing

Hyperlinks

You can edit a hyperlink in PowerPoint that is sent from TimeMap. First

ensure that you are in Normal view. Right-click on the fact box

containing the hyperlink you want to edit and then click Edit Hyperlink

on the submenu. If the hyperlink you are editing appears on multiple

slides, you must make the edit in each location where the hyperlink

exists.

Deleting

Hyperlinks

To delete a hyperlink in PowerPoint, first ensure that you are in

Normal view. Right-click on the fact box that contains the hyperlink

and click Remove Hyperlink on the submenu. If the hyperlink you are

deleting appears on multiple slides, you must delete it in each

location where the hyperlink exists.

Troubleshooting

hyperlinks

If you cannot open a hyperlink and receive the error message,

"Cannot open specified file", the most likely cause is that the file

path in the specified hyperlink is not valid or the file does not exist

at the file path specified in the hyperlink. This problem can easily

occur if you move the PowerPoint presentation to another

computer.

Using TimeMap 125

Creating Hyperlink Considerations

If a Windows file hyperlink opens from TimeMap, it should also open

from PowerPoint. The easiest way to fix broken hyperlinks is to edit

them in TimeMap and then resend the visual to PowerPoint.

If you email the PowerPoint presentation to another person, the

hyperlinks will only work if the other person has access to the linked

files.

For instance, if you have a hyperlink to a PDF stored in your

computer's local hard drive (c:\my_pdfs\my_pdf_doc.pdf), this

hyperlink will likely not work on other computers. In order for this

hyperlink to work on other computers, the file must exist within the

exact same folder and with the same file name as is specified in the

hyperlink value. Hyperlinks to URLs or web addresses should be

universal and work on different computers.

To send timelines to PowerPoint

1. On the File menu, click Send to and then click Microsoft PowerPoint.

2. Select One Slide Per Fact or One Slide Per Page.

3. In the message regarding linked files, click Yes.

The timeline now displays in a PowerPoint slide presentation.

4. Click to navigate the presentation:

In Normal view, click on each slide to navigate the presentation.

In Slide Show view, click on the slide to navigate from fact flag to fact flag.

In PowerPoint, double-click any timeline element for the option to convert it to a

Microsoft Office drawing object. If you click Yes, you can then edit any element of your

slide using PowerPoint's Picture Tools.

To open a linked file

There are two ways you can open a linked file attached to a fact box:

In Normal view, right-click on the fact box and then click Open Hyperlink.

In Slide Show view, place your move pointer over the fact box to display the file path and

click on it to open the attachment.

In the message to open the file, click Yes.

To modify Send to PowerPoint settings

1. On the File menu, click Send to and then click Send to PowerPoint Options.

TimeMap126

2. In the Options dialog box, click the Send to PowerPoint

tab.

3. In the General Options area, select or clear the Create hyperlinks in slides to

Windows Files linked files check box depending on your preference.

Once this setting is disabled, TimeMap will no longer create hyperlinks for any timeline

you send to PowerPoint.

Reasons to disable this setting include:

Not wanting to display the hyperlinks in a PowerPoint Slide Show.

Moving the PowerPoint presentation to a computer that does not include the linked

files.

4. Next to Past Facts and Future Facts, click the down arrow and select the option you

want: Normal, Hidden, Transparent.

5. In the Transparency list, click the arrows to increase or decrease transparency for both

past and future facts.

The default setting is 50%.

6. In the overlapping page breaks area, select the page break mode you want to use.

7. Click OK to save your settings.

To customize the timeline presentation in PowerPoint

You can edit and customize your timeline presentation using the many tools provided

internally by Microsoft PowerPoint. You are able to add, delete, and rearrange slides, and

you can add additional elements to slides TimeMap creates. However, you will not be able to

modify the timeline elements that TimeMap generates. For instance, you cannot reposition

Using TimeMap 127

fact boxes, edit text, or change colors, once a fact box is in PowerPoint. Any physical

changes to the timeline elements must be made in TimeMap and then sent to PowerPoint.

