FEDERAL REAL PROPERTY COUNCIL
2022 GUIDANCE FOR REAL
PROPERTY INVENTORY REPORTING
VERSION 1
ISSUE DATE: MAY 16 , 2022
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 2
TABLE OF CONTENTS
Summary of Changes from FY 2021 to FY 202 2 .............................................................................. 4
A) Background ............................................................................................................................ 5
B) FRPP Inventory Data Elements and Description ....................................................................... 7
1. Real Property Type ....................................................................................................................................................................... 10
2. Real Property Use ......................................................................................................................................................................... 10
3. Field Office .................................................................................................................................................................................... 10
4. Field Office Collocation ................................................................................................................................................................. 11
5. Reduce the Footprint ..................................................................................................................................................................... 11
6. Legal Interest ................................................................................................................................................................................ 12
7. Status ............................................................................................................................................................................................ 13
8. Historical Status ............................................................................................................................................................................ 16
9. Reporting Agency .......................................................................................................................................................................... 17
10. Using Organization ...................................................................................................................................................................... 18
11. Size ............................................................................................................................................................................................. 18
12. Utilization ..................................................................................................................................................................................... 20
13. Year Asset Reported Underutilized ............................................................................................................................................. 21
14. Replacement Value ..................................................................................................................................................................... 21
15. Repair Needs .............................................................................................................................................................................. 22
16. Historical Capital Expenditures ................................................................................................................................................... 23
17. Estimated Future Capital Expenditures ....................................................................................................................................... 24
18. Condition Index ........................................................................................................................................................................... 24
19. Annual Operations Costs ............................................................................................................................................................ 24
20. Annual Maintenance Costs ......................................................................................................................................................... 26
21. Lease Annual Rent to Lessor ...................................................................................................................................................... 27
22. Main Location .............................................................................................................................................................................. 27
23. Real Property Unique Identifier ................................................................................................................................................... 29
24. City .............................................................................................................................................................................................. 30
25. State ............................................................................................................................................................................................ 30
26. Country ........................................................................................................................................................................................ 30
27. County ......................................................................................................................................................................................... 30
28. Congressional District ................................................................................................................................................................. 30
29. ZIP Code ..................................................................................................................................................................................... 31
30. Installation/Sub-Installation Identifier ........................................................................................................................................... 31
31. Disposition ................................................................................................................................................................................... 32
32. Sustainability ............................................................................................................................................................................... 35
33. Lease Start Date ......................................................................................................................................................................... 36
34. Lease Expiration Date ................................................................................................................................................................. 36
35. Lease Occupancy Date ............................................................................................................................................................... 36
36. FASTA Disposal Exclusion .......................................................................................................................................................... 36
37. Reason FASTA Disposal Exclusion ............................................................................................................................................ 37
38. Year of Asset Construction .......................................................................................................................................................... 38
39. Can the Number of Federal Employees be Determined .............................................................................................................. 38
40. Number of Federal Employees .................................................................................................................................................... 39
41. Can the Number of Federal Contractors be Determined ............................................................................................................. 39
42. Number of Federal Contractors ................................................................................................................................................... 40
43. Freedom of Information Act (FOIA) Exemptions.......................................................................................................................... 40
44. MOBILE NOW Act ....................................................................................................................................................................... 41
C) FRPP MS Data Validation ...................................................................................................... 45
D) CSV Technical Reporting Guidance ....................................................................................... 49
E) Creating a CSV File Using an Excel Spreadsheet ................................................................... 57
F) XML Technical Reporting Guidance ....................................................................................... 63
1. Options for Updating Last Year’s Inventory Data .......................................................................................................................... 63
2. Data Submission Process ............................................................................................................................................................. 64
3. XML Overview ............................................................................................................................................................................... 66
G) Definitions and Codes .......................................................................................................... 69
1. Predominant Use........................................................................................................................................................................... 69
2. Public Conveyance Disposition Methods ...................................................................................................................................... 75
3. Lease Authority Definitions ............................................................................................................................................................ 76
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 3
Appendix A: XML Templates ....................................................................................................... 77
Appendix B: Quick Guides ......................................................................................................... 88
Appendix C: Frequently Asked Questions (FAQs) ....................................................................... 109
Appendix D: Acronyms .............................................................................................................. 116
Appendix E: Agency Bureau Codes ............................................................................................ 118
Appendix F: Variance Thresholds .............................................................................................. 141
Appendix G: Gathering Personnel Data ...................................................................................... 155
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 4
Summary of Changes from FY 2021 to FY 2022
Background Summary of Changes to the 2022 Data Dictionary
Laws governing which agencies must report to FRPP MS
Clarify that Federal Property Management Reform Act and
Federal Asset Sale and Transfer Act require all executive
agencies to report
Required signatory to Certification Letter
Senior Real Property Officer is now responsible for signing
Data Element Summary of Changes to the 2022 Data Dictionary
6a. Legal Interest
New code T: Tribally Operated, included in the Otherwise
Managed group
18a. Condition Index Rating
New data element: FRPP will assign a rating based on the
calculated Condition Index (agencies DO NOT report this data
element)
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 5
A) Background
Executive Order (E.O.) 13327
1
, Federal Real Property Asset Management established the interagency Federal Real Property Council
(FRPC), created the role of the Senior Real Property Officer (SRPO) within each agency subject to the Chief Financial Officers Act of
1990, and mandated creation of a centralized real property database, known as the Federal Real Property Profile Management System
(FRPP MS).
To further improve the management of federal real property, the Federal Property Management Reform Act of 2016 (FPMRA) and the
Federal Assets Sale and Transfer Act of 2016 (FASTA)
2
were enacted on December 16, 2016.
These laws require all executive
branch federal agencies, with certain exceptions, to submit current data to the FRPP MS; to submit recommendations on federal
civilian real properties owned, leased, or controlled by a federal agency; and to assess and determine how to dispose of excess and
underutilized property.
Issued by the FRPC and pursuant to FASTA and FPMRA, this Guidance for Real Property Inventory Reporting (known as the FRPP
Data Dictionary) provides the federal real property reporting requirements for executive agencies. This 2022 version of the FRPP Data
Dictionary reflects changes and additions to the data elements to be submitted to FRPP MS, including those required by the two statutes
heretofore mentioned. To ensure a comprehensive database with complete information (e.g., all buildings within FRPP MS have the
same data elements) from all agencies, the Office of Management and Budget (OMB) is requiring that all data elements be reported as
required in this data dictionary regardless of an asset’s status relative to FASTA and FPMRA.
In accordance with the FRPC governance structure, any additions or deletions of data elements, or other modifications to FRPP
reporting requirements, are proposed by the FRPC Data Governance Working Group, for the approval of the FRPC’s Executive Steering
Committee.
Certification of Real Property Reporting
To enhance the accuracy and completeness of the data reported to FRPP MS, each agency that submits data to FRPP MS shall submit
to GSA by March 31 of each year a certification letter that meets the following requirements:
1. Signed by the agency Senior Real Property Officer
3
. If the agency does not have a designated SRPO, the letter should be
signed by an appropriate executive or other accountable offical who can certify the real property data;
2. Characterizes the accuracy of the data the agency submitted to FRPP MS and the methodology the agency used to evaluate
the accuracy of the data;
3. Describes efforts currently employed or planned as part of the agency’s independent verification and validation process to
improve the accuracy and completeness of FRPP data;
4. Indicates that the agency has implemented data validation and verification (V&V) as required by OMB Management Procedures
Memorandum 2016-01, Improving Federal Real Property Data Quality – Required Data Validation and Verification Procedures
(January 28, 2016) and GSA Federal Real Property Data Validation and Verification Guidance (May 13, 2016); and
5. Reports actions taken by the agency to comply with requirements of the V&V guidance.
The agency certification letters, along with the agency’s Data Anomaly Trending Report, must be submitted to GSA by email
at frppcert[email protected]
. Agencies may submit either the current or previous year’s Data Anomaly Trending Report in order to show
progress in reducing the number of anomalies across previous years. (In other words, in FY 2022 the agency should show progress
through FY 2021.)
Additional information regarding the requirement to submit a certification letter can be found in Office of Management and Budget
Management Procedures Memorandum 2015-01, Implementation of OMB Memorandum M-12-12-Section 3: Reduce the Footprint
Policy (March 25, 2015). Notwithstanding anything to the contrary, all agencies submitting data to FRPP MS must comply with the V&V
guidance.
Real Property Reporting ─ Asset Types
1
For the full text of E.O. 13327, 69 Fed. Reg. 5895 (February 6, 2004), see http://edocket.access.gpo.gov/2004/pdf/04-2773.pdf
2
Federal Property Management Reform Act of 2016 (Pub. L, 114-318, December 16, 2016, 130 Stat.1608) and Federal Assets Sale and Transfer Act of
2016 (Pub. L. 114-287, December 16, 2016, 130 Stat. 1463
3
See OMB Memorandum M-18-21: Designation and Responsibilities of Agency Senior Real Property Officers
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 6
FPMRA and FASTA require agencies to report all owned, leased, and otherwise managed
4
federal real property assets within and
outside the United States, including improvements on federal land. The agency with custody and control of an asset is responsible for
reporting the constructed asset-level data, as defined by the following:
• For owned real property (for which the United States holds title), the federal agency that exercises real property accountability
is responsible for reporting the asset.
• For leased real property, the federal agency that signed the lease on behalf of the United States Government is responsible for
reporting the asset.
• For otherwise managed real property, the federal agency that entered into the agreement on behalf of the United States
Government is responsible for reporting the asset. In cases where the agreement is between two or more federal agencies, to
ensure an accurate accounting of the real property assets, the agencies must agree on which agency has custody and control
of the asset and the responsibility of reporting the asset data to FRPP MS.
Notes:
• If GSA has delegated operations and maintenance responsibility for an asset to an agency, the agency with the O&M delegation
does NOT report the asset to FRPP MS. GSA will report the asset. GSA will ask the agency for the O&M costs of the asset and
then enter that data in FRPP MS.
• If an agency occupies space under an occupancy agreement (OA) with GSA, then the agency will NOT report that asset to
FRPP MS. GSA will report the asset. To do so, GSA will issue an annual data call to each tenant agency to provide information
for the following data elements, then aggregate the responses to submit to FRPP MS:
o FASTA Disposal Exclusion
o Reason FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office Collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
Response to the data call is required for data accuracy of OA occupied GSA space.
Property Reporting Exclusions
5
The following real property assets were excluded from the E.O. 13327, and reporting is not required:
• Land easements or rights-of-way held by the Federal Government.
• Public domain land (including lands withdrawn for military purposes) or land reserved or dedicated for national forest, national
park, or national wildlife refuge purposes, except for improvements on those lands.
• Land held in trust or restricted-fee status for individual Native Americans or Native American tribes.
• Land, and interests in land, that are withheld from the scope of this order by agency heads for reasons of national security,
foreign policy, or public safety.
FASTA excludes certain property types from its requirements, as identified in data elements 36, “FASTA Disposal Exclusion” and 37
“Reason FASTA Disposal Exclusion.” Citing the authority in E.O. 13327, OMB has directed agencies to report real property data for all
assets in accordance with this FRPP Data Dictionary regardless of whether an asset is excluded by FASTA. Reporting all data ensures a
comprehensive database and continuity in the data reported by agencies.
4
Otherwise managed properties are state-owned, tribally-owned or foreign government-owned properties where a U.S. state, city, county, town, other
municipal government, American Indian or Alaska Native tribe, foreign government, trust, or U.S. territory holds title to the real property, but rights for use
have been granted to a Federal Government entity in an arrangement other than a leasehold. Otherwise managed properties also include those properties
under Withdrawn Land or Museum Trust.
5
These exclusions are specified in section 3(5)(B) of FASTA
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 7
B) FRPP Inventory Data Elements and Description
The FRPC has identified and defined data elements for assets that are to be captured and reported by all executive agencies, as listed
in Table 1: 2022 FRPP Data Elements below. These data elements are (1) to be reported at the constructed asset level for buildings
and structures and at the parcel level for land, and (2) applicable for all property types (land, building, structure). Shaded rows indicate
data elements that have sub-elements. Yellow highlight indicates a data element change or addition.
Table 1: 2022 FRPP Data Elements
Data
Element # Data Element Name Data Element Note
1
Real Property Type
2
Real Property Use
3
Field Office
4
Field Office Collocation
5
Reduce the Footprint
Automatically populated data element, not reported by agencies
6
Legal Interest
6A
Legal Interest Indicator
6B
Lease Authority Indicator
7
Status
7A
Status Indicator
7B
Report of Excess Submitted Date
7C
Report of Excess Accepted Date
7D
Determination to Dispose Date
7E
Cannot Currently be Disposed
Date
7F
Surplus Declaration Date
7G
Outgrant Indicator
7H
Reason Cannot Currently be
Disposed
8
Historical Status
9
Reporting Agency
10
Using Organization
11
Size
11A
Acres (Land)
11B
Square Feet (Buildings)
11C
Square Feet Unit of Measure
11D
Structural Unit (Structures)
11E
Unit of Measure (Structures)
12
Utilization
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 8
Data
Element # Data Element Name Data Element Note
13
Year Asset Reported
Underutilized
14
Replacement Value
15
Repair Needs
16
Historical Capital Expenditures
17
Estimated Future Capital
Expenditures
18
Condition Index
Automatically calculated data element, not reported by agencies
18A
Condition Index Rating
Automatically calculated data element, not reported by agencies
19
Annual Operations Costs
19A
Owned and Otherwise Managed
Annual Operations Costs
19B
Lease Annual Operations Costs
20
Annual Maintenance Costs
20A
Owned and Otherwise Managed
Annual Maintenance Costs
20B
Lease Annual Maintenance Costs
21
Lease Annual Rent to Lessor
22
Main Location
22A
Street Address
Several values are no longer valid for Street Address
22B
Latitude
Latitude and Longitude are the preferred data for Main Location (instead of
Street Address)
22C
Longitude
23
Real Property Unique Identifier
24
City
25
State
26
Country
27
County
28
Congressional District
29
ZIP Code
30
Installation/Sub-Installation
Identifier
30A
Installation Identifier
30B
Sub-Installation Identifier
30C
Installation Name
31
Disposition
31A
Disposition Method
31B
Disposition Date
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 9
Data
Element # Data Element Name Data Element Note
31C
Actual Sales Price
31D
Net Proceeds
32
Sustainability
33
Lease Start Date
34
Lease Expiration Date
35
Lease Occupancy Date
36
FASTA Disposal Exclusion
37
Reason FASTA Disposal
Exclusion
38
Year of Asset Construction
39
Can the Number of Federal
Employees be Determined
40
Number of Federal Employees
41
Can the Number of Federal
Contractors be Determined
42
Number of Federal Contractors
43
Freedom of Information Act
(FOIA) Exemptions
43A
FOIA Exemptions
43B
Statutory Citation
44
MOBILE NOW Act
44A
Asset Height
44B
Asset Height Range
44C
Elevation Above Mean Sea Level
This data element will be automatically calculated – DO NOT REPORT.
44D
Asset Height Above Mean Sea
Level
This data element will be automatically calculated – DO NOT REPORT.
44E
Asset Height Range Above Mean
Sea Level
This data element will be automatically calculated – DO NOT REPORT.
44F
Agency Point of Contact
This data element is automatically populated by FRPP MS.
Refer to Appendix B: Quick Guides – Data Dictionary for a summarized listing of the data elements, valid codes, pick-lists and other
technical notes.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 10
1. Real Property Type
This data element is required for all assets.
Real Property Type indicates the asset is one of the following categories of real property (valid codes are in parentheses):
• Land (20)
• Building (35): A building is a constructed asset that is enclosed with walls and a roof that provides space for agencies to
perform activities or store materials as well as provides space for people to live or work in.
• Structure (40)
2. Real Property Use
This data element is required for all assets.
Real Property Use indicates the asset’s predominant use in one of the following categories:
• Land predominant use (25 categories)
• Building predominant use (26 categories)
• Structure predominant use (23 categories)
Notes:
• Predominant use means the greatest use of the real property asset (land, building, or structure). For example, buildings used
primarily for office purposes are classified as office, even though certain portions of them may be used for storage or research.
Predominant use does not depend on the mission, but on the activity taking place, i.e., an office supporting R&D is coded
‘Office’, not ‘R&D’. A real property asset may only have one predominant use code. Real property predominant use categories,
definitions and associated 2-digit codes can be found in Section G: Definitions and Codes.
• If you submit an asset with real property type value of structure (40) you must submit a real property use value that corresponds
to the values in the structure predominant use category. For example, you may not submit hospital (21) for a real property type
structure (40), because it is a building predominant use.
3. Field Office
This data element is required for all non-disposed office building assets. It is not to be reported for any other assets.
Field office is defined by section 3(6) of FASTA and section 3(a) of FPMRA, 40 U.S. C. § 621(5) as “any office of a Federal agency that
is not the headquarters office location for the Federal agency.” Accordingly, agencies are required to identify field offices for all
worldwide, non-disposed office building assets. It is not to be reported for any other assets. Valid codes in parenthesis.
• Headquarters (HQ) - an office building that serves as a federal agency’s headquarters
• Headquarters Function (HF) - an office building that contains a headquarters function that is not housed in the primary
headquarters
• Field Office (FO) - all other office buildings. If data element 3 is coded FO, then data element 4 is required.
The headquarters office of an agency’s bureau or component organization shall be reported as a field office. For example, the Robert F.
Kennedy Department of Justice Building, which is Justice’s headquarters, shall be reported as HQ. Any headquarters-related functions
not housed within that building shall be reported as HF; while headquarters of the Federal Bureau of Prisons, a division of Justice, shall
be reported as FO.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 11
Note:
• If an agency occupies space under an OA with GSA, then the agency will NOT report that asset to FRPP MS. GSA will report the
asset. To do so, GSA will send a request to each tenant agency to provide information for the following data elements:
o FASTA Disposal Exclusion
o Reason FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office Collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
GSA will issue a data call to all agencies occupying GSA space and then aggregate the responses to submit to FRPP MS.
Response to the data call is required for data accuracy of OA occupied GSA space.
4. Field Office Collocation
This data element is required for all non-disposed office building assets where the field office data element is reported as field
office (FO). It is not to be reported for office building assets identified as Headquarters (HQ) or Headquarters Function (HF), other
building use assets, structure assets, or land assets.
A field office is suitable for collocation if the space could be shared or located in the same building or facility as other federal agencies.
Collocation is applicable to the specific space and it is up to each agency to determine whether its mission and function within the
building are suitable for such an arrangement, in buildings that the agency directly owns or otherwise manages. Agencies are to report
either YES with the associated code (Y) or NO and the code (N).
Notes:
• This data element is required by section 3(a) of FPMRA, 40 U.S.C § 623(e)(5).
• If an agency occupies space under an OA with GSA, then the agency will NOT report that asset to FRPP MS. GSA will report the
asset. To do so, GSA will send a request to each tenant agency to provide information for the following data elements:
o FASTA Disposal Exclusion
o Reason FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office Collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
GSA will issue a data call to all agencies occupying GSA space and then aggregate the responses to submit to FRPP MS.
Response to the data call is required for data accuracy of OA occupied GSA space.
5. Reduce the Footprint
This data element will be automatically calculated – DO NOT REPORT.
Consistent with OMB Management Procedures Memorandum 2015-01, Implementation of OMB Memorandum M-12-12 Section 3:
Reduce the Footprint, dated March 25, 2015, all Chief Financial Officers (CFO) Act executive branch departments and agencies shall
move aggressively to dispose of surplus properties held by the Federal Government, make more efficient use of the government’s real
property assets, and reduce the total square footage of their domestic office and warehouse inventory relative to an established
baseline. To identify assets that are subject to the Reduce the Footprint (RTF) policy, FRPP MS will populate the RTF data element to
determine whether the asset is subject to monitoring under the RTF policy.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 12
The determination of the RTF data element will be made on the following criteria:
• CFO Act agencies;
6
and
• Office and warehouse assets that have a legal interest of owned or leased, and location in the United States, the District of
Columbia, or one of the U.S. territories.
Reduce the Footprint Asset (YES/NO) is used to identify whether an asset is covered by the RTF policy.
• If the asset is covered by the RTF policy, FRPP MS will populate the RTF data element with YES (Y).
• If the asset is not covered by the RTF policy, FRPP MS will populate the RTF data element with NO (N).
In addition, assets which were monitored by the RTF policy in a previous year will continue to be subject to the RTF policy,
even if the predominant use changes to something other than office or warehouse. For instance, if an agency had reported an
asset with a real property use of office in a prior year, but this year the predominant real property use changed to lab, the asset remains
subject to the RTF policy, and FRPP MS will populate a YES (Y) to the RTF data element.
Once an RTF asset is disposed of, the agency will report the asset as disposed in the current reporting year, and FRPP MS will provide
YES (Y) for the RTF data element. If an asset was reported as a lab asset in a prior year, and thus not subject to the RTF policy, but the
predominant real property use changed to office in the current reporting period, the RTF data element would populate a NO (N) for that
asset, as it was not originally subject to the RTF policy. RTF status does not change over the life of an asset.
6. Legal Interest
6a. Legal Interest Indicator
This data element is required for all assets.
Legal Interest Indicator is used to identify a real property asset as being either owned or leased or otherwise managed by the Federal
Government (valid codes are in parentheses):
• Owned (G): The Federal Government has fee simple interest for the real property asset.
• Leased (L): The rights to use the real property asset have been assigned to the Federal Government by a private entity for a
defined period of time in return for rental payments.
• Otherwise Managed:
o State Government-Owned (S): A U.S. State, city, county, town, or other municipality government holds title to the real
property asset, but rights for use have been granted to a Federal Government entity in a method other than a
leasehold arrangement.
o Tribally Owned (T): An American Indian or Alaska Native Tribe holds title to the real property asset, but rights for use
have been granted to a Federal Government entity in a method other than a leasehold arrangement. This includes
buildings or structures located on land held in trust for individual American Indians or Alaska Natives, or for American
Indian or Alaska Native Tribes.
o Foreign Government-Owned (F): A foreign government, trust, or U.S. territory holds title to the real property asset,
but rights for use have been granted to a Federal Government entity in a method other than a leasehold arrangement.
o Museum Trust (M): A trust entity holds title to the real property asset predominantly used as a museum, but federal
funds may be received to cover certain operational and maintenance costs.
o Withdrawn Land (W): Land withdrawn from public domain for another federal entity’s specific use.
Notes:
• Agencies will not be permitted to submit withdrawn land as the legal interest for a building or structure asset.
• Agencies are not to submit state-government owned as the legal interest for an asset located in a foreign country. Agencies are
not to report foreign-government owned as the legal interest for an asset located in the United States.
6
Chief Financial Officers Act of 1990, 31 U.S.C § 901 (b)(1) can be accessed at: http://www.gpo.gov/fdsys/pkg/USCODE-2011-title31/pdf/USCODE-
2011-title31-subtitleI-chap9-sec901.pdf
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 13
6b. Lease Authority Indicator
This data element is required for non-disposed leased assets. It is not to be reported for any other assets.
Lease Authority Indicator is required for non-disposed leased assets only. Provide one of the following 2-character codes to indicate
the authority used to execute the lease (valid codes are in parentheses):
• Independent Statutory Authority (IS): Authority to acquire leased space that originates in a statute enacted into law. This may
be an agency wide standing authority to acquire leased space or it may be singular authority granted to acquire leased space
for a specific activity of a federal agency.
• Categorical Space – Delegation from GSA (CS): A standing delegation of authority from the Administrator of General Services
to a federal agency to acquire certain types of space as identified in FMR 41 CFR Part 102-73 Delegation of Authority, sec
102.73-155. All leased real estate assets reported as categorical delegation must comply with GSA FMR Bulletin C-2
Delegations of Lease Acquisition Authority (79 FR 2164, April 16, 2014) reporting requirements in the GSA Lease Delegations
data system.
• Special Purpose Space – Delegation from GSA (SP): A standing delegation of authority from the Administrator of General
Services to specific federal agencies to lease their own special purpose space. Restricted to agencies that have special
purpose delegation authority for the types of space authorized under FMR 41 CFR §§ 102-73.170 through– 102-73.225.
Agencies that have special purpose delegation are Agriculture, Commerce, Defense (Air Force, Army, Corps of Engineers,
Defense/WHS, and Navy), Energy, Federal Communications Commission, Health and Human Services, Homeland Security,
Interior, Justice, Transportation, Treasury, and Veterans Affairs. All leased real estate assets reported as special purpose
delegation must comply with GSA FMR Bulletin C-2 Delegations of Lease Acquisition Authority (79 FR 2164, April 16, 2014)
reporting requirements in the GSA Lease Delegation data system.
• General Purpose – Delegation from GSA (PC): GSA FMR Bulletin C-2, Delegations of Lease Acquisition Authority (79 FR
2164, April 16, 2014) established new requirements for agencies requesting authorization to use the general purpose lease
delegation authorization. The bulletin re-emphasized and modified certain procedures associated with the use of the delegation
of general purpose leasing authority as provided by GSA FMR Bulletin 2008-B1, Revised Implementation Requirements for
Delegations of Lease Acquisition Authority (72 FR 65026, November 19, 2007). General purpose delegations of lease authority
are limited to terms of up to 20 years. A general purpose delegation can be for office or related space, laboratory and
warehouse space, or any other real property asset for which General Purpose delegation is granted by GSA including land or
parking. All leased real estate assets reported as general purpose delegation with lease award dates after November 11, 2007,
must be approved by GSA in accordance with GSA FMR Bulletin C-2, Delegations of Lease Acquisition Authority (79 FR 2164,
April 16, 2014). No real estate asset may be reported under general purpose delegation without receiving appropriate delegated
authority from GSA.
Notes:
• Information on Special Purpose Space Delegation can be found at
http://www.gsa.gov/portal/ext/public/site/FMR/file/Part102-
_73.html/category/21859/
• Information on General Purpose Space Delegation can be found at http://www.gpo.gov/fdsys/pkg/FR-2014-04-16/pdf/2014-
08645.pdf
7. Status
7a. Status Indicator
This data element is required for all assets.
Status Indicator reflects the predominant physical/operational status of the asset. Buildings, structures, and land assets will have one of
the following attributes (valid codes are in parentheses):
• Current Mission Need (A): Asset is currently needed to support agency’s mission or function.
• Future Mission Need (I): Asset is not currently needed to support agency’s mission or function but will be needed in the future.
• Report of Excess Submitted (B): Agency has submitted a report of excess (ROE) to GSA and the ROE is pending acceptance
by GSA. For this category, the agency must submit the date the ROE was submitted to GSA. Also report date in 7b.
• Report of Excess Accepted (C): Agency has received an acceptance of the ROE from GSA Disposal Office. For this category,
the agency must submit the date the ROE was accepted by GSA. Also report date in 7c.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 14
Notes:
• FRPP MS business rule validation prohibits reporting a disposed asset multiple times. An asset that has been reported disposed
cannot be reported disposed in subsequent years. Agencies cannot dispose of the same asset multiple times.
• For example: If an asset was reported disposed by an agency in FY 2014, then the agency should not report the asset as
disposed in the current fiscal year. Instead, it should delete the record from its data submission, so that the asset appears in
FRPP MS’s missing asset report. In the missing asset report, the agency should note that the asset had been reported disposed
in a prior fiscal year.
• Determination to Dispose (F): Agency has made the final determination to remove the asset from the inventory pursuant to
independent statutory authorities. This status category includes demolitions, regardless of authority; instances where the
agency chooses to use its own statutory authority; or instances where the agency has not yet submitted a ROE to GSA. For this
category, the agency must submit the date the agency made the determination to dispose. Also report date in 7d.
• Cannot Currently be Disposed (G): Asset for which an agency has no long term need, but the asset “cannot currently be
disposed” because of certain circumstances. Agencies must pick one specific circumstance from among the following options in
the drop down list (valid codes are in parentheses): See data element ”Reason Cannot Currently Be Disposed.” Also report date
in 7e.
o Environmental Remediation (1) – Asset requires environmental remediation such as removal of pollution or
contaminants from soil, groundwater, sediment, or surface water.
o Diplomatic Restrictions (2) – Host government does not provide its consent for the disposal of a property, as is usually
required under diplomatic law or via direct treaty between the U.S. and the host country.
o Title/ Legal Disputes (3) – Agency has to resolve disputes involving encumbrances such as liens, deed restrictions,
encroachments, or licenses that restrict the ability to transfer title of the property.
o Campus Location (4) – Asset is located on a campus and/or behind a secure fence line that limits the ability to access
or separate the asset from the rest of the entire installation.
o Easements (5) – Another entity has a nonpossessory legal right to use the asset for a specified purpose.
o Protective Structures (6) – Includes levies, breakwaters, or berms.
o Other (7)
o Statutory/regulatory process (8) – Agency has not yet completed processes resulting from a statutory/regulatory
requirement and therefore cannot dispose of the asset.
• Surplus (S):
Consistent with statutory definition cited in 41 CFR § 102-75.1160; accord 45 CFR § 12a.1; 24 CFR § 581.1.,
surplus property means any excess real property not required by any federal landholding agency for its needs or the discharge
of its responsibilities, as determined by the Administrator of GSA. Agencies with independent authority to dispose of assets may
also declare assets as “surplus,” depending on the processes prescribed in their statutory authorities. Also report date in 7f.
• Disposed (D): Asset has exited the federal inventory. For the category, the agency must submit the date of asset disposition.
Also report disposal method (31a) and date (31b).
• Owned Inventory Status Categories – Owned assets may only have a status of:
o Current Mission Need (A),
o Future Mission Need (I),
o Report of Excess Submitted (B),
o Report of Excess Accepted (C),
o Disposed (D),
o Determination to Dispose (F),
o Cannot Currently be Disposed (G), or
o Surplus (S).
Leased or Withdrawn Land Inventory Status Categories – Leased or withdrawn land assets may only have a status of:
o Current Mission Need (A),
o Future Mission Need (I), or
o Disposed (D).
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 15
Museum Trust, State Government-Owned, Foreign Government Owned, or Tribally Owned Inventory Status Categories
– Assets with legal interest of museum trust, state government-owned, foreign-government owned or tribally owned may only
have a status of:
o Current Mission Need (A),
o Future Mission Need (I),
o Disposed (D)
o Determination to Dispose (F),
o Cannot Currently be Disposed (G), or
o Surplus (S).
7b. Report of Excess Submitted Date
This data sub-element is required for all assets with status indicator of Report of Excess Submitted (B). It is not to be reported
for any other status indicator.
This data sub-element is required for all assets with status indicator Report of Excess Submitted (B). Agencies are to report the actual
date the ROE was submitted to GSA’s ROE portal, or otherwise notified GSA, in MM/DD/YYYY format. (Submission to the GSA ROE
portal is strongly encouraged.)
Agencies may submit a past or present date, but not a future date exceeding September 30 of the fiscal year being reported.
7c. Report of Excess Accepted Date
This data sub-element is required for all assets with status indicator of Report of Excess Accepted (C). It is not to be reported
for any other status indicator.
This data sub-element is required for all assets with status indicator Report of Excess Accepted (C). Agencies are to report the date on
the ROE acceptance letter sent by GSA to the agency in MM/DD/YYYY format.
Agencies may submit a past or present date, but not a future date exceeding September 30 of the fiscal year being reported.
7d. Determination to Dispose Date
This data sub-element is required for all assets with status indicator of Determination to Dispose (F). It is not to be reported for
any other status indicator.
This data sub-element is required for all assets with status indicator Determination to Dispose (F). An agency with independent statutory
authority to dispose of assets (and that therefore will not submit a ROE to GSA) has made the final determination to remove the asset
from the inventory. The agency is to report the actual date the agency made the final determination to remove the asset from the
inventory in MM/DD/YYYY format.
Agencies may submit a past or present date, but not a future date exceeding September 30 of the fiscal year being reported.
7e. Cannot Currently be Disposed Date
This data sub-element is required for all assets with status indicator of Cannot Currently be Disposed (G). It is not to be reported
for any other status indicator.
This data sub-element is required for all assets with status indicator Cannot Currently be Disposed (G). Agencies are to report the actual
date that the agency made the determination that an asset cannot currently be disposed in (MM/DD/YYYY) format.
Agencies may submit a past or present date, but not a future date exceeding September 30 of the fiscal year being reported.
Notes:
• As required by FASTA, GSA will calculate the number of days each asset is excess based on the reported status and
corresponding date for Report of Excess Submitted, Report of Excess Accepted, Determination to Dispose, or Cannot Currently
be Disposed.
• For example, an asset was designated Cannot Currently be Disposed on 05/05/2012: Current Date (for example 02/15/2018) -
Cannot Currently be Disposed Date (05/05/2012) = Number of Days Excess (2,112 days)
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 16
7f. Surplus Declaration Date
This data sub-element is required for all assets with status indicator of Surplus (S). It is not to be reported for any other status
indicator.
This data sub-element is required for all assets with status indicator Surplus (S). Agencies are to report in a MM/DD/YYYY format the
date the asset was declared surplus to the Federal Government.
Agencies may submit a past or present date, but not a future date exceeding September 30 of the fiscal year being reported.
7g. Outgrant Indicator
This data sub-element is required for all non-disposed assets where the legal Interest equals owned, leased, or museum trust. It
is not to be reported for any other status indicator when the legal interest is state government-owned, foreign-government
owned, or withdrawn land.
In addition to the predominant status of the property, each asset where the legal Interest equals owned, leased, or museum trust will
have an outgrant indicator. Do not report outgrant indicator when the legal interest is state government-owned, foreign-government
owned, or withdrawn land. Outgrant refers to Federal Government-owned or leased real property in which rights have been conveyed or
granted to another entity. The agency which has custody and control over an asset as described in Real Property Reporting ─ Asset
Types on page 5 of the data dictionary, is responsible for reporting it to the FRPP. Do not report outgrant indicator for onsite retail and
food outleases.
Outgrant Indicator (Y/N): Indicate whether rights have been conveyed or granted to another entity by indicating YES (Y) or NO (N).
Notes:
• The percentage of a constructed asset outgranted is not a consideration for reporting YES (Y) for “Outgrant Indicator.” If any
portion of the asset is outgranted, the agency should report (Y) for “Outgrant Indicator.” For example, for a 100,000-square foot
building with only 1,000 square feet outgranted, an agency would report YES (Y) for “Outgrant Indicator.”
• Agencies are to report No (N) for “Outgrant Indicator” if the outgrant is for onsite retail or food outlease.
7h. Reason Cannot Currently Be Disposed
This data sub-element is required for all assets with status indicator of Cannot Currently be Disposed (G). It is not to be reported
for any other status indicator.
This data sub-element is required for all assets with status indicator Cannot Currently be Disposed (G). This data sub-element should
not be reported for any other status indicator. Agencies must pick one specific circumstance from among the following options in the
drop-down list (valid codes are in parentheses):
• Environmental Remediation (1) – Asset requires environmental remediation such as removal of pollution or contaminants from
soil, groundwater, sediment, or surface water.
• Diplomatic Restrictions (2) – Host government does not provide its consent for the disposal of a property, as is usually required
under diplomatic law or via direct treaty between the U.S. and the host country.
• Title/ Legal Disputes (3) – Agency has to resolve disputes involving encumbrances such as liens, deed restrictions,
encroachments, or licenses that restrict the ability to transfer title of the property.
• Campus Location (4) – Asset is located on a campus and/or behind a secure fence line that limits the ability to access or
separate the asset from the rest of the installation.
• Easements (5) – Another entity has a nonpossessory legal right to use the asset for a specified purpose.
• Protective Structures (6) – Includes levies, breakwaters, or berms.
• Other (7)
• Statutory/regulatory process (8) – Agency has not yet completed processes resulting from a statutory/regulatory requirement
and therefore cannot dispose of the asset.
8. Historical Status
This data element is required for owned and museum trust assets. It may not be submitted for leased, withdrawn land, state
government-owned, and foreign government-owned assets.
Historical status is based on the National Register of Historic Places (NRHP) evaluation by your agency’s cultural resources staff; the
staff members should be aware of formal determinations by the Keeper of the NRHP and/or consensus determinations between your
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 17
agency and State Historic Preservation Officer(s) (SHPO)/Tribal Historic Preservation Officer(s) (THPO). It is required for all owned and
museum trust building, structure, and land assets. Consult with your agency’s cultural resources staff if there are questions about the
historical status of assets to be reported.
Each asset where the legal interest equals “owned” or “museum trust” will have one of the following historical status attributes (valid
codes are in parentheses):
• National Historic Landmark (NHL) (1)
• National Register Listed (NRL) (2)
• National Register Eligible (NRE) (3)
• Non-contributing element of NHL/NRL district (4)
• Not Evaluated (5)
• Evaluated, Not Historic (6)
National Historic Landmark (NHL) (1): the asset is designated as a National Historic Landmark (NHL) either individually or as a
contributing resource to an NHL district. Consult with your agency’s cultural resources staff if there are questions about the Historical
status of assets to be reported; they should be aware of supporting documentation for formal determinations by the Keeper of the NRHP
and/or consensus determinations between your agency and SHPO/THPO.
National Register Listed (NRL) (2): the asset is listed in the NRHP either individually or as a contributing resource to a National
Register-listed historic district. Consult with your agency’s cultural resources staff if there are questions about the historical status of
assets to be reported; they should be aware of supporting documentation for formal determinations by the Keeper of the NRHP and/or
consensus determinations between your agency and SHPO/THPO.
National Register Eligible (NRE) (3): the asset is eligible for listing in the NRHP either individually or as a contributing resource to a
National Register-eligible historic district. Consult with your agency’s cultural resources staff if there are questions about the historical
status of assets to be reported; they should be aware of supporting documentation for formal determinations by the Keeper of the NRHP
and/or consensus determinations between your agency and SHPO/THPO.
Noncontributing element of NHL/NRL district (4): the asset has been determined noncontributing to an NHL or National Register
listed or eligible historic district. Consult with your agency’s cultural resources staff if there are questions about the historical status of
assets to be reported; they should be aware of supporting documentation for formal determinations by the Keeper of the NRHP and/or
consensus determinations between your agency and SHPO/THPO.
Not Evaluated (5): the asset has not been evaluated by your agency’s cultural resources staff for listing in the NRHP either individually
or as part of a larger district, or no historical status information is available. Consult with your agency’s cultural resources staff if there are
questions about the historical status of assets to be reported; they should be aware of supporting documentation for formal
determinations by the Keeper of the NRHP and/or consensus determinations between your agency and SHPO/THPO. This is common
and acceptable for assets less than 45 or 50 years old to be unevaluated.
Evaluated, Not Historic (6): the asset has been evaluated by your agency’s cultural resources staff and determined not to be historical,
that is, not eligible for listing in the NRHP. Consult with your agency’s cultural resources staff if there are questions about the historical
status of assets to be reported; they should be aware of supporting documentation for formal determinations by the Keeper of the NRHP
and/or consensus determinations between your agency and SHPO/THPO.
9. Reporting Agency
This data element is required for all assets.
Reporting Agency refers to the Federal Government agency/bureau reporting the property to FRPP MS. The agency which has custody
and control over an asset as described in Real Property Reporting ─ Asset Types on page 5 of the data dictionary, is responsible for
reporting it to the FRPP. Agencies are required to report this data element for all assets.