Each slide TimeMap creates is actually an enhanced metafile picture object placed on a

PowerPoint slide. Therefore, the individual timeline elements are not editable within

PowerPoint.

Related Topics

Working in full-screen presentation mode

Send to Sanction

Send to CaseMap

TimeMap's Send to CaseMap feature makes it easy to take the facts you enter in a timeline and

import them into a CaseMap case file.

To send selected timeline facts to CaseMap

1. In CaseMap, open the case for which you want to import selected facts.

2. In TimeMap, open the timeline you want to use.

3. Press the Shift key while you click on the fact boxes containing information that you

want to send to CaseMap.

4. On the File menu, click Send To and then click LexisNexis CaseMap.

5. Click Selection to send selected facts in the current visual to CaseMap.

To send all timeline facts to CaseMap

1. In CaseMap, open case for which you want to import selected facts.

2. In TimeMap, open the timeline you want to use.

3. On the File menu, click Send To and then click LexisNexis CaseMap.

4. Click All to send all facts in the current visual to CaseMap.

Related Topics

Send to PowerPoint

Send to Sanction

TimeMap128

Copying timelines into word processing applications

You can copy a timeline chronology into a word processing application. This is useful if you want

to add your case chronology to a briefs document. TimeMap saves the selected timeline as a

metafile so you can resize it without losing visual quality.

TimeMap offers three copy options:

Copy Entire Visual to Clipboard as a Metafile

All of the elements of your visual will be copied to the clipboard.

Copy One Page of a Visual to Clipboard as a Metafile

If the timeline has multiple pages, select this option to select a one page to copy to the

clipboard.

Copy One Page of a Visual to Clipboard as a Metafile (Repeat Mode)

This option lets you take advantage of the Repeat Mode feature. If a Fact flag is on a page

break (and will not print entirely on a page), TimeMap will repeat the Fact flag from its start

point on the subsequent page.

To copy a timeline to the clipboard

1. Open the timeline you want to copy.

2. On the Home ribbon, click Copy, and then click Copy Metafile to Clipboard.

3. On the submenu, select the from the following:

Copy Entire Visual to Clipboard as a Metafile

If you select this option, proceed to Step 5 below.

Copy One Page of Visual to Clipboard as a Metafile

Copy One Page of Visual to Clipboard as a Metafile (Repeat Mode)

4. In the Select Page to Copy to Clipboard dialog box, select the timeline page you want

to copy and then click OK.

5. Open your word processing document.

6. On the Edit menu of your document, click Paste Special.

Do not click Paste.

You can also right-click and then click Paste Special.

7. In the Paste Special dialog box, select Enhanced Metafile.

The selected timeline now displays in your word processing document.

Using TimeMap 129

Related Topics

Managing File Viewers

About file viewers

TimeMap does not have its own viewer to display files linked to your timeline elements. When

TimeMap is installed, there is a Windows Files viewer that is automatically set up for each visual

file. Many external files can be linked to timeline elements using this default file viewer.

TimeMap opens files using the Windows Files viewer by launching an external program such as

Adobe

Acrobat

, Microsoft

Word

, Corel

WordPerfect

, or Microsoft® Excel

TimeMap also allows you to add native applications as file viewers so you can view native files

in the application in which they originate. You can add as many file viewers as you need to view

the files and documents linked to elements in your timeline. If other users want to view that

same file, they will need to set up the file viewer in TimeMap too.

To view the file, select the timeline element it is linked to and then click on the paperclip icon to

launch the native application. The path to the native file is stored in the Properties dialog box in

the Linked File tab for that timeline.

Learn about adding file viewers

TimeMap has included support for setting up a large number of text and image viewers. If

you know where the viewer application resides and the name of the timeline where your

images are stored, you can set up these pre-defined viewers with ease. However, if you set

up a viewer other than one of TimeMap’s defaults, you may or may not need assistance from

Customer Support. It depends on your knowledge of the document viewer and how it

communicates with other applications.