Provide the 4-digit agency/bureau code for the agency reporting the property. The full list of agency/bureau codes may be found in
Append
ix E: Agency Bureau Codes. The first two digits identify the agency; the last two digits identify the bureau within the agency.
Note:
• “Reporting Agency” is also required for any asset that has been reported as disposed.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 18
10. Using Organization
This data element is required for non-disposed building or land assets. It is optional for structure assets.
Using Organization refers to the predominant Federal Government agency/bureau (or other non-Federal Government entity) occupying
the property. This data element is required for non-disposed building or land assets.
Provide the 4-digit agency bureau code of the predominant user of the property. The full list of agency bureau codes may be found in
Appendix E: Agency Bureau Codes. If property is occupied by a non-Federal Government entity (e.g., private sector), provide “9999” for
the Using Organization value. Examples of non-Federal Government entities include:
• GOCO, a government owned/ contractor operated facility
• Government research facility where the primary tenant is a university or research organization
• Federal government facility occupied by a State or Local government to perform a joint mission
• State university
Note:
• Optional for structure assets.
11. Size
Size refers to the size of the real property asset according to appropriate units of measure. The units of measure used for building and
land assets are as follows:
For land, the unit of measure is acreage and is designated as Acres.
For buildings, the unit of measure is area in square feet and based on the source document (e.g., lease, construction documents, CAD
drawings).
Notes:
• Numeric values reported for acres or square feet must be greater than zero.
• FRPP MS now compares land and building area to the data reported in the prior year. If there is a statistically significant increase
or decrease in acreage or square footage, then FRPP MS will generate a variance warning that requires the agency to confirm
data accuracy. For example, if an owned office building is reported as 750,000 SF in the prior year and 100,000 SF in the current
year, there is a statistically significant variance of 650,000 SF. The agency will be prompted to confirm 100,000 SF in FRPP MS,
in turn.
• GSA determined the statistically significant area variance for each real property type, use, and legal interest according to FY
2015 and FY 2016 data sets. See Appendix F: Variance Thresholds.
• For those real property type, use, and legal interest combinations for which there are no predetermined variance thresholds,
FRPP MS applies a 5 percent variance rule. FRPP MS will generate a warning should acreage or square footage increase or
decrease 5 percent or greater from the figure reported the previous year.
11a. Acres (Land)
This data element is required for all land assets. It is not to be reported for any other assets.
Provide the total number of acres associated with each land asset record. This data element is required for all land assets.
11b. Square Feet (Buildings)
This data element is required for all building assets. It is not to be reported for any other assets.
Provide the total area in square feet based on a source document (e.g., lease). This data element is required for all building assets.
The total amount of square feet will be used for the reporting and performance measurement of the RTF.
11c. Square Feet Unit of Measure
This data element is required for all building assets. It is not to be reported for any other assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 19
In addition to reporting the square feet, agencies will provide one of the three available options for the unit of measure for the square feet
indicated in data element “Square Feet (Buildings).” This data element is required for all building assets. The three categories are:
• Gross Square Feet (G): The area of all floors on all levels of a building as determined using an industry standard such as
ANSI/BOMA Z65.3-2009
7
, Gross Area of a Building or IFMA/ASTM E1836-01, Standard Classification for Building Floor Area
Measurements for Facility Management.
All owned buildings must submit Gross Square Feet (G). Otherwise managed buildings must choose Gross Square Feet (G),
Rentable Square Feet (R) or Usable Square Feet (U).
• Rentable Square Feet (R): The rentable area, SF, as determined using ANSI/BOMA Z61.1-2010, Office Buildings: Standard
Methods of Measurement or IFMA/ASTM E1836-01, Standard Classification for Building Floor Area Measurements for Facility
Management. It is the area, measured to the inside finished surface of the permanent outer walls, excluding any major vertical
penetrations of the floor. Areas of columns and building projects are included in rentable area. Excluded are exterior walls,
major vertical penetrations, and interior parking spaces.
All leased buildings must choose Rentable Square Feet (R) or Usable Square Feet (U). Otherwise managed buildings must
choose Gross Square Feet (G), Rentable Square Feet (R) or Usable Square Feet (U).
• Usable Square Feet (U): The portion of a building that is available for occupants, as determined using ANSI/BOMA Z65.1-
2010
8
, Office Buildings: Standard Methods of Measurement, or IFMA/ASTM E1836-01, Standard Classification for Building
Floor Area Measurements for Facility Management. The area excludes common areas such as bathrooms, stairways, elevator
shafts, corridors, lobbies, equipment (that supports the building) rooms, janitor rooms, pipe and vent shafts, exterior walls, and
telephone closets.
All leased buildings must choose Rentable Square Feet (R) or Usable Square Feet (U). Otherwise managed buildings must
choose Gross Square Feet (G), Rentable Square Feet (R) or Usable Square Feet (U).
11d. Structural Unit (Structures)
This data element is optional for structure assets, but if populated you must enter a unit of measure for “Unit of Measure
(Structures).”
Provide the corresponding size for the structure based on the unit of measure selected. This is optional for structure assets. If structural
unit is populated, you must enter a unit of measure for the data element “Unit of Measure (Structures).”
11e. Unit of Measure (Structures)
This data element is required for structure assets where “Structural Unit (Structures)” is populated. It is not to be reported for
building or land assets.
Provide the unit of measure for the structure. Table 2 Structural Units of Measure for Predominant Use Categories provides the valid
units of measure. See also Appendix B: Quick Guide - Predominant Use Categories & Codes. If the unit of measure is populated, you
must enter the structural unit “Structural Unit (Structures).” Data element “Unit of Measure (Structures)” is required for structure assets. It
should not be reported for building or land assets.
Table 2: Structural Units of Measure for Predominant Use Categories
Code Predominate Use Category for Structures Valid Units of Measure
12
Square Yards
13
Square Yards
15
Each, Linear Feet
16
Each, Linear Feet
18
Each, Linear Feet
28
Each
7
The ANSI/BOMA Standard Z65.3-2009 outlines the industry practice for measuring gross area of a building. This standard applies to buildings
containing all types of types of occupancies, including office, retail, industrial, since and multi-unit residential, hospitality, entertainment and institutional
buildings. It applies to both new and existing buildings containing single or multiple stories
8
The ANSI/BOMA Standard Z65.1-2010 outlines the industry practice for measuring different types of spaces commonly found within buildings. The
standard seems particularly well suited to office buildings.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 20
Code Predominate Use Category for Structures Valid Units of Measure
40
Each, Linear Feet
50
Each, Linear Feet
60
Each
65
Each
66
Square Yards
70
Each
71
Each, Linear Feet, Miles
72
Each, Miles
73
Each
75
Each
76
Lane Miles, Square Yards
77
Miles
78
Each
79
Each
82
Each
83
Each
80
Each, Lane Miles, Linear Feet, Miles, Square Yards
The unit of measure is reported along with the size of the structure. The database codes for the units of measure are as follows:
• Each (1)
• Lane Miles (2)
• Linear Feet (3)
• Miles (4)
• Square Yards (5)
12. Utilization
This data element is required for the following non-disposed buildings with the following predominant use categories: offices,
hospitals, family housing, dormitories and barracks, warehouses, and laboratories. It is not to be reported for any structure
assets, land assets, or remaining building uses.
Agencies must report utilization in terms of Unutilized (5), Underutilized (7), or Utilized (6) based on the statutory definitions provided
below.
Unutilized property means an entire property or portion thereof, with or without improvements, not occupied for current program
purposes for the accountable executive agency or occupied in caretaker status only (41 CFR § 102-75.1160; accord 45 CFR § 12a.1; 24
CFR § 581.1.).
Underutilized means an entire property or portion thereof, with or without improvements, which is used only at irregular periods or
intermittently by the accountable landholding agency for current program purposes of that agency, or which is used for current program
purposes that can be satisfied with only a portion of the property (41 CFR § 102-75.1160; accord 45 CFR § 12a.1; 24 CFR § 581.1.).
Utilized means anything that is not defined as unutilized or underutilized.
Agencies report utilization based on the programmatic purpose for which the asset is used.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 21
As required by the McKinney –Vento Homeless Assistance Act of 1987 (Pub. L. 100-77, July 22, 1987, 101 Stat.482, 42 U.S.C. §11301
et.seq. (FMR 41 CFR §§102-75.1160 through 102-75.1290), federal agencies are to report to the U.S. Department of Housing and
Urban Development (HUD) information concerning their unutilized, underutilized, excess, and surplus properties.
Notes:
• Agencies should ensure that any building asset they report in FRPP MS as unutilized or underutilized is also reported to HUD.
Refer to FMR 41 CFR §§ 102-75.1160 through 102-75.1290 at:
http://www.gsa.gov/portal/ext/public/site/FMR/file/Part102-
75.html/category/21859/.
• If an asset has a legal interest of leased and the lease occupancy date is greater than October 1 of the current period of
reporting, then the “Utilization” data element must be NULL.
13. Year Asset Reported Underutilized
This data element must be reported if “Utilization” is Unutilized (5) or Underutilized (7) and is required for the following building
predominant use categories: offices, hospitals, family housing, dormitories and barracks, warehouses, and laboratories. It is not
to be reported for any other use categories.
Agencies shall report a 4-digit numeric value that represents the fiscal year the asset was most recently designated as underutilized. The
value reported cannot be after the current fiscal year.
FRPP MS will then add September 30 to the year and subtract this date from the current date to determine the number of days an asset
is designated as underutilized. Underutilized assets have a reported utilization of underutilized or unutilized.
For example, an asset is most recently reported underutilized in FY 2015. The agency submits 2015 for this data element. The system
will make the underutilized date 09/30/2015. Current Date (for example, 02/15/2018) - Underutilized Date (09/30/2015) = Number of
Days Underutilized (869 days)
Notes:
• FRPP MS will calculate the number of days an asset is designated as underutilized, per FASTA.
• This data element shall be reported for the following building predominant use categories: offices, hospitals, family housing,
dormitories and barracks, warehouses, and laboratories.
• If an asset has a legal interest of leased and the lease occupancy date is after October 1 of the fiscal year being reported, then
the “Year Asset Reported Underutilized” data element must be NULL.
14. Replacement Value
This data element must be reported for all non-disposed, owned and otherwise managed buildings and structures. It is not to be
reported for land or leased assets.
Replacement Value is defined as the cost required to design, acquire and construct an asset to replace an existing asset of the same
functionality, size, and in the same location using current costs, building codes, and standards. Neither the current condition of the asset
nor the future need for the asset is a factor in the replacement value estimate.
• Numeric values reported for replacement value must be greater than zero.
• Failure to follow this guidance will result in inaccurate information on the FRPP condition index (CI), since CI is estimated based
on replacement value.
• Replacement value must be reported for all owned and otherwise managed buildings and structures regardless of facility
condition, type, or whether it has been identified for disposal. For otherwise managed property, the “unit” should be be based on
the size (square feet of space) as specified in the agreement. Replacement Value for building assets must be a numeric value
greater than or equal to the asset’s square feet.
Estimation Method
Agencies are to report actual totals when they can be determined. If the actual totals cannot be determined, to ensure consistency, the
agency must develop a standardized methodology for estimated totals. To estimate replacement value, agencies may use government
or industry tools, methodologies, and indices, but they must include the following costs in their estimates: labor, equipment, and
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 22
materials; planning and design; overhead; location; and historic adjustment (historic adjustment is used in rare instances where buildings
and structures are located in historic districts and have regulations, which increase costs).
Inflation Index and Time Period
Replacement value must be inflated to current year dollars each year. Appropriate sources for inflation indices and geographic location
adjustment must be widely used and recognized.
Replacement value excludes land, site preparation, earthworks, and landscaping.
Notes:
• Formula: Replacement Value = Unit x Unit Cost x Overhead Factor
• In determining the replacement value of an asset, agencies are to assume that they will replace the asset with a newly
constructed asset of the same size at the same location at today’s buildings standards and codes. Agencies are not to consider
the current condition or need of an asset.
• The result is adjusted by area cost and inflation, as appropriate.
• For otherwise managed property, unit should be based on the area as specified in the agreement.
• Overhead Factor includes other costs that are associated with construction, such as planning and design, historic factor,
supervision, inspection, and other overhead costs. The intent at the moment is for agencies to define their own guidance and
regulations for implementing the Replacement Value of Asset formula. Agencies such as DOD and GSA have published cost
guidance that can be used by other agencies. DOD’s Facilities Pricing Guide can be found at
https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc/ufc-3-701-01
.
• FRPP MS now compares replacement value to the value reported in the prior year. If there is a statistically significant increase or
decrease in replacement value, then FRPP MS will generate a warning that requires the agency to confirm data accuracy. For
example, if an owned office building has a reported replacement value of $356 million, yet its previous year’s reported value was
$1 million, there is a statistically significant variance of $355 million and the agency will be prompted to confirm the current $356
million figure.
• GSA determined the statistically significant area variance for each real property type, use, and legal interest according to FY
2015 and FY 2016 data sets. See Appendix F: Variance Thresholds.
• For those real property type, use, and legal interest combinations for which there are no predetermined variance thresholds,
FRPP MS applies a 5 percent variance rule. FRPP MS will generate a warning should replacement value increase or decrease 5
percent or greater from the figure reported the previous year. The agency will be prompted to confirm the amount for the current
year in FRPP MS.
15. Repair Needs
This data element must be reported for a non-disposed building or structure with a status indicator of Current Mission Need and
Future Mission need. It is not to be reported for land or leased assets. It is not to be reported for building or structure assets
with a status indicator of ROE Submitted, ROE Accepted, Determination to Dispose, Disposed, Cannot Currently be Disposed,
or Surplus.
Repair Needs is defined as the non-recurring costs that reflect the amount necessary to ensure that a constructed asset is restored to a
condition substantially equivalent to the originally intended and designed capacity, efficiency, or capability. This includes deferred
maintenance, but excludes the actual repair expenditures reported under “Annual Maintenance Costs” data element. The total repair
needs should be those documented at the time of the condition survey or parametric modeling exercise. The amount must be adjusted
for geographic location and reported in current year dollars (see below for appropriate inflation indices).
• Numeric values reported for repair needs must be greater than or equal to zero.
• Failure to follow this guidance will result in inaccurate information on the FRPP condition index (CI), since CI is calculated
based on repair needs.
Note:
Repair needs should exclude any consideration of the likelihood that the repair will actually be performed at any time before the
asset’s disposition. For example, an agency reports $50,000 in repair needs for Building A, and has total repair needs of $900,000
for all their assets. Their budget is only $800,000, so they defer the work on Building A, and are considering demolishing it. The
Repair Needs of Building A should still be reported as $50K, regardless of whether the agency will ever perform those repairs.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 23
• Repair needs exclude capital costs associated with an increase in the capacity of an asset from its original design.
• The FRPP definition of repair must be used for FRPP reporting. The Federal Accounting Standards Advisory Board definition
(Standard 42) for deferred maintenance and repair cannot be used as a substitute for the FRPP definition.
Estimation Method
Agencies are to report actual costs when they can be determined. If the actual costs cannot be determined, to ensure consistency, the
agency must develop a standardized methodology for estimated costs. To estimate repair needs, agencies may use either condition
assessments or parametric modeling. If an agency uses condition assessments, it must assess each facility at least once every 5 years.
If parametric modeling is used, agencies must confirm and document the accuracy of their cost model curves at least once every 5
years.
• A condition assessment is a physical inspection of an asset that analyzes its condition to identify needed repairs and the
estimated cost of implementing the repairs.
• Parametric modeling uses established cost relationships and mathematical models to develop repair estimates for individual
assets. Some parametric models require the visual inspection of an asset to set the model parameters, while others use data on
the age of individual asset systems (e.g., plumbing for a building) and documented repair cost data for similar systems to
develop estimates.
Inflation Index and Time Period
Repair needs estimates must be updated each year when reported to FRPP MS, adjusted for geographic location, and inflated to current
year dollars. Appropriate sources for inflation indices and geographic location adjustment must be widely used and recognized within the
construction industry.
The Department of Energy has developed and implemented a mature approach and tool for conducting condition assessments and
estimating the cost. The Condition Assessment Information System (CAIS), September 24, 2013 is the Department’s portfolio estimating
tool that estimates the cost to repair/replace the identified deficiencies identified during a condition assessment.
(https://fims.doe.gov/caisinfo)
Both the Department of Defense and the National Aeronautics Space Administration (NASA) have developed and implemented mature
approaches and tools for parametric modeling:
• Under Secretary of Defense Memorandum: Standardizing Facility Condition Assessments, September 10, 2013, requiring
adoption of a solution developed by the US Army Corps of Engineer Research and Development Center called Sustainment
Management System (SMS) or Builder.
(https://www.acq.osd.mil/eie/Downloads/FIM/DoD%20Facility%20Inspection%20Policy.pdf
)
• The NASA Deferred Maintenance Parametric Estimating Guide, Version 2, April 21, 2003 which contains a detailed approach to
parametric modeling. (https://www.hq.nasa.gov/office/codej/codejx/Assets/Docs/DMParametricEstimatingGuideApr03.pdf)
Notes:
• FRPP MS now compares repair needs to the data reported in the prior year. If there is a statistically significant increase or
decrease in the repair needs amount, then FRPP MS will generate a variance warning for that requires the agency to confirm
data accuracy. For example, if the repair needs for an owned office building are reported as $1 million in the prior year and $356
million in the current year, there is a statistically significant variance of $355 million. The agency will be prompted to confirm $356
million in FRPP MS, in turn.
• GSA determined the statistically significant variance for each real property type, use, and legal interest based on comparing FY
2015 and FY 2016 data. See Appendix F: Variance Thresholds.
• For those real property type, use and legal interest combinations for which there are no predetermined thresholds, FRPP MS
applies a 5 percent variance rule. FRPP MS will generate a warning should the repair needs amount increase or decrease 5
percent or greater from the figure reported the previous year. The agency will be prompted to confirm the amount for the current
year in FRPP MS.
• This data element may not be submitted for building or structure assets with a status of ROE Submitted, ROE Accepted,
Determination to Dispose, Disposed, Cannot Currently be Disposed, or Surplus.
• The total repair needs should be those documented at the time of the condition survey or parametric modeling exercise.
16. Historical Capital Expenditures
This data element is required for all non-disposed building and structure assets. It is not to be reported for any other assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 24
Agencies are to submit the asset’s history of capital expenditures which is defined by section 6(a) of FPMRA, 40 U.S.C. §
524(a)(11)(B)(vi) as “the total cost of capital expenditures incurred by the Federal Government associated with the property.” Capitalized
expenditures as defined by the Federal Accounting Standards Advisory Board are:
• Costs which either extend the useful life of existing general PP&E, or enlarge or improve its capacity shall be capitalized and
depreciated/amortized over the remaining useful life of the associated general PP&E.
9
This data element is required for all worldwide, non-disposed building and structure assets that are federally owned. Agencies are to
report the capital expenditures for an asset over the last five fiscal years (FY 2018 through FY 2022).
The range of valid values is a numeric value that is greater than or equal to zero.
For example, if the agency spent the following in capital expenditures on an asset—
Fiscal Year Total Capital Expenditures
2018
500,000
2019
800,000
2020
2,600,000
2021
1,200,000
2022
0
History of Capital Expenditures
5,100,000
—then the user would enter 5100000 as a numeric data field for the historical capital expenditures for this asset.
17. Estimated Future Capital Expenditures
This data element is required for all non-disposed building and structure assets. It is not to be reported for any other assets.
Agencies are to submit estimated future capital expenditures, which is defined by section 6(a) of FPMRA, 40 U.S.C. § 524(a)(11)(B)(x)
as “the estimated amount of capital expenditures projected to maintain and operate the property during the 5-year period beginning on
the date of enactment of this paragraph.” Capitalized expenditures use the same FASAB definition for historical capital expenditures.
This data element is required for all worldwide, non-disposed building and structure assets that are federally owned. Agencies are to
report the estimated capital expenditures projected to maintain and operate the property during the next five fiscal years (FY 2023
through FY 2027).
The range of valid values is greater than or equal to zero. Amounts reported for future capital expenditures should be consistent with the
agency’s five-year capital plan.
For example, if the agency estimates the following capital expenditures for an asset—
Fiscal Year Total Capital Expenditures
2023
400,000
2024
900,000
2025
100,000
2026
3,800,000
2027
0
Estimated Future Capital Expenditures
6,100,000
—then the user would enter 6100000 as a numeric data field for the future capital expenditures for this asset.
9
Federal Accounting Standards Advisory Board Statement of Federal Financial Accounting Standards 6: Accounting for Property, Plant and Equipment
http://files.fasab.gov/pdffiles/2016_fasab_handbook.pdf
.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 25
18. Condition Index
This data element will be automatically calculated – DO NOT REPORT.
This data element will be automatically calculated, based on the reported Replacement Value and Repair Needs. Agencies will not
submit a value for this data element.
Notes:
• An acceptable calculated value may be negative.
• For reference purposes, the Condition Index (CI) formula is CI = [1 – ($repair needs/$replacement value)] x 100
18a. Condition Index Rating
This data element will be automatically calculated – DO NOT REPORT.
Based on the calculated Condition Index, the asset will be assigned a rating. The ranges are:
• Excellent (E): CI is 95 and above
• Good (G): CI is 90 to 94.99
• Fair (F): CI is 70 to 89.99
• Poor (P): CI is below 70
19. Annual Operations Costs
This data element is required for all assets.
Operations is defined as the costs for services related to the normal performance of functions for which the facility is used (include
contracted services when applicable but exclude federal personnel costs). Examples include but are not limited to:
• Utilities: Plant operation and purchase of energy with specific categories including, but not limited to electricity, natural gas, fuel
oil, purchased steam, purchased chilled water, coal and water/sewer.
• Cleaning and/or Janitorial: Includes but is not limited to window washing, carpet and floor cleaning, pest control, trash and
waste removal, recycling, hazardous material, supplies and miscellaneous cleaning expenses.
• Roads/Grounds: Includes but is not limited to: grounds maintenance, landscaping, and snow and ice removal from roads, piers,
and airfields.
Agencies are to report actual costs when they can be determined. If the actual costs cannot be determined, to ensure consistency, the
agency must develop a standardized methodology for estimated costs. The methodology used will be documented (e.g., whether
rentable or gross square foot is used) and be consistent agency-wide for all operations costs reported to FRPP MS.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 26
Notes:
• For owned and otherwise managed assets, FRPP MS now compares the sum of owned and otherwise managed operations
costs and owned and otherwise managed maintenance costs to the combined data element reported in the prior year.
• For leased assets, FRPP MS now compares the sum of lease annual rent to lessor, leased operations costs, and leased
maintenance costs to the combined data element reported in the prior year.
• If there is a statistically significant increase or decrease, then FRPP MS will generate a variance warning that requires the
agency to confirm data accuracy.
• GSA determined the statistically significant variance for each real property type, use, and legal interest based on comparing FY
2015 and FY 2016 data. See Appendix F: Variance Thresholds.
• For those real property type, use, and legal interest combinations for which there are no predetermined variance thresholds,
FRPP MS applies a 5 percent variance rule. FRPP MS will generate a warning should operating costs increase or decrease 5
percent or greater from the amount reported the previous year. The agency will be prompted to confirm the figure for the current
year in FRPP MS.
• If an agency has a delegation of authority for operations and maintenance of the asset from GSA, known as an O&M delegation,
the agency with the delegation does NOT report the asset to FRPP MS. GSA will report the asset and ask the agency to notify
GSA of the O&M costs of the asset so GSA can enter this data in FRPP MS.
• If an agency occupies space under an OA with GSA, then the agency will NOT report that asset to FRPP MS. GSA will report the
asset. To do so, GSA will send a request to each tenant agency to provide information for the following data elements:
o FASTA Disposal Exclusion
o Reason for FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office Collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
GSA will issue a data call to all agencies occupying GSA space and then aggregate the responses to submit to FRPP MS.
Response to the data call is required for data accuracy of OA occupied GSA space.
19a. Owned and Otherwise Managed Annual Operations Costs
This data element must be reported for owned and otherwise managed assets. It is not to be reported for leased assets.
Agencies are to provide full year costs.
The range of valid values must be greater than or equal to zero.
19b. Lease Annual Operations Costs
This data element must be reported for leased assets. It is not to be reported for owned and otherwise managed assets.
Agencies are to provide full year costs.
The range of valid values must be greater than or equal to zero.
20. Annual Maintenance Costs
This data element is required for all assets.
Maintenance is defined as the recurring annualized costs for planned activities needed to maintain an asset’s functionality and capacity
over its expected life. This includes, but is not limited to, planned and scheduled activities such as inspections, preventive maintenance,
refinishing, painting, weatherproofing, and parts replacement. This also includes costs for contracted maintenance services, but is not
limited to, the following: elevator/escalator, heating, ventilation, and air conditioning (HVAC), electrical and switchgear, structural/roof,
plumbing, general interior/exterior repair and maintenance, fire and life safety and other expenses and supplies required to perform
recurring activities to maintain the asset. Actual repair expenditures are included in the annual maintenance costs. Maintenance costs do
not include operations costs.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 27
Agencies are to report actual costs when they can be determined. If the actual costs cannot be determined, to ensure consistency, the
agency must develop a standardized methodology for estimated costs. The methodology used will be documented and be consistent
agency-wide for all maintenance costs reported to FRPP MS.
Notes:
• For owned and otherwise managed assets, FRPP MS now compares the sum of owned and otherwise managed operations
costs and owned and otherwise managed maintenance costs to the combined data element reported in the prior year.
• For leased assets, FRPP MS now compares the sum of lease annual rent to lessor, leased operations costs, and leased
maintenance costs to the combined data element reported in the prior year.
• If there is a statistically significant increase or decrease, then FRPP MS will generate a variance warning that requires the
agency to confirm data accuracy.
• GSA determined the statistically significant variance for each real property type, use, and legal interest based on comparing FY
2015 and FY 2016 data. See Appendix F: Variance Thresholds.
• For those real property type, use, and legal interest combinations for which there are no predetermined variance thresholds,
FRPP MS applies a 5 percent variance rule. FRPP MS will generate a warning should operating costs increase or decrease 5
percent or greater from the amount reported the previous year. The agency will be prompted to confirm the figure for the current
year in FRPP MS.
• If an agency has a delegation of authority for operations and maintenance of the asset from GSA, known as an O&M delegation,
the agency with the delegation does NOT report the asset to FRPP MS. GSA will report the asset and ask the agency to notify
GSA of the O&M costs of the asset so GSA can enter this data in FRPP MS.
• If an agency occupies space under an OA with GSA, then the agency will NOT report that asset to FRPP MS. GSA will report the
asset. To do so, GSA will send a request to each tenant agency to provide information for the following data elements:
o FASTA Disposal Exclusion
o Reason FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
GSA will issue a data call to all agencies occupying GSA space and then aggregate the responses to submit to FRPP MS.
Response to the data call is required for data accuracy of OA occupied GSA space.
20a. Owned and Otherwise Managed Annual Maintenance Costs
This data element must be reported for owned and otherwise managed assets. It is not to be reported for leased assets.
Agencies are to provide full year costs.
The range of valid values must be greater than or equal to zero.
20b. Lease Annual Maintenance Costs
This data element must be reported for leased assets. It is not to be reported for owned and otherwise managed assets.
Agencies are to provide full year costs.
The range of valid values must be greater than or equal to zero.
21. Lease Annual Rent to Lessor
This data element must be reported for leased assets. It is not to be reported for owned and otherwise managed assets.
Provide the net rent to the lessor; for partial year leases, use annualized rent. This is the fully serviced rent paid to the lessor, minus the
annual operating and maintenance costs.
The range of valid values must be greater than or equal to zero.
22. Main Location
This data element is required for all assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 28
Main Location refers to the latitude and longitude coordinates or the street/delivery address for the asset. Agencies are to provide either
of the following for all assets:
• Latitude and longitude (if no security concerns exists). To standardize this data element, agencies will report latitude and
longitude using National Spatial Reference System. (Further information can be found at the DOC/NOAA website for the Office
of the National Geodetic Survey: https://geodesy.noaa.gov/. )You must supply both latitude and longitude. Supplying one of the
two is not a valid entry.
If Latitude and Logitude are unknown, or must be withheld for security reasons, agencies may provide:
• Street address
Note:
• All assets must report either “Street Address”, or both “Latitude” and “Longitude.”
• Both Latitude and Longitude and Street Address may be reported for an asset.
22a. Street Address
Agencies may submit “Street Address” for Main Location if “Latitude” & “Longitude” are unknown, or not allowed for security
reasons.
Provide the street address in geo-codable format (i.e., an address that can be mapped by Geographic Information System (GIS)
software or used by an overnight delivery service to deliver packages). An example of a geo-codable address is “123 Main Street.” If the
asset is in a remote location, not on an identified street, the agency can submit the County name for domestic assets.
Do not use the following:
• Mailing address that is different from the asset’s location
• Building name
• Street corner (e.g., “Main & 1st”)
• Other description (such as a Post Office Box number)
The following values are no longer valid in the Street Address field:
• “Not Applicable, “N/A”, “NA”, “None”
• Strings of special characters (e.g., ??? or ***), or the number 0
• Certain special characters: ? ! $ % ^ * \ | : _
• City, State, or Country name, or Zip Code
If using special characters in text (&, <, >, “, ‘), escape characters must be used in XML as shown below (note that there is a space
before the semi-colon):
Special Character Special Character Name XML Code to Use
& Ampersand &amp ;
< Less than &lt ;
> Greater than &gt ;
" Quote &quot ;
' Single quote &#39 ;
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 29
22b. Latitude
Agencies must submit either the “Street Address” or both the “Latitude” & “Longitude” for the “Main Location” data element. If
Latitude and Longitude are reported, City and Country must also be reported for all assets, and County and State must be
reported for U.S. assets.
The measure of the angular distance on a meridian north or south of the equator. The latitude of the Equator is zero degrees (0°); the
latitude of the South Pole is negative ninety degrees (−90°); the latitude of the North Pole is ninety degrees (90°). Positive latitude values
correspond to the geographic locations north of the Equator. Negative latitude values correspond to the geographic locations south of
the Equator.
Valid values range from ninety (90) to negative ninety (-90) and must contain a minimum of four decimal places, but can report up to
seven decimal places. An example is 48.421220. (Note that all U.S latitudes are positive numbers; all U.S. longitudes are negative.)
22c. Longitude
Agencies must submit either the “Street Address” or both the “Latitude” & “Longitude” for the “Main Location” data element. If
Latitude and Longitude are reported, City and Country must also be reported for all assets, and County and State must be
reported for U.S. assets.
The measure of the angular distance between the plane of a meridian east or west from the plane of the meridian of Greenwich (Prime
meridian). Positive longitude values correspond to the geographic locations east of the prime meridian. Negative longitude values
correspond to the geographic locations west of the prime meridian.
Valid values range from one-hundred eighty (180) to negative one-hundred eighty (-180) and must contain a minimum of four decimal
places, but can report up to seven decimal places. An example is -122.3340500. (Note that all U.S. longitudes are negative numbers; all
U.S. latitudes are positive.)
Senior Agency Officials for Geospatial Information (SAOGI)
Agencies should coordinate with their senior agency officials for geospatial information (SAOGI). The SAOGI is responsible per OMB
Circular A-16, Coordination of Geographic Information Related Spatial Data Activities and OMB Memorandum M-06-07: Designation of a
SAOGI, for promoting the allocation of agency resources to fulfill the responsibility of effective spatial data collection, production and
stewardship.
A list of the current senior agency officials can be found at
https://www.fgdc.gov/organization/steering-committee/steering-committee-
membership.
23. Real Property Unique Identifier
This data element is required for all assets.
“Real Property Unique Identifier” (RPUID) is a code that is unique to a real property asset that will allow for linkages to other information
systems. The RPUID is assigned by the reporting agency and can contain up to 24 characters. The RPUID must be unique in the data set
for each Agency/Bureau code.
Note: In accordance with the Geospatial Data Act of 2018 (GDA), starting in 2022, agencies must report geospatial
coordinates in the National Spatial Reference System (NSRS) instead of WGS84. The NSRS is tied to the International
Terrestrial Reference Systems (ITRS), consistent with international standards and the United Nations Global Geodetic
Reference Frame (UN-GGRF). Approximate transformations exist between WGS84 and the ITRS, which will provide
consistency and accuracy for geospatial data held by all parts of the US Government. Further information can be found at the
DOC/NOAA website for the Office of the National Geodetic Survey: https://geodesy.noaa.gov/.
For overseas properties, host countries will also be adopting the ITRS and will thus ensure consistency on geospatial
coordinates with US geospatial data.
Note that the Department of Defense is exempt from this requirement, though transformations will be used to convert DOD
Geospatial data into NSRS coordinates for the purposes of data unification and standardization.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 30
Note:
• The RPUID must remain the same for each asset from year to year.
• The RPUID may not be reused after the original asset is disposed.
24. City
This data element is required for all assets.
Provide the 4-digit geolocation code (GLC) for the city or town associated with the reported main location in which the land, building, or
structure is located.
25. State
This data element is required for all assets located in the United States. It is not to be reported for assets located where the
country is not the United States.
Provide the 2-digit GLC for the state or District of Columbia associated with the reported main location in which the land, building, or
structure is located.
26. Country
This data element is required for all assets.
Provide the 3-digit GLC for the country associated with the reported main location in which the land, building, or structure is located. Use
the Geopolitical Entities, Names, and Codes (GENC) standard. See https://nsgreg-api.nga.mil/genc/discovery.
27. County
This data element is required for all assets located in the United States. It is not to be reported for assets located where the
country is not the United States.
Provide the 3-digit GLC for the county associated with the reported main location in which the land, building, or structure is located.
Note:
• In FY 2014, to improve data accuracy, FRPP MS formally adopted the use of GLC county and state codes from the
Geographic Names Information System (GNIS) maintained by the U.S. Geological Service.
• Country codes must follow the Geopolitical Entities, Names, and Codes (GENC) standard.
• GSA maintains downloadable lists of city, state, country and county geolocation codes for the convenience of FRPP MS
users. These lists can be found on the home tab of FRPP MS. See https://www.gsa.gov/glc for more information on GLCs.
28. Congressional District
This data element is required for all land and building assets located in the United States including disposed assets. It is optional
for structure assets.
Provide the value for the congressional district associated with the reported main location in which the land, building, or structure is
located. If the asset is located in an At-Large district (AK, DE, MT, ND, SD, VT, or WY) or in DC, enter “AL” or “1”.
Notes:
• When agencies report the congressional district for an asset, FRPP MS cross-references the ZIP code of the asset and suggests
a congressional district value only if the congressional district value entered does not match what is in FRPP MS. An agency may
choose to ignore this suggestion.
• OPTIONAL for structure assets.
• Congressional District is a 20-character alpha-numeric field, because assets may be located in multiple congressional districts.
• The congressional district database can be found at https://www.census.gov/mycd/
.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 31
29. ZIP Code
This data element is required for all assets located in the United States and U.S. Territories, including disposed assets. It is not
to be reported for assets in foreign countries.
Provide the 5-digit ZIP code associated with the reported main location in which the land, building, or structure is located and, if known,
the additional 4-digit ZIP code suffix. If the suffix is provided, the four digits must be entered after a dash, i.e., 12345-6789.
ZIP codes can be found at http://www.usps.com
.
30. Installation/Sub-Installation Identifier
This data element is required for all land and building assets. This data element is optional for structure and disposed assets.
An installation is a complex or facility comprised of one asset or multiple assets at one location. The assets at that location should submit
the same value for “Installation ID” and “Installation Name”. Each “Sub-installation ID” will be unique for each asset within that location.
This allows for the representation of multiple assets at one installation. An example of an installation is the Denver Federal Center
(DFC). Each of the assets at the DFC will submit the same “Installation ID” and a unique “Sub-Installation ID.”
Notes:
• Data elements “Installation ID” and ”Sub-Installation ID,” are OPTIONAL for structure assets.
• Data elements “Installation ID” and ”Sub-Installation ID,” are OPTIONAL for disposed assets.
• Data element “Installation Name” is REQUIRED for ALL assets.
30a. Installation ID
This data element is required for all land and building assets. This data element is optional for structure and disposed assets.
Provide a 24-digit alpha-numeric code for the installation ID assigned by the reporting agency.
30b. Sub-Installation ID
This data element is required for all land and building assets. This data element is optional for structure and disposed assets.
The asset is identified by a “Sub-installation ID” that is unique from the “Installation ID.”
Provide a 24-digit alpha-numeric code for the sub-installation ID assigned by the reporting agency.
30c. Installation Name
This data element is required for all assets.
Installation Name is a required data element. An installation name can be the building name (as in the case of a single building
installation) or the name of the entire installation (as in the case of an agency campus).
Provide up to 100 alpha-numeric digits for the Installation Name assigned by the reporting agency. If using special characters in text (&,
<, >, “, ‘ ), escape characters must be used in XML as shown below:
Special Character Special Character Name XML Code to Use
& Ampersand &amp ;
< Less than &lt ;
> Greater than &gt ;
" Quote &quot ;
' Single quote &#39 ;
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 32
31. Disposition
This data element is required for disposed assets that exited the federal portfolio in the fiscal year being reported. It is not to be
reported if the status does not equal disposed.
Agencies are required to report all assets that have exited the federal portfolio of assets during the reporting fiscal year. This includes,
but is not limited to, sales, federal transfers, public benefit conveyances, and demolitions. Disposition data is reported only in the year
the asset has exited the federal portfolio of assets.
Agencies are required to provide the following data elements for each disposed asset:
• Real Property Type
• Real Property Use
• Legal Interest Indicator
• Status = “disposed”
• Historic Status
• Reporting Agency
• Size
• Owned and Otherwise Managed Annual Operations Costs
• Lease Annual Operations Costs
• Owned and Otherwise Managed Annual Maintenance Costs
• Lease Annual Maintenance Costs
• Lease Annual Rent to Lessor
• Real Property Unique Identifier
• Main Location
• City
• State (Required for U.S. assets only)
• County (Required for U.S. assets only)
• Congressional District (Required for U.S. assets only)
• Zip Code (Required for U.S. assets only)
• Country
• Disposition Data Elements
31a. Disposition Method
This data element is required for all disposed assets. It is not to be reported if the status does not equal disposed.
Report one of the following categories for the disposition method using the appropriate 2-character codes below (valid codes are in
parentheses)
Public Benefit Conveyance (PB)
Subcategories (optional):
• Homeless Assistance (HA)
• Health or Educational Use (HE)
• Public Parks and Public Recreational Area (PR)
• Historic Monuments (HM)
• Correctional Facility Use (CF)
• Port Facilities (PF)
• Public Airports (PA)
• Wildlife Conservation (WC)
• Negotiated Sales to Public Agencies (NS)
• Self-help Housing (SH)
• Law Enforcement and Emergency Management Response (LW)
Federal Transfer (FT)
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 33
Sale (SL)
Subcategories (optional):
• Negotiated Sale (SN)
• Public Sale (SP)
Lease Termination (LX): applies if the asset was disposed before the end of the lease or holdover period
Lease Expiration (LE): applies if the asset was disposed at the actual end of the lease or the end of the lease holdover period
Demolition (DM)
Other (OT)
Loss due to Disaster (LD)
Abandonment
10
(AB)
Loss due to Deterioration (DE)
Return to Host Nation/ Tribe (RH)
Loss due to Training Exercise (LT)
Reversion to Prior Owner (RO)
Exchange (EX)
Notes:
• Demolition cannot be selected as a disposition method for land assets.
• During the confirmation step of the FRPP MS data submission process, FRPP MS will generate the missing assets report, which
compares the current reporting period to the previous year’s reporting. This comparison is to ensure that all disposed property
has been properly identified. Agencies will need to correct data or be prepared to explain any missing asset variances.
• The definitions of the sub-categories for Public Benefit Conveyance can be found in Section G: Definitions and Codes - Public
Benefit Conveyance Methods.
• Lease expiration, lease termination, or other may only be reported for assets with legal interest of leased. Reporting any
disposition method other than lease expiration, lease termination, or other for an asset with legal interest of leased will result in
an error. Reporting an asset with a legal interest of owned or otherwise managed, and a disposition method of lease expiration or
lease termination will result in an error.
• Agencies may only submit Withdrawn Land, with one of the following 12 disposition methods: Federal Transfer (FT), Other (OT),
and Sale (SL) including subcategories: Negotiated Sale (SN) and Public Sale (SP), Loss due to Disaster (LD), (AB)
Abandonment* (AB), Loss due to Deterioration (LE), Return to Host/ Tribe (RH), Loss due to Training Exercise (LT), (RO)
Reversion to Prior Owner (RO), Exchange (EX).
• Administrative errors that are corrected by an agency must not be reported as disposed assets. The administrative errors should
no longer be reported to FRPP MS once discovered. These assets would show up in the agency’s missing asset report in FRPP
MS and should be noted by the agency.
31b. Disposition Date
This data element is required for all disposed assets. It is not to be reported if the status does not equal disposed.
Report the date the disposal action was completed in MM/DD/YYYY format. Refer to the examples in the matrix below for the disposition
date to report based on the method of disposal.
10
Abandonment - 41 CFR §102-75.1025 When can a federal agency abandon or destroy improvements on land or related personal property in lieu of
donating it to a public body?
A federal agency may not abandon or destroy improvements on land or related personal property unless a duly authorized official of that agency finds, in
writing, that donating the property is not feasible. This written finding is in addition to the determination prescribed in §§102-75.1000, 102-75.1005, and
102-75.1010. If donating the property becomes feasible at any time prior to actually abandoning or destroying the property, the federal agency must
donate it.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 34
Note:
• The disposition date must fall within the fiscal year being reported. Allowable dates are October 1 to September 30 of the fiscal
year being reported. Any date prior to October 1 of the fiscal year being reported or after September 30 of the fiscal year being
reported, is not allowed and will generate a validation error.
31c. Actual Sales Price
This data element is required for disposed assets with the disposition method of sale, public sale, and negotiated sale. It is not
to be reported for a disposed asset with any other disposition method, nor is it to be reported if the status does not equal
disposed.
“Actual Sales Price” is only to be reported for Sale and for the subcategories of negotiated or public sale. The amount reported should
represent the asset’s actual sales price.
Numeric values reported for “Actual Sales Price” must be greater than or equal to zero.
31d. Net Proceeds
This data element is required for disposed assets with the disposition method of sale, public sale, and negotiated sale. It is not
to be reported for a disposed asset with any other disposition method, nor is it to be reported if the status does not equal
disposed.
The “Net Proceeds” data element is only to be reported for disposed assets. Report the proceeds received as part of the asset disposal
costs incurred by the agency. Data reporting is required only for assets disposed through sale (negotiated or public).
Note:
• An agency must report all of the proceeds to the Federal Government from the sale of an asset. This includes any funds that are
returned to the U.S. Treasury, as well as any funds that the agency retains. The agency must subtract any costs incurred in the
sale of the asset to determine the net proceeds from the sale.
Disposition Method Example of Event Indicating Disposition Date
Public Benefit Conveyance
Date of assignment letter to sponsoring agency and subsequent deed date to grantee
Federal Transfer
Date of letter of transfer
Sale (Negotiated or Public)
Deed date
Demolition
Demolition date
Other
Transaction date
Lease Termination
Lease termination date
Lease Expiration
Lease expiration date
Loss due to Disaster
Date of disaster
Abandonment
Date of abandonment
Loss due to Deterioration
Date of total loss due to Deterioration
Return to Host Nation/ Tribe
Date of return to host nation/ tribe
Loss due to Training Exercise
Date of actual loss due to training exercise
Reversion to Prior Owner
Date of reversion to the prior owner
Exchange
Date of exchange completion
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 35
32. Sustainability
This data element is required for all non-disposed building assets greater than or equal to 10,000 GSF, located in United States
and U.S. territories with a legal interest of owned (G) or museum trust (M). This data element is optional for owned or museum
trust buildings less than 10,000 GSF and leased or state government-owned buildings of any size. Building assets with a status
indicator of ROE Submitted, ROE Accepted, Determination to Dispose, or Surplus must not report the Sustainability data element.
It is not to be reported for any other assets.
FPMRA and E.O. 13834 require agencies to annually assess and report on sustainability metrics associated with agency property.
Criteria to determine sustainability status are set forth in the E.O. 13834 Implementing Instructions
. For questions about determining a
building’s status, consult with your agency’s sustainability staff or the Department of Energy Federal Energy Management Program,
which provides technical support in this area.
This data element is required for all non-disposed buildings that meet the following:
• Greater than or equal to 10,000 gross square feet (GSF).
• Located in the United States and U.S. territories.
• Legal interest of owned (G) or museum trust (M).
This data element is optional for the following:
• Owned or museum trust buildings greater than 5,000 GSF and less than 10,000 GSF.
• Leased or state government-owned buildings of any size.
This data element should not be reported for non-building assets, buildings located outside the United States and U.S. territories,
buildings of 5,000 GSF or less, or buildings that have status indicator ROE submitted (B), ROE accepted (C), Determination to Dispose
(F), or Surplus (S).
Valid codes are in parentheses:
• Yes (1): The building has been evaluated and qualifies as a sustainable Federal building as outlined in the E.O. 13834
Implementing Instructions.
• No (2): The building has been evaluated and does not qualify as a sustainable building Federal building as outlined in the E.O.
13834 Implementing Instructions.
• Not Yet Evaluated (3): The building has not yet been evaluated.
• Not Applicable (4): The building it is excluded because it meets all of the following conditions:
o Unoccupied: The building is occupied 1 hour or less per person per day on average.
o Low/No Energy Use: Total energy consumption from all sources is less than 12.7 kBtu/GSF/year.
11
o Low/No Water Use: Water consumption is less than 2 gallons per day on average.
11
National average for vacant buildings, U.S. Energy Information Administration.
Note: Reporting is optional for buildings between 5,000 and 10,000 GSF, but will NOT be factored into the agency’s Sustainability
progress report.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 36
Notes:
• Under E.O. 13834, agencies are required to track and report sustainability status for owned building assets greater than or equal
to 10,000 GSF that are located in the United States and U.S. territories. Agencies may set internal policies to track owned
building assets less than 10,000 GSF and leased assets or state government-owned building assets and include this information
in annual sustainability reporting. If reported, GSF of owned facilities less than or equal to 10,000 GSF will be applied to the
agency’s Sustainable Building progress and performance metrics in accordance with E.O. 13834 Implementing Instructions and
OMB Scorecard Guidance.
• Sustainability must not be reported for land or structure assets.
• Sustainability must not be reported for building assets located in foreign countries.
33. Lease Start Date
This data element is required for all non-disposed leased assets. It is not to be reported for any other assets.
Agencies are to submit the lease start date, which is defined by section 3(a) of FPMRA, 40 U.S.C. § 624(a)(1) as “the date on which
each lease was executed.” Agencies should report the date the lease was awarded. This data element is required for all worldwide, non-
disposed leased assets in MM/DD/YYYY format. The lease start date must be before the lease expiration date, and cannot be after
September 30 of the fiscal year being reported (the close of the most recent FRPP MS reporting period).
Note:
• In reporting the lease start date, agencies are to report the date the lease was awarded. Agencies must not report the occupancy
date if that date is different from the start date.
34. Lease Expiration Date
This data element is required for all non-disposed leased assets. It is not to be reported for any other assets.
This data element is required for all world-wide, non-disposed leased assets. If the leased asset has multiple leases with different
expiration dates, agencies are to report the expiration date with the latest date in MM/DD/YYYY format. This date represents the
expiration of the current lease term, regardless of termination rights and renewal options. Once a renewal option is formally exercised,
then that date will be the new expiration date.
Lease expiration dates may be submitted as a past, present, or future date. As leases expire, agencies should adjust the GSF and lease
annual cost data elements, as appropriate.
35. Lease Occupancy Date
This data element is optional for all non-disposed leased assets. This data element does not apply to owned or otherwise
managed assets.
Lease occupancy date is the date the agency begins to occupy the asset, if different from the date on which the agency took custody
and control. This data element is to ensure proper identification of occupied space in accordance with the RTF policy.
For example, if a lease was awarded on August 1, 2021, but build out will take two years, the agency should report August 1, 2023, as
the lease occupancy date. Space that will be occupied on a date that is after September 30, 2022, the end of the period for which data
will be reported for FY 2022, will not be included in the agency’s annual RTF totals.
Any date reported for this data element must be in MM/DD/YYYY format. This data element is applicable only to leased assets; it does
not apply to owned or otherwise managed assets.
36. FASTA Disposal Exclusion
This data element is required for all non-disposed assets.
This data element is required for all world-wide non-disposed assets. FASTA section 11(a) requires the submission of agency
information. This data element is to identify those assets excluded from the identification of property for potential disposal, consolidation,
or collocation in accordance with the FASTA law. Agencies are to identify whether the asset meets one of the reporting exclusions
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 37
provided in section 3(5)(B) of FASTA. Select YES (Y) if the asset is excluded from the identification of property for potential disposal,
consolidation, or collocation and NO (N) if the asset is not excluded.
Notes:
• Agencies are required to submit FRPP data for real property assets regardless of whether they are excluded from the
identification of property for potential disposal, consolidation, or collocation in accordance with FASTA. Citing the authority in
E.O. 13327, OMB has directed agencies to report real property data for all assets despite FASTA disposal exclusions. For
example, while real property on military installations is excluded, OMB requires agencies to submit this data to FRPP MS.
• If an agency occupies space under an OA with GSA, then the agency will NOT report that asset to FRPP MS. GSA will report the
asset. To do so, GSA will send a request to each tenant agency to provide information for the following data elements:
o FASTA Disposal Exclusion
o Reason FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office Collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
GSA will issue a data call to all agencies occupying GSA space and then aggregate the responses to submit to FRPP MS.
Response to the data call is required for data accuracy of OA occupied GSA space.
37. Reason FASTA Disposal Exclusion
This data element is required for all assets where “FASTA Disposal Exclusion” equal YES (Y). It is not to be reported for any
other asset.
This data element is required for “FASTA Disposal Exclusion” is YES (Y). Do not report reason for exclusion if “FASTA Disposal
Exclusion” is NO (N). If an asset is eligible for exclusion, select one of the exclusion categories noted in Table 3 below:
Table 3: Property Use Exclusion
Code
Property Use Exclusion FASTA Reference
ABE
Agency/Bureau
§ 3 (5)(B)
MIL
On Military Installation
§ 3 (5)(B)(i)
PDO
Public Domain as defined by 40 U.S.C. § 102
§ 3 (5)(B)(iv)
NFO
National Forest as defined by 40 U.S.C. § 102
§ 3 (5)(B)(iv)
NPA
National Park as defined by 40 U.S.C. § 102
§ 3 (5)(B)(iv)
WLA
Withdrawn Land as defined by 40 U.S.C. § 102
§ 3 (5)(B)(iv)
INA
Indian and Native Alaskan
§ 3 (5)(B)(v)
AGR
Agriculture
§ 3 (5)(B)(viii)
REC
Recreational
§ 3 (5)(B)(viii)
CON
Conservation
§ 3 (5)(B)(viii)
RIV
River
§ 3 (5)(B)(ix)
HAR
Harbor
§ 3 (5)(B)(ix)
FLC
Flood Control
§ 3 (5)(B)(ix)
RCL
Reclamation
§ 3 (5)(B)(ix)
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 38
Code
Property Use Exclusion FASTA Reference
POW
Power Project
§ 3 (5)(B)(ix)
Notes:
• Air Force, Army, Corps of Engineers, Defense/Washington Headquarters Service, Navy, Tennessee Valley Authority, and U.S.
Coast Guard within Homeland Security are the only agencies that can select the Agency/Bureau category for “Reason FASTA
Disposal Exclusion.”
• State and USAID can select the Agency/Bureau category for “Reason FASTA Disposal Exclusion” only for overseas property.
• Any other agency selecting the category will generate an error.
• If an agency occupies space under an OA with GSA, then the agency will NOT report that asset to FRPP MS. GSA will report the
asset. To do so, GSA will send a request to each tenant agency to provide information for the following data elements:
o FASTA Disposal Exclusion
o Reason FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office Collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
GSA will issue a data call to all agencies occupying GSA space and then aggregate the responses to submit to FRPP MS.
Response to the data call is required for data accuracy of OA occupied GSA space.
38. Year of Asset Construction
This data element is required for all non-disposed building and structure assets that are federally owned. It is not to be reported
for any other assets.
The “Year of Asset Construction” is required for all worldwide, non-disposed building and structure assets that are federally owned.
Agencies shall report a 4-digit numeric value no greater than the fiscal year being reported, to represent the year the asset was
constructed. If there is no documentation to support the year of asset construction, enter 9999.
FRPP MS will use this date to calculate the age of the asset to fulfill the data requirement for “the age of the property” by section 11(a)(1)
of FASTA and section 6(a) of FPMRA, 40 U.S.C. § 524(a)(11)(B)(i).
For example, if the user enters a value of 1977 for the year of construction:
Current year (2022) – Year of Construction (1977) = Age (45 years old)
If 9999 is entered, then the system will display “Year of Asset Construction Cannot be Determined”
Note:
• FRPP MS will calculate the age the property per FASTA and FPMRA.
39. Can the Number of Federal Employees be Determined
This data element is required for all non-disposed building assets. It is not to be reported for any other assets.
Section 11(a)(1) of FASTA and section 6(a) of FPMRA, 40 U.S.C. § 524(a)(11)(B)(viii) require agencies to submit “the number of federal
employees housed at the property.” This data element is required for all worldwide, non-disposed building assets. Do not report for land,
structures, or disposed buildings. Select either YES (Y) if the number can be determined or NO (N) if it cannot.
If there is no method to determine the number of Federal employees housed in the building (such as HR systems, badge swipes,
computer logins, etc.), and the agency responds NO (N), then the corresponding data element 40 “Number of Federal
Employees,” should remain blank.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 39
40. Number of Federal Employees
This data element is required for all building assets where “Can the Number of Federal Employees be Determined” equals YES
(Y). It is not to be reported for any other assets.
Section 11(a)(1) of FASTA and section 6(a) of FPMRA, 40 U.S.C. § 524(a)(11)(B)(viii) require agencies to submit “the number of federal
employees housed at the property.” This data element is required for all building assets where the data element, “Can the Number of
Federal Employees be Determined” equals YES (Y). Do not report for land, structures, disposed buildings, or non-disposed buildings
that have reported NO (N) to the data element “Can the Number of Federal Employees be Determined.”
The range of valid values is a numeric value that is greater than or equal to zero.
Federal employees are defined as:
• The total number of full and part time employees who are permanently assigned to a building asset,
• Seasonal hires, interns, and other temporary staff if they predominantly work in the building and are employed for three months
or longer, and
• Individuals who telework less than five days a week but are permanently assigned to the location should be counted.
Notes:
• All agencies/bureaus excluded by section 3(5)(B) of FASTA are still required to report the number of federal employees and
federal contractors for domestic building assets. This information is required per OMB’s Management Procedures Memorandum
2015-02, “Collection of Personnel Data for Real Property Metric.”
• Agencies are to submit federal employee and contractor data only to FRPP MS. Do not submit this data to OMB MAX Collect.
• If an agency occupies space under an OA with GSA, then the agency will NOT report that asset to FRPP MS. GSA will report the
asset. To do so, GSA will send a request to each tenant agency to provide information for the following data elements:
o FASTA Disposal Exclusion
o Reason FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office Collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
GSA will issue a data call to all agencies occupying GSA space and then aggregate the responses to submit to FRPP MS. Response
to the data call is required for data accuracy of OA occupied GSA space.
41. Can the Number of Federal Contractors be Determined
This data element is required for all non-disposed building assets. It is not to be reported for any other assets.
Section 11(a)(1) of FASTA and section 6(a) of FPMRA, 40 U.S.C. § 524(a)(11)(B)(viii) require agencies to submit “the number of federal
contractors housed at the property.” This data element is required for all worldwide, non-disposed buildings. Do not report for land,
structures, or disposed buildings. Select either YES (Y) if the number can be determined or NO (N) if it cannot.
If there is no method to determine the number and the agency responds NO (N), then the corresponding data element 42
“Number of Federal Contractors,” should remain blank.
42. Number of Federal Contractors
This data element is required for all building assets where “Can the Number of Federal Employees be Determined” equals YES
(Y). It is not to be reported for any other assets.
Section 11(a)(1) of FASTA and section 6(a) of FPMRA, 40 U.S.C. § 524(a)(11)(B)(viii) require agencies to submit “the number of federal
contractors housed at the property.” This data element is required for all building assets where the data element, “Can the Number of
Federal Contractors be Determined” equals YES (Y). Do not report for land, structures, disposed buildings, or non-disposed buildings
that have reported NO (N) to Can the Number of Federal Contractors be Determined (39).
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 40
The range of valid values is a numeric value that is greater than or equal to zero.
For buildings reported with a predominant use of office, agencies should report only resident contractors whose primary work location is
the facility in question. The term “resident contractor” excludes janitorial staff, construction workers, movers, security guards, and all
other contractors who do not work from a desk and are not typically considered office workers.
For non-office buildings, agencies should report all federal contractors who work in the facility.
Federal contractors are defined as:
• The total number of full and part time contract employees who are permanently assigned to a building asset,
• Seasonal hires, interns, and other temporary staff if they predominantly work in the building and are employed for three months
or longer, and
• Individuals who telework less than five days a week but are permanently assigned to the location should be counted.
Notes:
• All agencies/bureaus excluded by section 3(5)(B) of FASTA are still required to report the number of federal employees and
federal contractors for domestic building assets. This information is required per OMB’s Management Procedures Memorandum
2015-02, “Collection of Personnel Data for Real Property Metric.”
• Agencies are to submit federal employee and contractor data only to FRPP MS. Do not submit this data to OMB MAX Collect.
• If an agency occupies space under an OA with GSA, then the agency will NOT report that asset to FRPP MS. GSA will report the
asset. To do so, GSA will send a request to each tenant agency to provide information for the following data elements:
o FASTA Disposal Exclusion
o Reason FASTA Disposal Exclusion
o Number of Federal Employees
o Number of Federal Contractors
o Field Office
o Field Office Collocation
o Annual Operating Costs (for assets where GSA has granted the using agency delegated authority over operations and
maintenance ONLY)
o Annual Maintenance Costs (for assets where GSA has granted the using agency delegated authority over operations
and maintenance ONLY)
GSA will issue a data call to all agencies occupying GSA space and then aggregate the responses to submit to FRPP MS.
Response to the data call is required for data accuracy of OA occupied GSA space.
43. Freedom of Information Act (FOIA) Exemptions
43a. FOIA Exemptions
This data element is required for all assets.
FASTA allows real property data to be withheld from public disclosure in cases when the data is exempt under section 552(b) of the
Freedom of the Information Act (FOIA) (5 U.S.C. §552(b)). Agencies must identify those assets that should be redacted from the public
FRPP data set because they meet FOIA exemption criteria. If the asset does not meet the exemption criteria, enter code 10. The full list
of FOIA exemption categories includes:
• National Defense/Foreign Policy (01) – (A) specifically authorized under criteria established by an Executive order to be kept
secret in the interest of national defense or foreign policy and (B) are in fact properly classified pursuant to such Executive
order.
• Internal Personnel Rules (02) – Related solely to the internal personnel rules and practices of an agency.
• Statutory (03) – Specifically exempted from disclosure by statute (other than section 552(b) of this title), provided that such
statute (A) requires that the matters be withheld from the public in such a manner as to leave no discretion on the issue, or (B)
establishes particular criteria for withholding or refers to particular types of matters to be withheld. NOTE: if the exemption is
Statutory, the applicable statute must be provided in data element 43b.
• Trade Secrets (04) – Trade secrets and commercial or financial information obtained from a person and privileged or
confidential.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 41
• Inter/Intra Agency Memo (05) – Inter-agency or intra-agency memorandums or letters which would not be available by law to a
party other than an agency in litigation with the agency.
• Personnel/Medical Files (06) – Personnel and medical files and similar files the disclosure of which would constitute a clearly
unwarranted invasion of personal privacy.
• Law Enforcement (07) – Records or information compiled for law enforcement purposes, but only to the extent that the
production of such law enforcement records or information (A) could reasonably be expected to interfere with enforcement
proceedings, (B) would deprive a person of a right to a fair trial or an impartial adjudication, (C) could reasonably be expected to
constitute an unwarranted invasion of personal privacy, (D) could reasonably be expected to disclose the identity of a
confidential source, including a State, local, or foreign agency or authority or any private institution which furnished information
on a confidential basis, and, in the case of a record or information compiled by a criminal law enforcement authority in the
course of a criminal investigation or by an agency conducting a lawful national security intelligence investigation, information
furnished by a confidential source, (E) would disclose techniques and procedures for law enforcement investigations or
prosecutions, or would disclose guidelines for law enforcement investigations or prosecutions if such disclosure could
reasonably be expected to risk circumvention of the law, or (F) could reasonably be expected to endanger the life or physical
safety of any individual.
• Supervision Financial Institutions (08) – Contained in or related to examination, operating, or condition reports prepared by,
on behalf of, or for the use of an agency responsible for the regulation or supervision of financial institutions.
• Geological Information (09) – Geological and geophysical information and data, including maps, concerning wells.
• No Freedom of Information Act (FOIA) Exemption (10) – No exemption applies to this asset and it will be included in the
publicly accessible FRPP data set.
43b. Statutory Citation
This data element is required for FOIA exemption category Statutory (03). It should not be reported if FOIA exemption is any
other category.
Agencies should identify the specific statute that exempts the data from public disclosure.
44. MOBILE NOW Act
Agencies must report EITHER 44a. Asset Height OR 44b. Asset Height Range.
44a. Asset Height
This data element is required for all non-disposed building and structure assets located in the United States and U.S. territories
with a legal interest of owned (G) or museum trust (M). It is not to be reported for any other asset.
In compliance with the MOBILE NOW Act subsection 608(c), agencies must report this data element for non-disposed building and
structure assets located in United States and U.S. territories with a legal interest of owned (G) or museum trust (M). For agencies that
know the actual height of a building or structure asset, as it is maintained in their internal IT systems, they are to report the height of the
building or structure asset, measured in number of feet, as the vertical distance measured from the approved ground floor elevation to
the rooftop of the building asset or highest point of the structure asset.
If the building height is currently collected in the agency IT system, then the agency should report the height as a numerical data
element.
The height should be entered as a whole digit and the range of valid values are greater than or equal to zero and less than or equal to
9999.
If the asset is located underground, indicate zero for the asset height or report in 44b. Asset Height Range, using code E.
44b. Asset Height Range
This data element is required for all non-disposed building and structure assets located in the United States and U.S. territories
with a legal interest of owned (G) or museum trust (M). It is not to be reported for any other asset.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 42
In compliance with the MOBILE NOW Act subsection 608(c), agencies must report this data element for non-disposed building and
structure assets located in United States and U.S. territories with a legal interest of owned (G) or museum trust (M). For agencies that do
not maintain the height of the building or structure asset in their internal information systems, they are to report the height of the building
or structure asset, measured in number of feet, as the vertical distance measured from the approved ground floor elevation to the rooftop
of the building asset or highest point of the structure asset. If the asset height is not currently a data element in the agency IT systems,
then report the estimated height as an alphanumeric data element based off the ranges provided in the table below.
Asset Height Range
Code
Greater than 0 feet and less than or equal to 30 feet above ground level
A
Greater than 30 feet and less than or equal to 100 feet above ground level
B
Greater than 100 feet and less than 200 feet above ground level
C
Greater than or equal to 200 feet
D
Asset is located underground
E
As a general guide to estimate the height of the asset, a floor of a customary office building ranges between 10 to 12 feet. So, if the
asset is a 10-story office building, the agency can estimate the height to be between 100 and 120 feet. The agency would report the
code C for this data element.
44c. Elevation Above Mean Sea Level
This data element will be automatically populated – DO NOT REPORT.
Numeric data element derived from geospatial analysis for non-disposed building and structure assets located in the United States and
U.S. territories with a legal interest of owned or museum trust.
44d. Asset Height Above Mean Sea Level
This data element will be automatically calculated – DO NOT REPORT.
Numeric data element calculated for non-disposed building and structure assets located in the United States and U.S. territories with a
legal interest of owned or museum trust. It adds the value for asset height to the elevation above mean sea level.
44e. Asset Height Range Above Mean Sea Level
This data element will be automatically calculated – DO NOT REPORT.
Data element calculated for non-disposed building and structure assets located in the United States and U.S. territories with a legal
interest of owned or museum trust. It adds the minimum and maximum values for asset height range to the elevation above mean sea
level.
44f. Agency Point of Contact
This data element is automatically populated by FRPP MS.
GSA will establish a group email address (FRPP@gsa.gov
). GSA staff will review the request to determine which agency has custody and
control of the asset and forward the inquiry to that staff for that agency’s response. Agencies must provide GSA the appropriate contact
information, so GSA can forward any relevant requests. The agency point of contact will not be publicly accessed information. It will only
be used by GSA staff to forward an inquiry concerning a particular asset. Agencies can choose to provide one contact for all assets or
assign different points of contact within an agency’s inventory. Agencies must provide GSA the name, organization or office within the
agency, and an individual or group email address or phone number, or both.
Automatically Calculated Data Elements
This section describes the various calculations and formulas that will be used to determine data elements referenced in FPMRA and
FASTA.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 43
Age of Property
Section 11(a)(1) of FASTA and section 6(a) of FPMRA, 40 U.S.C. § 524(a)(11)(B)(i) require agencies to submit “the age of the property.”
The agency will submit the year of asset construction, and FRPP MS will calculate the age, in turn.
For example, if the user enters a value of 1982 for the year of construction:
Current year (2022) - Year of Construction (1982) = Age (40 years old)
If 9999 is entered, then the system will display, “Year of Asset Construction Cannot be Determined”
Number of Days Excess or Surplus
Section 21(b)(5) of FASTA requires agencies to submit “the number of days a property is designated as excess or surplus.” If the agency
submits dates for one of the following—
• Report of Excess Submitted Date
• Report of Excess Accepted Date
• Determination to Dispose Date
• Cannot Currently be Disposed Date
• Surplus Declaration Date
—then FRPP MS will calculate the number of days, in turn.
For example, an asset is first reported as Cannot Currently be Disposed on 05/05/2017:
Current Date (for example 02/15/2022) - Cannot Currently be Disposed Date (05/05/2017) = Number of Days Excess (1,747 days)
Number of Days Underutilized
Section 21(b)(5) of FASTA requires agencies to submit “the number of days a property is designated as underutilized.” The agency
submits the Year Asset Reported Underutilized data element, and FRPP MS subsequently calculates the number of days underutilized.
For example, an asset is first reported underutilized in FY 2015:
Current Date (for example, 02/15/2022) - Underutilized Date (09/30/2020) = Number of Days Underutilized (504 days)
Estimated Net Present Value
Section 3(a) of FRPMA, 40 U.S.C. § 624(a)(7) requires agencies to submit “the net present value of all leased assets.” FRPP MS will
calculate an estimated net present value of rental payments under the lease term, which is based on the following data elements:
• Lease Start Date
• Lease Expiration Date
• Annual Net Rent to Lessor
• Lease Operating and Maintenance Costs
The formula applies the following additional data elements:
• Standard Discount Rate—for 2019 the discount rate will be 2.9% based on the 10-year Nominal Treasury Interest Rates for
Different Maturities
The formula for net present value is:
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 44
The NPV formula takes the sum of a series of cash flows (annual lease costs, which is the sum of annual rent to lessor and lease O&M
costs) over a given time period, C(t), and dividing each of those by the number 1 + the discount rate, which is raised to the power of the
lease term.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 45
C) FRPP MS Data Validation
Agencies must report data annually by either submitting an XML file in a predetermined format, a CSV file in a predetermined format, or
by entering the data manually into the online FRPP MS. It is important that the inventory data is updated in a consistent manner across
the agency and bureaus – the SRPO is responsible for coordinating the agency/bureau activities and ensuring consistency and
accuracy.
Four Stages of FRPP Validation
Four stages of FRPP data validation occur from the time that information on an asset is entered into an agency’s various information
systems until after that data is submitted into FRPP MS by December 15 of each year. These stages are discussed below.
Agency Independent Validation and Verification
The first stage of FRPP validation begins with the agencies and involves two steps that are performed prior to the start of the annual
FRPP submission process. First, agencies must ensure that the data in their various information systems accurately represents the
characteristics of the assets in their inventories. For example: An agency with a building asset of 1 million square feet must ensure that
the size of the building is accurately reflected as 1 million square feet in its various information systems. Next, agencies must ensure that
the compiled XML or CSV file submitted to the FRPP MS matches the source data from their various information systems.
During the data submission period, the Geospatial Validation Tool (GVT) will also be available to agency users to help validate the
accuracy of their location data. The tool comprises four dashboards, each of which highlights assets that have anomalous geospatial
data in the FRPP.
FRPP Reporting Requirements and Business Rule Validation
The second stage of the FRPP validation process involves both the agencies and FRPP MS. It occurs as agencies begin to stage,
validate, and correct errors in their XML or CSV files, between mid-October and the submission deadline of December 15 of each year.
This stage ensures that the data contained in an agency’s files complies with the very robust set of reporting requirements FRPP MS has
for each of the data elements reported. These same robust reporting requirements are applied when agencies update using the web
form.
To begin, agencies will first stage their XML or CSV files and then run an automated validation routine on each file. This validation
routine ensures that the reporting requirements are being followed for each asset in the XML or CSV file. If FRPP MS discovers an error
during this validation routine, a detailed listing of the error is provided indicating which data element for a specific asset contains the
error. The report also indicates what type of error exists. Examples of common errors are numbers that are out of range (e.g., reporting a
negative number for the operating cost data element, which cannot have a value less than zero), improper date format (the acceptable
FRPP date format is MM/DD/YYYY), and not providing a value for a required data element (e.g., leaving the real property unique ID data
element blank). Agencies must correct all errors found in their XML or CSV file before that file may be finally uploaded into FRPP MS.
FRPP Statistical Variance Validation
The third stage of the FRPP validation process compares numeric data to the value reported from the prior year. It applies to the
following data elements: “Square Feet,” “Acres,” “Lease Annual Rent to Lessor,” “Lease Annual O&M Costs,” “Owned and Otherwise
Management O&M Costs,” “Repair Needs,” and “Replacement Value.”
If there is a statistically significant variance in amounts (increase or decrease by two standard deviations from the mean), FRPP MS will
generate a warning that requires the agency to confirm data accuracy for that asset. For example, if an owned office building is reported
as 750,000 SF in the prior year and 100,000 SF in the current year, there is a statistically significant variance of 650,000 SF. The agency
will be prompted to confirm 100,000 SF in FRPP MS, in turn. Data cannot be fully uploaded until the agency indicates that the current
year amount is correct.
For those real property type, use, and legal interest combinations that had an insufficient sample size, FRPP MS will apply a 5 percent
variance rule. FRPP MS will generate a warning should the current year figure increase or decrease 5 percent or greater from the
amount reported the prior year. For example, if land was reported as 100 acres in the prior year, and 120 acres in the current year,
FRPP MS will generate a warning requiring the agency to indicate that the 120 acres is the correct. These variance thresholds are listed
in Appendix F.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 46
FRPP Data Anomaly Review
The final stage of FRPP validation occurs after the December 15 deadline of each year and involves GSA’s OGP and the reporting
agencies. Once agencies have submitted their files to FRPP MS, OGP will run various reports that focus on segments of the inventory
which may indicate anomalies in the data that require further investigation by reporting agencies. These reports check for unusual trends
and variances in the data. Examples of such anomalies include large increases or decreases from one year to the next in an agency’s
operating and lease costs; a large percentage of assets with a condition index (CI) value of 100, and geospatial mismatches between
reported latitude and longitude and other reported values such as State and Country. Individually, the data elements are valid, but when
totals are analyzed at a higher level, these anomalies appear.
Upon further examination, agencies may discover that such data anomalies are the result of incorrect data being provided. Using the
prior example, it is unlikely that fifty percent of an agency's assets would have a CI of 100, which indicates newly constructed assets with
no repair needs. Rarely would an agency have such a large inventory of brand new assets. By reviewing anomalies, an agency may
discover erroneous data that needs to be corrected to get a complete and accurate accounting of its inventory.
To aid in the review and resolution of data anomalies, which is now a mandatory requirement for all CFO Act agencies, as outlined in
OMB Management Procedures Memorandum 2016-01, Improving Federal Real Property Data Quality – Required Data Validation and
Verification Procedures and GSA Federal Real Property Data Validation and Verification Guidance, FRPP MS now provides automated
tools for agencies to use.
The Office of Management and Budget (OMB) released Management Procedures Memorandum 2016-01, Improving Federal Real
Property Data Quality – Required Data Validation and Verification Procedures, which implemented validation and verification (V&V)
beginning with the FY 2016 annual FRPP submission. In accordance with this memorandum, GSA issued Federal Real Property Data
Validation and Verification Guidance on May 13, 2016, which included several new requirements:
• Mandated resolution of data anomalies automatically detected by FRPP MS (hereafter referred to as “anomaly resolution”)
• Prescribed actions for anomaly resolution
• Standardized V&V across government
• Established deadlines by which agencies will implement V&V
• Defined V&V compliance and outcomes for individual agencies
GSA has developed in FRPP MS a series of V&V tools to detect data anomalies. Agencies must review the data anomalies that exist
based on the criteria shown in Table 4 below. These agencies will use the V&V tool to indicate that the data anomalies have been
resolved, either by (1) affirming that the underlying data elements that created the anomaly are correct, or (2) indicating that the data
contains an error that will be fixed. Anomalies flagged in previous years and affirmed by the agency will appear on the Anomaly Report
with the status “Previously Affirmed” and no further action is required by the Agency. The anomalies flagged by FRPP MS will be based
solely on an agency’s non-disposed inventory. Please refer to GSA Federal Real Property Data Validation and Verification Guidance for
additional detail regarding this mandatory V&V process. Notwithstanding anything to the contrary, all agencies reporting to FRPP MS
must complete the V&V process.
Note: The data anomaly thresholds are the same as in FY 2021.
Table 4: FRPP Data Anomaly Thresholds for FY 2022 Reporting Cycle
FRPP Data
Element
Data Anomaly
Universe of
Data Anomaly
Anomaly Criteria
Lower
Threshold
Upper
Threshold
Condition Index Condition Index
Above Threshold
for Agency
Owned and
Otherwise
Managed
Buildings
If more than 50% of an agency's building
assets have a condition index of 100, all of
the agency's building assets with a condition
index of 100 will be flagged as an anomaly.
>50% of
assets with CI
= 100
Repair Needs
and Replacement
Value
Repair Needs
Exceeds
Replacement Value
Owned and
Otherwise
If an asset’s repair needs are greater than
its replacement value, then it will be flagged
as an anomaly.
N/A N/A
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 47
FRPP Data
Element
Data Anomaly
Universe of
Data Anomaly
Anomaly Criteria
Lower
Threshold
Upper
Threshold
Managed
Buildings
Annual Operating
and Maintenance
Costs
Change in
Operation
+Maintenance
Costs Office
Owned and
Otherwise
Managed
Office
Buildings
If the variance between current and prior
year for the sum of owned operating and
owned maintenance costs is greater or less
than 300%, the asset is flagged as an
anomaly.
= 300%
less than
previous
year’s cost
= 300%
greater than
previous
year’s cost
Annual Operating
and Maintenance
Cost
Change in
Operation
+Maintenance
Costs Warehouse
Owned and
Otherwise
Managed
Warehouse
Buildings
If the variance between current and prior
year for the sum of owned operating and
owned maintenance costs is greater or less
than 300%, the asset is flagged as an
anomaly.
= 300%
less than
previous
year’s cost
= 300%
greater than
previous
year’s cost
Total Lease
Costs
12
Change in Total
Lease Costs Office
Leased Office
Buildings
If the variance between current and prior
year for the sum of annual rent to lessor,
leased operating, and leased maintenance
costs is greater than or less than 100%, the
asset is flagged as an anomaly.
= 100%
less than
previous
year’s cost
= 100%
greater than
previous
year’s cost
Total Lease
Costs
Change in Total
Lease Costs
Warehouse
Leased
Warehouse
Buildings
If the variance between current and prior
year for the sum of annual rent to lessor,
leased operating, and leased maintenance
costs is greater than or less than 100%, the
asset is flagged as an anomaly.
= 100%
less than
previous
year’s cost
= 100%
greater than
previous
year’s cost
RTF RTF Assets
Disappear
RTF Criteria
for all Office
and
Warehouse
Assets
If the predominant use of an RTF asset is
changed from the previous year, then it will
be flagged as an anomaly
.
N/A N/A
Latitude and
Longitude
Assets Located in a
Body of Water
All Assets with
reported
Latitude and
Longitude
The GSA Geographic Information Systems
(GIS) Center of Excellence (COE) will
geospatially analyze the agency reported
latitude and longitude values. GIS COE will
identify those coordinate latitude and
longitude points that are not located within
the boundaries of a country, such as those
that are in a body of water. This anomaly
includes a 1,000 ft. buffer (i.e., an asset
within 1,000 ft. of land will NOT be flagged
as an anomaly.)
N/A N/A
Country Geospatial Country
Mismatch
All Assets with
reported
Latitude and
Longitude
The GIS COE will use the latitude and
longitude points to identify mismatches
between the agency submitted data element
for country and the value identified through
the geospatial analysis. For example, GIS
COE’s review will flag an instance where the
agency reports an asset in Jamaica, but the
N/A N/A
12
Total Lease Costs equals the sum of Annual Rent to Lessor, Lease Operations, and Lease Maintenance.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 48
FRPP Data
Element
Data Anomaly
Universe of
Data Anomaly
Anomaly Criteria
Lower
Threshold
Upper
Threshold
latitude and longitude point shows the
location to be in the Bahamas.
State Geospatial State
Mismatch
All Assets with
reported
Latitude and
Longitude
The GIS COE will use the latitude and
longitude points to identify mismatches
between the agency submitted data element
for state and the value identified through the
geospatial analysis.