Learn about setting up custom viewers

Sometimes, it may be necessary to set up a custom viewer. If the viewer supports DDE

(dynamic data exchange), Active X Scripting, or Command Line Parameters, you can

configure the viewer and view the documents from TimeMap. You will need to follow the

directions for setting up a custom viewer below. Depending on your knowledge of document

viewers, it may be necessary to get assistance from Customer Support.

For DDE and Command Line viewers, the path to the viewer application's executable must

be the same on the other computers.

Learn about file viewer options

When adding a file viewer, you can choose from a list of options in the New File Viewer

dialog box.

TimeMap130

New File Viewer Options

Options

Description

File > Save to File

Saves the current file viewer's information to a file. This can be

used to copy a file viewer from one case to another.

File > Load from File

Loads a file viewer's information from a file that was previously

saved with the Save to File option.

Clipboard > Copy to

Clipboard

Saves the current file viewer's information to the Windows

clipboard. This can be used to copy a file viewer from one timeline

to another.

Clipboard > Paste

from Clipboard

Loads a file viewer's information from the clipboard that was

previously saved with the Copy to Clipboard option.

Custom Browse >

Enabled

When enabled, the Custom Browse Script is used to control the

browse for file behavior of the file viewer.

Custom Browse >

Edit Script

This lets you edit the Custom Browse Script for the file viewer. The

script enables you to override TimeMap's default behavior when

you browse for a linked file.

Viewer Testing

This option toggles the visibility of the Viewer Testing panel. The

Viewer Testing panel lets you test the behavior of a file viewer

directly from the edit File Viewer dialog box.

Related Topics

Adding/changing file viewers

Setting up custom file viewers

Adding linked files

Adding/changing file viewers

The default file viewer in TimeMap is Microsoft

Word. To find out if you have additional file

viewers set up in TimeMap, click on the Home Ribbon and then click File Viewers. The File

Viewers dialog box displays a listing of all programs that have been added to your licensed

copy of TimeMap. Here you can add, remove, and edit file viewers, as well as change the

default viewer being used. Other users who want to view the same native source files need to

ensure they have added necessary applications to the File Viewers dialog box too.

If you need to change file viewers for a set of linked documents, use the Bulk Change File

Viewer utility. This utility changes all linked files in the case that are associated with a selected

Using TimeMap 131

CaseMap file viewer to use a different file viewer instead.

We recommend you make a backup copy of the timeline before making any global

changes, like changing file viewers. Once the process is completed, you cannot undo the

changes without restoring a backup copy of the timeline.

To add a file viewer

1. On the Home ribbon, click the File Viewers button.

2. In the File Viewers dialog box, click the Add button.

3. In the Select Viewer Type dialog box, select the viewer you want from the Viewer Type

list, then click OK.

If the file viewer is not listed, select Custom, then click OK.

For more information, see Setting up custom file viewers.

4. In the New File Viewer dialog box, click OK.

The new file viewer is now listed in the File Viewers dialog box and source files

associated with this program can now be opened in TimeMap for this user.

5. Click Close to return to the timeline.

To set up a default file viewer

1. On the Home ribbon, click the File Viewers button.

2. In the File Viewers dialog box, click the Add button.

3. In the New File Viewer dialog box, click the Options button and then click File from the

submenu.

4. Click Save as a Default Viewer Type.

TimeMap132

5. In the message to confirm the selection, click OK, and then click OK to close the New File

Viewer Dialog Box.

The name of the selected viewer now displays in the Default Viewer for Visual area of

the File Viewers dialog box.

To remove a file viewer

1. On the Home ribbon, click the File Viewers button.

2. In the File Viewers dialog box, click on the viewer that you want to delete.

3. Click the Remove button.

4. In the message to confirm the removal, click Yes.

The name of the selected viewer is now removed from the File Viewers dialog box.