N/A N/A
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 49
D) CSV Technical Reporting Guidance
Agencies must report data annually to FRPP MS by either entering the data manually into the online FRPP MS, by submitting an XML file
in a predetermined format, or by using a Comma Separated Values (CSV) file format.
1. CSV Overview
This section describes the format of CSV file that can be used to submit FRPP Asset Data to GSA. The CSV file option was introduced
for the 2018 FY submission and is provided as an alternative to the XML format data file option. This describes the format of CSV file
and does not make any assumptions to how this file is created. Section E below describes how to create a CSV file from a Microsoft
Excel file. Other tools can be used to create CSV file if desired, but it is not recommended to build the file manually.
2. CSV File Format
The CSV file consists of a Header and a Body.
Header
Body
There can only be one header and one body in each CSV file.
2.1 CSV Header Format
The header should be the first line in the file and should consist of the following information separated by pipe delimiter and terminated
by newline character:
<HDR_TAG>|<YEAR>|<OPERATION>|<AGENCY><NEWLINE>
Tag Value
HDR_TAG
“HDR”
YEAR
Reporting Year (“2022” for example)
OPERATION
FRPP Asset Operation (“ADD”, “MODIFY”,” DELETE”)
AGENCY
Two digit agency code (“96” or “17”) for example
The example below demonstrates a valid header:
HDR|2022|ADD|96
3. CSV File Body Format
The body of CSV File consists of individual asset records:
<Record_1>
<Record_2>
*
*
*
<Record_N>
Each record starts with the tag indicating the record type (i.e., Building, Land, Structure) and completes with newline character. Each line
in the file is one individual record. Fields within the record are separated with a pipe (“|”) delimiter. The reason for using pipe delimiter is
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 50
to avoid conflicts with the delimiter symbol being used as part of the data (for instance “,” is commonly used in the address field). The
order of the fields is important and is described below for each asset type. Each attribute has to be present in the asset row, and an
empty value represents both: a null value for the attribute, or that the attribute is omitted in the record. Consequently, the number of
delimiters is the same for each row in a CSV file for the specific asset type. Finally, it is also important to remember that the last line in
the file should have a newline character, otherwise the file won’t be valid. At this time the system does not allow mixing asset types so if
the agency has multiple asset types to report, the assets should be in separate files based on asset type. The syntax for the CSV file
body line is shown below:
<ASSET_TYPE>|<FIELD_1>|<FIELD_2|….|<FIELD_N><NEWLINE>
Tag Value
ASSET_TYPE
“BLDG”,”LAND”,”STRUC”
FIELD_N
Attribute of the Asset
4. Asset Attribute List
4.1 Building Attribute List
Building row starts with the tag “BLDG”. As indicated above, all attributes have to be present either with actual value or empty value for
the row to be parsed correctly. Attributes are position based and should follow the order specified below. All attributes listed are
defined in FRPP Data Dictionary.
Field Number Attribute Name
1
RealPropertyUse
2
FieldOffice
3
FieldOfficeCollocation
4
LegalInterestIndicator
5
LeaseAuthorityIndicator
6
StatusIndicator
7
SurplusDeclarationDate
8
ReportOfExcessSubmittedDate
9
ReportOfExcessAcceptedDate
10
DeterminationToDisposeDate
11
CannotCurrentlyBeDisposedDate
12
OutgrantIndicator
13
CannotCurrentlyBeDisposed
14
RealProperty
15
FOIAExemption
16
StatutoryCitation
17
HistoricalStatus
18
ReportingAgency
19
UsingOrganization
20
LeaseExpirationDate
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 51
Field Number Attribute Name
21
LeaseStartDate
22
LeaseOccupancyDate
23
IsAssetExcluded
24
ReasonForExclusion
25
YearOfAssetConstruction
26
CanNumberOfFederalEmployeesBeDetermined
27
CanNumberOfFederalContractorsBeDetermined
28
FederalEmployees
29
FederalContractors
30
YearAssetReportUnderutilized
31
SizeSquareFeet
32
SizeUnitOfMeasure
33
ReplacementValue
34
RepairNeeds
35
HistoricalCapitalExpenditures
36
EstimatedFutureCapitalExpenditures
37
LeaseAnnualOperatingCosts
38
LeaseAnnualMaintenanceCosts
39
LeaseAnnualRent
40
OwnedandOtherwiseManagedAnnualOperatingCosts
41
OwnedandOtherwiseManagedAnnualMaintenanceCosts
42
StreetAddress
43
Latitude
44
Longitude
45
RealPropertyUniqueIdentifier
46
City
47
State
48
Country
49
County
50
CongressionalDistricts
51
Zipcode
52
InstallationName
53
InstallationIdentifier
54
SubInstallationIdentifier
55
Utilization
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 52
Field Number Attribute Name
56
IsSustainable
57
DispositionMethod
58
DispositionDate
59
DispositionValue
60
NetProceeds
61
AssetHeight
62
AssetHeightRange
The example of the Building row is provided below:
BLDG|10|FO|Y|L|CS|A||||||N||Y|3|This is Statutory
Citation|3|9600|9600|1/31/19|2/1/14||Y|ABE||N|N|100|200||132|G|394299.66|0|||500|200|3000|||Post Office Box
129|||1074820|2455|28|840|151|2|38776|US Army Engineer District, Vicksburg|19911|168530|6||||||2|
4.2 Land Attribute List
LAND row starts with the tag “LAND”. As indicated above, all attributes have to be present either with actual value or empty value for the
row to be parsed correctly. Attributes are position based and should follow the order specified below. All attributes listed are defined in
FRPP Data Dictionary.
Field Number Attribute Name
1
RealPropertyUse
2
LegalInterestIndicator
3
LeaseAuthorityIndicator
4
StatusIndicator
5
SurplusDeclarationDate
6
ReportOfExcessSubmittedDate
7
ReportOfExcessAcceptedDate
8
DeterminationToDisposeDate
9
CannotCurrentlyBeDisposedDate
10
OutgrantIndicator
11
CannotCurrentlyBeDisposed
12
RealProperty
13
FOIAExemption
14
StatutoryCitation
15
HistoricalStatus
16
ReportingAgency
17
UsingOrganization
18
LeaseExpirationDate
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 53
Field Number Attribute Name
19
LeaseStartDate
20
LeaseOccupancyDate
21
IsAssetExcluded
22
ReasonForExclusion
23
SizeAcres
24
LeaseAnnualOperatingCosts
25
LeaseAnnualMaintenanceCosts
26
LeaseAnnualRent
27
OwnedandOtherwiseManagedAnnualOperatingCosts
28
OwnedandOtherwiseManagedAnnualMaintenanceCosts
29
StreetAddress
30
Latitude
31
Longitude
32
RealPropertyUniqueIdentifier
33
City
34
State
35
Country
36
County
37
CongressionalDistricts
38
Zipcode
39
InstallationName
40
InstallationIdentifier
41
SubInstallationIdentifier
42
Utilization
43
DispositionMethod
44
DispositionDate
45
DispositionValue
46
NetProceeds
The example of Land row is provided below:
LAND|10|L|CS|A||||||N||Y|3|This is Statutory Citation|3|9600|9600|1/31/19|2/1/14||Y|ABE|132|500|200|3000|||Post Office Box
129|||1074820|2455|28|840|151|2|38776|US Army Engineer District, Vicksburg|19911|168530|6||||
4.3 Structure Attribute List
Structure row starts with the tag “STRUC”. As indicated above, all attributes have to be present either with actual value or empty value
for the row to be parsed correctly. Attributes are position based and should follow the order specified below. All attributes listed are
defined in FRPP Data Dictionary.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 54
Field Number Attribute Name
1
RealPropertyUse
2
LegalInterestIndicator
3
LeaseAuthorityIndicator
4
StatusIndicator
5
SurplusDeclarationDate
6
ReportOfExcessSubmittedDate
7
ReportOfExcessAcceptedDate
8
DeterminationToDisposeDate
9
CannotCurrentlyBeDisposedDate
10
OutgrantIndicator
11
CannotCurrentlyBeDisposed
12
RealProperty
13
FOIAExemption
14
StatutoryCitation
15
HistoricalStatus
16
ReportingAgency
17
UsingOrganization
18
LeaseExpirationDate
19
LeaseStartDate
20
LeaseOccupancyDate
21
IsAssetExcluded
22
ReasonForExclusion
23
YearOfAssetConstruction
24
SizeStructuralUnit
25
SizeUnitOfMeasure
26
ReplacementValue
27
RepairNeeds
28
HistoricalCapitalExpenditures
29
EstimatedFutureCapitalExpenditures
30
LeaseAnnualOperatingCosts
31
LeaseAnnualMaintenanceCosts
32
LeaseAnnualRent
33
OwnedandOtherwiseManagedAnnualOperatingCosts
34
OwnedandOtherwiseManagedAnnualMaintenanceCosts
35
StreetAddress
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 55
Field Number Attribute Name
36
Latitude
37
Longitude
38
RealPropertyUniqueIdentifier
39
City
40
State
41
Country
42
County
43
CongressionalDistricts
44
Zipcode
45
InstallationName
46
InstallationIdentifier
47
SubInstallationIdentifier
48
Utilization
49
DispositionMethod
50
DispositionDate
51
DispositionValue
52
NetProceeds
53
AssetHeight
54
AssetHeightRange
The example of Structure row is provided below:
STRUC|10|L|CS|A||||||N||Y|3|This is Statutory Citation|3|9600|9600|1/31/19|2/1/14||Y|ABE|1956|132|2|394299.66|0|||500|200|3000|||Post
Office Box 129|||1074820|2455|28|840|151|2|38776|US Army Engineer District, Vicksburg|19911|168530|6|||||2|
5. Examples of Valid CSV Files
Attached are examples of valid CSV files for each of the asset types described in this document. Each file contains a header and a row
with one asset.
Building.csv
HDR|2022|ADD|96
BLDG|10|FO|Y|L|CS|A||||||N||Y|3|This is Statutory
Citation|3|9600|9600|1/31/2019|2/1/2014||Y|ABE||N|N|100|200||132|G|394299.66|0|||500|200|3000|||Post Office Box
129|||1074820|2455|28|840|151|2|38776|US Army Engineer District, Vicksburg|19911|168530|6||||||2|
Land.csv
HDR|2022DD|96
LAND|10|L|CS|A||||||N||Y|3|This is Statutory Citation|3|9600|9600|1/31/2019|2/1/2014||Y|ABE|132|500|200|3000|||Post Office Box
129|||1074820|2455|28|840|151|2|38776|US Army Engineer District, Vicksburg|19911|168530|6||||
Structure.csv
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 56
HDR|2022|ADD|96
STRUC|75|L|CS|A||||||N||Y|3|This is Statutory
Citation|3|9600|9600|1/31/2019|2/1/2014||Y|ABE|1956|132|2|394299.66|0|||500|200|3000|||Post Office Box
129|||1074820|2455|28|840|151|2|38776|US Army Engineer District, Vicksburg|19911|168530|6|||||2|
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 57
E) Creating a CSV File Using an Excel Spreadsheet
The purpose of this guide is to outline the steps needed to create a pipe delimited CSV file in Microsoft Excel in order to upload your
data. These steps will identify the process to change the necessary system settings so that CSV files use pipes instead of commas as
delimiters when saved. To ensure proper uploading, users should utilize provided CSV templates which are located in the Data
Dictionary and supplementary materials. Using provided templates ensures that the columns in the file are structured such that they can
be accurately mapped during the data submission process.
Figure 1: Creating CSV File Using Excel Spreadsheet
STEP 1: Open “Clock, Language and Region” under Control Panel.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 58
From “Region” click “Change date, time, or number formats.”
STEP 2: Click on “Additional Settings” Button
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 59
STEP 3: Locate the “List Separator” drop down field and change it from comma to pipe: |
If necessary, this character can be manually entered by typing Shift and “\” (backlash). The resulting character should appear like the
screenshot below.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 60
STEP 4: Click OK and then click Apply to save your changes. Your excel files will now save with pipe delimiters when saved in a CSV
format. Note that if your file was created before these changes were applied, it will still reflect this update and can be used to upload data
to the FRPPMS system. This setting only needs to be applied once and will remain until manually changed regardless of how many CSV
documents are saved in this format. *Note: If you want to reopen an excel file later and see the data in column form, you will have
to change the list separator back to comma.
STEP 5: Now that you have the correct settings, you can create your import file. If needed, you can find the Building CSV template on
the FRPP MS Home tab. Download and fill out the data you are inputting. Please note, never delete columns or pipes in your data.
Unlike XML where deleting a tag had no effect on the system, deleting a column or a pipe will cause the system to read the data in the
wrong order.
Once the data is ready, click “Save As”. Under “Save As Type”, choose “CSV (comma delimited) (*csv)” and then close the file. Microsoft
Excel will automatically use pipes instead of commas as the delimiter.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 61
STEP 6: Once the document has been saved and closed, do not reopen the document using Microsoft Excel. This can cause inadvertent
changes to be made to the formatting of the file, rendering it invalid to upload into the FRPPMS system. Once the file has been saved,
open the file in a third party editor. To do so, right click on the file and open it with Microsoft Notepad, Microsoft Wordpad, or other third
party text editors like Notepad++ or Sublime Text.
Once open, confirm that pipes and not commas are in place to differentiate the fields.
Do not close the file, as you will need it for the next step. If you do happen to close the file, open it again in a third party editor and not in
Microsoft Excel.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 62
STEP 7: The final step requires the correct formatting of the file header and the deletion of the Data Element names that are located in
the first row of the file.
The amount of data element names that you will need to remove will vary depending on whether it is a Building, Land or Structure file.
Delete until you reach either BLDG, LAND or STRUC.
Now that the extraneous header information is removed, add in the following header:
• HDR | [Fiscal Year] | ADD | [Agency ID]
The header should be placed on the first line of the file.
For example, the header for Department of State for Fiscal Year 2019 would be the following:
• HDR|2020|ADD|19
Once complete, save the file as a new name to make sure not to overwrite the excel doc.
Close the file, and proceed to the instructions to submit the data into the FRPP MS system. If you have additional files to create, return to
step 5.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 63
F) XML Technical Reporting Guidance
Agencies must report data annually by either submitting an XML file in a predetermined format, a CSV file in a predetermined format, or
by entering the data manually into the online FRPP MS. It is important that the inventory data is updated in a consistent manner across
the agency and bureaus – the SRPO is responsible for coordinating the agency/bureau activities and ensuring consistency and
accuracy.
1. Options for Updating Last Year’s Inventory Data
Agencies can update last year’s real property data by:
• Overwriting all existing data; or
• Updating existing data (modify, delete, or add new record).
Regardless of how agencies decide to update their data, the overall FRPP data submission process is the same (see Figure 1: FRPP
Data Submission Process). The two updating options, “Overwrite Existing Inventory” and “Update Existing Inventory,” are described
below.
A. Overwrite Existing Inventory
This method involves issuing a system command that clears out the agency’s entire existing inventory. The agency essentially starts
from scratch, creating a new inventory from their host system(s), and using the XML template for adding new records. Once the XML file
is generated, the agency goes through the process of staging the data into the FRPP MS application, validating it, and then confirming
it—which is similar to last year’s reporting process.
The XML schema for adding all new records to the inventory (after clearing out existing data) can be found in Appendix A: XML
Schemas.
B. Update Existing Inventory
Using this method, the agency’s inventory is automatically copied over from the previous year to the new fiscal year.
Any modifications, additions, or deletions to the inventory can be made either manually or by the XML file transfer process (as discussed
below).
The XML schema for revising the existing inventory – consisting of modifying, deleting, or adding new assets – for land, buildings, and
structures is provided in Appendix A: XML Schemas.
i) Modify Existing Assets
When modifying data, the only required fields are the Reporting Agency code and the Real Property Unique Identifier, in
addition to any other data elements that need to be updated. Prior to modifying an existing asset, FRPP MS will perform a
search for the Reporting Agency code and the Real Property Unique Identifier to check if the asset record exists. If the record
exists, the user will then be prompted to confirm modification. If the record does not exist, the system will allow the user to
add it.
ii) Delete Existing Assets
When deleting an asset record, the only required fields are the Reporting Agency code and the Real Property Unique Identifier.
FRPP MS will perform a search for the Reporting Agency code and the Real Property Unique Identifier to check if the asset
record exists. If the record exists, the user will then be prompted to confirm deletion.
Note for disposed assets: If the asset has transferred to another agency or has exited the federal inventory, the Disposition
data elements must be reported in addition to the Reporting Agency code and the Real Property Unique Identifier. An analysis
of the Disposition data element should be completed for any assets that are deleted from an agency’s inventory.
iii) Add New Assets
In order to add a new asset record, the record should not already exist in the current FRPP database. FRPP MS will perform
a search for the Reporting Agency code and Real Property Unique Identifier to check for this condition. If the record already
exists in the database, the user will be prompted to either modify the asset or cancel the “add” operation.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 64
2. Data Submission Process
Figure 2 FRPP Data Submission Workflow below outlines the process for FRPP data submission. An agency must first decide if it will
“overwrite” or “update” the existing inventory data. Next, the agency prepares the XML data file(s) accordingly (see Appendix A: XML
Schemas). An agency administrator then runs a data validation routine and error checking report in FRPP. After the agency has
corrected invalid data, it is ready to upload final data file to FRPP MS main storage area and confirm the data. The deadline for
confirmation is December 15 of each calendar year.
Figure 2: FRPP Data Submission Workflow
A. Data Confirmation
The FRPP confirmation step provides several reports and graphs at the final stage of data submission that are designed to assist
agencies with their data validation process to identify potential errors. Agencies are expected to utilize the information available in FRPP
MS confirmation step and the search capability in FRPP MS, in combination and consultation with internal agency validation and
verification processes, to ensure that the agency submissions to FRPP accurately and completely represent the data in the agency’s
internal asset management systems.
The confirmation step provides both numerical and graphical representations comparing a key set of data elements from last year’s
inventory data to the current year agency data entered in FRPP MS. The Confirmation/Variance Report (sample shown in Figure 3
Sample FRPP Confirmation/Variance Report) provides the variance in both numerical and percentage form between current data and
last year’s data. The data compared at the confirmation step includes:
• Total number of assets (broken down by legal interest and asset type)
• Total number of assets (broken down by status and asset type)
• Total acreage (broken down by legal interest)
• Total square footage (broken down by legal interest)
• Total replacement value (broken down by asset type)
• Total repair needs (broken down by asset type)
• Total owned and otherwise managed annual operating and maintenance costs
• Total lease costs
• Total disposed assets (broken down by asset type)
• Predominant use summary (broken down by asset type and usage code)
• Disposition summary (broken down by disposition method)
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 65
Agency Administrators may generate these reports at the agency level and at the bureau level.
Agencies are responsible for ensuring that data being submitted for all data elements – not just those data elements examined by the
FRPP confirmation step – is accurate and complete. FRPP MS provides a robust search capability that allows agencies to compare the
totals for those data elements not included in the confirmation reports. Agency administrators should compare the results from internal
asset management systems with the FRPP MS reports (both confirmation and search reports) and make necessary corrections.
Agencies are expected to utilize the information available in this phase in combination and consultation with internal agency validation
and verification processes to ensure that the agency submissions are accurate and complete.
Figure 3: Sample FRPP Confirmation/Variance Report
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 66
3. XML Overview
XML is the industry-standard format for transferring data to internet applications.
FRPP MS’s XML format is organized by the Real Property Types of land, buildings, and structures. (The XML tags are indicated as:
Type20Land, Type35BuildingDetail, and Type40Structure). These are referred to as record-type “nodes.”
Optional fields with blank values do not need to be included in the file.
Some data elements are composite fields with sub-data elements. Legal Interest, Status, Size, Main Location, Installation/Sub-
Installation Identifier, and Disposition are the composite fields which contain sub-data elements. The composite fields are easily
identified in the XML template by the sub-data elements tags indented on the lines following the data element name.
As shown in the XML example below, each data element is represented with a “tag.” The tag name (or data element name) is displayed
between the brackets “< >”; the value for that data element is placed between the opening tag and ending tag.
For the complete 2022 XML files, see Appendix A.
Note:
• Tag names are case sensitive.
Figure 4. XML Tag EXAMPLE:
Common XML Errors in FRPP Data File
Preparing the XML data file requires diligent attention to detail. It typically takes several iterations to produce an error-free file. Notes on
the most common XML errors are listed below.
• Tag names are case sensitive.
• XML is case sensitive.
• ZIP “code” should have a lowercase “c.”
• Invalid tag-names or misplaced ending tags: Make sure all the tags are named correctly.
• Do not use invalid special characters in the data elements.
• If using 10 characters in the ZIP code field, a dash must be inserted, i.e., 12345-6789.
• If using these special characters in text (e.g., Installation Name)—&, <, >, “, or ‘—escape characters must be used in XML as
shown below:
Special Character Special Character Name XML Code to Use
& Ampersand &amp ;
< Less than &lt ;
> Greater than &gt ;
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 67
Special Character Special Character Name XML Code to Use
" Quote &quot ;
' Single quote &#39 ;
XML File EXAMPLE
:
<?xml version="1.0" encoding="UTF
-
8"?>
<FRPPData FY=”2020”>
<RealPropertyType>35</RealPropertyType>
<RealPropertyUse>22</RealPropertyUse>
<LegalInterest>
<LegalInterestIndicator>L</LegalInterestIndicator>
<LeaseAuthorityIndicator>1</LeaseAuthorityIndicator>
</LegalInterest>
<Status>
<StatusIndicator>A</StatusIndicator>
<OutgrantIndicator>1</OutgrantIndicator>
</Status>
<HistoricalStatus>1</HistoricalStatus>
<ReportingAgency>7211</ReportingAgency>
<UsingOrganization>7211</UsingOrganization>
<LeaseExpirationDate>04/30/2017</LeaseExpirationDate>
<Size>
<SquareFeet>45123.000</SquareFeet>
</Size>
<ReplacementValue>3213212.000</ReplacementValue>
<RepairNeeds>23232.000</RepairNeeds>
<AnnualOperatingCosts>
<LeaseAnnualOAndMCosts>123122.000</LeaseAnnualOAndMCosts>
<LeaseAnnualRent>23232.0000</LeaseAnnualRent>
<ComponentCosts>
<TotalRecurringMaintRepairCost>4500.000</TotalRecurringMaintRepairCost>
<ElevatorCost>2000.000</ElevatorCost>
<HVACCost>1000.000</HVACCost>
<PlumbingCost>500.000</PlumbingCost>
<TotalUtilitiesCost>2500.000</TotalUtilitiesCost>
<WaterSewageCost>1200.000</WaterSewageCost>
<ElectricityCost>500.000</ElectricityCost>
<GasCost>1000.000</GasCost>
<SteamCost>200.000</SteamCost>
<CleaningJanitorialCost>450.000</CleaningJanitorialCost>
<RoadsGroundsKeepingCost>300.000</RoadsGroundsKeepingCost>
</ComponentCosts>
XML Name Tags are Case Sensitive!
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 68
XML File EXAMPLE
:
<?xml version="1.0" encoding="UTF
-
8"?>
</AnnualOperatingCosts>
<MainLocation>
<StreetAddress>123 Main St</StreetAddress>
</MainLocation>
<RealPropertyUniqueIdentifier>AssetUnique1</RealPropertyUniqueIdentifier>
<City>4523</City>
<State>50</State>
<Country>840</Country>
<County>334</County>
<CongressionalDistricts>01</CongressionalDistricts>
<Zipcode>220901234</Zipcode>
<InstallationAndSubInstallationIdentifier>
<InstallationName>Insta2</InstallationName>
<InstallationIdentifier>InstaID2</InstallationIdentifier>
<SubInstallationIdentifier>Sub1</SubInstallationIdentifier>
</InstallationAndSubInstallationIdentifier>
<IsSustainable>1</IsSustainable>
</Type35BuildingDetail>
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 69
G) Definitions and Codes
1. Predominant Use
Real property predominant use categories (along with descriptions and associated 2-digit codes) are listed below for each Real Property
Record Type (Land-20, Building-35, Structure-40). A real property asset must have only one predominant use code.
Predominant Use Categories and Codes for Land
Code Land Predominant Use Classifications
01
Agriculture: Land under cultivation for food or fiber production.
04
Grazing: Conservation lands primarily administered to preserve, protect, manage, or develop grass and other forage
resources suitable for livestock. Exclude Wilderness Areas from this classification.
07
Forest and Wildlife: Conservation lands primarily administered to preserve, protect, manage, or develop timber, wildlife,
watershed, and recreational resources. Exclude Wilderness Areas from this classification.
08
Parks and Historic Sites: Land administered for cemeteries, memorials, monuments, parks (national, historical, military,
memorial, and national capital), sites (battlefield and historic), parkways, and recreation areas. Exclude Wilderness
Areas from this classification.
09
Wilderness Areas: Land designated by Congress as a part of the National Wilderness Preservation System.
10
Office Building Locations: Land containing office buildings or future planned office buildings, to include military
headquarters buildings.
11
Miscellaneous Military Land: Department of Defense (DOD) and U.S. Coast Guard (USCG) controlled land used for
military functions that cannot be classified elsewhere.
12
Airfields: Land used for military air bases or air stations, and military or civilian landing fields.
13
Harbors and Ports: Land used for harbor and port facilities.
14
Post Offices: Land used in conjunction with a Post Office and used predominately as a general service and access area.
15
Power Development and Distribution: Land used for power development and distribution projects.
16
Reclamation and Irrigation: Land used for reclamation and irrigation projects.
17
Outpatient Healthcare: Land used for Outpatient Healthcare facilities
18
Flood Control and Navigation: Land used for flood control and navigation projects.
19
Vacant: Land not being used.
20
Institutional: Land used for institutional purposes such as hospitals, prisons, schools, libraries, chapels, and museums.
30
Housing: Land used primarily for public housing projects, military personnel quarters, and dwellings for other federal
personnel.
40
Storage: Land used primarily for supply depots and other storage.
50
Industrial: Land used for physical plants engaged in producing and manufacturing ammunition, aircraft, ships, vehicles,
electronic equipment, chemicals, aluminum, magnesium, etc.
65
Space Exploration: Land used in direct support of space exploration and utilization, including launch and test sites,
emergency landing sites (not airfield), and astronaut training.
70
Research and Development: Land used directly in basic or applied research, such as science, medicine, and
engineering.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 70
Code Land Predominant Use Classifications
72
Communication Systems: Land used for telephone and telegraph lines, data transmission lines, satellite
communications, and other communications facilities or towers.
73
Navigation and Traffic Aids: Land used for aircraft and ship navigation aids, such as beacon lights, antenna systems,
ground control approach systems, and obstruction lighting.
80
All Other: Land that cannot be classified elsewhere.
81
Training Land: Land containing training buildings, or land that is used to conduct outdoor training, such as firefighting,
weapons training, or other military training activities.
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 71
Predominant Use Categories and Codes for Buildings
Code Building Predominant Use Classifications
10
Office: Buildings primarily used for office space or military headquarters.
14
Post Office: Buildings or portions of buildings used as a Post Office.
17
Outpatient Healthcare Facility: Buildings used primarily for outpatient diagnosis, treatment, and therapy. Includes
medical, dental, mental health, and substance abuse treatment facilities
21
Hospital: Buildings used primarily for furnishing in-patient diagnosis and treatment under physician supervision and
having 24-hour-a-day registered graduate nursing services. This category also includes medical laboratories used for
routine testing. This category excludes buildings used directly in basic or applied medical research.
22
Prisons and Detention Centers
23
School: Buildings used primarily for formally organized instruction, such as schools for dependent children of federal
employees, Indian schools, and military training buildings including specialized training facilities.
24
Comfort Station/Restrooms: Asset with toilet and lavatory facilities for public use. May include showering facilities.
25
Data Center: An asset that stores and/or manages server, network, and computer or telecommunications equipment.
26
Courthouse: A building in which courts of law are regularly held.
28
Museum: Buildings used for the housing and/or display of tangible objects or collections for the purpose of displaying
said objects or collections for public view and benefit on a regular basis.
29
Other Institutional Uses: Buildings used for institutional purposes other than schools, hospitals, and prisons, such as
libraries, and chapels. This category also includes food preparation and dining facilities, buildings housing
entertainment and recreational activities, and visitor’s centers.
30
Family Housing: Buildings primarily used as dwellings for families/dependents. Includes apartment houses, single
houses, row houses, public housing, military personnel housing, federal employee housing, and housing for
institutional personnel.
31
Dormitories/Barracks: Buildings primarily used as dwellings for housing individuals (without families/dependents).
41
Warehouses: Buildings used for storage, such as ammunition storage, covered sheds, and buildings primarily used for
storage of vehicles or materials. Also included are underground or earth covered ammunition storage bunkers and
magazines. This category excludes water reservoirs and POL storage tanks which are storage structures.
50
Industrial: Buildings specifically designed and primarily used for production or manufacturing, such as the production or
manufacture of ammunition, aircraft, ships, vehicles, electronic equipment, fish production, chemicals, aluminum, and
magnesium. Included are buildings that house utility plants or utility system components such as pump stations or
valves.
60
Service: Buildings used for service activities, such as maintenance and repair shops, dry cleaning plants, post
exchange stores, airport hangars, and buildings primarily used for vehicle maintenance and repair.
72
Communication Systems: Buildings used for telephone and telegraph systems, data transmission, satellite
communications, and/or associated with radio towers or other communications facilities.
73
Navigation and Traffic Aids: Includes buildings that house aircraft or ship navigation and traffic aids, such as beacon
lights, antenna systems, ground control approach systems, and obstruction lighting.
74
Laboratories: Buildings used directly in basic or applied research in the sciences (including medicine) and in
engineering, such as medical laboratories; meteorological research laboratories; and buildings used in designing,
developing, and testing of prototypes and processes for chemistry and physics. This category excludes medical or
industrial laboratories used for routine testing.
80
All Other: Buildings that cannot be classified elsewhere.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 72
Code Building Predominant Use Classifications
84
Border/ Inspection Station: Stand-alone building used primarily for inspection of persons, baggage, vehicles, or goods
entering the United States via land, sea, or air, or goods produced or grown in the U.S. Includes (but is not limited to)
medical examinations, inspection and/or testing of equipment, foodstuffs, agricultural products, animals, drugs, and
other regulated commodities.
85
Facility Security: Stand-alone building used primarily to house security personnel that inspect persons, baggage,
vehicles, or goods entering a campus, facility, or installation. This building is stand-alone, not part of another building,
and dedicated to housing security staff only.
86
Land Port of Entry: The terms “port” and “port of entry” refer to any place designated by Executive Order of the
President, by order of the Secretary of the Treasury, or by Act of Congress, at which a Customs officer is authorized to
accept entries of merchandise to collect duties, and to enforce the various provisions of the Customs and navigation
laws. The terms “port” and “port of entry” incorporate the geographical area under the jurisdiction of a port director. Any
stand-alone building included within this geographical area that is dedicated to receiving merchandise rather than
providing administrative office space.
87
Aviation Security Related (e.g., airport space, airport terminal support): Stand-alone facility located on airport/field
locations related to security operations and the continuous security required training including support of specialized
functions such as behavior detection and explosive appraisal and other non-administrative functions.
88
Public Facing Facility: Facility in which an agency’s primary mission is to service and interact with the public conducting
personal business (e.g., applying for benefits, passports, licenses).
89
Child Care Center: Stand-alone facility that provides child care services. The center cannot be part of a larger building.
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 73
Predominant Use Categories, Codes, and Units of Measure for Structures
Code Structure Predominant Use Classifications
Valid Units of
Measure
12
Airfield Pavements: Runways, helicopter landing pads, taxiways, and aprons.
Square Yards
13
Harbors and Ports: Docks, piers, wharves, jetties and breakwaters, and other harbor, port, or coastal
facilities.
Square Yards
15
Power Development and Distribution: Hydroelectric and other power development projects that
produce power for resale (generally consisting of dams and powerhouses). Include transmission lines
that are an integral part of federal power development, even if the power is produced by another
federal agency.
Each, Linear Feet
16
Reclamation and Irrigation: Canals, laterals, pumping stations, storage, and diversion dams.
Each, Linear Feet
18
Flood Control and Navigation: River improvements, revetments, dikes, dams, and docks.
Each, Linear Feet
28
Museum: Structures used for the housing and/or display of tangible objects or collections for the
purpose of displaying said objects or collections for public view and benefit on a regular basis.
Each
40
Storage (other than buildings): Storage tanks, water towers, grain legs, silos, igloos, underground
vaults, and open storage improved areas. This category includes water reservoirs and POL storage
tanks.
Each, Linear Feet
50
Industrial (other than buildings): Structures and facilities (other than buildings) used for production or
manufacturing, such as sliding shipways, retaining basins, and pipelines.
Each, Linear Feet
60
Service (other than buildings): Structures used for maintenance and repair, such as underground
fueling systems, vehicle washing and greasing facilities, aircraft bore sight ranges, guided missile
maintenance facilities, and ship repair structures.
Each
65
Space Exploration Structures: Structures used in direct support of space exploration and testing,
including test structures and specialized associated structures that cannot be classified elsewhere.
Each
66
Parking Structures: Independent structures for non-residential parking of more than two vehicles.
Square Yards
70
Research and Development (other than laboratories): Structures and facilities used directly in basic
or applied research in science, medicine, and engineering, such as facilities used in the design,
development, and testing of prototypes and processes and space and aeronautics research and
development. Excludes facilities used for routine testing.
Each
71
Utility Systems: Heating, sewage, water, and electrical systems that serve several buildings or other
structures of an installation. When these systems serve a single building that is reported separately,
include the utility systems’ cost in the cost of the building. Includes heating plants and related steam
and gas lines, sewage disposal plants, storm and sanitary sewer lines, water treatment plants, wells,
pump houses, reservoirs, and pipelines. Also includes electrical substations, standby or auxiliary
power plants, lighting structures, and conduits.
Each, Linear Feet,
Miles
72
Communication Systems: Telephone and telegraph lines, data cables, radio towers, and other
communications-related structures.
Each, Miles
73
Navigation and Traffic Aids (other than buildings): Structures for aircraft and ship navigation aids,
such as beacon lights, antenna systems, ground control approach systems, and obstruction lighting.
Includes demarcation lighting along runways, taxiways, and other airfield pavements.
Each
75
Recreational (other than buildings): Outdoor recreational structures such as athletic fields and courts,
stadiums, golf courses, and ski slopes.
Each
76
Roads and Bridges: Federally-owned highways, roads, related culverts, and connecting bridges.
Includes surfaced and unsurfaced roads within national parks and forests, military installations, and
other federal installations.
Lane Miles,
Square Yards
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 74
Code Structure Predominant Use Classifications
Valid Units of
Measure
77
Railroads: Tracks, bridges, tunnels, and fuel or water stations servicing railroads.
Miles
78
Monuments and Memorials: Federal monuments, memorials, and statues.
Each
79
Miscellaneous Military Facilities: Structures and facilities of DOD and USCG used for military
functions that are not included in any other classification.
Each
80
All Other: Sidewalks, parking areas, fences, and walking trails that cannot be readily classified under
the above categories. Includes improvements to public domain lands, such as drainage, grading, and
landscaping.
Each, Lane Miles,
Linear Feet, Miles,
Square Yards
82
Weapons Ranges: Ranges where weapons are fired and areas where explosives are detonated.
Each
83
Renewable Energy System: Stand-alone, agency owned renewable energy systems that serve
several buildings and/or other structures of an installation. When renewable energy systems serve a
single building, which is reported separately, such as a roof-mounted solar photovoltaic system or
geothermal heat pump, include the renewable energy systems’ cost in the cost of the building.
Renewable energy systems may include: biomass power; geothermal; landfill gas; solar power; solar
thermal; wind; wave; tidal; and micro-hydropower. Hydroelectric power plants are included under
Predominant use code 15 and should not be included under renewable energy systems.
Each
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 75
2. Public Conveyance Disposition Methods
The following table provides standard definitions for each of the public conveyance disposition methods as described for Disposition data
element. For purposes of reporting the Disposition data element to FRPP MS, only include those assets that have been deeded or
permanently transferred to an organization. Do NOT include those assets under the public benefit conveyance that were leased or made
available on an interim basis, as these assets remain in the agency's inventory. The FRPP Disposition data element only tracks assets
that have permanently left the federal portfolio of assets.
Code Public Conveyance Disposition Method Categories and Definitions
HA
Homeless Assistance: 42 U.S.C. 11411
Title V of the Stewart B. McKinney Homeless Assistance Act, as amended, authorizes the identification and use of underutilized
property for use as facilities to assist the homeless and expands the meaning of Section 203 of the Federal Property and
Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-217, 116 Stat.1062, August 21, 2002, and
recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management without substantive changes.
HE
Public Health Including Research: 40 U.S.C. 550 (d)
Educational Use: 40 U.S.C. 550(c)
Section 203 of the Federal Property and Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-
217, 116 STAT 1062, August 21, 2002, and recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management
without substantive changes.
PR
Public Parks and Public Recreational Areas: 40 U.S.C. 550 (e)
Section 203 of the Federal Property and Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-
217, 116 STAT 1062, August 21, 2002, and recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management
without substantive changes.
HM
Historic Monuments: 40 U.S.C. 550 (h)
Section 203 of the Federal Property and Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-
217, 116 STAT 1062, August 21, 2002, and recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management
without substantive changes.
CF
Correctional Facility: 40 U.S.C. 553 (b)(1)
Section 203 of the Federal Property and Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-
217, 116 STAT 1062, August 21, 2002, and recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management
without substantive changes.
PF
Port Facilities: 40 U.S.C. 554
Section 203 of the Federal Property and Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-
217, 116 STAT 1062, August 21, 2002, and recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management
without substantive changes.
PA
Public Airports : 49 U.S.C. 47151-47153
Section 13 (g) of the Surplus Property Act of 1944 , which is continued in effect by Title 40, U.S. Code, Chapter 5, Property
Management (P.L. 107-217, 116 STAT 1062, enacted August 21, 2002) 40 U.S.C. 113 and amended by Pub. L. 311, 81st
Congress (50 U.S.C. App. 1622(a)-(c)).
WC
Wildlife Conservation: 16 U.S.C. 667 b-d
Pub. L. 537, 80th Congress.
NS
Negotiated Sales to Public Agencies Without Use Restrictions: 40 U.S.C. 545 (b)(8)
Section 203 of the Federal Property and Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-
217, 116 STAT 1062, August 21, 2002, and recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management
without substantive changes.
SH
Self-Help Housing: 40 U.S.C. 550 (f)(3)
Pub. L. 105-50, October 6, 1997 (enacted HR 680), referred as the "Self-Help Housing Law". This law amended Section 203 of
the Federal Property and Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-217, 116 STAT
1062, August 21, 2002, and recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management without substantive
changes.
LW
Law Enforcement: 40 U.S.C. 553 (b)(2)
Emergency Management Response: 40 U.S.C. 553(b)(3)
Pub. L. 105-119, November 26, 1997 (HR 2267-DOJ Appropriations Act, 1998). This law amended Section 203 of the Federal
Property and Administrative Services Act of 1949, as amended, which was repealed by Pub. L. 107-217, 116 STAT 1062, August
21, 2002, and recodified into positive law in Title 40, U.S.C., Chapter 5, Property Management without substantive changes.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 76
3. Lease Authority Definitions
The following table provides definitions for each lease authority category, as described for Lease Authority Indicator data element. Lease
Authority Indicator is required for leased assets only.
Code Lease Authority Indicator Categories and Definitions
IS
Independent Statutory Authority: Authority to acquire leased space that originates in a statute enacted into law. This may
be an agency wide standing authority to acquire leased space or it may be singular authority granted to acquire leased
space for a specific activity of a federal agency.
CS
Categorical Space - Delegation from GSA: A standing delegation of authority from the Administrator of General Services
to a federal agency to acquire certain types of space as identified in FMR 102.73-155. All leased real estate assets
reported as categorical delegation must comply with GSA FMR Bulletin C-2 reporting requirements in the GSA Lease
Delegations data system.
SP
Special Purpose Space - Delegation from GSA: A standing delegation of authority from the Administrator of General
Services to specific federal agencies to lease their own special purpose space. Restricted to agencies that have special
purpose delegation authority for the types of space authorized under FMR 102-73.170 – 102-73.225. Agencies that have
special purpose delegation are Agriculture, Commerce, Department of Defense (Air Force, Army, Corps of Engineers,
Defense/WHS, and Navy), Energy, Federal Communications Commission, Health and Human Services, Homeland
Security, Interior, Justice, Office of Thrift Supervision, Transportation, Treasury, and Veterans Affairs. All leased real
estate assets reported as special purpose delegation must comply with GSA FMR Bulletin C-2 reporting requirements in
the GSA Lease Delegation data system.
PC
General Purpose Space: GSA FMR Bulletin C-2, Delegations of Lease Acquisition Authority (79 FR 2164, April 16,
2014)
13
established new requirements for agencies requesting authorization to use the general purpose lease delegation
authorization. The Bulletin reemphasized and modified certain procedures associated with the use of the delegation of
general purpose leasing authority provided by GSA FMR Bulletin 2008-B1, Revised Implementations Requirements for
Delegations of Lease Acquisition Authority. General purpose delegations of lease authority are limited to terms of up to 20
years. A general purpose delegation can be for office or related space, laboratory and warehouse space, or any other real
property asset for which a General Purpose delegation is granted by GSA including land or parking. All leased real estate
assets reported as general purpose delegation with lease award dates after November 11, 2007, must be approved by
GSA in accordance with GSA FMR Bulletin C-2, Delegations of Lease Acquisition Authority (79 FR 2164, April 16, 2014).
No real estate asset may be reported under general purpose delegation without receiving appropriate delegated authority
from GSA.
13
GSA FMR Bulletin C-2, Delegations of Lease Acquisition Authority (79 FR 2164, April 16, 2014) can be accessed at: http://www.gpo.gov/fdsys/pkg/FR-
2014-04-16/pdf/2014-08645.pdf
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 77
Appendix A: XML Templates
FRPP MS - XML Template
1. Introduction
The Federal Real Property Profile Management System (FRPP MS) holds the federal real estate inventory. Agencies report their real
estate inventory annually by submitting a file in a predetermined format or by entering the data through the website.
The XML schema as published in the latest version of the Data Dictionary is the only standard for the mass transfer of data into FRPP
MS.
(Note that the tag DispositionValue is mapped from data element 31c. Actual Sales Price.)
Opening XML File Tag
<FRPPData FY="2022" ACTION="ADD" AGENCYCODE="2 digit Agency Code">
XML Template for Adding Building Assets:
<Type35Building>
<RealPropertyType></RealPropertyType>
<RealPropertyUse></RealPropertyUse>
<FieldOffice></FieldOffice>
<FieldOfficeCollocation></FieldOfficeCollocation>
<LegalInterest>
<LegalInterestIndicator></LegalInterestIndicator>
<LeaseAuthorityIndicator></LeaseAuthorityIndicator>
</LegalInterest>
<Status>
<StatusIndicator></StatusIndicator>
<SurplusDeclarationDate></SurplusDeclarationDate>
<ReportOfExcessSubmittedDate></ReportOfExcessSubmittedDate>
<ReportOfExcessAcceptedDate></ReportOfExcessAcceptedDate>
<DeterminationToDisposeDate></DeterminationToDisposeDate>
<CannotCurrentlyBeDisposedDate></CannotCurrentlyBeDisposedDate>
<OutgrantIndicator></OutgrantIndicator>
<CannotCurrentlyBeDisposed></CannotCurrentlyBeDisposed>
</Status>
<HistoricalStatus></HistoricalStatus>
<ReportingAgency></ReportingAgency>
<UsingOrganization></UsingOrganization>
<LeaseExpirationDate></LeaseExpirationDate>
<LeaseStartDate></LeaseStartDate>
<LeaseOccupancyDate></LeaseOccupancyDate>
<IsAssetExcluded></IsAssetExcluded>
<ReasonForExclusion></ReasonForExclusion>
<YearOfAssetConstruction></YearOfAssetConstruction>
<CanNumberOfFederalEmployeesBeDetermined></CanNumberOfFederalEmployeesBeDetermined>
<CanNumberOfFederalContractorsBeDetermined></CanNumberOfFederalContractorsBeDetermined>
<AssetHeight>
<AssetHeightRange>
<Size>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 78
<SquareFeet></SquareFeet>
<SquareFeetUnitOfMeasure></SquareFeetUnitOfMeasure>
</Size>
<Personnel>
<FederalEmployees></FederalEmployees>
<FederalContractors></FederalContractors>
</Personnel>
<YearAssetReportedUnderutilized></YearAssetReportedUnderutilized>
<ReplacementValue></ReplacementValue>
<RepairNeeds></RepairNeeds>
<HistoricalCapitalExpenditures></HistoricalCapitalExpenditures>
<EstimatedFutureCapitalExpenditures></EstimatedFutureCapitalExpenditures>
<AnnualOperatingCosts>
<OwnedandOtherwiseManagedAnnualOperatingCosts>
</OwnedandOtherwiseManagedAnnualOperatingCosts>
<OwnedandOtherwiseManagedAnnualMaintenanceCosts>
</OwnedandOtherwiseManagedAnnualMaintenanceCosts>
<LeasedAnnualOperatingCosts></LeasedAnnualOperatingCosts>
<LeasedAnnualMaintenanceCosts></LeasedAnnualMaintenanceCosts>
<LeaseAnnualRent></LeaseAnnualRent>
</AnnualOperatingCosts>
<MainLocation>
<StreetAddress></StreetAddress>
<Latitude></Latitude>
<Longitude></Longitude>
</MainLocation>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
<City></City>
<State></State>
<Country></Country>
<County></County>
<CongressionalDistricts></CongressionalDistricts>
<Zipcode></Zipcode>
<InstallationAndSubInstallationIdentifier>
<InstallationName></InstallationName>
<InstallationIdentifier></InstallationIdentifier>
<SubInstallationIdentifier></SubInstallationIdentifier>
</InstallationAndSubInstallationIdentifier>
<Utilization></Utilization>
<IsSustainable></IsSustainable>
<DispositionData>
<DispositionMethod></DispositionMethod>
<DispositionDate></DispositionDate>
<DispositionValue></DispositionValue>
<NetProceeds></NetProceeds>
</DispositionData>
<RealProperty></RealProperty>
<FOIAExemption></FOIAExemption>
<StatutoryCitation> </StatutoryCitation>
</Type35Building>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 79
XML Template for Adding Land Assets:
<Type20Land>
<RealPropertyType></RealPropertyType>
<RealPropertyUse></RealPropertyUse>
<LegalInterest>
<LegalInterestIndicator></LegalInterestIndicator>
<LeaseAuthorityIndicator></LeaseAuthorityIndicator>
</LegalInterest>
<Status>
<StatusIndicator></StatusIndicator>
<SurplusDeclarationDate></SurplusDeclarationDate>
<ReportOfExcessSubmittedDate></ReportOfExcessSubmittedDate>
<ReportOfExcessAcceptedDate></ReportOfExcessAcceptedDate>
<DeterminationToDisposeDate></DeterminationToDisposeDate>
<CannotCurrentlyBeDisposedDate></CannotCurrentlyBeDisposedDate>
<OutgrantIndicator></OutgrantIndicator>
<CannotCurrentlyBeDisposed></CannotCurrentlyBeDisposed>
</Status>
<HistoricalStatus></HistoricalStatus>
<ReportingAgency></ReportingAgency>
<UsingOrganization></UsingOrganization>
<LeaseExpirationDate></LeaseExpirationDate>
<LeaseStartDate></LeaseStartDate>
<LeaseOccupancyDate></LeaseOccupancyDate>
<IsAssetExcluded></IsAssetExcluded>
<ReasonForExclusion></ReasonForExclusion>
<Size>
<Acres></Acres>
</Size>
<AnnualOperatingCosts>
<OwnedandOtherwiseManagedAnnualOperatingCosts></OwnedandOtherwiseManagedAnnualOperating
Costs>
<OwnedandOtherwiseManagedAnnualMaintenanceCosts></OwnedandOtherwiseManagedAnnualMainten
anceCosts>
<LeasedAnnualOperatingCosts></LeasedAnnualOperatingCosts>
<LeasedAnnualMaintenanceCosts></LeasedAnnualMaintenanceCosts>
<LeaseAnnualRent></LeaseAnnualRent>
</AnnualOperatingCosts>
<MainLocation>
<StreetAddress></StreetAddress>
<Latitude></Latitude>
<Longitude></Longitude>
</MainLocation>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
<City></City>
<State></State>
<Country></Country>
<County></County>
<CongressionalDistricts></CongressionalDistricts>
<Zipcode></Zipcode>
<InstallationAndSubInstallationIdentifier>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 80
<InstallationName></InstallationName>
<InstallationIdentifier></InstallationIdentifier>
<SubInstallationIdentifier></SubInstallationIdentifier>
</InstallationAndSubInstallationIdentifier>
<DispositionData>
<DispositionMethod></DispositionMethod>
<DispositionDate></DispositionDate>
<DispositionValue></DispositionValue>
<NetProceeds></NetProceeds>
</DispositionData>
<RealProperty></RealProperty>
<FOIAExemption></FOIAExemption>
<StatutoryCitation></StatutoryCitation>
</Type20Land>
XML Template for Adding Structure Assets:
<Type40Structure>
<RealPropertyType></RealPropertyType>
<RealPropertyUse></RealPropertyUse>
<LegalInterest>
<LegalInterestIndicator></LegalInterestIndicator>
<LeaseAuthorityIndicator></LeaseAuthorityIndicator>
</LegalInterest>
<Status>
<StatusIndicator></StatusIndicator>
<SurplusDeclarationDate></SurplusDeclarationDate>
<ReportOfExcessSubmittedDate></ReportOfExcessSubmittedDate>
<ReportOfExcessAcceptedDate></ReportOfExcessAcceptedDate>
<DeterminationToDisposeDate></DeterminationToDisposeDate>
<CannotCurrentlyBeDisposedDate></CannotCurrentlyBeDisposedDate>
<OutgrantIndicator></OutgrantIndicator>
<CannotCurrentlyBeDisposed></CannotCurrentlyBeDisposed>
</Status>
<HistoricalStatus></HistoricalStatus>
<ReportingAgency></ReportingAgency>
<UsingOrganization></UsingOrganization>
<LeaseExpirationDate></LeaseExpirationDate>
<LeaseStartDate></LeaseStartDate>
<LeaseOccupancyDate></LeaseOccupancyDate>
<IsAssetExcluded></IsAssetExcluded>
<ReasonForExclusion></ReasonForExclusion>
<YearOfAssetConstruction></YearOfAssetConstruction>
<AssetHeight>
<AssetHeightRange>
<Size>
<StructuralUnit></StructuralUnit>
<UnitOfMeasure></UnitOfMeasure>
</Size>
<ReplacementValue></ReplacementValue>
<RepairNeeds></RepairNeeds>
<HistoricalCapitalExpenditures></HistoricalCapitalExpenditures>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 81
<EstimatedFutureCapitalExpenditures></EstimatedFutureCapitalExpenditures>
<AnnualOperatingCosts>
<OwnedandOtherwiseManagedAnnualOperatingCosts></OwnedandOtherwiseManagedAnnualOperatingCosts>
<OwnedandOtherwiseManagedAnnualMaintenanceCosts></OwnedandOtherwiseManagedAnnualMaintenanceCo
sts>
<LeasedAnnualOperatingCosts></LeasedAnnualOperatingCosts>
<LeasedAnnualMaintenanceCosts></LeasedAnnualMaintenanceCosts>
<LeaseAnnualRent></LeaseAnnualRent>
</AnnualOperatingCosts>
<MainLocation>
<StreetAddress></StreetAddress>
<Latitude></Latitude>
<Longitude></Longitude>
</MainLocation>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
<City></City>
<State></State>
<Country></Country>
<County></County>
<CongressionalDistricts></CongressionalDistricts>
<Zipcode></Zipcode>
<InstallationAndSubInstallationIdentifier>
<InstallationName></InstallationName>
<InstallationIdentifier></InstallationIdentifier>
<SubInstallationIdentifier></SubInstallationIdentifier>
</InstallationAndSubInstallationIdentifier>
<DispositionData>
<DispositionMethod></DispositionMethod>
<DispositionDate></DispositionDate>
<DispositionValue></DispositionValue>
<NetProceeds></NetProceeds>
</DispositionData>
<RealProperty></RealProperty >
<FOIAExemption></FOIAExemption>
<StatutoryCitation></StatutoryCitation>
</Type40Structure>
Closing XML File Tag
</FRPPData>
XML Template for Modifying Assets
Note
• When modifying data, the only required fields are the Reporting Agency and the Real Property Unique Identifier for each asset, in
addition to any other data elements that need to be updated.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 82
If the action attribute for a file is specified as Modify, the system will update the missing data in the file
with the data from the existing record for the Reporting Agency and Real Property Unique Identifier
specified in the file.
Opening XML File Tag
<FRPPData FY="2022" ACTION ="MODIFY" AGENCYCODE="2 digit Agency Code">
XML Template for Modifying Building Assets:
<Type35Building>
<RealPropertyType></RealPropertyType>
<RealPropertyUse></RealPropertyUse>
<FieldOffice></FieldOffice>
<FieldOfficeCollocation></FieldOfficeCollocation>
<LegalInterest>
<LegalInterestIndicator></LegalInterestIndicator>
<LeaseAuthorityIndicator></LeaseAuthorityIndicator>
</LegalInterest>
<Status>
<StatusIndicator></StatusIndicator>
<SurplusDeclarationDate></SurplusDeclarationDate>
<ReportOfExcessSubmittedDate></ReportOfExcessSubmittedDate>
<ReportOfExcessAcceptedDate></ReportOfExcessAcceptedDate>
<DeterminationToDisposeDate></DeterminationToDisposeDate>
<CannotCurrentlyBeDisposedDate></CannotCurrentlyBeDisposedDate>
<OutgrantIndicator></OutgrantIndicator>
<CannotCurrentlyBeDisposed></CannotCurrentlyBeDisposed>
</Status>
<HistoricalStatus></HistoricalStatus>
<ReportingAgency></ReportingAgency>
<UsingOrganization></UsingOrganization>
<LeaseExpirationDate></LeaseExpirationDate>
<LeaseStartDate></LeaseStartDate>
<LeaseOccupancyDate></LeaseOccupancyDate>
<IsAssetExcluded></IsAssetExcluded>
<ReasonForExclusion></ReasonForExclusion>
<YearOfAssetConstruction></YearOfAssetConstruction>
<CanNumberOfFederalEmployeesBeDetermined></CanNumberOfFederalEmployeesBeDetermined>
<CanNumberOfFederalContractorsBeDetermined></CanNumberOfFederalContractorsBeDetermined>
<AssetHeight>
<AssetHeightRange>
<Size>
<SquareFeet></SquareFeet>
<SquareFeetUnitOfMeasure></SquareFeetUnitOfMeasure>
</Size>
<Personnel>
<FederalEmployees></FederalEmployees>
<FederalContractors></FederalContractors>
</Personnel>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 83
<YearAssetReportedUnderutilized></YearAssetReportedUnderutilized>
<ReplacementValue></ReplacementValue>
<RepairNeeds></RepairNeeds>
<HistoricalCapitalExpenditures></HistoricalCapitalExpenditures>
<EstimatedFutureCapitalExpenditures></EstimatedFutureCapitalExpenditures>
<AnnualOperatingCosts>
<OwnedandOtherwiseManagedAnnualOperatingCosts>
</OwnedandOtherwiseManagedAnnualOperatingCosts>
<OwnedandOtherwiseManagedAnnualMaintenanceCosts>
</OwnedandOtherwiseManagedAnnualMaintenanceCosts>
<LeasedAnnualOperatingCosts></LeasedAnnualOperatingCosts>
<LeasedAnnualMaintenanceCosts></LeasedAnnualMaintenanceCosts>
<LeaseAnnualRent></LeaseAnnualRent>
</AnnualOperatingCosts>
<MainLocation>
<StreetAddress></StreetAddress>
<Latitude></Latitude>
<Longitude></Longitude>
</MainLocation>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
<City></City>
<State></State>
<Country></Country>
<County></County>
<CongressionalDistricts></CongressionalDistricts>
<Zipcode></Zipcode>
<InstallationAndSubInstallationIdentifier>
<InstallationName></InstallationName>
<InstallationIdentifier></InstallationIdentifier>
<SubInstallationIdentifier></SubInstallationIdentifier>
</InstallationAndSubInstallationIdentifier>
<Utilization></Utilization>
<IsSustainable></IsSustainable>
<DispositionData>
<DispositionMethod></DispositionMethod>
<DispositionDate></DispositionDate>
<DispositionValue></DispositionValue>
<NetProceeds></NetProceeds>
</DispositionData>
<RealProperty></RealProperty>
<FOIAExemption></FOIAExemption>
<StatutoryCitation> </StatutoryCitation>
</Type35Building>
XML Template for Modifying Land Assets:
<Type20Land>
<RealPropertyType></RealPropertyType>
<RealPropertyUse></RealPropertyUse>
<LegalInterest>
<LegalInterestIndicator></LegalInterestIndicator>
<LeaseAuthorityIndicator></LeaseAuthorityIndicator>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 84
</LegalInterest>
<Status>
<StatusIndicator></StatusIndicator>
<SurplusDeclarationDate></SurplusDeclarationDate>
<ReportOfExcessSubmittedDate></ReportOfExcessSubmittedDate>
<ReportOfExcessAcceptedDate></ReportOfExcessAcceptedDate>
<DeterminationToDisposeDate></DeterminationToDisposeDate>
<CannotCurrentlyBeDisposedDate></CannotCurrentlyBeDisposedDate>
<OutgrantIndicator></OutgrantIndicator>
<CannotCurrentlyBeDisposed></CannotCurrentlyBeDisposed>
</Status>
<HistoricalStatus></HistoricalStatus>
<ReportingAgency></ReportingAgency>
<UsingOrganization></UsingOrganization>
<LeaseExpirationDate></LeaseExpirationDate>
<LeaseStartDate></LeaseStartDate>
<LeaseOccupancyDate></LeaseOccupancyDate>
<IsAssetExcluded></IsAssetExcluded>
<ReasonForExclusion></ReasonForExclusion>
<Size>
<Acres></Acres>
</Size>
<AnnualOperatingCosts>
<OwnedandOtherwiseManagedAnnualOperatingCosts></OwnedandOtherwiseManagedAnnualOperating
Costs>
<OwnedandOtherwiseManagedAnnualMaintenanceCosts></OwnedandOtherwiseManagedAnnualMainten
anceCosts>
<LeasedAnnualOperatingCosts></LeasedAnnualOperatingCosts>
<LeasedAnnualMaintenanceCosts></LeasedAnnualMaintenanceCosts>
<LeaseAnnualRent></LeaseAnnualRent>
</AnnualOperatingCosts>
<MainLocation>
<StreetAddress></StreetAddress>
<Latitude></Latitude>
<Longitude></Longitude>
</MainLocation>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
<City></City>
<State></State>
<Country></Country>
<County></County>
<CongressionalDistricts></CongressionalDistricts>
<Zipcode></Zipcode>
<InstallationAndSubInstallationIdentifier>
<InstallationName></InstallationName>
<InstallationIdentifier></InstallationIdentifier>
<SubInstallationIdentifier></SubInstallationIdentifier>
</InstallationAndSubInstallationIdentifier>
<DispositionData>
<DispositionMethod></DispositionMethod>
<DispositionDate></DispositionDate>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 85
<DispositionValue></DispositionValue>
<NetProceeds></NetProceeds>
</DispositionData>
<RealProperty></RealProperty>
<FOIAExemption></FOIAExemption>
<StatutoryCitation></StatutoryCitation>
</Type20Land>
XML Template for Modifying Structure Assets:
<Type40Structure>
<RealPropertyType></RealPropertyType>
<RealPropertyUse></RealPropertyUse>
<LegalInterest>
<LegalInterestIndicator></LegalInterestIndicator>
<LeaseAuthorityIndicator></LeaseAuthorityIndicator>
</LegalInterest>
<Status>
<StatusIndicator></StatusIndicator>
<SurplusDeclarationDate></SurplusDeclarationDate>
<ReportOfExcessSubmittedDate></ReportOfExcessSubmittedDate>
<ReportOfExcessAcceptedDate></ReportOfExcessAcceptedDate>
<DeterminationToDisposeDate></DeterminationToDisposeDate>
<CannotCurrentlyBeDisposedDate></CannotCurrentlyBeDisposedDate>
<OutgrantIndicator></OutgrantIndicator>
<CannotCurrentlyBeDisposed></CannotCurrentlyBeDisposed>
</Status>
<HistoricalStatus></HistoricalStatus>
<ReportingAgency></ReportingAgency>
<UsingOrganization></UsingOrganization>
<LeaseExpirationDate></LeaseExpirationDate>
<LeaseStartDate></LeaseStartDate>
<LeaseOccupancyDate></LeaseOccupancyDate>
<IsAssetExcluded></IsAssetExcluded>
<ReasonForExclusion></ReasonForExclusion>
<YearOfAssetConstruction></YearOfAssetConstruction>
<AssetHeight>
<AssetHeightRange>
<Size>
<StructuralUnit></StructuralUnit>
<UnitOfMeasure></UnitOfMeasure>
</Size>
<ReplacementValue></ReplacementValue>
<RepairNeeds></RepairNeeds>
<HistoricalCapitalExpenditures></HistoricalCapitalExpenditures>
<EstimatedFutureCapitalExpenditures></EstimatedFutureCapitalExpenditures>
<AnnualOperatingCosts> <OwnedandOtherwiseManagedAnnualOperatingCosts></OwnedandOtherwiseManagedAnnual
OperatingCosts>
<OwnedandOtherwiseManagedAnnualMaintenanceCosts></OwnedandOtherwiseManagedAnnualMaintenanceCo
sts>
<LeasedAnnualOperatingCosts></LeasedAnnualOperatingCosts>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 86
<LeasedAnnualMaintenanceCosts></LeasedAnnualMaintenanceCosts>
<LeaseAnnualRent></LeaseAnnualRent>
</AnnualOperatingCosts>
<MainLocation>
<StreetAddress></StreetAddress>
<Latitude></Latitude>
<Longitude></Longitude>
</MainLocation>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
<City></City>
<State></State>
<Country></Country>
<County></County>
<CongressionalDistricts></CongressionalDistricts>
<Zipcode></Zipcode>
<InstallationAndSubInstallationIdentifier>
<InstallationName></InstallationName>
<InstallationIdentifier></InstallationIdentifier>
<SubInstallationIdentifier></SubInstallationIdentifier>
</InstallationAndSubInstallationIdentifier>
<DispositionData>
<DispositionMethod></DispositionMethod>
<DispositionDate></DispositionDate>
<DispositionValue></DispositionValue>
<NetProceeds></NetProceeds>
</DispositionData>
<RealProperty></RealProperty >
<FOIAExemption></FOIAExemption>
<StatutoryCitation></StatutoryCitation>
</Type40Structure>
Closing XML File Tag
</FRPPData>
XML Template for Deleting Existing Assets
• When deleting asset records in a file, the only required fields are the Reporting Agency and the Real
Property Unique Identifier for each asset. FRPP MS will perform a search for the Real Property Unique
Identifier and the Reporting Agency to check if the asset record exists. If the record exists, system will
mark the record as deleted.
• If action attribute is specified as DELETE, system will delete all the records in the file.
• Note for disposed assets: If the asset has transferred to another agency or exited the federal inventory,
the Disposition sub-data elements must be reported in addition to the Real Property Unique Identifier and
the Reporting Agency with the “modify” action instead of the “delete” action.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 87
Opening XML File Tag
<FRPPData FY="2022" ACTION="DELETE" AGENCYCODE="2 digit Agency Code">
XML Schema for Deleting Land Assets
<Type20Land>
<ReportingAgency></ReportingAgency>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
</Type20Land>
XML Schema for Deleting Building Assets
<Type35Building>
<ReportingAgency></ReportingAgency>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
</Type35Building>
XML Schema for Deleting Structure Assets
<Type40Structure>
<ReportingAgency></ReportingAgency>
<RealPropertyUniqueIdentifier></RealPropertyUniqueIdentifier>
</Type40Structure>
Closing XML File Tag
</FRPPData>
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 88
Appendix B: Quick Guides
Quick Guide – Predominant Use Categories and Codes
Predominant
Use Code
Building - Predominant Use
Category
Predominant
Use Code
Land - Predominant Use
Category
Predominant
Use Code
Structure - Predominate Use
Category
Valid Units of Measure
10 Office
1 Agriculture
12 Airfields Pavements Square Yards
14 Post Office
4 Grazing
13 Harbors and Ports Square Yards
17 Outpatient Healthcare Facility
7 Forest and Wildlife
15 Power Development and Distribution Each, Linear Feet
21 Hospital
8 Parks and Historic Sites
16 Reclamation and Irrigation Each, Linear Feet
22 Prisons and Detention Centers
9 Wilderness Areas
18 Flood Control and Navigation Each, Linear Feet
23 School
10 Office Building Locations
28 Museum Each
24 Comfort Station/ Restrooms
11 Miscellaneous Military Land
40 Storage (other than buildings) Each, Linear Feet
25 Data Center
12 Airfields
50 Industrial (other than buildings) Each, Linear Feet
26 Courthouse
13 Harbors and Ports
60 Service (other than buildings) Each
28 Museum
14 Post Office
65 Space Exploration Structures Each
29 Other Institutional Uses
15 Power Development and Distribution
66 Parking Structures Square Yards
30 Family Housing
16 Reclamation and Irrigation
70
Research and Development (other than
Labs)
Each
31 Dormitories/Barracks
17 Outpatient Healthcare
71 Utility Systems Each, Linear Feet, Miles
41 Warehouses
18 Flood Control and Navigation
72 Communication Systems Each, Miles
50 Industrial
19 Vacant
73
Navigation and Traffic Aids (other than
buildings)
Each
60 Service
20 Institutional
75 Recreational (other than buildings) Each
72 Communication Systems
30 Housing
76 Roads and Bridges Lane Miles, Square Yards
73 Navigation and Traffic Aids
40 Storage
77 Railroads Miles
74 Laboratories
50 Industrial
78 Monuments and Memorials Each
80 All Other
65 Space Exploration
79 Miscellaneous Military Facilities Each
84 Border/ Inspection Station
70 Research and Development
80 All Other
Each, Lane Miles, Linear
Feet, Miles, Square Yards
85 Facility Security
72 Communication Systems
82 Weapons Ranges Each
86 Land Port of Entry
73 Navigation and Traffic Aids
83 Renewable Energy System Each
87 Aviation Security Related
80 All Other
88 Public Facing Facility
81 Training Land
89 Child Care Center
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 89
Quick Guide: Data Dictionary
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
1
Real Property
Type
Numeric
2
Land (20)
Building (35)
Structure (40)
RealPropertyType
This data element is required for
all assets.
2
Real Property
Use
Numeric
2
Land Values:
Agriculture (1)
Grazing (4)
Forest and Wildlife (7)
Parks and Historic Sites (8)
Wilderness Areas (9)
Office Building Locations (10)
Miscellaneous Military Land (11)
Airfields (12)
Harbors and Ports (13)
Post Offices (14)
Power Development and Distribution (15)
Reclamation and Irrigation (16)
Outpatient Healthcare (17)
Flood Control and Navigation (18)
Vacant (19)
Institutional (20)
Housing (30)
Storage (40)
Industrial (50)
Space Exploration (65)
Research and Development (70)
Communication Systems (72)
Navigation and Traffic Aids (73)
All Other (80)
Training Land (81)
RealPropertyUse
This data element is required for
all assets.
For example - If you submit an
asset with real property type value
of structure (40) you must submit
a real property use value that
corresponds to the values in the
structure predominant use
category.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 90
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
Building Values:
Office (10)
Post Office (14)
Outpatient Healthcare Facility (17)
Hospital (21)
Prisons and Detention Centers (22)
School (23)
Comfort Station/Restrooms (24)
Data Center (25)
Courthouse (26)
Museum (28)
Other Institutional Uses (29)
Family Housing (30)
Dormitories/Barracks (31)
Warehouses (41)
Industrial (50)
Service (60)
Communication Systems (72)
Navigation and Traffic Aids (73)
Laboratories (74)
All Other (80)
Border/Inspection Station (84)
Facility Security (85)
Land Port of Entry (86)
Aviation Security Related (87)
Public Facing Facility (88)
Child Care Center (89)
Structure Values:
Airfields Pavements (12)
Harbors and Ports (13)
Power Development and Distribution (15)
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 91
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
Reclamation and Irrigation (16)
Flood Control and Navigation (18)
Museum (28)
Storage (other than buildings) (40)
Industrial (other than buildings) (50)
Service (other than buildings) (60)
Space Exploration Structures (65)
Parking Structures (66)
Research and Development (other than Labs) (70)
Utility Systems (71)
Communication Systems (72)
Navigation and Traffic Aids (other than buildings)
(73)
Recreational (other than buildings) (75)
Roads and Bridges (76)
Railroads (77)
Monuments and Memorials (78)
Miscellaneous Military Facilities (79)
All Other (80)
Weapons Ranges (82)
Renewable Energy System (83)
3
Field Office
Alphanumeric
Headquarters (HQ)
Headquarters Function (HF)
FieldOffice
This data element is required for
all worldwide, non-disposed office
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 92
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
Field Office (FO)
building assets. It is not to be
reported for any other assets.
4
Field Office
Collocation
Alphanumeric
(Y/N): Indicate Yes (Y) or No (N) to indicate
suitability for collocation.
FieldOfficeCollocation
This data element is required for
all world-wide, non-disposed office
building assets where the field
office data element is reported as
field office (FO). It is not to be
reported for office building assets
identified as Headquarters (HQ) or
Headquarters Function (HF), other
building use assets, structure
assets, or land assets
5
Reduce The
Footprint
(RTF)
Alphanumeric
(Y/N): Indicate Yes (Y) or No (N) to indicate that an
agency can or cannot increase the asset.
NOTE: This data element is not reported by the
agency.
None
This data element will be
automatically calculated – DO
NOT REPORT.
The RTF data element Y/N
indicator is populated based on
the following conditions:
Chief Financial Officer (CFO) Act
Agencies
Office and warehouse assets that
have:
Legal Interest of Owned or
Leased, AND
Location in the United States,
District of Columbia or one of the
U.S. Territories
RTF Asset (YES/NO) is used to
identify whether an asset is
monitored by RTF policy.
If the asset is monitored by RTF
policy, then FRPP MS will
populate the RTF data element
with a YES (Y).
If the asset is not monitored by
RTF policy, then FRPP MS will
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 93
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
populate the RTF data element
with a NO (N).
In addition, assets monitored by
RTF in a previous year will
continue to be subject to RTF,
even if the predominant use is no
longer under the policy’s purview.
Once a RTF asset is disposed,
the agency will report the asset as
disposed in the current reporting
year and FRPP MS will provide
YES (Y) for the RTF data element.
6
Legal Interest
LegalInterest
6A
Legal Interest
Indicator
Alphanumeric
1
• Owned (G)
• Leased (L)
• State Government-Owned (S):
• Foreign Government-Owned (F)
• Museum Trust (M)
• Withdrawn Land (W)
• Tribally Owned (T)
LegalInterestIndicator
This data element is required for
all assets.
6B
Lease
Authority
Indicator
Alphanumeric
2
• Independent Statutory Authority (IS)
• Categorical Space - Delegation from GSA (CS)
• Special Purpose Space - Delegation from GSA
(SP)
• General Purpose Space - Delegation from GSA
(PC)
LeaseAuthorityIndicator
This data element is required for
non-disposed leased assets. It is
not to be reported for any other
assets.
General Purpose Delegation from
GSA (PC): General purpose
delegations of lease authority are
limited to terms of up to 20 years.
A general purpose delegation can
be for office or related space,
laboratory and warehouse space,
or any other real property asset
for which General Purpose
delegation is granted by GSA
including land or parking.
7
Status
Status
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 94
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
7A
Status
Indicator
Alphanumeric
1
• Current Mission Need (A)
• Future Mission Need (I)
• Report of Excess Submitted (B)
• Report of Excess Accepted (C)
• Disposed (D)
• Determination to Dispose (F)
• Cannot currently be Disposed (G)
- Environmental Remediation (1)
- Diplomatic Restrictions (2)
- Title/ Legal Disputes (3)
- Campus Location (4)
- Easements (5)
- Protective Structures (levies,
breakwaters or berms) (6)
- Other (7)
- Statutory/regulatory process (8)
• Surplus (S)
StatusIndicator
This data element is required for
all assets.
7B
Report of
Excess
Submitted
Date
Date
10
MM/DD/YYYY
Agencies may submit a past or present date, but
not a future date exceeding September 30 of the
fiscal year being reported
ReportOfExcessSubmitt
edDate
This data sub-element is required
for all assets with status indicator
of Report of Excess Submitted
(B). It is not to be reported for any
other status indicator.
7C
Report of
Excess
Accepted Date
Date
10
MM/DD/YYYY
Agencies may submit a past or present date, but
not a future date exceeding September 30 of the
fiscal year being reported
ReportOfExcessAccepte
dDate
This data sub-element is required
for all assets with status indicator
of Report of Excess Accepted (C).
It is not to be reported for any
other status indicator.
7D
Determination
to Dispose
Date
Date
10
MM/DD/YYYY
Agencies may submit a past or present date, but
not a future date exceeding September 30 of the
fiscal year being reported
DeterminationToDispose
Date
This data sub-element is required
for all assets with status indicator
of Determination to Dispose (F). It
is not to be reported for any other
status indicator.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 95
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
7E
Cannot
Currently be
Disposed Date
Date
10
MM/DD/YYYY
Agencies may submit a past or present date, but
not a future date exceeding September 30 of the
fiscal year being reported
CannotCurrentlybeDispo
sedDate
This data sub-element is required
for all assets with status indicator
of Cannot Currently be Disposed
(G). It is not to be reported for any
other status indicator.
7F
Surplus
Declaration
Date
Date
10
MM/DD/YYYY
Agencies may submit a past or present date, but
not a future date exceeding September 30 of the
fiscal year being reported
SurplusDeclarationDate
This data sub-element is required
for all assets with status indicator
of Surplus (S). It is not to be
reported for any other status
indicator. Submitted if the
corresponding status is Surplus
(S).
7G
Outgrant
Indicator
Alphanumeric
1
(Y/N): Indicate Yes (Y) or No (N) as to whether
rights have been conveyed or granted to another
entity.
OutgrantIndicator
This data sub-element is required
for all non-disposed assets where
the legal Interest equals owned,
leased, or museum trust. It is not
to be reported for any other status
indicator when the legal interest is
state government-owned, foreign-
government owned, or withdrawn
land.
7H
Reason
Cannot
Currently Be
Disposed
Numeric
1
• Environmental Remediation (1)
• Diplomatic Restrictions (2)
• Title/ Legal Disputes (3)
• Campus Location (4)
• Easements (5)
• Protective Structures (levies, breakwaters, or
berms) (6)
• Other (7)
• Statutory/regulatory process (8)
CannotCurrentlyBeDispo
sed
This data sub-element is required
for all assets with status indicator
of Cannot Currently be Disposed
(G). It is not to be reported for any
other status indicator.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 96
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
8
Historical
Status
Numeric
1
• National Historic Landmark – NHL (1)
• National Register Listed – NRL (2)
• National Register Eligible – NRE (3)
• Non-contributing element of NHL/NRL district
(4)
• Not Evaluated (5)
• Evaluated, Not Historic (6)
HistoricalStatus
This data element is required for
owned and museum trust assets.
It may not be submitted for
leased, withdrawn land, state
government-owned, and foreign
government- owned assets.
9
Reporting
Agency
Numeric
4
4-digit Agency Bureau Code - first two digits identify
agency, last two digits identify bureau.
ReportingAgency
This data element is required for
all assets.
10
Using
Organization
Numeric
4
Agency Bureau Code for predominant user; if main
user is non-Federal government entity use '9999'.
UsingOrganization
This data element is required for
non-disposed building or land
assets. It is optional for structure
assets.
11
Size
Size
This data element is required for
all land and building assets.
11A
Acres (Land)
Numeric
12,3
The range of valid values must be greater than
zero.
Acres
This data element is required for
all land assets. It is not to be
reported for any other assets.
11B
Square Feet
(Buildings)
Numeric
12,3
The range of valid values must be greater than
zero.
SquareFeet
This data element is required for
all building assets. It is not to be
reported for any other assets.
11C
Square Feet
Unit Measure
Alphanumeric
1
• Gross (G),
• Rentable (R),
• Usable (U)
SquareFeetUnitMeasure
This data element is required for
all building assets. It is not to be
reported for any other assets.
11D
Structural Unit
(Structures)
Numeric
12,3
The range of valid values must be greater than
zero.
StructuralUnit
This data element is optional for
structure assets, but if populated
you must enter a unit of measure
for “Unit of Measure (Structures).”
11E
Unit of
Measure
(Structures)
Numeric
1
1 (Each), 2 (Lane Miles), 3 (Linear Feet), 4 (Miles),
5 (Square Yards).
UnitOfMeasure
This data element is required for
structure assets where “Structural
Unit (Structures)” is populated. It
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 97
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
is not to be reported for building or
land assets.
12
Utilization
Numeric
1
• Unutilized (5)
• Utilized (6)
• Underutilized (7)
If asset has legal interest of leased and lease
occupancy date is greater than October 1 of the
fiscal year being reported, then “Utilization” data
element must be NULL.
Utilization
This data element is required for
the following non-disposed
building with the following
predominant use categories:
offices, hospitals, family housing,
dormitories and barracks,
warehouses, and laboratories. It is
not to be reported for any
structure assets, land assets, or
remaining building uses.
With the following definitions:
“Unutilized property means an
entire property or portion thereof,
with or without improvements, not
occupied for current program
purposes for the accountable
Executive agency or occupied in
caretaker status only.” 41 C.F.R. §
102-75.1160; accord 45 C.F.R. §
12a.1; 24 C.F.R. § 581.1.