Related Topics

About file viewers

Setting up custom file viewers

Adding linked files

Setting up custom file viewers

File viewers added to TimeMap may be used by other team members as long as the application

is installed on their machine. For DDE (dynamic data exchange) and Command Line viewers, the

path to the viewer application’s executable must be the same on the other users’ computers.

Choose from the following custom file viewer ty pes:

Command Line is for applications controlled through command line parameters.

DDE is for applications controlled through the Windows protocol called DDE (dynamic data

exchange).

Script is for applications controlled through ActiveX scripting and/or Windows OLE/COM

protocols.

To set up a custom file viewers

1. On the Home ribbon, click the File Viewers button.

2. In the File Viewers dialog box, click the Add button.

3. In the Select Viewer Type dialog box, click on the viewer that you want assigned to

each timeline element when you add a linked file attachment, then click OK.

Using TimeMap 133

4. Click OK to display the New File Viewer dialog box.

5. In the Viewer Name field, type in the name you want to reference the viewer.

Make the name as short and descriptive as possible.

6. In the Viewer Type list, click on the type of viewer: Command Line, DDE, or Script.

The Command Line viewer is for applications controlled through command line

parameters.

The DDE viewer is for applications controlled through the Windows protocol called DDE

(dynamic data exchange).

The Script viewer is for applications controlled through ActiveX scripting and/or

Windows OLE/COM protocols.

For Command Line and DDE viewers

For Command Line and DDE viewers you must provide the File Viewer Application Path.

Click Browse to locate the executable of the application you will use to view documents.

When you select the application's executable, the full path to the executable appears in

quotes in the File Viewer Application Path field.

Type any applicable command line parameters after the full path to the application's

executable. Use the replaceable parameter %1 to represent the Linked File value.

For DDE viewers

For DDE viewers, you must provide the DDE data required for TimeMap to communicate

with the file viewer application.

TimeMap134

1. In the Application/Service field, type the DDE application/service parameter value.

2. In the Topic field, type the DDE topic parameter value.

3. In the DDE Message field, type the DDE command(s) to open the viewer and display a

document.

Use the %1 replaceable parameter to represent the document Linked File value. The

%1 is replaced with the selected record's Linked File value when the command is

carried out.

For Script viewers

For Script viewers you must provide the following information:

Using TimeMap 135

1. In the Script Language list, click the scripting language used by the script code:

VBScript, JScript, and JavaScript.

2. In the Main Routine and Parameter Defaults field, type the name of the script code's

main subroutine.

A description of the Parameter Defaults is provided in the default script code.

3. In the Script Code box, type the script code to communicate with the file viewer.

Please note the %1 replaceable parameter is not used by Scrip file viewers. The value

of the selected record's Linked File field is passed as a parameter into the script's

main subroutine. Multiple parameter values must be delimited by the pipe character in

the Linked File field.

7. Click OK to save the new file viewer in the timeline.

The new custom file viewer now displays in the File Viewers dialog box.

8. In the File Viewers dialog box, click Close.

Related Topics

About file viewers

Adding/changing file viewers

Adding linked files

TimeMap136

Managing TimeMap Options

Customizing TimeMap options

Once your timeline is created, you can customize many of TimeMap's features and standardize

them according to any internal guidelines, timeline needs, or user preferences.

To customize case options

1. On the File menu, click Options.

2. Select the tab you need to adjust various custom settings.

Reference the Customizing Case Options table for setting details for each options tab.

3. Click OK to save any changes.

To view the case options table

Reference the following table for a complete listing of case options and their descriptions.

Using TimeMap 137

Customizing TimeMap Options

Tab

Settings

General

Select/clear whether to always create backups of timelines.

See Backing up timelines.

Press the Clear Recent Visual Lists button to remove timelines and

templates from displaying.

See About the Getting Started pane.

Defaults

Edit TimeMap defaults settings for date formats, fact boxes, file viewers,

fonts, orientation, page setup, picture, scale break, text boxes, and

views.

Auto-Arrange

Select/clear Auto-Arrange and Auto-Stack settings and parameters.

See Using the Auto-Arrange feature and Using the Auto-Stack feature.

File Locations

Change the file locations used when opening TimeMap.

See Adding linked files.

Reference the directory location of timeline visuals, templates, import

files, linked files, clip art pictures, graphics, and PDFs.

Linked Files

Select/clear whether to shows the Linked File indicator (paperclip icon)

in Full or Non-Full Screen mode, and adjust the display delay in

milliseconds.

See Working in full-screen presentation mode.

Spelling

Change how TimeMap corrects and formats text and updates the

dictionaries.

See Using spelling tools.

Print & PDF

Select/clear printer options for normal page break mode.

Select/clear Print to PDF options.

See Printing and saving timelines to PDF.

Select the Facts Overlapping Page Breaks setting.

Choose whether to use the visual's page break mode, always use

repeat page break mode or never use repeat page break mode.

Send to

PowerPoint

Select/clear to create hyperlinks in slides to Windows Files linked files.

See Send to PowerPoint.

Select the One Slide per Fact options for past and future facts, and

adjust transparency settings.

TimeMap138

Customizing TimeMap Options

Tab

Settings

Select the One Slide per Page Facts Overlapping Page Breaks setting.

See Managing overlapping fact boxes.

Send to

Sanction

Choose One Page per Fact options.

Send to Plug

Ins

View and manage Plug-In options for TimeMap.

See Send to PowerPoint, Send to Sanction, and Send to CaseMap.

Select the Separate Pages Facts Overlapping Page Breaks setting.

Choose whether to use the visual's page break mode, always use

repeat page break mode or never use repeat page break mode.

User

Information

Enter your user name and organization.

Accessibility

Select/clear Accessibility options for TimeMap.

See Changing accessibility options.

Related Topics

Changing accessibility options

TimeMap accessibility options include choosing the ability to support custom menus, use a

standard Windows menu for the main menu bar, and to select all text when entering data in

spreadsheet cells.

To change accessibility options

1. On the File menu, click Options.

Using TimeMap 139

2. Click the Accessibility tab and in the dialog box, select the check box to enable the

option:

Use standard Windows menu in place of ribbon

3. Click OK to save your changes.

You must restart TimeMap for changes in this option to take effect.

Related Topics

Changing toolbar buttons and settings

Backing up timelines

Timeline data is valuable and performing regular backups ensures that your data is safe and

retrievable in case of an emergent event. We recommend that you back up timelines to a folder

on a network server each night. If you do not have a network, then you should back up files to

an external drive.

To back up timelines

1. On the File menu, click Options.

2. On the General tab, select the Always create backups check box.

3. Click OK.

Related Topics

About timelines

Creating timelines

Saving timelines

Deleting timelines

TimeMap140

Using Keyboard Shortcuts

Using keyboard shortcuts

The following list includes the default keyboard shortcuts you can use in TimeMap. You can also

customize keyboard shortcuts.

Keyboard Shortcuts

Type/Menu

Shortcut Keys

Use

File

New

Ctrl + N

Open

Ctrl + O

Save

Ctrl + S

Ctrl + P

Edit

Undo

Ctrl + Z

Redo

Ctrl+Shift+Z

Cut

Ctrl + X

Copy

Ctrl + C

Paste

Ctrl + V

Delete

Del

Select All Facts

Ctrl + A

Select All

Ctrl + Shift + A

Properties for

Box

Insert

Insert Fact

Ins

Tools

Spelling

Format

Auto-Arrange

Ctrl + T

Bold

Ctrl + B

Using TimeMap 141

Keyboard Shortcuts

Type/Menu

Shortcut Keys

Use

Italics

Ctrl + I

Underline

Ctrl + U

Align Left

Ctrl + L

Align Center

Ctrl + E

Align Right

Ctrl + R

Align Justify

Ctrl + J

Pickup Format

Ctrl + Shift + C

Apply Format

Ctrl + Shift + V

Selecting Chart

Elements

To select an

element

Tab and Shift + Tab

To select next

element

Tab

View

Full Screen mode

F11

Related Topics

Customizing keyboard shortcuts

TimeMap offers numerous keyboard shortcuts to address most all of your needs. You can add

or edit a shortcut key, if the need arises.