“Underutilized means an entire
property or portion thereof, with or
without improvements, which is
used only at irregular periods or
intermittently by the accountable
landholding agency for current
program purposes of that agency,
or which is used for current
program purposes that can be
satisfied with only a portion of the
property.” 41 C.F.R. § 102-
75.1160; accord 45 C.F.R. §
12a.1; 24 C.F.R. § 581.1.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 98
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
Utilized means anything that is not
defined as “unutilized” or
“underutilized”
“Utilization” is REQUIRED for the
following
Building Predominant Use
categories: Offices, Hospitals,
Family Housing, Dormitories and
Barracks, Warehouses, and
Laboratories. It is NOT to be
reported for any structure assets,
land assets, or remaining building
uses (Communication Systems,
Industrial, Museum, Navigation
and Traffic Aids, Other
Institutional Use, Post Office,
Prison and Detention Centers,
School, Service, Outpatient
Healthcare Facility, Comfort
Station/Restroom, Data Center,
Border/ Inspection Station, Facility
Security, Land Port of Entry,
Aviation Security Related, Public
Facing Facility, Child Care Center,
and All Other)
13
Year Asset
Reported
Underutilized
Numeric
4
The value reported cannot be greater than the
current fiscal year
If asset has legal interest of leased and lease
occupancy date is greater than October 1 of the
fiscal year being reported, then “Year Asset
Reported Underutilized” data element must be
NULL.
YearAssetReported
Underutilized
This data element must be
reported if “Utilization” is
Unutilized (5) or Underutilized (7)
and is required for the following
building predominant use
categories: offices, hospitals,
family housing, dormitories and
barracks, warehouses, and
laboratories. It is not to be
reported for any other use
categories.
14
Replacement
Value
Numeric
12,3
Numeric values reported for replacement value
must be greater than zero.
ReplacementValue
This data element must be
reported for all owned and
otherwise managed buildings and
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 99
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
“Replacement Value” for building assets must be a
numeric value greater than or equal to the asset’s
square feet.
structures. It is not to be reported
for land or leased assets.
15
Repair Needs
Numeric
12,3
Numeric values reported for repair needs must be
greater than or equal to zero.
RepairNeeds
This data element must be
reported for a building or structure
with a status indicator of Current
Mission Need and Future Mission
need. It is not to be reported for
land or leased assets. Additionally
this data element is not to be
reported for building or structure
assets with a status indicator of
ROE Submitted, ROE Accepted,
Determination to Dispose,
Disposed, Cannot Currently be
Disposed, or Surplus.
16
Historical
Capital
Expenditures
Numeric
12,3
The range of valid values is a numeric value that is
greater than or equal to zero.
HistoricalCapitalExpendit
ures
This data element is required for
all worldwide, non-disposed
building and structure assets. It is
not to be reported for any other
assets.
17
Estimated
Future Capital
Expenditures
Numeric
12,3
The range of valid values is a numeric value that is
greater than or equal to zero.
EstimatedFutureCapEx
This data element is required for
all worldwide, non-disposed
building and structure assets. It is
not to be reported for any other
assets.
18
Condition
Index
Numeric
12,3
Calculated Data Element - NOT REPORTED BY
AGENCIES
This data element will be
automatically calculated – DO
NOT REPORT
18a
Condition
Index Rating
Alphanumeric
1
Excellent (E), Good (G), Fair (F), Poor (P)
This data element will be
automatically calculated – DO
NOT REPORT
19
Annual
Operations
Cost
This data element is required for
all assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 100
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
19A
Owned and
Otherwise
Managed
Annual
Operations
Costs
Numeric
12,3
The range of valid values must be greater than or
equal to zero.
OwnedandOtherwiseMa
nagedAnnualOperatingC
osts
This data element must be
reported for owned and otherwise
managed assets. It is not to be
reported for leased assets.
Agencies are to provide full year
costs.
19B
Lease Annual
Operations
Costs
Numeric
12,3
The range of valid values must be greater than or
equal to zero.
LeasedAnnualOperating
Costs
This data element must be
reported for leased assets. It is
not to be reported for owned and
otherwise managed assets.
Agencies are to provide full year
costs.
20
Annual
Maintenance
Costs
This data element is required for
all assets.
20A
Owned and
Otherwise
Managed
Annual
Maintenance
Costs
Numeric
12,3
The range of valid values must be greater than or
equal to zero.
OwnedandOtherwiseMa
nagedAnnualMaintenanc
eCosts
This data element must be
reported for owned and otherwise
managed assets. It is not to be
reported for leased assets.
Agencies are to provide full year
costs.
20B
Lease Annual
Maintenance
Costs
Numeric
12,3
The range of valid values must be greater than or
equal to zero.
LeasedAnnualMaintenan
ceCosts
This data element must be
reported for leased assets. It is
not to be reported for owned and
otherwise managed assets.
Agencies are to provide full year
costs.
21
Lease Annual
Rent to Lessor
Numeric
12,3
The range of valid values must be greater than or
equal to zero.
LeaseAnnualRent
This data element must be
reported for leased assets. It is
not to be reported for any other
assets.
22
Main Location
MainLocation
This data element is required for
all assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 101
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
All assets must report either
“Street Address” or both “Latitude”
and “Longitude”; if reporting only
one, Latitude & Longitude are
preferred.
22A
Street Address
Alphanumeric
100
GIS format Street Address of the asset. Street
Address of at least main gate or main entrance (if
security issue in reporting lat / long) if located on
installation or campus report ZIP code in this field.
For overseas locations with no ZIP code, report
nearest city and country in this field.
StreetAddress
Agencies must submit either the
“Street Address” or both the
“Latitude” & “Longitude” for the
“Main Location” data element.
22B
Latitude
Alphanumeric
20
Must report in decimal format at least four decimal
places, but can report up to seven decimal places
(latitude/longitude is optional if “Street Address” is
reported).
Valid values range from ninety (90) to negative
ninety (-90).
Latitude
Agencies must submit either the
“Street Address” or both the
“Latitude” & “Longitude” for the
“Main Location” data element.
22C
Longitude
Alphanumeric
20
Must report in decimal format at least four decimal
places, but can report up to seven decimal places
(latitude/longitude is optional if “Street Address” is
reported).
Valid values range from one-hundred eighty (180)
to negative one-hundred eighty (-180).
Longitude
Agencies must submit either the
“Street Address” or both the
“Latitude” & “Longitude” for the
“Main Location” data element.
23
Real Property
Unique
Identifier
Alphanumeric
24
Reporting agency assigns this identifier for links to
other information systems.
RealPropertyUniqueIden
tifier
This data element is required for
all assets.
24
City
Alphanumeric
4
GLC City Code (Refer to FRPP MS homepage for
“Quick Links” to locate codes)
City
This data element is required for
all assets.
25
State
Alphanumeric
2
GLC State Code (Refer to FRPP MS homepage for
“Quick Links” to locate codes)
State
This data element is required for
all assets located in the United
States. It is not to be reported for
assets located where the country
is not the United States.
26
Country
Alphanumeric
3
GLC Country Code (Refer to FRPP MS homepage
for “Quick Links” to locate codes)
Country
This data element is required for
all assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 102
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
27
County
Alphanumeric
3
GLC County Code (Refer to FRPP MS homepage
for “Quick Links” to locate codes)
County
This data element is required for
all assets located in the United
States. It is not to be reported for
assets located where the country
is not the United States.
28
Congressional
District
Alphanumeric
20
“Congressional District” associated with the “Main
Location.” Not required for foreign assets. More
than one value can be provided separated by a
comma, e.g., "1, 5, 14."
CongressionalDistricts
This data element is required for
all land and building assets
located in the U.S. including
disposed assets. This data
element is optional for structure
assets.
29
ZIP code
Alphanumeric
10
5-digit ZIP code, and if known, the 4-digit suffix. ZIP
codes from USPS
5 characters, i.e., 12345
OR
10 characters, i.e., 12345-6789
Zipcode
This data element is required for
all assets located in the United
States and U.S. Territories
including disposed assets. It is not
to be reported for assets in foreign
countries.
30
Installation/Su
b-Installation
Identifier
InstallationAndSubInstall
ationIdentifier
This data element is required for
all land and building assets. This
data element is optional for
structure and disposed assets.
30A
Installation
Identifier
Alphanumeric
24
Provide a 24-digit alpha-numeric code for the
installation ID assigned by the reporting agency.
InstallationIdentifier
This data element is required for
all land and building assets. This
data element is optional for
structure and disposed assets.
30B
Sub-
Installation
Identifier
Alphanumeric
24
Provide a 24-digit alpha-numeric code for the sub-
installation ID assigned by the reporting agency.
SubInstallationIdentifier
This data element is required for
all land and building assets. This
data element is optional for
structure and disposed assets.
30C
Installation
Name
Alphanumeric
100
Provide up to 100 alpha-numeric digits for the
Installation Name assigned by the reporting agency.
If using special characters in text (&, <, >, “, ‘ ),
escape characters must be used in XML.
InstallationName
This data element is required for
all assets.
31
Disposition
DispositionData
This data element is required for
disposed assets that exited the
federal portfolio in the fiscal year
being reported. It is not to be
reported if the status does not
equal disposed.
“Main Location”, “Zip Code, and
Congressional District” data
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 103
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
elements required for disposed
assets in the U.S.
31A
Disposition
Method
Alphanumeric
2
Public Benefit Conveyance (PB)
• Homeless Assistance (HA)
• Health or Educational Use (HE)
• Public Parks & Public Recreational Area (PR)
• Historic Monuments(HM)
• Correctional Facility Use (CF)
• Port Facilities (PF)
• Public Airports (PA)
• Wildlife Conservation (WC)
• Negotiated Sales to Public Agencies (NS)
• Self-help Housing (SH)
• Law Enforcement & Emergency Management
Response (LW)
Federal Transfer (FT)
Sale (SL)
• Negotiated Sales (SN)
• Public Sale (SP)
Lease Termination (LX)
Lease Expiration (LE)
Demolition (DM)
Other (OT)
Loss due to Disaster (LD)
Abandonment (AB)
Loss due to Deterioration (DE)
Return to Host Nation/ Tribe (RH)
Loss due to Training Exercise (LT)
Reversion to Prior Owner (RO)
Exchange (EX)
DispositionMethod
This data element is required for
all disposed assets. It is not to be
reported if the status does not
equal disposed.
31B
Disposition
Date
Date
10
MM/DD/YYYY
Clarified the business rule that disposition date
must fall within the fiscal year being reported.
Allowable dates are October 1 of the fiscal year
being reported to September 30, of the fiscal year
being reported. Any date prior to October 1 of the
fiscal year being reported or after September 30 of
DispositionDate
This data element is required for
all disposed assets. It is not to be
reported if the status does not
equal disposed.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 104
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
the fiscal year being reported, is not allowed and
will generate a validation error.
31C
Actual Sales
Price
Numeric
12,3
Numeric values reported for “Actual Sales Price”
must be greater than or equal to zero.
DispositionValue
*Note that the XML tag is different
from the Data Element name. This
data element is required for
disposed assets with the
disposition method of sale, public
sale, and negotiated sale. It is not
to be reported for a disposed
asset with any other disposition
method, nor is it to be reported if
the status does not equal
disposed.
31D
Net Proceeds
Numeric
12,3
Amount without $ symbol
NetProceeds
This data element is required for
disposed assets with the
disposition method of sale, public
sale, and negotiated sale. It is not
to be reported for a disposed
asset with any other disposition
method, nor is it to be reported if
the status does not equal
disposed.
Report the proceeds received as
part of the asset disposal minus
the disposal costs incurred by the
agency.
32
Sustainability
Numeric
1
1: Yes
2: No
3: Not yet evaluated
4: Not applicable
IsSustainable
This data element is required for
all non-disposed building assets
greater than or equal to 10,000
GSF, located in United States and
U.S. territories with a legal interest
of owned (G) or museum trust
(M). It is not to be reported for any
other assets. This data element is
optional for owned buildings
greater than 5,000 GSF and less
than 10,000 GSF and leased or
state government-owned building
assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 105
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
This data element should not be
reported for non-building assets,
buildings located outside the
United States and U.S. territories,
or buildings that have status
indicator ROE submitted (B), ROE
accepted (C), Determination to
Dispose (F), or Surplus (S).
33
Lease Start
Date
Date
10
MM/DD/YYYY
On or before September 30 of the fiscal year being
reported.
LeaseStartDate
This data element is required for
all worldwide, non-disposed
leased assets. It is not to be
reported for any other assets.
34
Lease
Expiration
Date
Date
10
MM/DD/YYYY
The range of valid values includes past, present, or
future dates.
LeaseExpirationDate
This data element is required for
all worldwide, non-disposed
leased assets. It is not to be
reported for any other assets.
35
Lease
Occupancy
Date
Date
10
MM/DD/YYYY
Date reported must be on or after October 1 of the
fiscal year being reported.
LeaseOccupancyDate
This data element is optional for
all worldwide, non-disposed
leased assets. This data element
does not apply to owned or
otherwise managed assets.
36
FASTA
Disposal
Exclusion
Alphanumeric
1
(Y/N): Indicate Yes (Y) or No (N)
IsAssetExcluded
This data element is required for
all worldwide, non-disposed
assets. It is not to be reported for
any other assets.
FASTA section 11(a) requires the
submission of agency information.
This data element is to identify
those assets excluded from the
identification of property for
potential disposal, consolidation,
or collocation in accordance with
the FASTA law.
37
Reason
FASTA
Disposal
Exclusion
Alphanumeric
3
• Agency/Bureau (ABE)
• Agriculture (AGR)
• All Agency Related (AAR)
• Conservation (CON)
• Flood Control (FLC)
• Harbor (HAR)
• Indian and Native Alaskan (INA)
• National Forest (NFO)
ReasonforExclusion
This data element is required for
all assets where “FASTA Disposal
Exclusion” equal YES (Y). It is not
to be reported for any other
assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 106
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
• National Park (NPA)
• On Military Installation (MIL)
• Power Project (POW)
• Public Domain (PDO)
• Reclamation (RCL)
• Recreational (REC)
• River (RIV)
• Withdrawn Land (WLA)
38
Year of Asset
Construction
Numeric
4
Agencies shall report a 4-digit numeric value no
greater than the fiscal year being reported or 9999
YearofAssetConstruction
This data element is required for
all worldwide, non-disposed
building and structure assets. It is
not to be reported for any other
assets.
39
Can the
Number of
Federal
Employees be
Determined
Alphanumeric
1
(Y/N): Indicate Yes (Y) or No (N)
CanNumberOfFederalE
mployeesBeDetermined
This data element is required for
all worldwide, non-disposed
building assets. It is not to be
reported for any other assets.
40
Number of
Federal
Employees
Numeric
9
The range of valid values is a numeric value that is
greater than or equal to zero.
NumberofFedEmployees
This data element is required for
all building assets where “Can the
Number of Federal Employees be
Determined” equals YES (Y). It is
not to be reported for any other
assets. If “Can the Number of
Federal Employees be
Determined” is reported as No (N)
then this field should remain
blank.
41
Can the
Number of
Federal
Contractors be
Determined
Alphanumeric
1
(Y/N): Indicate Yes (Y) or No (N)
CanNumberContractorD
etermined
This data element is required for
all worldwide, non-disposed
building assets. It is not to be
reported for any other assets.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 107
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
42
Number of
Federal
Contractors
Numeric
9
The range of valid values is a numeric value that is
greater than or equal to zero.
NumberofContractorEmp
loyee
This data element is required for
all building assets where “Can the
Number of Federal Employees be
Determined” equals YES (Y). It is
not to be reported for any other
assets.
If “Can the Number of Federal
Contractors be Determined” is
reported as No (N), then this field
should remain blank.
43
Freedom of
Information Act
(FOIA)
Exemptions
43A
FOIA
Exemptions
Numeric
2
• National Defense/Foreign Policy (01)
• Internal Personnel Rules (02)
• Statutory (03)
• Trade Secrets (04)
• Inter/Intra Agency Memo (05)
• Personnel/Medical Files (06)
• Law Enforcement (07)
• Supervision Financial Institutions (08)
• Geological Information (09)
• No FOIA Exemption (10)
FOIAExemption
43B
Statutory
Citation
Text
255
Agencies should identify the specific statute that
exempts the data from public disclosure.
StatutoryCitation
This data element is required for
FOIA exemption category
Statutory (03). It should not be
reported if FOIA exemption is any
other category.
44
MOBILE NOW
Act Data
44A
Asset Height
Numeric
4
The height should be entered as a whole digit and
the range of valid values are greater than or equal
to zero and less than or equal to 9999.
AssetHeight
This data element is required for
all non-disposed building and
structure assets located in United
States and U.S. territories with a
legal interest of owned (G) or
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 108
Data
Element #
Data Element
Name Data Type Length Valid Values XML Tag Notes
If your asset is underground, indicate zero for the
asset height.
museum trust (M). It is not to be
reported for any other asset.
44B
Asset Height
Range
Alphanumeric
1
• Greater than 0 feet and less than or equal to 30
feet above ground level (A)
• Greater than 30 feet and less than or equal to
100 feet above ground level (B
• Greater than 100 feet and less than 200 feet
above ground level (C)
• Greater than or equal to 200 feet (D)
• Asset is located underground (E)
AssetHeightRange
This data element is required for
all non-disposed building and
structure assets located in United
States and U.S. territories with a
legal interest of owned (G) or
museum trust (M). It is not to be
reported for any other asset. As a
general guide to estimate the
height of the asset, a floor of a
customary office building ranges
between 10 to 12 feet.
44C
Elevation
Above Mean
Sea Level
Numeric
This data element is automatically populated based
on geospatial analysis.
Numeric data element derived
from geospatial analysis for non-
disposed building and structure
assets located in United States
and U.S. territories with a legal
interest of owned or museum
trust.
44D
Asset Height
Above Mean
Sea Level
Numeric
This data element is automatically calculated. It
adds values for “Asset Height” to the “Elevation
Above Mean Sea Level”.
Numeric data element calculated
for non-disposed building and
structure assets located in United
States and U.S. territories with a
legal interest of owned or museum
trust.
44E
Asset Height
Range Above
Mean Sea
Level
Numeric
This data element is automatically calculated. It
adds the minimum and maximum values for “Asset
Height Range” to the “Elevation Above Mean Sea
Level.”
Data element calculated for non-
disposed building and structure
assets located in United States
and U.S. territories with a legal
interest of owned or museum
trust.
44F
Agency Point
of Contact
Alphanumeric
This data element is automatically populated by
FRPP MS.
Automatically populated data
element.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 109
Appendix C: Frequently Asked Questions (FAQs)
Data Element/
Keyword Number Question
Real Property
Type
1
Our agency is using land on a permit basis from another federal agency that owns the land. Which
agency should report the land to FRPP MS?
The agency that owns the land should report the land to GSA.
Real Property
Type
2
Are trailers considered buildings or structures?
Whether a trailer is a building or structure depends on the agency’s internal regulations. If the trailer is
considered personal property within the agency, then it is not reported as real property. If it is considered real
property, then it should be reported to FRPP MS.
Real Property Use
3
Can more than one land use classification code be reported for one land record?
No, only one predominant land use classification code can be used for each land record.
Real Property Use
4
How should I report a structure, such as the Vietnam Memorial, that is located on government-owned
land?
The land and the structure are separate records. The agency should report information on the structure itself
(Vietnam Memorial) and the land on which the structure is located. For the structure, using the Use
Categories, identify the Vietnam Memorial with the use code “78 – Monuments and Memorials.” Identify the
land the Vietnam Memorial is located on with the predominant use code “08 – Parks and Historic Sites.”
Real Property Use
5
How would I report structures such as antennas and water towers?
Antennas are reported as use code “73- Navigation and Traffic Aids (Other than Buildings),” and water
towers as use code “71 - Utility Systems (Heating, Sewage, Water, and Electrical Systems).”
Legal Interest
6
Which data elements are required for leased properties (e.g., “Replacement Value”, “Condition
Index”, etc.)?
The following data elements are not required for leased assets: “Replacement Value”, “Condition Index,
Disposition Value”, “Actual Sales Price” and “Net Proceeds”.
Legal Interest
7
Is the data element “Lease Authority Indicator” required for outgrants?
“Lease Authority Indicator” (sub-data element “Legal Interest”) is not required for outgrants unless the asset
being out granted is a leased asset.
Legal Interest
8
If an agency has a delegation of authority from GSA to acquire leased space, which agency is
responsible for reporting the asset to FRPP MS?
The agency that signs the lease document is responsible for reporting that asset to FRPP MS. If an agency
leases space under a delegation of authority from GSA, that agency must report the asset to FRPP MS and
specify the appropriate “Lease Authority Indicator”.
Legal Interest
9
How does an agency handle reporting data on concession-operated facilities?
For concession-operated facilities, the agency should first identify the “Legal Interest”, i.e., either
government-owned or government-leased. If it is an owned property, the agency would then address the
concession component in the “Using Organization” field.
Legal Interest
10
How is a facility handled if it is only partially occupied by the government?
For owned assets and otherwise managed (Legal Interest = Museum Trust [M]) assets, report on the entire
asset. For leased and otherwise managed (Legal Interest = State Government-Owned [S] or Foreign
Government-Owned [F]) assets, report on the portion addressed through the lease or other agreement.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 110
Data Element/
Keyword Number Question
Status
11
How is the “Status” field handled in cases where the property is an outgrant or outlease?
An outgrant is reported within the “Status” fields, under the “Outgrant Indicator”. The “Outgrant Indicator” is
applicable to owned and leased property only. Within the “Status” field, the agency should first identify if the
asset is current mission need, future mission need, or excess, then provide a “yes/no” as to whether or not
the property is outgranted.
Status
12
What values for “Status” and “Outgrant Indicator” should be provided for the following situations?
Q: If the owned property is outgranted outside of the Reporting Agency but still within the
government?
a) If the owned property is outgranted outside of the Reporting Agency, but still within the
government, “yes” would be provided for “Outgrant Indicator”, with the Agency Bureau Code
reported for the predominant “Using Organization”.
Q: If the owned property is outgranted to a non-Federal Government entity?
If the owned property is outgranted to a non-Federal Government entity, YES (Y) would be provided for
“Outgrant Indicator”, with “9999-Non-Federal Government Entity” reported for “Using Organization”.
Status
13
How should the information be entered if there is more than one Status?
Agencies should report the predominant status of the property.
Status
14
What percentage of constructed asset should be outgranted for a “Yes” response?
The percentage of a constructed asset outgranted is not a consideration for reporting YES (Y) for data
element Outgrant Indicator. If any portion of the asset is outgranted (excluding onsite retail and food
outlease), the agency should report YES (Y) for Outgrant Indicator. For example, an Agency would report a
100,000-square-foot office building asset with only 1,000 square feet outgranted as YES (Y) for “Outgrant
Indicator”.
Status
15
If I report “Disposed” as the Status of an asset, am I required to provide all FRPP data elements?
The new pick-list item for the Status of a disposed asset, "D", will indicate that the asset has left the federal
portfolio of assets. If you report “D” for Status you must provide the following FRPP data elements:
• Real Property Type
• Real Property Use
• Legal Interest Indicator
• Status = “disposed”
• Historic Indicator
• Reporting Agency
• Size
• Owned and Otherwise Managed Annual Operations Costs
• Leased Annual Operations Costs
• Owned and Otherwise Managed Annual Maintenance Costs
• Lease Annual Maintenance Costs
• Lease Annual Rent to Lessor
• Real Property Unique Identifier
• Main Location
• City
• State (Required for U.S. assets only)
• County (Required for U.S. assets only)
• Country
• Disposition Data Elements
Refer to data element “Disposition Method” for further details on certain disposal methods.
*Disposed assets report historic status when legal interest is owned or museum trust.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 111
Data Element/
Keyword Number Question
Historical Status
16
If the asset is designated as a National Historic Landmark (NHL) either individually or as a
contributing resource to a NHL district, how is it reported?
The Historical Status of each individual asset should be indicated as “1 – National Historic Landmark – NHL
(1).” Individually listed NHLs and contributing resources to NHLs are indicated in the same manner. Consult
with your agency’s cultural resources staff if there are questions about the Historical Status of assets to be
reported; they should be aware of formal determinations by the Keeper of the National Register of Historic
Places (NRHP) and/or consensus determinations between your agency and State Historic Preservation
Officer(s) (SHPO) or Tribal Historic Preservation Officer(s) (THPO). If an asset is listed on the National
Register of Historic Places (NRHP) and is also an NHL, it should be reported as “1-National Historic
Landmark – NHL (1).” Note that some NHLs do not have full documentation.
If the asset is listed in the NRHP either individually or as a contributing resource to a NRHP listed
district, but isn’t an NHL nor a contributing resource to a NHL district, how is it reported?
The Historical Status should be indicated as “2 – National Register Listed – NRL (2).” Individually listed and
contributing resources are indicated in the same manner. Consult with your agency’s cultural resources staff
if there are questions about the Historical Status of assets to be reported; they should be aware of formal
determinations by the Keeper of the National Register of Historic Places (NRHP) and/or consensus
determinations between your agency and State Historic Preservation Officer(s) (SHPO) or Tribal Historic
Preservation Officer(s) (THPO).
If the asset is determined to be eligible for listing in the NRHP either individually or as a contributing
element to a NRHP eligible district, how is it reported?
The Historical Status of an asset should be indicated as “National Register Eligible – NRE (3)” if your
agency’s cultural resources staff determined, either through a formal process or via the consensus process, it
meets the National Register eligibility criteria. Consult with your agency’s cultural resources staff if there are
questions about the Historical Status of assets to be reported; they should be aware of formal determinations
by the Keeper of the National Register of Historic Places (NRHP) and/or consensus determinations between
your agency and State Historic Preservation Officer(s) (SHPO) or Tribal Historic Preservation Officer(s)
(THPO).
If the asset is located within a NHL or NRHP-listed district but is not contributing to that district, how
is it reported? Or if the asset is located within a district that is determined eligible for listing in the
NRHP but is not a contributing element to that district, how is it reported?
Whether a historical district is a NHL, listed on the NRHP, or determined eligible for the NRHP, an asset that
is non-contributing to that district should be coded with the Historical Status “4 – Non-contributing element of
NHL/NRL district (4)” if your agency’s cultural resources staff determined, either through a formal process or
via the consensus process, that it does not meet the National Register eligibility criteria. Consult with your
agency’s cultural resources staff if there are questions about the Historical Status of assets to be reported;
they should be aware of formal determinations by the Keeper of the National Register of Historic Places
(NRHP) and/or consensus determinations between your agency and State Historic Preservation Officer(s)
(SHPO) or Tribal Historic Preservation Officer(s) (THPO).
If the asset has not been evaluated by your agency’s cultural resources staff for listing in the NRHP
either individually or as a part of a larger district, how is it reported? What if no Historical Status
information is available?
For both situations, the Historical Status should be indicated as “5 – Not Evaluated (5).” It is common and
acceptable for assets less than 45-50 years old to be unevaluated and therefore coded as “5 – Not Evaluated
(5).” Consult with your agency’s cultural resources staff if there are questions about the Historical Status of
assets to be reported; they should be aware of formal determinations by the Keeper of the National Register
of Historic Places (NRHP) and/or consensus determinations between your agency and State Historic
Preservation Officer(s) (SHPO) or Tribal Historic Preservation Officer(s) (THPO).
If the asset has been evaluated by your agency’s cultural resources staff and determined not to be
historic, i.e., not eligible for listing in the NRHP, how is it reported?
The Historical Status should be indicated as “6 – Evaluated, Not Historic (6).” An asset can be determined as
“6 – Evaluated, Not Historic (6)” by either a formal process, or consensus between a Federal agency and the
applicable State Historic Preservation Officer (SHPO) or Tribal Historic Preservation Officer (THPO). Consult
with your agency’s cultural resources staff if there are questions about the Historical Status of assets to be
reported; they should be aware of formal determinations by the Keeper of the National Register of Historic
Places (NRHP) and/or consensus determinations between your agency and State Historic Preservation
Officer(s) (SHPO) or Tribal Historic Preservation Officer(s) (THPO).
Historical Status
Reporting Agency
17
If Federal Government-owned property is occupied via a Memorandum of Understanding (MOU) with
another agency, who would report the facility?
If the property is owned by the Federal Government and granted to another federal agency via a MOU, the
property is reported by the agency with custody and control of the asset.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 112
Data Element/
Keyword Number Question
Using
Organization
18
How should the information be entered if there is more than one Using Organization?
Agencies should report the predominant user of the property.
Size
19
We anticipate a problem if the same Real Property Use category code is used for structures that have
different units of measure, e.g., roads and bridges.
The FRPP MS use categories are broad. Internal agency systems should allow for more detailed units of
measure.
Size
20
Can an agency provide a negative number or a zero for “Size”?
The numeric value reported for “Size” must be greater than zero.
Utilization
21
Should the agency report the year corresponding to the first time an asset was reported as
underutilized or the most recent year it was reported as underutilized? If an asset is underutilized in a
prior fiscal year (e.g., 2011), becomes utilized in a subsequent year (e.g., 2012), and then becomes
underutilized again (e.g., 2014 through 2016), which year should be reported? 2011 or 2014?
Where an asset’s utilization has changed from year-to-year, report the most recent year the asset became
underutilized. In this example, the agency should report 2014.
Replacement
Value
22
Can an agency provide a negative number or a zero for “Replacement Value”?
The numeric value reported for “Replacement Value” must be greater than zero.
Annual Operating
Costs/Lease Costs
23
Are “Annual Operating Costs” reported for the past or current fiscal year?
“Annual Operating Costs” should be reported for past fiscal year (e.g., data represents FY 2009, but it is
submitted in Q1 of FY 2010).
Annual Operating
Costs/Lease Costs
24
Can an agency provide a negative number or a zero for “Annual Operating Costs”?
The numeric value reported for “Annual Operating Costs” must be greater than or equal to zero.
Annual Operating
Costs/Lease Costs
25
For categories of operating costs, should any additional costs be included beyond those indicated in
the definition?
For owned and otherwise managed properties, agencies are required to include only those components that
are in the data element definition: 1) recurring maintenance and repair costs; 2) utilities; 3) cleaning and/or
janitorial costs; and 4) roads and grounds expenses. Agencies are to exclude associated costs for Federal
personnel and security.
For leased assets, agencies are required to separate lease costs into Lease Annual Rent to Lessor,” “Lease
Annual Operating Costs,” and “Lease Annual Maintenance Costs.
Annual Operating
Costs/Lease Costs
26
What if agencies are unable to separate their “Lease Annual Rent to Lessor” from “Lease Annual
Operating Costs” and “Annual Maintenance Costs?”
Agencies with no ability to account for division between the annual rent and maintenance costs may input
zero in “Lease Annual Operating Costs” and “Lease Annual Maintenance Costs” and put the entire sum
amount in “Lease Annual Rent to Lessor.”
Annual Operating
Costs/Lease Costs
27
How should agencies report “Annual Operating Costs” when a building is not metered? For instance,
one meter exists for a number of connected buildings/structures.
Each agency will need to report operation and maintenance costs at the constructed asset level. In the
example mentioned, the agency will need to decide how to allocate the costs amongst the buildings.
Annual Operating
Costs/Lease Costs
28
How are “Annual Operating Costs” reported to GSA/PBS for buildings in which agency has Delegated
Authority for operation and maintenance?
For properties where GSA signs the lease and delegates operating authority to the agency, agencies should
provide GSA with operating and maintenance cost data. (GSA will report the leased property.) The agency-
reported costs will be added to the full annual lease costs captured by GSA, and GSA will report the total
operating costs for the asset.
Main Location
29
For “Main Location”, do agencies fill out both “Street Address” and “Latitude/Longitude”
information?
Agencies must report “Street Address” OR “Latitude/Longitude” information. Agencies should report “Street
Address” ONLY if Latitude and Longitude are unknown. If “Street Address” is reported, it must be in a geo-
codeable format. If an agency chooses to report both fields, the system will accept it.
Main Location
30
If there is a security concern limited to reporting “Main Location” information, how is the information
reported?
For assets that do not have a specific street address and do have a security issue associated with reporting
the latitude/longitude, report the street address for the main gate or main entrance if the asset is located on
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 113
Data Element/
Keyword Number Question
an installation or campus. If there is no street address available, and the asset is in a geographic location that
does not have a Zip code, agencies may report the name of the County in the Street Address field (as well
as the GLC codes in City, County and Country fields).
Main Location
31
How should an agency identify the “Main Location” for a linear structure, such as a road or fence?
Until a more developed federal-wide geospatial capability is available, an asset that does not have a street
address or a lat/long should use the street address or lat/long of the main gate. If there is no main gate,
report the County in the Street Address field.
Real Property
Unique Identifier
32
What is the distinction between the “Real Property Unique Identifier” versus the “Installation/Sub-
Installation Identifier” (noncontiguous)?
“Real Property Unique Identifier” provides a unique code for each asset (similar to a person’s Social Security
Number). The “Installation/Sub-Installation ID” provided for each asset record will allow the grouping of
assets by installations/sub-installations for roll-up reporting.
City, State,
Country, County
33
Are the Geolocation Codes (GLCs) required for city, state, country, and county?
The GLCs for City, State, Country, and County are required for assets in the United States and District of
Columbia. The GLCs for City and Country are required for foreign assets and assets in U.S. territories.
GLCs for City, State, and County may be found at https://www.gsa.gov/glc. GLCs for Country may be found
at https://nsgreg-api.nga.mil/genc/discovery
Congressional
District
34
How should “Congressional District” data be handled for an asset in a foreign country?
“Congressional District” is not applicable for foreign assets and therefore need not be reported.
ZIP Code
35
What value for “ZIP Code” (or a postal code) do I provide for real property located in a United States
territory or a foreign country?
The “ZIP Code” data element is not required for assets located in a United States territory or foreign country
that does not have a ZIP code.
Disposition
36
If an agency disposes of an asset during the reporting period, is it required to report the asset to
FRPP MS?
Yes, the agency must identify the asset as disposed by providing the required information for the disposition
data element. See the “Disposition” data element.
Disposition
37
If an agency disposes of an asset during the reporting period, does the agency have to report all
FRPP data elements for the asset?
No, if an asset has been disposed, the agency is required to submit the following data elements, which are:
• Real Property Type
• Real Property Use
• Legal Interest Indicator
• Status = “disposed”
• Historic Indicator
• Reporting Agency
• Size
• Owned and Otherwised Managed Annual Operations Costs
• Leased Annual Operations Costs
• Owned and Otherwise Managed Annual Maintenance Costs
• Lease Annual Maintenance Costs
• Lease Annual Rent to Lessor
• Real Property Unique Identifier
• Main Location
• City
• State (Required for U.S. assets only)
• County (Required for U.S. assets only)
• Congressional District (Required for U.S. assets only)
• Zip Code (Required for U.S. assets only)
• Country
• Disposition Data Elements
•
“Disposition Value” can only be submitted for Sale or subcategories, Negotiated or Public Sale.
Disposition
38
Should an agency report a lease expiration as a disposed asset under the “Disposition Method” of
Lease Termination (LX)?
No, agencies should not report a lease expiration as a disposition under Lease Termination. Assets whose
lease expires during the reporting year should report a disposition method of Lease Expiration (LE).
Disposition
39
Are agencies required to report the sub-category of Public Benefit Conveyance or Sale in the
“Disposition Method” sub-data element?
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 114
Data Element/
Keyword Number Question
No, agencies are only required to report the two-digit code for one of the six main categories for “Disposition
Method”, i.e., Public Benefit Conveyance (PB), Federal Transfer (FT), Sale (SL), Demolition (DM), Lease
Termination (LX), or Other (OT). If an agency knows the specific category of Public Benefit Conveyance or
Sale, the agency may report that sub-category (the two-digit code) instead of the main category.
Disposition
40
Can an agency provide a negative number or a zero for “Disposition Value”?
The numeric value reported for “Disposition Value” must be greater than or equal to zero.
Disposition
41
For dispositions, do agencies report the “Annual Operating Costs” of when the asset was disposed
of?
Agencies are to report the full year of annual operating costs for the asset/lease, regardless of when the
asset/lease was disposed of.
Disposition
42
If an agency reports “Disposition”, is it required to report the “Real Property Unique Identifier” and
“Reporting Agency”?
Yes, if an asset has left the inventory, an agency must report the “Real Property Unique Identifier” and
“Reporting Agency”, as well as “Disposition” data element.
Disposition
43
Why does an agency receive a list of missing Real Property Unique Identifiers during the
confirmation step of the FRPP MS data submission process?
Before an agency completes the confirmation step, FRPP MS will generate the Missing Assets report, listing
missing Real Property Unique Identifiers in the current reporting period compared to the previous year’s
reporting. Agencies will need to correct data or be prepared to explain these variances to OMB.
Sustainability
44
Do I report the “Sustainability” data element on all assets in my inventory?
Reporting is required for owned buildings greater than or equal to 10,000 gross square feet (GSF) located in
the United States and U.S. territories.
Sustainability
45
How do I determine if an asset is sustainable?
The asset must meet the criteria established in the E.O. 13834 Implementing Instructions.
Sustainability
46
Who reports on leased buildings?
The agency that is the signatory to the lease reports sustainability status. Note that reporting is optional, but
not required, for leased buildings.
Lease Expiration
Date
47
Does this date include any renewal options in the lease?
No. The lease expiration date represents the expiration of the current lease term. Once a renewal option is
formally exercised, the date will be the new expiration date.
Data Submission
48
What do you include in a field if you don’t have the information for one of the data elements?
Agencies must make every effort to provide current and accurate data for all data elements that were
approved by the FRPC.
Data Submission
49
How must our agency submit real property information? When does the official FRPP reporting cycle
begin?
Each agency must submit real property information annually as follows:
a) Data for agencies’ real property inventory is as of the last day of each fiscal year. The fiscal year ends on
September 30.
Agencies can begin uploading data to FRPP MS for testing and validation at any time. The cut-off date for
data submission is December 15.
Data Submission
50
If agencies upload data using the XML format, will they still need to go through the validation and
certification process in FRPP MS?
Yes, the authorized users will be required to validate and certify the data online.
Data Submission
51
Can agencies have multiple data submissions to FRPP MS and then upload it once?
Yes, agencies may stage and upload multiple files in agency inventory of FRPP MS. However, the agency
administrator for FRPP MS must confirm the inventory at the entire agency level after all the files have been
uploaded to the main area of the database.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 115
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 116
Appendix D: Acronyms
Acronym Definition
BRAC
Base Realignment and Closure
CERCLA
Comprehensive Environmental Response, Compensation and Liability Act
CI
Condition Index
CFO
Chief Financial Officer
CSV
Comma Separated Values
DOD
Department of Defense
DOJ
Department of Justice
E.O.