To create or edit keyboard shortcuts:

1. On the Quick Access toolbar, click the More Buttons icon at the far right of the toolbar and

TimeMap142

then click Customize Keyboard Shortcuts.

2. In the Customize Keyboard dialog box, select the menu in the Categories list and then

select the item in the Commands list.

If there is already a keyboard shortcut for this menu item, the command displays in the

Current keys list and a description displays below indicating its current use.

3. To change the command, type in a new one in the Press new shortcut key box and click

the Assign button.

4. Click Close.

If you click the Reset All button, the key commands return to their original default settings.

Related Topics

Using keyboard shortcuts

Index 143

Index

- A -

about

file viewers 129

Getting Started task pane 19

navigating TimeMap 10

printing timelines 110

TimeMap menus 16

toolbar buttons 11

accessibility options

changing 138

adding

fact boxes 37

fact styles 32, 64

file viewers 130

introduction pages 29

linked files 51

new facts 32, 64

pictures and clip art 46

text boxes 44

timeline titles 28

title pages 29

applying

formatting styles 81

Auto-Arrange

changing options 99

comparing with Auto-Stack 100

Fact box alignment 99

Auto-Stack

comparing with Auto-Arrange 100

fact boxes 100

- B -

backups

backing up a timeline 139

- C -

case options

customizing 136

CaseMap

send facts 60

changing

accessibility options 138

Auto-Arrange options 99

border color and styles 78

box line defaults 32, 64

date alignment 92

date alignment settings 75

date display 40

date fonts 72

date format and style 40

direction of fact boxes 69

fact display options 74

fact styles 32, 64

file viewers 130

fill color 76

layout settings 79

linked files 80

PDF print options 113

spell checking options 103

text and font styles 71

time scale color 94

time scale color and style 92

time scale date formats 91

time scale dates 88

time scale fonts 90

time scale margins 86

time scale width 87

timeline background color 82

timeline default settings 82

timeline elements, about 70

charts

saving timelines as charts 115

clip art

adding 46

alignment options 95

changing border color and styles 78

changing fill color 76

changing linked file settings 80

changing the layout 79

deleting 58

copying

fact boxes 108

timeline elements 57

timelines to the clipboard 128

creating

templates 53

timelines 27

custom

TimeMap144

custom

file viewers 132

customizing

case options 136

date text 75

keyboard shortcuts 141

timeline elements, about 70

- D -

dates

adding alternate date text 40

changing alignment 75

changing date format and style 40

changing fonts 72

customizing 75

customizing date display 40

entering in timelines 40

set time scale begin and end dates 88

showing/hiding 74

deleting

fact boxes 37

pictures or clip art 58

time scale breaks 83

timeline elements 58

timelines 59

- E -

editing

time scale break size and style 83

timeline elements, about 70

emailing

timelines 116

exporting

copying timelines to the clipboard 128

emailing timelines 116

Send to CaseMap 127

Send to PowerPoint 123

Send to Sanction 117

- F -

fact boxes

adding 37

aligning with Auto-Arrange 99

aligning with Auto-Stack 100

alignment options 95

changing border color and styles 78

changing date alignment 75

changing date fonts 72

changing directions 69

changing display options 74

changing linked file settings 80

changing text and font styles 71

changing the fill color 76

changing the layout 79

copying to new timelines 108

customizing date text 75

deleting 37

managing overlaps 101

navigating in presentation mode 109

spell checking 103

Fact Design Galley

add new facts 32, 64

apply fact styles 32, 64

change box line defaults 32, 64

fext boxes

changing border color and styles 78

file viewers

about 129

adding 130

changing 130

removing 130

setting up, custom 132

setting up, default 130

finding

dates 106

text 106

formatting

applying format styles 81

- G -

Getting Started task pane

about 19

- H -

Hawkins vs Anstar

practicing with sample data 21

Index 145

- I -

importing

data from text files 61

send facts from CaseMap 60

inserting

time scale breaks 83

- K -

keyboard shortcuts

customizing 141

using 140

- L -

linked files

adding 51

opening 51

- M -

menus

about 16

moving

time scale 86

timeline elements 95

- N -

navigating

about 7

about menus 16

about title and status bars 10

changing toolbar buttons 15

modifying the navigation pane 8

toolbar buttons, about 11

navigation pane 8

- O -

opening

custom templates 53

linked files 51

timelines 24

overlapping

fact boxes 101

- P -

PDF

print options 113

printing 113

pictures

adding 46

alignment options 95

changing border color and styles 78

changing fill color 76

changing linked file settings 80

changing the layout 79

deleting 58

presentations

full-screen mode 109

navigating Facts boxes 109

Send to PowerPoint 123

Send to Sanction 117

working with multiple timelines 109

printing

Banner mode 112

changing PDF options 113

multi-page banners 112

timelines 110

to PDF 113

- Q -

Quick Start tutorial 21

- R -

removing

file viewers 130

replacing

text 106

resizing

timeline elements 57

- S -

sample data

Hawkins vs Anstar 21

practicing with sample data 21

TimeMap146

saving

timelines 27

timelines as image files 114, 115

timelines as templates 53

timelines to make a chart 115

to PDF 113

searching

dates 106

text 106

selecting

timeline elements 56

Send facts from CaseMap 60

Send to CaseMap

all timeline facts 127

selected timeline facts 127

Send to PowerPoint

changing settings 123

creating hyperlinks 123

customizing the timeline 123

opening a linked file 123

Send to Sanction

adding TimeMap to Sanction 117

creating a timeline from a Sanction presentation

117

displaying a timeline in presentation mode 117

sending a timeline 117

spell checking

changing options 103

fact or text boxes 103

timelines 103

Spreadsheet view

about 24

deleting facts 58

selecting fact records 56

status bar

about 10

- T -

templates

creating 53

text boxes

adding 44

alignment options 95

changing text and font styles 71

changing the fill color 76

changing the layout 79

changing the linked file settings 80

selecting the anchor point 97

spell checking 103

text files

importing 61

time

entering in timelines 40

time scale

changing color 94

changing color and style 92

changing date alignment 92

changing date formats 91

changing dates 88

changing fonts 90

changing margins 86

changing width 87

deleting breaks 83

editing break size and style 83

inserting breaks 83

moving 86

timeline

adding a title 28

changing default settings 82

timeline elements

alignment options 95

applying formatting styles 81

changing fill color 76

copying 57

customizing, about 70

deleting 58

moving 95

positioning elements 95

resizing 57

selecting 56

Timeline view

about 24

deleting facts 58

selecting elements 56

timelines

about 24

adding introduction pages 29

adding title pages 29

backing up 139

changing the background color 82

closing 24

copying to the clipboard 128

creating 27

deleting 59

emailing 116

Index 147

timelines

entering dates 40

entering times 40

opening 24

presentation mode 109

printing 110

printing banners 112

printing to PDF 113

saving 27

saving as image files 114, 115

saving to make a chart 115

saving to PDF 113

spell checking 103

TimeMap

changing accessibility options 138

navigating 7

title bar

about 10

toolbar buttons

about 11

changing 15

tutorial

Quick Start 21

- U -

using

keyboard shortcuts 140