Executive Order
FEMA
Federal Emergency Management Agency
FMR
Federal Management Regulation
FRPC
Federal Real Property Council
FRPP
Federal Real Property Profile (the online Federal real property inventory software application)
FRV
Functional Replacement Value
FY
Fiscal Year
GENC
Geopolitical Entities, Names, and Codes
GLC
Geo Location Codes
GSA
General Services Administration
HR
House Resolution
HUD
Housing and Urban Development
ID
Identifier
Lat
Latitude
Long
Longitude
NHL
National Historic Landmark
NRL
National Register Listed
NRE
National Register Eligible
O&M
Operations & Maintenance
OGP
Office of Government wide Policy
OMB
Office of Management and Budget
PBS
Public Buildings Service
PL
Public Law
PM
Performance Measure
POL
Petroleum, Oil and Lubricant (as in POL Pipelines)
PP&E
Property, Plant and Equipment
PRV
Plant Replacement Value
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 117
Acronym Definition
SF
Square Feet
SRPO
Senior Real Property Officer
USC
United States Code
USCG
U.S. Coast Guard
USPS
U.S. Postal Service
XML
Extensible Markup Language
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 118
Appendix E: Agency Bureau Codes
The Agency Bureau Codes listed below are used for the Reporting Agency and Using Organization data elements.
Agency
Code
Bureau
Code
Abbreviated Title
Title
00
00
Congress
United States Congress
00
03
Congressional Committees
Congressional Committees and Subcommittees
00
05
House of Representatives
House of Representatives
00
09
Financial Oversight
Temporary Comm on Financial Oversight of Dist of Col.
00
19
Senate
Senate
00
20
Presidential Transition
Presidential Transition
00
22
Tribal Organizations
Tribal Organizations
00
51
Inaugural Committee
Inaugural Committee
00
52
Food and Agriculture Org
Food and Agriculture Organization of the United Nations
00
53
Inter-American Defense B
Inter-American Defense Board
00
54
Inter-American Developme
Inter-American Development Bank
00
55
Intergovernmental Commit
Intergovernmental Committee for European Migration
00
56
International Atomic Ene
International Atomic Energy Agency
00
57
International Bank for
International Bank for Reconstruction and Development
00
58
International Civil Avia
International Civil Aviation Organization
00
59
International Finance Co
International Finance Corporation
00
60
International Monetary F
International Monetary Fund
00
61
International Telecommun
International Telecommunications Union
00
62
National Academy of Scie
National Academy of Sciences
00
63
Organization of American
Organization of American States (Pan American Union)
00
64
Pan American Health Orga
Pan American Health Organization
00
65
Statue of Liberty/Ellis
Statue of Liberty/Ellis Island Foundation
00
66
South Pacific Commission
South Pacific Commission
00
67
United Nations
United Nations
00
68
UN Educational Scientifi
United Nations Educational Scientific, and Cultural Organization
00
69
Universal Postal Union
Universal Postal Union
00
70
World Health Organizatio
World Health Organization
00
71
World Meteorological Org
World Meteorological Organization
00
72
American Freedom from Hu
American Freedom from Hunger Society
00
73
Army and Air Force Excha
Army and Air Force Exchange Service
00
74
Interagency Comm on Mari
Interagency Committee on Marine Research, Education, and Facilities
00
75
North Atlantic Treaty Or
North Atlantic Treaty Organization
00
76
Army and Air Force Motio
Army and Air Force Motion Picture Service
00
77
National Trust for Histo
National Trust for Historical Preservation
00
78
Federal Reserve System
Federal Reserve System
00
79
American National Red Cr
American National Red Cross
00
80
Caribbean Organization
Caribbean Organization
00
81
Miscellaneous Government
Miscellaneous Government Non-Appropriated Fund Activities
00
82
United Nations-Internati
United Nations-International Labor Office
00
83
National Alliance of Bus
National Alliance of Businessmen
00
84
National Building Museum
National Building Museum
00
85
National Consumer Cooper
National Consumer Cooperative Bank
00
86
United Nations Informati
United Nations Information Service
00
87
Miscellaneous Non-Govern
Miscellaneous Non-Government Accounts
00
88
Organization for Economi
Organization for Economic Cooperation and Development
00
89
Navy Resale and Services
Navy Resale and Services (Non-Appropriated)
00
90
Washington Metropolitan
Washington Metropolitan Area Transit Commission
00
91
UN World Food Program
United Nations World Food Program
01
00
Architect Capitol
Architect of the Capitol
01
01
Capitol Buildings
Capitol Buildings
01
03
Capitol Grounds
Capitol Grounds
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 119
Agency
Code
Bureau
Code
Abbreviated Title
Title
01
05
Capitol Power Plant
Capitol Power Plant
01
09
House Office Buildings
House Office Buildings
01
11
Library of Congress Buil
Library of Congress Building
01
13
Senate Office Buildings
Senate Office Buildings
01
15
Supreme Court
Supreme Court
03
00
Library of Congress
Library of Congress
04
00
Government Printing Offiice
Government Printing Office
04
10
Census Monitoring Board,
census monitoring board,
04
11
Census Monitoring Board,
census monitoring board,
05
00
Government Accountability Office
Government Accountability Office
09
00
Legislative, All Other
Legislative, All Other
09
01
United States Botanic Ga
United States Botanic Garden
09
02
Office of Technology Ass
Office of Technology Assessment
09
03
National Commission on C
National Commission on Children
09
04
Biomedical Ethics Board
Biomedical Ethics Board
09
05
Copyright Royalty Tribun
Copyright Royalty Tribunal
09
06
Office of Compliance
Office of Compliance
09
07
HELP Commission
Helping Enhance the Livelihood of People Around the Globe
09
18
Natl Commission on Terro
National Commission on Terrorist Attacks Upon the United States
10
00
Judiciary
Judiciary
10
01
Administrative Office of
Administrative Office of U.S. Courts
10
02
Public Defender Service
Public Defender Service
10
03
Courts of the District o
Courts of the District of Columbia
10
04
Bicentnnal Comm of the J
Bicentennial Commission of the Judicial Conference of the U.S.
10
05
District Courts of the U
District Courts of the United States
10
07
United States Bankruptcy
United States Bankruptcy Court
10
08
Judiciary,US Sentencing
United States Sentencing Commission
10
09
Territorial Courts
Territorial Courts
10
11
United States Courts of
United States Courts of Appeals
10
13
United States Claims Cou
United States Claims Court
10
14
Bankruptcy Judge Courtro
Bankruptcy Judge Courtrooms
10
15
United States Customs Co
United States Court of International Trade
10
16
Bankruptcy Clerk
Bankruptcy Clerk
10
17
United States Court of A
United States Court of Appeals for the Federal Circuit
10
18
Bankruptcy Administration
Bankruptcy Administration
10
19
United States Supreme Court
United States Supreme Court
10
20
Federal Judicial Center
Federal Judicial Center
10
21
Judicial Panel on Multi-
Judicial Panel on Multi-District Legislation
10
22
Community Defenders
Community Defenders
10
30
off of indepndnt council
Court of Appeals Judges Chambers
10
31
Court Of Appeals Courtro
Court of Appeals Courtrooms
10
32
Court Of Appeals Clerk
Court of Appeals Clerk
10
33
Circuit Executive
Circuit Executive
10
35
Court Of Appeals Cntl Le
Court of Appeals Central Legal Staff
10
37
Circuit Libraries
Circuit Libraries
10
40
District Judge Chambers
District Judge Chambers
10
41
District Judge Courtroom
District Judge Courtrooms
10
42
Magistrate Judge Chamber
Magistrate Judge Chambers
10
43
Magistrate Judge Courtro
Magistrate Judge Courtrooms
10
44
District Clerk
District Clerk
10
46
Probation
Probation
10
47
Pretrial Services for DC
Pretrial Services Agency for the District of Columbia
10
90
State Courts
State Courts
10
91
Courts, Joint Use Federa
Courts, Joint Use Federal and State
11
00
Executive Office of the President
Executive Office of the President
11
01
Office of Management and
Office of Management and Budget
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 120
Agency
Code
Bureau
Code
Abbreviated Title
Title
11
02
Council on Environmental
Council on Environmental Quality
11
03
CIA Office of Finance
CIA Office of Finance
11
04
President's Commission o
President's Commission on Medical Ethics
11
05
Commission on CIA Activi
Commission on CIA Activities Within U.S.
11
07
Council of Economic Advi
Council of Economic Advisers
11
08
U.S. Japan Economic Rela
U.S. Japan Economic Relations Group
11
09
Commission on World Hung
Commission on World Hunger
11
10
Native Hawaiian Commissi
Native Hawaiian Commission
11
11
National Security Counci
National Security Council
11
12
Commission on Executive,
Commission on Executive, Legislative and Judicial Salaries
11
13
Peace Corps
Peace Corps
11
14
Property Review Board
Property Review Board
11
15
Office of Policy Develop
Office of Policy Development
11
16
Special Assistance to th
Office of the Vice President
11
17
The White House Office
The White House Office
11
18
African Development Foun
African Development Foundation
11
19
Reform 88
Executive Office of the President - Reform 88
11
20
Task Force on Combatting
Task Force on Combatting Terrorism
11
21
Office of the United Sta
Office of the United States Trade Representative
11
22
Points of Light Foundati
Points of Light Foundation
11
23
Office of Consumer Affai
Office of Consumer Affairs
11
25
White House Conference f
White House Conference for a Drug Free America
11
26
Office of Administration
Office of Administration
11
31
Commission on Pension Po
Commission on Pension Policy
11
32
National Advisory Counci
National Advisory Council on Economic Opportunity
11
33
National Space Council
National Space Council
11
34
offce of natl aids plcy
Office of National AIDS Policy
11
35
eo millennium group
White House Millennium Group
11
36
eo whte house athl cntr
White House Athletic Center
11
37
eo wh clm cntrl frce
White House Climate Control Task Force
11
41
Office of Science and Te
Office of Science and Technology Policy
11
46
Council on Wage & Price
Council on Wage & Price Stability
11
47
Office of National Drug
Office of National Drug Control Policy
11
48
U.S. Trade and Developme
U.S. Trade and Development Agency
11
50
Comm. on WMD
Commission on U.S. Intelligence Capabilities Regulating Weapons of Mass
Destructions
12
00
Agriculture
Department of Agriculture
12
01
Farm Service Agency
Farm Service Agency
12
02
National Agricultural St
National Agricultural Statistics Service
12
03
Agricultural Marketing S
Agricultural Marketing Service
12
05
Agricultural Research Se
Agricultural Research Service
12
06
Office of Small and Disa
Office of Small and Disadvantaged Business Utilization
12
07
Rural Development Admini
Rural Development Administration
12
09
Office of the Chief Info
Office of the Chief Information Officer
12
10
Cooperative State Resear
Cooperative State Research, Education, and Extension Service
12
11
Office of Administrative
Office of Administrative Systems (Exp. Code)
12
14
Office of the CIO - Wash
Office of the Chief Information Officer - Washington Telecommunications Services
and Operations
12
15
Rural Housing Service
Rural Housing Service
12
17
Dept Agriculture,Risk Mg
Risk Management Agency
12
21
Foreign Agricultural Ser
Foreign Agricultural Service
12
22
National Information Technology
Center
National Information Technology Center
12
23
Forest Service
Forest Service
12
25
Office of the General Co
Office of the General Counsel
12
26
Federal Grain Inspection
Federal Grain Inspection, Packers, and Stockyards Administration
12
27
Office of Communications
Office of Communications
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 121
Agency
Code
Bureau
Code
Abbreviated Title
Title
12
30
Food and Nutrition
Food and Nutrition
12
31
Rural Utilities Services
Rural Utilities Services
12
32
National Telecommunications
Services and Operations
National Telecommunications Services and Operations
12
33
Office of the Secretary
Office of the Secretary
12
34
Animal and Plant Health
Animal and Plant Health Inspection Service
12
35
Natural Resources Conser
Natural Resources Conservation Service
12
36
Grain Insp Packrs/Stkyd
grain insp packrs/stkyd
12
37
Food Safety and Inspecti
Food Safety and Inspection Service
12
38
Office of the CIO NITC -
office of the cio nitc -
12
39
Office of Administrative
office of administrative
12
40
Civil Rights Enforcement
Civil Rights Enforcement and Adjudication
12
41
Office of Budget and Pro
Office of Budget and Program Analysis
12
42
Human Resources Management
Human Resources Management
12
44
Office of Operations
office of operations
12
46
External Services
External Services
12
47
Office of the Chief Fina
Office of the Chief Financial Officer
12
49
Economic Research Servic
Economic Research Service
12
50
AMS Contractors
AMS Contractors
12
51
Organization of Professi
Organization of Professional Employees
12
52
USDA Graduate School
USDA Graduate School
12
53
International Cotton Adv
International Cotton Advisory Commission
12
55
Office of the Inspector
Office of the Inspector General
12
56
National Appeals Divisio
National Appeals Division
12
57
Office of Chief Economis
Office of Chief Economist
12
58
Board of Contract Appeal
Board of Contract Appeal
12
59
USDA Vacant Space
USDA Vacant Space
12
60
Office of Procurement
Office of Procurement
12
61
Office of Civil Rights
Office of Civil Rights
12
62
USDA, National Capital R
USDA, National Capital Region
12
89
Dept Of Agriculture,Depa
Departmental Administration
12
90
State Conservation Servi
State Conservation Service
12
91
State Forestry Commissio
State Forestry Commission
12
92
State Extension Service
State Extension Service
12
93
Fram Service Agency - Co
Farm Service Agency – County
12
94
DHHS,Milk Marketing Asso
Milk Marketing Association
12
99
Subcontractors/Private sector with
Federal Agencies
Subcontractors/Private sector with Federal Agencies
13
00
Commerce
Department of Commerce
13
01
Office of the Secretary
Office of the Secretary
13
02
Minority Business Develo
Minority Business Development Agency
13
04
Bureau of the Census
Bureau of the Census
13
05
National Telecommunicati
National Telecommunications and Information Administration
13
06
National Institute of St
National Institute of Standards and Technology, Gaithersburg, MD
13
07
U.S. Travel and Tourism
U.S. Travel and Tourism Administration
13
08
National Technical Infor
National Technical Information Services
13
09
National Institute of St
National Institute of Standards and Technology, Boulder, CO
13
10
Patent and Trademark Off
Patent and Trademark Office
13
12
International Trade Admi
International Trade Administration
13
13
CD OIG
Office of Inspector General
13
14
National Oceanic Atmosph
National Oceanic and Atmospheric Administration
13
15
Economic Affairs
Economic Affairs
13
16
Bureau of Industry and Security
Bureau of Industry and Security
13
17
Technology Administratio
Technology Administration
13
18
Expired Code - Do Not As
Post Regional Task Force (Exp. Code)
13
19
CD Bur Econ Analy Expire
Bureau of Economic Analysis (Exp. Code)
13
20
Economic Development Adm
Economic Development Administration
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 122
Agency
Code
Bureau
Code
Abbreviated Title
Title
13
21
Expired Code - Use ABC 1
Office of the Secretary (Exp. Code - Use Code 1301)
13
22
Expired Code - Do Not As
United States Travel Service (Exp. Code)
13
25
CD EDA Expired Code -
Economic Development Administration (Exp. Code - Use Code 1320)
13
28
CD OFF MIN BUS ENT Expi
Office of Minority Business Enterprise (Exp. Code - Use Code 1302)
13
30
CD UP G LAK REG COMM
Upper Great Lakes Regional Commission (Exp. Code)
13
31
CD New Engl Reg Comm (Ex
New England Regional Commission (Exp. Code)
13
33
Pacific-NW Reg Comm Exp
Pacific-Northwest Regional Commission (Exp. Code)
13
34
CD OP/ADP MGMTExpired Co
OP/ADP Management (Exp. Code)
13
35
CD Four Cor Reg Comm Ex
Four Corner Regional Commission (Exp. Code)
13
36
CD Coast Pl Reg Comm Exp
Coastal Plains Regional Commission (Exp. Code)
13
37
CD Ozark Reg Comm Expir
Ozark Regional Commission (Exp. Code)
13
38
CD Old West Reg Comm Ex
Old West Regional Commission (Exp. Code)
13
39
CD Brdr Reg Comm Expired
Southwest Border Region Commission (Exp. Code)
13
51
Government Contractors E
Government Contractors (Exp. Code - Use Code 1399)
14
00
Interior
Department of the Interior
14
06
Office of Surface Mining
Office of Surface Mining and Regulation Enforcement
14
07
Geological Survey
Geological Survey
14
08
Office of Hearing and Ap
Office of Hearing and Appeals
14
09
Bureau of Indian Affairs
Bureau of Indian Affairs
14
10
Bureau of Minerals Manag
Bureau of Minerals Management Service
14
11
Bureau of Land Managemen
Bureau of Land Management
14
12
Office of the Special Tr
Office of the Special Trustee for American Indians
14
15
Bureau of Mines
Bureau of Mines
14
17
National Park Service
National Park Service
14
21
Office of Aircraft Servi
Office of Aircraft Services
14
23
Bureau of Reclamation
Bureau of Reclamation
14
24
Interior Business Center
Interior Business Center
14
25
Office of the Secretary
Office of the Secretary
14
26
ID OWRT Expired Code -
Office of Water Resources Research (Exp. Code - Use Code 1411)
14
27
Office of the Solicitor
Office of the Solicitor
14
28
DOI- OHTA
Department of Interior-Offc. Historical Trust Accounting
14
45
DOI – ESC
Department of Interior-Enterprise Serv Cntr
14
33
Office of Insular Affairs
Office of Insular Affairs
14
36
United States Fish and W
Fish and Wildlife Service
14
41
Office of Inspector Gene
Office of Inspector General
14
42
Construction Management
Construction Management
14
43
National Indian Gaming C
National Indian Gaming Commission
14
44
Nat Biolgcl Survy
National Biological Survey
14
50
DOI-BIA Education
Department of Interior-Bureau of Indian Affairs Education
15
00
Justice
Department of Justice
15
01
United States Trustees
United States Trustees
15
02
Justice Management Divis
Justice Management Division
15
03
Antitrust Division
Antitrust Division
15
04
Office of Professional R
Office of Professional Responsibility
15
05
Office of the Attorney G
Office of the Attorney General
15
06
Office of Associate Atto
Office of Associate Attorney General
15
07
Civil Division
Civil Division
15
08
INTERPOL - United States
INTERPOL - United States National Central Bureau
15
09
Civil Rights Division
Civil Rights Division
15
10
Office of Legislative Af
Office of Legislative Affairs
15
11
Criminal Division
Criminal Division
15
12
Office of the Deputy Att
Office of the Deputy Attorney General
15
13
Federal Bureau of Invest
Federal Bureau of Investigation
15
14
Federal Prison Industries
Federal Prison Industries, Inc.
15
15
Immigration and Naturali
Immigration and Naturalization Service
15
16
National Institute of Co
National Institute of Corrections
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 123
Agency
Code
Bureau
Code
Abbreviated Title
Title
15
17
Environment and Natural
Environment and Natural Resources Division
15
18
Office of Legal Counsel
Office of Legal Counsel
15
19
Bureau of Prisons
Bureau of Prisons
15
20
Office of the Solicitor
Office of the Solicitor General
15
21
Tax Division
Tax Division
15
22
Office of Public Affairs
Office of Public Affairs
15
23
Telecommunications Servi
Telecommunications Services and Computer Services Staffs
15
24
Pardon Attorney
Pardon Attorney
15
25
United States Marshals S
United States Marshals Service
15
26
Executive Office for Imm
Executive Office for Immigration Review
15
27
Office of Policy Develop
Office of Policy Development
15
28
Office of Justice Progra
Office of Justice Programs
15
29
Community Relations Serv
Community Relations Service
15
30
Information Systems Staf
Information Systems Staff
15
31
United States Parole Com
United States Parole Commission
15
32
Drug Enforcement Adminis
Drug Enforcement Administration
15
33
Office of Intelligence P
Office of Intelligence Policy and Review
15
34
Office of the Special Pr
Office of the Special Prosecutor
15
35
Office of the U.S. Attorneys
Office of the U.S. Attorneys
15
36
Foreign Claims Settlemen
Foreign Claims Settlement Commission
15
37
Ofc of Special Counsel f
Office of Special Counsel Related to Unfair Employment Practices
15
38
Office of Intergovernmen
Office of Intergovernmental Affairs
15
39
Office of Inspector Gene
Office of Inspector General
15
40
Civil Liberties Public E
Civil Liberties Public Ed. Fund Board of Dir.
15
41
JD Counsel on Communicat
Consolidated Communications Network
15
42
DOJ,Drug Intelligence Ce
National Drug Intelligence Center
15
43
DOJ,Court Svc&Offendr Su
Court Services & Offender Supervision Agency (CSOSA)
15
44
Violence Against Women
Office on Violence Against Women
15
46
NPREC
National Prison Rape Elimination Commission (NPREC)
15
51
Government Contrators Ex
Government Contractors (Exp. Code - Use Code 1599)
15
93
Bur Of Alcohol,Tobacco,F
Bureau of Alcohol, Tobacco, Firearms, and Explosives
15
99
Subcontractors/Private sector with
Federal Agencies
Subcontractors/Private sector with Federal Agencies
16
00
Labor
Department of Labor
16
02
Assistant Secretary for
Assistant Secretary for Administration and Management
16
03
Mine Safety and Health A
Mine Safety and Health Administration
16
04
Office of Inspector Gene
Office of Inspector General
16
05
Pension and Welfare Benefits
Pension and Welfare Benefits Adminsitration
16
06
Pension Benefit Guaranty
Pension Benefit Guaranty Corporation
16
07
Bureau of Labor Mgmt Rel
Bureau of Labor Mgt Relation and Cooperative Programs
16
08
Office of the American W
Office of Labor Management Standards
16
09
Bureau of International
Bureau of International Labor Affairs
16
10
Office of the Chief Fina
Office of the Chief Financial Officer
16
11
Dol Land Mgmt Expired Co
Labor-Management Services Administration (Exp. Code)
16
12
Lab Dept, Ofc Adudctry S
Office of Adjudicatory Services
16
13
Department of Labor
Office of Public Affairs National Call Center
16
14
Occupational Safety and
Occupational Safety and Health Administration
16
15
Bureau of Labor Statisti
Bureau of Labor Statistics
16
16
Employment and Training
Employment and Training Administration
16
17
Office of the Secretary
Office of the Secretary of Labor
16
18
Employment Standards Adm
Employment Standards Administration
16
19
Office of the Solicitor
Office of the Solicitor
16
20
Veterans Employment and
Veterans Employment and Training Service
16
21
LD Public Affairs
Office of Public Affairs
16
22
LD Congressnl & Intergov
Office of Congressional & Intergovernmental Affairs
16
23
LD Assist Secretary For
Office of the Assistant Secretary for Policy
16
24
LD Women's Bureau
Women's Bureau
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 124
Agency
Code
Bureau
Code
Abbreviated Title
Title
16
25
LD Benefits Review Board
Benefits Review Board
16
26
LD Employ Comp Appeals B
Employees Compensation Appeals Board
16
27
LD Administrative Review
Administrative Review Board
16
28
OASAM/ITC Data Network
Office of Financial and Management Service
16
29
Office of Administrative
Administrative Law Judges
16
30
Employ. Standards Admin.
Office of Workmans' Compensation Programs
16
31
Employment Standards Adm
Wage and Hour Division
16
32
Employ. Standards Admin.
Office of Federal Contract Compliance Programs
16
33
Employ. and Train. Admin
Bureau of Apprenticeship and Training
16
34
Employment and Training
Office of Job Corps
16
35
Mine Sfety and Health Ad
Mine Safety and Health Administration, Office of the Assistant Secretary
16
36
Mine Sfety and Health Ad
Mine Safety and Health Administration, Administration and Management
16
37
Mine Safety and Health A
Mine Safety and Health Administration, Office of Assessments
16
38
Mine Sfty and Health Adm
Mine Safety and Health Administration, Coal Mine Safety and Health
16
39
Mine Sfty and Hlth Admin
Mine Safety and Health Administration, Metal and NonMetal Mine Safety and Health
16
40
Mine Sfty and Hlth Admin
Mine Safety and Health Administration, Educational Policy and Development
16
41
Mine Sfty and Hlth Admin
Mine Safety and Health Administration, Office of Standards, Regulations, and
Variances
16
42
Mine Safety and Health A
Mine Safety and Health Administration, Technical Support
16
43
LD Offc Of Small Busines
Office of Small Business Programs
16
44
LD, ESO
DOL Enterprise Services Office
16
45
LD, WCF
DOL Working Capital Funds Components
16
46
LD Consolidated
DOL OASAM Consolidated Services
16
49
Anti-Poverty Programs (F
Anti-Poverty Programs (FSS use only)
16
51
Government Contractors
Government Contractors (Exp. Code - Use Code 1699)
16
52
LD Natl Skills Standards
National Skills Standards Board
16
53
LD Natl Occuptnl Info Co
National Occupational Information Coordinating Committee
16
54
LD Pres Comm On Emp Of P
President's Committee on Employment of People with Disabilities
16
55
LD Natl Task For Emp Adu
National Task Force on Employment of Adults with Disabilities
16
80
Employment and Training
Employment and Training Administration, Job Corps Centers
17
00
Navy
Department of the Navy
17
01
Secretary of the Navy
Secretary of the Navy
17
02
Chief of Naval Research
Chief of Naval Research
17
03
Commander in Chief Pacif
Commander in Chief Pacific Fleet
17
04
Comptroller of the Navy
Comptroller of the Navy
17
05
Commander in Chief Atlan
Commander in Chief Atlantic Fleet
17
06
Chief of Naval Operation
Chief of Naval Operations
17
07
USN NAV Sea Sys Com
Naval Sea Systems Command
17
08
Chief of Naval Education
Chief of Naval Education and Training
17
09
Commander, Naval Air Atl
Commander, Naval Air Atlantic Fleet
17
10
Chief of Naval Personnel
Chief of Naval Personnel
17
11
Commander, Naval Facilit
Commander, Naval Facilities Engineering Command
17
12
Bureau of Medicine and S
Bureau of Medicine and Surgery
17
13
Commander, Naval Air Pac
Commander, Naval Air Pacific Fleet
17
14
Naval Material Command
Naval Materiel Command
17
15
Commander, Naval Electro
Space and Naval Warfare Systems Command
17
16
Oceanographer of the Nav
Oceanographer of the Navy
17
17
Commander, Naval Supply
Commander, Naval Supply Systems Command
17
18
Naval Telecommunications
Naval Telecommunications Command
17
19
Commander, Naval Air Sys
Commander, Naval Air Systems Command
17
20
Naval Security Group Act
Naval Security Group Activity
17
21
Naval Recruiting Area On
Naval Recruiting Area One
17
22
Naval Intelligence Comma
Naval Intelligence Command Headquarters
17
23
Commanding General, 4th
Commanding General, 4th Marine Division
17
24
Commander, Naval Weather
Commander, Naval Weather Service Command
17
25
NAV RES RCRUT AR PAC
Naval Reserve Recruiting Command Area Pacific
17
26
Cmdr, Mil Slft Wash HQ
Commander Military Sealift Command, Wash HQ
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 125
Agency
Code
Bureau
Code
Abbreviated Title
Title
17
28
Chief of Naval Reserve
Chief of Naval Reserve
17
29
Navy Resale Systems Offi
Navy Resale Systems Office
17
30
Commandant of the Marine
Commandant of the Marine Corps
17
31
Naval Recruiting Area Th
Naval Recruiting Area Three
17
32
Naval Recruiting Area Fo
Naval Recruiting Area Four
17
33
Chief of Naval Air Train
Chief of Naval Air Training
17
34
Naval Recruiting Area Fi
Naval Recruiting Area Five
17
35
Naval Recruiting Area Se
Naval Recruiting Area Seven
17
36
Commander, Naval Recruit
Commander, Naval Recruiting Command
17
37
Marine Corps Air Bases -
U.S. Marine Corps, Air Bases - Eastern Area
17
38
Marine Corps Air Bases -
U.S. Marine Corps, Air Bases - Western Area
17
39
Marine Air Reserve Train
U.S. Marine Corps, Air Reserve Training Command
17
40
6th Marine Corps Distric
U.S. Marine Corps, 6th Marine Corps District
17
41
1st Marine Corps Distric
U.S. Marine Corps, 1st Marine Corps District
17
42
9th Marine Corps Distric
U.S. Marine Corps, 9th Marine Corps District
17
43
8th Marine Corps Distric
U.S. Marine Corps, 8th Marine Corps District
17
44
4th Marine Corps Distric
U.S. Marine Corps, 4th Marine Corps District
17
45
12th Marine Corps Distri
U.S. Marine Corps, 12th Marine Corps District
17
46
Chief of Naval Technical
Chief of Naval Technical Training
17
48
Chief of Information
Chief of Information
17
49
Naval Recruiting Area Ei
Naval Recruiting Area Eight
17
51
Government Contractors
Government Contractors (Exp. Code - Use Code 1799)
17
52
USMC,Quantico Dependent
U.S. Marine Corps, Quantico Dependent School System
17
53
Commander Naval Installations
Commander Naval Installations
17
54
Cmdr, Mil Slft Pacf
Commander Military Sealift Command, Pacific
17
55
Cmdr, Mil Slft Atlantc
Commander Military Sealift Command, Atlantic
17
56
Cmdr, Mil Slft Europe
Commander Military Sealift Command, Europe
17
57
Cmdr, Mil Slft Cntrl
Commander Military Sealift Command, Central
17
58
Cmdr, Mil Slft Far East
Commander Military Sealift Command, Far East
17
75
U.S. Marine Corps, Chief
U.S. Marine Corps, Chief Information Officer
17
99
Subcontractors/Private sector with
Federal Agencies
Subcontractors/Private sector with Federal Agencies
18
00
United States Postal Service
United States Postal Service
18
01
Chief Postal Inspector
Chief Postal Inspector
18
03
Facilities
Facilities
18
04
Office of the Inspector General
Office of the Inspector General
18
05
Finance and Administrati
Finance and Administration
18
07
Operations
Operations
18
09
Personnel
Personnel
18
10
Postal Supply Depots
Postal Supply Depots
18
11
Office of Postmaster Gen
Office of Postmaster General
18
12
Postmasters
Postmasters
18
13
Regional Comptroller
Regional Comptroller
18
14
Bureau of Planning and M
Bureau of Planning and Marketing
18
15
Transportation and Inter
Transportation and International Service
18
16
District Managers
District Managers
18
17
Commission on Postal Ser
Commission on Postal Service
18
31
Postal Rate Commission
Postal Rate Commission
18
51
Government Contractors
Government Contractors (Exp. Code - Use Code 1899)
19
00
State
Department of State
19
01
Bureau of Administration
Bureau of Administration
19
02
Office of the Under Secr
Office of the Under Secretary for Management
19
03
African Affairs
African Affairs
19
04
Politico - Military Affa
Politico - Military Affairs
19
05
Economic Affairs and Bus
Economic Affairs and Business Affairs
19
06
Cuban Haitian Task Force
Cuban Haitian Task Force
19
07
European and Eurasian Affairs
European and Eurasian Affairs
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 126
Agency
Code
Bureau
Code
Abbreviated Title
Title
19
08
Bureau of International
Bureau of International Narcotics Matters
19
09
East Asian and Pacific A
East Asian and Pacific Affairs
19
10
Multinational Force and
Multinational Force and Observers
19
11
Intelligence and Researc
Intelligence and Research
19
12
Bureau of Refugee Progra
Bureau of Refugee Programs
19
13
Western Hemisphere Affairs
Western Hemisphere Affairs
19
15
International Boundary a
International Boundary and Water Commission, U.S. and Mexico
19
17
International Boundary C
International Boundary Commission, U.S. and Canada
19
19
International Joint Comm
International Joint Commission, U.S. and Canada
19
21
International Organizati
International Organization Affairs
19
22
Ocean and International
Ocean and International Environmental Scientific Affairs
19
23
Near Eastern Affairs
Near Eastern Affairs
19
24
Human Rights and Humanit
Human Rights and Humanitarian Affairs
19
25
Public Affairs
Public Affairs
19
27
Office of the Secretary
Office of the Secretary
19
28
Information Systems Offi
Information Systems Office
19
29
Consular Affairs
Consular Affairs
19
30
Office of Foreign Missio
Office of Foreign Missions
19
31
United States Mission to
United States Mission to the United Nations
19
34
Office of Communications
Office of Communications
19
35
Deputy Assistant Secreta
Deputy Assistant Secretary for Budget and Finance
19
36
Overseas Buildings Operations
Overseas Buildings Operations
19
37
Foreign Service Institut
Foreign Service Institute
19
38
Inspector General
Inspector General
19
39
Legal Adviser
Legal Adviser
19
40
Office of Management
Office of Management
19
41
Deputy Assistant Secreta
Deputy Assistant Secretary for Operations
19
42
Bureau of Personnel
Bureau of Personnel
19
43
Deputy Assistant Secreta
Deputy Assistant Secretary for Security
19
49
No Bureau Identification
No Bureau Identification
19
61
SD Dplmtc Telecomm Svc
Diplomatic Telecommunications Service - Program Office
19
62
South and Central Asian Affairs
South and Central Asian Affairs
20
00
Treasury
Department of the Treasury
20
01
Bureau of Government Fin
Financial Management Service
20
03
Office of the Comptrolle
Office of the Comptroller of the Currency
20
05
U.S. Customs Service
U.S. Customs Service (DHS Code 7051)
20
06
Treas,US Cust Svc,Natl L
Nat'l Law Enforcement Communications Center, Orlando (DHS Code 7052)
20
07
Assistant Secretary for
Assistant Secretary for International Affairs
20
09
Bureau of Engraving and
Bureau of Engraving and Printing
20
11
Internal Revenue Service
Internal Revenue Service National Office
20
12
United States Mint - Den
United States Mint - Denver
20
13
United States Mint-Washi
United States Mint - Washington, DC
20
14
United States Mint-San F
United States Mint - San Francisco
20
15
Alcohol and Tobacco Tax and Trade
Bureau
Alcohol and Tobacco Tax and Trade Bureau
20
17
Bureau of Public Debt
Bureau of Public Debt
20
18
Bureau Of Public Debt
Bureau of Public Debt
20
19
Office of the Secretary
Office of the Secretary
20
20
Treas Communications Sys
Treasury Communications System
20
21
TD FINCEN
Financial Crimes Enforcement Network (FinCEN)
20
25
United States Savings Bo
United States Savings Bond Division
20
29
Consolidated Federal Law
Consolidated Federal Law Enforcement Training Center
20
30
Office of the Inspector
Office of the Inspector General
20
31
Office of Thrift Supervi
Office of Thrift Supervision
20
32
Internal Revenue Service
Internal Revenue Service - Southeast Region
20
33
Internal Revenue Service
Internal Revenue Service - Western Region
20
34
Internal Revenue Service
Internal Revenue Service - Midstates Region
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 127
Agency
Code
Bureau
Code
Abbreviated Title
Title
20
35
Internal Revenue Service
Internal Revenue Service - Northeast Region
20
38
TD TIGTA
Office of the Inspector General for Tax Administration (TIGTA)
20
39
Dept Of Treas,Wireless A
Treasury Department Wireless Activities
20
41
Alcohol & Tobacco & Trade
Alcohol & Tobacco Tax & Trade Bureau
20
50
Community Devel Inst Fnd
Community Development Financial Institutions Fund
20
55
DHS,Offic Inspector Gene
DHS, Office of the Inspector General
21
00
Army
Department of the Army
21
01
Communications Command
Communications Command
21
02
U.S. Army, Washington, D
U.S. Army, Washington, DC
21
03
U.S. Army Information Sy
U.S. Army Information Systems Command
21
04
Army Reserve
Army Reserve
21
05
U.S. Army Intelligence A
U.S. Army Intelligence Agency
21
06
Surgeon General
Surgeon General
21
07
US Army,Recreation Machin
U.S. Army Recreation Machine Program
21
08
Corps of Engineers
Corps of Engineers
21
09
U.S. Army Dental Command
U.S. Army Dental Command
21
10
U.S. Army,Def Telecomm Sys
Defense Telecommunication System - Washington (FTS Only)
21
11
Adjutant General
Adjutant General
21
12
Army Intelligence and Se
Army Intelligence and Security Command
21
14
Criminal Investigation C
Criminal Investigation Command
21
16
U. S. Army Med Commd(MEDCOM)
U. S. Army Medical Command
21
18
Nat'l Guard Bureau, Army INF.
Systems
National Guard Bureau, Army Information Systems (Arlington, VA)
21
19
STATE N.G. OFFICES
Army Nat'l Guard, State Offices
21
20
The Judge Advocate Gener
The Judge Advocate General
21
22
Military Police Corps
Military Police Corps
21
24
Civilian Appellate Revie
Civilian Appellate Review Agency
21
25
U.S. Army. IMA
U. S. Army Installation Management Agency
21
26
Military Review Boards
Military Review Boards
21
27
USAR,US Army Recruiting Command
Army Recruiting Command, Employee Parking Areas (PBS)
21
28
Army Dist Learning Sys,
Army Distributed Learning System, Newport News, VA
21
29
Miscellaneous Department
Miscellaneous Department of the Army Activities
21
30
Community & Family Suppo
Community & Family Support Cntr NAF Contract Directorate
21
31
U.S. Army,Hq,Recruit Comm-F
HQ, U.S. Army Recruiting Command, Fort Knox, KY
21
33
Audit Agency
Audit Agency
21
35
Military Traffic Managem
Military Traffic Management Command
21
36
Ballistic Missile Defens
Ballistic Missile Defense Communications Activity
21
37
Training and Doctrine Co
Training and Doctrine Command
21
38
Material Development and
U.S. Army, Army Materiel Command
21
39
U.S. Army Personnel Center
U.S. Army Personnel Center
21
40
Army Forces Command
Army Forces Command
21
41
Army Recruiting Command
Army Recruiting Command
21
42
Military Enlistment Proc
Military Enlistment Processing Command
21
43
Alaska Command
Alaska Command
21
46
US Army Simulation Training and
Instramentation
U.S. Army Simulation Training and Instramentation
21
47
U.S. Army Research Lab
U.S. Army Research Lab
21
48
Army Comm Elect Cmnd
Army Communications Electronics Command
21
49
Army Test & Eval Cmnd
U.S. Army Test & Evaluation Command
21
51
Army PM LIS
Army Project Manager, Logistics Information Systems
21
53
Army North
Department of Army, Army North
21
54
U.S. Army USASAC
U.S. Army Security Assistance Command
21
74
Department of the Army
Community Based Health Care Organization CBHCO
21
90
State/Local DOD/DOJ Law
State/Local DOD/DOJ Law Enforcement Support Program
22
00
Resolution Trust Corporation
Resolution Trust Corporation
23
00
United States Tax Court
United States Tax Court
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 128
Agency
Code
Bureau
Code
Abbreviated Title
Title
24
00
Office of Personnel Management
Office of Personnel Management
24
01
Office of Budget and Management
Office of Budget and Management
24
05
Expired Code - Do Not As
Bureau of Inspections (Exp. Code)
24
07
Expired Code - Do Not As
Bureau of Management Services (Exp. Code)
24
08
Expired Code - Do Not As
Bureau of Manpower Information Systems (Exp. Code)
24
09
Expired Code - Do Not As
Bureau of Policies and Standards (Exp. Code)
24
11
Expired Code - Do Not As
Bureau of Personnel Investigations (Exp. Code)
24
13
Expired Code - Do Not As
Bureau of Recruiting and Examining (Exp. Code)
24
15
Expired Code - Do Not As
Bureau of Retirement, Insurance, & Occupational Health (Exp. Code)
24
16
President's Commission o
President's Commission on White House Fellows
24
17
President's Committee on
President's Committee on Personnel Interchange
25
00
National Credit Union Adminsitration
National Credit Union Administration
26
00
Federal Retirement Thrif Investment
Board
Federal Retirement Thrift Investment Board
27
00
Federal Communications
Commission
Federal Communications Commission
28
00
Social Security Administration
Social Security Administration
28
04
Social Security Administ
Social Security Administration
28
05
Social Security Admin,OI
SSA Office of the Inspector General (FTS Only)
29
00
Federal Trade Commission
Federal Trade Commission
29
01
Call Center for Consumer
Call Center for Consumer Protection
30
00
Peace Corps
Peace Corps
31
00
Nuclear Regulatory Commission
Nuclear Regulatory Commission
32
00
Synthetic Fuels Corporation
Synthetic Fuels Corporation
32
03
Commerce,Ofc Of Computer
commerce,ofc of computer
33
00
Smithsonian
Smithsonian Institution
33
01
Archives of American Art
Archives of American Art
33
03
Smithsonian Astrophysica
Smithsonian Astrophysical Observatory
33
05
Board of Trustees
Board of Trustees
33
07
Smithsonian Tropical Res
Smithsonian Tropical Research Institute
33
09
Freer Gallery of Art
Freer Gallery of Art
33
11
International Exchange S
International Exchange Service
33
13
National Museum of Histo
National Museum of History and Technology
33
15
National Museum of Natur
National Museum of Natural History
33
17
National Air and Space M
National Air and Space Museum
33
19
National Collection of F
National Collection of Fine Arts
33
20
National Portrait Galler
National Portrait Gallery
33
22
Marine Science Center
Marine Science Center
33
23
National Zoological Park
National Zoological Park
33
24
Radiation Biology Labora
Radiation Biology Laboratory
33
27
United States National M
United States National Museum
33
28
Joseph H. Hirshhorn Muse
Joseph H. Hirshhorn Museum and Sculpture Garden
33
29
Office of Public Affairs
Office of Public Affairs
33
30
Division on Performing A
Division on Performing Arts
33
31
Smithsonian Museum Shops
Smithsonian Museum Shops
33
32
Office of Contracting
Office of Contracting
33
58
Smithsonian,W Wilson Int
Woodrow Wilson International Center for Scholars
34
00
International Trade Commission
International Trade Commission
35
00
DC Pre-trial Services
DC Pre-trial Services
36
00
Veterans Affairs
Department of Veterans Affairs
36
01
Inspector General
Inspector General
36
03
Office of Acquisiton and Material
Management
Office of Acquisiton and Material Management
36
05
Office of Facilities
Office of Facilities
36
07
VA OIS&T (Expired Code -
Office of Information Systems and Telecommunications
36
09
Veterans Health Administration
Veterans Health Administration
36
10
National Cemetary Administration
National Cemetary Administration
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 129
Agency
Code
Bureau
Code
Abbreviated Title
Title
36
11
Veterans Benefits Administration
Veterans Benefits Administration
36
13
Office of Controller
Office of Controller
36
14
Administrative Service
Administrative Service
36
15
Training Academy (Expir
Training Academy
36
16
VA EASAC (Expired Code
Eastern Area Service and Assistance Center
36
20
National Ees Program
National EES Program
36
99
Subcontractors/Private S
Subcontractors/Private Sector with Federal Agencies
41
00
Merit Systems Protection Board
Merit Systems Protection Board
41
01
Office of Administration
Office of Administration
45
00
Equal Employment Opportunity
Equal Employment Opportunity Commission
45
99
Subcontractors/Private sector with
Federal Agencies
Subcontractors/Private sector with Federal Agencies
46
00
Regional Commissions
Regional Commissions
46
01
Delaware River Basin Com
Delaware River Basin Commission
46
02
Appalachian Regional Com
Appalachian Regional Commission
46
04
Washington Metropolitan
Washington Metropolitan Area Transit Authority
46
17
Martin Luther King Jr. F
Martin Luther King Jr. Federal Holiday Commission
47
00
General Services Administration
General Services Administration
47
01
Office of Administrator
Office of Administrator
47
02
Office of Acquisition Policy
Office of Acquisition Policy
47
03
Office of the Chief Financial Officer
Office of the Chief Financial Officer
47
04
Office of Inspector General
Office of Inspector General
47
05
Office of Ethics and Civil Rights
Office of Ethics and Civil Rights
47
06
Office of Government wide Policy
Office of Government wide Policy
47
07
Federal Acquisition Service, OE
Federal Acquisition Service, OE
47
08
Office of Citizen Services and
Communications
Office of Citizen Services and Communications
47
09
Federal Acquisition Service, All Other
Federal Acquisition Service, All Other
47
10
Office of the Chief Financial Officer,
Indian Tribal Claims
Office of the Chief Financial Officer, Indian Tribal Claims
47
11
Office of General Counsel
Office of General Counsel
47
12
Board of Contract Appeal
Board of Contract Appeals
47
13
National Archives and Re
National Archives and Records Administration
47
14
Public Buildings Service
Public Buildings Service, All Other
47
15
Public Buildings Service
Public Buildings Service - FBF
47
16
Community Services Admin
Community Services Administration Closeout
47
17
Pennsylvania Avenue Acti
Pennsylvania Avenue Activities
47
18
Federal Property Resources
Federal Property Resources Service
47
19
Federal Acquisition Service , Central
Office Facilities
Federal Acquisition Service , Central Office Facilities
47
20
Presidential Transition
Presidential Transition
47
22
Special Projects (Presid
Special Projects (Presidential)
47
23
Federal Acquisition Service - Data
Processing {P
Federal Acquisition Service, IT Solutions Facilities
47
24
Federal Acquisition Service -
Telecom. Facilitie
Federal Acquisition Service, Network Services Facilities
47
25
CO Combined Use Faciliti
Central Office Combined Use Facilities
47
26
Allowance to Former Pres
Allowance to Former Presidents
47
27
OFC Enterprise Develop
Office of Enterprise Development (E)
47
28
Transition - Outgoing Pr
Transition - Outgoing President
47
29
Transition - Outgoing Vi
Transition - Outgoing Vice President
47
30
Office of Management Ser
Office of Management Services and Human Resources
47
31
Office of the Chief Info
Office of the Chief Information Officer
47
32
Regional Administrator's
Regional Administrator's Office
47
33
Office of Citizen Svcs &
Office of Citizen Services and Communications, Federal Citizen Information Center
47
36
Ofc of Admin. Financial
Office of Administration Financial Management
47
37
GMA, Working Capital Fun
GMA, Working Capital Fund
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 130
Agency
Code
Bureau
Code
Abbreviated Title
Title
47
38
Office of General Counse
Regional Office of General Counsel (PBS Space Rental Only)
47
39
Office of Operations
Regional Offices of Operations
47
42
Regional Federal Acquisition Service
Regional Federal Acquisition Service
47
43
OFC Performance Improvement
Office of Performance Improvement (R)
47
44
NARA (All billings exept
Regional National Archives and Records Administration (All billings exept Rent and
FTS2000)
47
46
Public Buildings Service
Regional Public Buildings Service (PBS Space Rental Only)
47
47
PBS, Delegated Buildings
Public Buildings Service, Delegated Buildings Only
47
48
Federal Acquisition Service, Regional
OE Facilit
Federal Acquisition Service, IT Solutions, ISTS Facilities
47
49
Federal Acquisition Service IT Soln,
Fast Fac
Federal Acquisition Service, IT Solutions, FAST Facilities
47
50
Federal Acquisition Service, Regional
ADP Facili
Federal Acquisition Service, IT Solutions, Regional ADP Facilities
47
51
Federal Acquisition Service, Federal
Information
Federal Acquisition Service , Federal Information Center
47
52
GSA REG GM& A Personal
GSA Regional General Management and Administration - Personnel
47
53
Federal Acquisition Service,
Customer Supply Cen
Federal Acquisition Service, Customer Supply Centers
47
54
PBS - &CM Warehousing Op
Regional FPRS Warehousing Operations
47
55
Federal Acquisition Service,
Laboratory
Federal Acquisition Service, Laboratory
47
56
Federal Acquisition Service, Supply
Distrib. Warehousing
Federal Acquisition Service, Supply Distribution Warehousing Operations
47
57
Federal Acquisition Service, Personal
Prop. Center
Federal Acquisition Service, Personal Property Centers/State Agencies for Surplus
Property
47
58
Federal Acquisition Service, Self-
Service Stores
Federal Acquisition Service, Self-Service Stores
47
59
Federal Acquisition Service, Material
Returns Program
Federal Acquisition Service, Material Returns Program
47
62
PBS, Maint. and Custodia
Regional PBS, Maintenance and Custodial Operations
47
64
PBS, District Offices
Public Buildings Service, District Offices
47
66
PBS, Field Offices
Public Buildings Service, Field Offices
47
68
Federal Acquisition Service,
Interagency Motor P
Federal Acquisition Service, Interagency Motor Pool
47
69
Federal Acquisition Service,
Transportation
Federal Supply Service, Transportation
47
70
Federal Acquisition Service, Regional
Local Tele
Federal Acquisition Service, Regional Local Telecommunications Facilities
47
71
Agency Liaison Division
Agency Liaison Division - Rll only
47
72
Federal Acquisition Service,
Utilization Offices
Federal Acquisition Service, Utilization Offices
47
74
Regional Common Use Faci
Regional Common Use Facilities
47
75
Federal Acquisition Service, Info.
Security {PBS
Federal Acquisition Service, Information Security Management Facilities
47
76
Federal Acquisition Service ,
Info.Techlgy Interg
Federal Acquisition Service, Federal Systems Integration and Management Center
(FEDSIM)
47
78
GSA Federal Acquisition Service, Info
Tech Sol Fi
Federal Acquisition Service, IT Solutions Financial Srvc Cntr, Phila, PA
47
79
GSA Federal Acquisition Service,
Ntwk Svcs Fin Ct
Federal Acquisition Service, Network Services Financial Srvc Cntr, Atlanta, GA
47
80
Federal Acquisition Service
Professional SVCS
GSA Federal Acquisition Service, Professional Services Fund (Fund 295X)
47
81
Chief Acquisition Officer
Office of the Chief Acquisition Officer
47
86
GSA Outleased Hist
GSA Outleased Hist
47
87
Outleased
Outleased
47
88
Joint Use Space
Joint Use Space
47
89
Vacant Unassigned Space
Vacant Unassigned Space
47
90
DC Financial Responsibil
District of Columbia Financial Responsibility and Management Assistance Authority
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 131
Agency
Code
Bureau
Code
Abbreviated Title
Title
47
91
Public Defender's Office
District of Columbia Public Defender's Office
47
92
Women's Progress Commemo
Women's Progress Commemoration Commission
48
00
Miscellaneous Commission
Miscellaneous Commissions
48
01
National Commission to P
National Commission to Prevent Infant Mortality
48
02
Comm for the Stdy of Int
Commission for the Study of International Migration and Cooperative Economic
Development
48
03
International Cultural a
International Cultural and Trade Center Commission
48
04
National Economic Commis
National Economic Commission
48
05
National Bankruptcy Revi
National Bankruptcy Review Commission
48
06
Nat. Comm on Restructuri
National Commission on Restructuring the IRS National Commission on
Restructuring the IRS
48
07
National Alcohol Fuels C
National Alcohol Fuels Commission
48
08
Commission on Railroad R
Commission on Railroad Retirement Reform
48
09
Commission on Agricultur
Commission on Agricultural Workers
48
10
Nuclear Waste Technical
Nuclear Waste Technical Review Board
48
11
Presidential Commission
Presidential Commission on Catastrophic Nuclear Accidents
48
12
Office of Nuclear Waste
Office of Nuclear Waste Negotiator
48
13
Interagency/Council for
Interagency/Council for the Homeless
48
14
National Commission on S
National Commission on Severely Distressed Public Housing
48
15
Nat Comm on Amer Indian,
National Commission on American Indian, Alaska Native, and Native Hawaiian
Housing
48
16
National Commission on J
National Commission on Judicial Discipline and Removal
48
17
Jnt Fed-State Comm on Pl
Joint Federal-State Commission on Policies and Programs Affecting Alaska Natives
48
18
US Comm on Improving the
United States Commission on Improving the Effectiveness of the United Nations
48
19
National Commission on M
National Commission on Manufactured Housing
48
20
Thomas Jefferson Commemo
Thomas Jefferson Commemoration Commission
48
21
John F. Kennedy Assassin
John F. Kennedy Assassination Records Review Board
48
22
Commission Rail Road Ret
Commission Rail Road Retirement
48
44
National Commission on S
National Commission on Student Financial Assistance
48
45
Commission on the Ukrain
Commission on the Ukraine Famine
48
46
State Justice Institute
State Justice Institute
48
47
Commission on Education
Commission on Education of the Deaf
48
48
Aviation Safety Commissi
Aviation Safety Commission
48
49
Nat. Comm. on Fin. Insti
National Commission on Financial Institution Reform, Recovery and Enforcement
48
50
National Grambling Impac
National Gambling Impact Study Commission
48
51
National Commission on C
National Commission on Cost of Higher Education
48
52
Nat. Comm on Advancement
National Commission on Advancement of Federal Law Enforcement
48
53
Medicare Payment Advisor
Medicare Payment Advisory Commission
48
54
Comm Hlcst Assets In US
President's Advisory Commission on Holocaust Assets in the United States
48
77
Commission On Ocean Poli
Commission on Ocean Policy
48
78
Comm On On-Line Child Pr
Commission on On-Line Child Protection
48
82
Comm On Affor Hsng & Hlt
Commission on Affordable Housing and Health Care Facility Needs in the 21st
Century
48
83
Dwight Eisenhower Memori
Dwight D. Eisenhower Memorial Commission
48
92
U.S. China Sec. Revw. Comm.
U.S. China Security Review Commission
48
95
Comm For Intenatl Religi
Commission for International Religious Freedom
48
96
Trade Deficit Review Com
Trade Deficit Review Commission
48
99
Millennial Housing Commi
Millennial Housing Commission
49
00
National Science Foundation
National Science Foundation
49
51
Nat Sci Found,Natl Radio
National Radio Astronomy Observatory
49
52
NSF,Natl Ctr Atmosprc`1 Re
National Center for Atmospheric Research
49
53
NSF,US Arctic Resrch Com
United States Arctic Research Commission
50
00
Securities and Exchange
Commission
Securities and Exchange Commission
51
00
Federal Deposit Insurance
Corporation
Federal Deposit Insurance Corporation
52
00
Perm. and Enforcement Fe
Permitting and Enforcement Federal Inspector for the Alaska Gas Pipeline
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 132
Agency
Code
Bureau
Code
Abbreviated Title
Title
54
00
Federal Labor Relations Authority
Federal Labor Relations Authority
55
00
Advisory Commission on Inter-
governmental
Advisory Commission on Inter-governmental Relations
56
00
Central Intelligence Agency
Central Intelligence Agency
57
00
Air Force
Department of the Air Force
57
02
Headquarters
Headquarters, Air Staff (Not for Fleet Lease)
57
04
Air Force District of Wa
Air Force District of Washington (Not for Fleet Lease)
57
06
Space Command
Air Force Space Command (Not for Fleet Lease)
57
08
Accounting and Finance C
Accounting and Finance Center (Historical, Not for Fleet Lease)
57
10
Air Force Communications
Air Force Communications Command (Historical, Not for Fleet Lease)
57
12
Air Force Reserve Servic
Air Force Reserve Service (Not for Fleet Lease)
57
14
Electronic Security Comm
Electronic Security Command (Not for Fleet Lease)
57
15
Air Training Command
Air Training Command, Recruiting Service (Historical, Not for Fleet Lease)
57
16
Air University
Air University (Historical, Not for Fleet Lease)
57
17
Air Force Logistics Comm
Air Force Logistics Command (Historical, Not for Fleet Lease)
57
18
Military Airlift Command
Military Airlift Command (Historical, Not for Fleet Lease)
57
19
Strategic Air Command
Strategic Air Command (Historical, Not for Fleet Lease)
57
20
Air Force Systems Comman
Air Force Systems Command (Historical, Not for Fleet Lease)
57
21
Tactical Air Command
Air Combat Command (Not for Fleet Lease)
57
22
Manpower Personnel Cente
Manpower Personnel Center (Not for Fleet Lease)
57
23
Appellate Review
Appellate Review (Not for Fleet Lease)
57
24
Regional Civil Engineer
Regional Civil Engineer (Not for Fleet Lease)
57
25
Air Force Publication Di
Air Force Publication Distribution Center (Not for Fleet Lease)
57
26
Office of Special Invest
Office of Special Investigations (Not for Fleet Lease)
57
27
Alaskan Air Command
Alaskan Air Command (Historical, Not for Fleet Lease)
57
28
Pacific Air Forces
Pacific Air Forces (Not for Fleet Lease)
57
29
U.S. Air Force Academy
U.S. Air Force Academy (Not for Fleet Lease)
57
30
U.S. Air Force Europe
U.S. Air Force Europe (Not for Fleet Lease)
57
31
Standard Systems Center
Standard Systems Center (Not for Fleet Lease)
57
32
Air National Guard
Air National Guard (Not for Fleet Lease)
57
33
USAF,ROTC Programs
Air Force Reserve Officers Training Corps (ROTC) Program (Not for Fleet Lease)
57
34
USAF,AF Civil Air Patrol
Air Force Civil Air Patrol (Not for Fleet Lease)
57
35
RCS/RSSF
Air Force, Recruiting Squadron, Recruit Suppt Section Finance
57
61
Air Comb Command (CENTCO
Air Combat Command (Incl. CENTCOM) (For Fleet Lease)
57
62
Air Mobility Comd, Def C
Air Mobility Comd., Incl. Def. Courier Srv., (Fleet Lse)
57
63
Air Educ & Training Comm
Air Educ. & Training Cmd., Excl. Recruit Srv. (Flt Lse)
57
64
AF Recruiting Service -
AF Recruiting Service - AETC (For Fleet Lease)
57
65
Air Force Reserve Comman
Air Force Reserve Command (For Fleet Lease)
57
66
Air Force Material Comma
Air Force Material Command (For Fleet Lease)
57
67
Air National Guard Burea
Air National Guard Bureau (For Fleet Lease)
57
68
US Air Force Acad,Dir Rp
U.S. Air Force Academy, Dir. Reporting Unit (Flt Lse)
57
69
Air Force Space Command
Air Force Space Command (For Fleet Lease)
57
70
Bolling AFB, Dir Rptng U
Bolling AFB, Direct Reporting Unit (For Fleet Lease)
57
71
Air Force Ofc Spec Inves
Air Force Off. Of Spec. Investigations (Fleet Lease)
57
72
Pacific Air Forces
Pacific Air Forces (For Fleet Lease)
57
73
US Air Forces Europe
U.S. Air Forces Europe (For Fleet Lease)
57
74
Joint Communctns Sppt El
Joint Communications Support Element (For Fleet Lease)
57
75
Air Force Spec Ops Comma
Air Force Special Operations Command (For Fleet Lease)
57
99
Subcontractors/Private sector with
Federal Agencies
Subcontractors/Private sector with Federal Agencies
59
00
National Foundation on the Arts and
the Humanities
National Foundation on the Arts and the Humanities
59
01
National Endowment for H
National Endowment for Humanities (PBS and FTS Long Dist.)
59
02
National Foundation for
National Endowment for the Arts
59
03
National Foundation on t
National Endowment for the Humanities (FTS Local Service)
59
04
Institute of Museum Serv
Institute of Museum Services
59
12
National Endowment for t
National Endowment for the Arts
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 133
Agency
Code
Bureau
Code
Abbreviated Title
Title
60
00
Railroad Retirement Board
Railroad Retirement Board
60
01
Washington Liaison Offic
Washington Liaison Office
60
02
District Office
District Office
61
00
Consumer Product Safety
Commission
Consumer Product Safety Commission
62
00
U.S. Office of Special Counsel
U.S. Office of Special Counsel
63
00
National Labor Relations Board
National Labor Relations Board
64
00
Tennessee Valley Authority
Tennessee Valley Authority
65
00
Federal Maritime Commiss
Federal Maritime Commission
66
00
Broadcasting Board of Governors
Broadcasting Board of Governors
68
00
Environmental Protection Agency
Environmental Protection Agency
67
00
Commodity Futures Tradin
Commodity Futures Trading Commission
68
01
Office of Water Programs
Office of Water Programs
68
02
Office of Pesticides Pro
Office of Pesticides Programs
68
03
Office of Air Programs
Office of Air Programs
68
04
Regional Offices
Regional Offices
68
05
Solid Waste Programs
Solid Waste Programs
68
06
Radiation Programs
Radiation Programs
68
07
Office of Administrator
Office of the Administrator
69
00
Transportation
Department of Transportation
69
01
Office of the Secretary
Office of the Secretary
69
02
Research and Innovation Technology
Administration (RITA)
Research and Innovation Technology Administration (RITA)
69
04
Office of Inspector Gene
Office of Inspector General
69
05
Federal Aviation Adminis
Federal Aviation Administration
69
06
Working Capital Fund
Working Capital Fund
69
07
Federal Highway Administ
Federal Highway Administration
69
08
AMTRAK
AMTRAK
69
09
Federal Railroad Adminis
Federal Railroad Administration
69
10
Maritime Administration
Maritime Administration
69
11
St. Lawrence Seawy Deve Corp
St. Lawrence Seaway Development Corporation
69
12
National Highway Traffic
National Highway Traffic Safety Administration
69
13
Alaska Railroad
Alaska Railroad
69
14
Surface Transportation B
Surface Transportation Board
69
15
Federal Transit Administ
Federal Transit Administration
69
17
Bureau of Transportation
Bureau of Transportation Statistics
69
18
National Highway Institu
Federal Motor Carrier Safety Administration
69
20
Trans Admin Srvc Center
Transportation Administrative Service Center
69
49
Transportation System Ce
Transportation Systems Center
69
57
PHMSA
Pipeline Hazardous Materials and Safety Administration
69
90
State Highway Department
State Highway Departments
70
00
Homeland Security
Department of Homeland Security
70
01
United States Secret Service (USSS)
United States Secret Service (USSS)
70
02
United States Coast Guard (USCG)
United States Coast Guard (USCG)
70
04
U.S. Citizenship and Immigration
Services (USCIS)
U.S. Citizenship and Immigration Services (USCIS)
70
06
Office of the Inspector General
Office of the Inspector General
70
10
Office of the Under Secretary for
Management
Office of the Under Secretary for Management
70
11
FAMS
Federal Air Marshal Service
70
21
Undersec Information Analysis and
Infrastructure Protection
Office of the Under Secretary for Information Analysis and Infrastructure Protection
70
23
National Infrastructure Simulation and
Analysis Center (DOE)
National Infrastructure Simulation and Analysis Center (DOE)
70
31
Science and Technology (S&T)
Office of the Under Secretary for Science and Technology (S&T)
70
32
Environmental Measurements
Laboratory (DOE)
Environmental Measurements Laboratory (DOE)
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 134
Agency
Code
Bureau
Code
Abbreviated Title
Title
70
41
Federal Emergency Management
Agency (FEMA)
Federal Emergency Management Agency (FEMA)
70
43
Working Capital Fund
Working Capital Fund
70
46
Natl Disaster Med Sys,Metropolitan
National Disaster Medical System, Metropolitan Medical Response System
70
49
National Protection and Programs
Directorate (NPPD)
National Protection and Programs Directorate (NPPD)
70
50
DHS US VISIT
U.S. VISIT Program Office
70
51
Customs and Border Protection
(CBP)
Customs and Border Protection (CBP)
70
52
DHS,Natl Law Law Enforcement
Communications
National Law Enforcement Communications Center
70
54
Transportation Security
Administration (TSA)
Transportation Security Administration (TSA)
70
55
U.S. Immigration and Customs
Enforcement (ICE)
U.S. Immigration and Customs Enforcement (ICE)
70
56
Federal Protective Service (DHS)
Federal Protective Service DHS
70
57
Federal Law Enforcement Training
Center (FLETC)
Federal Law Enforcement Training Center (FLETC)
70
58
Office of Domestic Preparedness
(DOJ)
Office of Domestic Preparedness (DOJ)
70
59
Undersec,Border & Transportation
Office of the Under Secretary for Border and Transportation Security
71
00
U.S. International Finance Corp
U.S. International Finance Corp (formerly Overseas Private Investment Corporation)
72
00
United States Agency for
International Development
Agency for International Development
72
02
Office of Inspector Gene
Office of Inspector General
73
00
Small Business Administration
Small Business Administration
74
00
American Battle Monuments
American Battle Monuments Commission
75
00
Health and Human Services
Department of Health and Human Services
75
01
Office of the Secretary
Office of the Secretary
75
03
Health Resources and Ser
Health Resources and Services Administration
75
04
Expired Code - Do Not As
Social Security Administration (Exp. Code)
75
05
Ctr For Medicare&Medicai
Center for Medicare and Medicaid Services
75
06
Food and Drug Administra
Food and Drug Administration
75
07
Expired Code - Do Not As
Health Resources Administration (Expired Code)
75
08
National Institute of He
National Institute of Health
75
09
Center for Disease Contr
Center for Disease Control
75
10
Indian Health Service
Indian Health Service
75
11
Office of the Assistant
Program Support Center
75
13
Substance Abuse and Mental Health
Substance Abuse and Mental Health Services Administration
75
15
DHHS, Pres Councl on Bio
President's Council on Bio-Ethics
75
16
Expired Code - Do Not As
White House Conference on Aging (Exp. Code)
75
17
Administration for Child
Administration for Children and Families
75
18
Agency for Health Care P
Agency for Health and Research Quality
75
19
Administration on Aging
Administration on Aging
75
20
Departmental Management
Departmental Management (IG)
75
26
Indian Health Service
IHS-Navajo
75
27
Indian Health Service
IHS-Albuquerque
75
28
Indian Health Service
IHS-Oklahoma
75
29
Indian Health Service
IHS-Nashville
75
30
Indian Health Service
IHS-Aberdeen
75
31
Indian Health Service
IHS-Billings
75
32
Indian Health Service
IHS-Portland
75
33
Indian Health Service
IHS-Phoenix
75
34
Indian Health Service
IHS-California
75
35
Indian Health Service
IHS-Tucson
75
36
Indian Health Service
IHS-Alaska
75
37
Indian Health Service
IHS-Bemidji
75
60
National Cancer Institute
National Cancer Institute
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 135
Agency
Code
Bureau
Code
Abbreviated Title
Title
75
50
State Agency for Surplus
State Agency for Surplus Property
75
51
American Printing House
American Printing House for the Blind
75
52
Gallaudet College
Gallaudet College
75
53
Howard University (Inclu
Howard University (Including Hospital)
75
96
Expired Code - Do Not As
Pediatric Vaccination Program (Exp. Code)
75
99
Subcontractors/Private sector with
Federal Agencies
Subcontractors/Private sector with Federal Agencies
76
00
Commemorative Commission
Commemorative Commissions
76
07
Franklin Delano Roosevel
Franklin Delano Roosevelt Memorial Commission
76
08
Christopher Columbus Qui
Christopher Columbus Quincentenary Jubilee Commission
76
09
Bicentennial of the U. S
Bicentennial Constitution Commission
76
10
James Madison Memorial C
James Madison Memorial Commission
76
12
Lewis and Clark Trial Co
Lewis and Clark Trial Commission
76
13
Dwight David Eisenhower
Dwight David Eisenhower Centennial Commission
76
15
US Territory Expansion M
US Territorial Expansion Memorial Commission
76
16
Woodrow Wilson Memorial
Woodrow Wilson Memorial Commission
76
17
Martin Luther King, Jr.,
Martin Luther King, Jr., Federal Holiday Commission
76
18
Christopher Columbus Fel
Christopher Columbus Fellowship Foundation
77
00
United States Holocaust Council
United States Holocaust Memorial Council (Holocaust Museum)
78
00
Farm Credit Administration
Farm Credit Administration
78
01
Banks for Cooperatives
Banks for Cooperatives
78
03
Federal Intermediate Cre
Federal Credit Banks
78
04
Farm Credit System Insurance
Farm Credit System Insurance Corporation
78
05
Federal Land Banks
Federal Land Banks
78
07
Farm Credit Administrati
Farm Credit Administration
79
00
Expired Agency Code – Do Not Use
Foreign Claims Settlement Comm. Of the U.S. (Exp. Code)
80
00
National Aeronautics and and Space
Administration
National Aeronautics and Space Administration
80
01
Headquarters
Headquarters
80
02
Ames Research Center
Ames Research Center
80
03
Armstrong Flight Research Center
Armstrong Flight Research Center
80
04
Goddard Space Flight Cen
Goddard Space Flight Center
80
05
Jet Propulsion Laborator
Jet Propulsion Laboratory
80
06
Johnson Space Center
Johnson Space Center
80
07
Kennedy Space Center
Kennedy Space Center
80
08
Langley Research Center
Langley Research Center
80
09
Lewis Research Center
Lewis Research Center
80
10
Marshall Space Flight Ce
Marshall Space Flight Center
80
11
Michoud Assembly Facilit
Michoud Assembly Facility
80
12
National Space Technolog
John C. Stennis Space Center
80
13
Pasadena Office
Pasadena Office
80
14
Wallops Flight Center
Wallops Flight Center
80
15
Western Launch Operation
Western Launch Operations
80
16
White Sands Test Facilit
White Sands Test Facility
80
17
Gladstone Tracking Stati
Gladstone Tracking Station
80
18
Canoga Park Industrial P
Canoga Park Industrial Plant
80
19
Downey Industrial Plant
Downey Industrial Plant
80
20
Edwards Test Station
Edwards Test Station
80
21
Plum Brook Station
Plum Brook Station
80
22
Santa Susana Industrial
Santa Susana Industrial Plant
80
23
Slidell Computer Complex
Slidell Computer Complex
80
26
Expired Code - Do Not As
Slidell Computer Complex (Exp. Code)
80
30
NASA Mission Comm Svcs -
NASA Mission Communications Services
80
31
NASA Mission Support Com
NASA Mission Support Communications Services
80
32
NASA Reimbursable Comm S
NASA Reimbursable Communications Services
80
33
NASA Internatl Comm Svcs
NASA International Communications Services
80
34
NASA Integ Srvcs Ntwk
NASA Integrated Service Network
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 136
Agency
Code
Bureau
Code
Abbreviated Title
Title
80
99
Subcontractors/Private sector with
Federal Agencies
Subcontractors/Private sector with Federal Agencies
81
00
John F. Kennedy Center
John F. Kennedy Center for the Performing Arts
82
00
Federal Home Loan Bank Board
Federal Home Loan Bank Board
83
00
Export-Import Bank of the United
States
Export-Import Bank of the United States
84
00
Armed Forces Retirement Home
Armed Forces Retirement Home
84
01
United States Soldiers'
United States Soldiers' and Airmen's Home
84
02
United States Naval Home
United States Naval Home
85
00
Water Resources Council
Water Resources Council
85
01
Great Lakes Basin Commis
Great Lakes Basin Commission
85
03
Pacific Northwest Basin
Pacific Northwest Basin Commission
85
05
Ohio River Basin Commiss
Ohio River Basin Commission
85
06
New England Basin Commis
New England Basin Commission
85
07
Water Resources Council
Water Resources Council Headquarters
85
08
Missouri River Basin Com
Missouri River Basin Commission
85
09
Upper Mississippi River
Upper Mississippi River Basin Commission
86
00
Housing and Urban Development
Department of Housing and Urban Development
86
01
Office of the Secretary
Office of the Secretary
86
02
Office of General Counse
Office of General Counsel
86
03
Assistant Sec. for Metro
Assistant Secretary for Metropolitan Planning and Development
86
04
Assistant Secretary for
Assistant Secretary for PD&R
86
05
Asst Sec for Hsing Prd.
Assistant Secretary for Housing Production and Mortgage Credit and Federal
Housing Commissioner
86
06
Assistant Secretary for
Assistant Secretary for EO
86
07
Government National Mort
Government National Mortgage Association
86
08
Office of Personnel-Unio
Office of Personnel-Union Conference Calls
86
11
Assistant Secretary for
Assistant Secretary for Housing Management
86
12
Field Offices
Field Offices
86
13
Assistant Secretary for
Assistant Secretary for Administration
86
14
National Commission on N
National Commission on Neighborhoods
87
00
National Gallery of Art
National Gallery of Art
88
00
National Archives and Records
Administration
National Archives and Records Administration
88
01
National Archives and Records
Administration
Central Office and Presidential Libraries
88
02
NARA - Regional
National Archives and Records Administration - Regional
88
03
NARA - Records Depositin
National Archives and Records Administration - Records Depositing Operations
89
00
Energy
Department of Energy
89
01
Richland Operations Office
Richland Operations Office
89
02
FERC
Federal Energy Regulatory Commission
89
03
SPRO
Strategic Petroleum Reserve Project Management Office
89
04
Nevada Operations Office
Nevada Operations Office
89
05
NNSA Service Center
NNSA Service Center
89
06
MA
Office of Management
89
07
Schenectady Naval Reacto
Schenectady Naval Reactors Office
89
08
Idaho Operations Office
Idaho Operations Office
89
09
Chicago Operations Offic
Chicago Operations Office
89
10
Savannah River Operation
Savannah River Operations Office
89
11
Pittsburgh Naval Reactor
Pittsburgh Naval Reactors Office
89
12
Western Area Power Administration
Western Area Power Administration
89
13
Naval Petroleum and Oil
Naval Petroleum and Oil Shale Reserves
89
14
Bonneville Power Adminis
Bonneville Power Administration
89
15
Southeastern Power Admin
Southeastern Power Administration
89
16
Southwestern Power Admin
Southwestern Power Administration
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 137
Agency
Code
Bureau
Code
Abbreviated Title
Title
89
17
NETL
National Energy Technology Laboratory
89
18
Oak Ridge Operations Off
Oak Ridge Operations Office
89
19
Kansas City
Kansas City Field Office
89
20
Golden CO Fld Off
Golden, CO Field Office
89
21
ETS MEO
Enterprise Training Services MEO (ETS MEO)
89
22
EOTA
Emergency Operations Training Academy (EOTA)
89
23
NTC
National Training Center (NTC)
89
24
Legacy Management
Office of Legacy Management
89
25
Sandia
Sandia Field Office
89
26
Counter Intelligence
Office of Counter Intelligence
89
38
Various (FSS Billing onl
Various (FSS Billing only)
89
41
Carlsbad
Carlsbad Office
89
42
Rocky Flats Office
Rocky Flats Office
89
43
EMCBC
Environmental Management Consolidated Business Center
89
45
Various (FSS Billing onl
Various (FSS Billing only)
89
48
Various (FSS Billing onl
Various (FSS Billing only)
89
49
Various (FSS billing onl
Various (FSS billing only)
89
50
Comm On US Nuclr Weapns
Commission on U.S. Nuclear Weapons
90
00
Selective Service System
Selective Service System
91
00
Education
Department of Education
92
00
DC Court Services & Offender
Supervision Agency
DC Court Services & Offender Supervision Agency
93
00
Federal Mediation and Conciliation
Federal Mediation and Conciliation Service
95
00
Independent U.S. Government
Offices
Independent U.S. Government Offices
95
02
National Capital Plannin
National Capital Planning Commission
95
03
Physician Payment Review
Physician Payment Review Commission
95
04
Federal Mine Safety and
Federal Mine Safety and Health Review Commission
95
05
Eisenhower Exchange Fell
Eisenhower Exchange Fellowship Program Trust Fund
95
06
Federal Election Commiss
Federal Election Commission
95
08
National Transportation
National Transportation Safety Board
95
09
Appraisal Subcomm of the
Appraisal Subcommittee of the Federal Financial Institutions Examination Council
95
10
Harry S Truman Scholarsh
Harry S Truman Scholarship Foundation
95
11
Federal Housing Finance
Federal Housing Finance Board
95
12
Japan-United States Frie
Japan-United States Friendship Commission
95
13
Marine Mammal Commission
Marine Mammal Commission
95
14
Occupational Safety and
Occupational Safety and Health Review Commission
95
15
Administrative Conferenc
Administrative Conference of the United States
95
16
Advisory Committee on Fe
Advisory Committee on Federal Pay
95
17
Commission on Civil Righ
Commission on Civil Rights
95
18
Committee for Purchase f
Comm. For Purchase From Blind & Other Severely Hndcpd.
95
19
Intelligence Community O
Intelligence Community Oversight
95
20
Commission of Fine Arts
Commission of Fine Arts
95
21
Panama Canal Commission
Panama Canal Commission
95
22
Architectural and Transp
Architectural and Transportation Barriers Compliance Board
95
23
Prospective Payment Asse
Prospective Payment Assessment Commission
95
24
National Mediation Board
National Mediation Board
95
25
President's Crime Preven
President's Crime Prevention Council
95
26
White House Conference o
White House Conference on Library and Information Services
95
28
National Commission on L
National Commission on Libraries and Information Science
95
29
National Council on Disa
National Council on Disability
95
30
United States Institute
United States Institute of Peace
95
31
National Afro-American H
National Afro-American History and Culture Commission
95
32
Inst. of Amer. Indian an
Institute of American Indian Arts
95
33
Barry Goldwater Scholars
Barry Goldwater Scholarship and Excellence in Education Foundation
95
34
National Commission on M
National Commission on Migrant Education
95
35
Prescription Drug Paymen
Prescription Drug Payment Review Commission
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 138
Agency
Code
Bureau
Code
Abbreviated Title
Title
95
36
Nat. Comm. on Acquired I
National Commission on Acquired Immune Deficiency Syndrome
95
37
Commission for the Prese
Commission for the Preservation of America's Heritage Abroad
95
38
Defense Nuclear Faciliti
Defense Nuclear Facilities Safety Board
95
39
United States Court of V
United States Court of Appeals for Veterans Claims
95
40
Neighborhood Reinvestmen
Neighborhood Reinvestment Corporation
95
41
James Madison Memorial F
James Madison Memorial Fellowship Foundation
95
42
Office of Government Eth
Office of Government Ethics
95
43
Federal Financial Instit
Federal Financial Institutions Examination Council
95
44
Competitiveness Policy C
Competitiveness Policy Council
95
45
Commission on National a
Corporation for National and Community Service
95
46
National Advisory Counci
National Advisory Council on the Public Service Act of 1990
95
47
Commission on Immigratio
Commission on Immigration Reform
95
48
United States Enrichment
United States Enrichment
95
49
M.K. Udall Schlrshp and
Morris K. Udall Scholarship and Excellence in National Environmental Policy
Foundation
95
50
Chemical Safety Board
Chemical Safety Board
95
51
DNI
Director of National Intelligence
95
55
The Presidio Trust
The Presidio Trust
95
57
Cong Exec Comm China
Congressional Executive Commission on China
95
59
Consumer Financial Protection Board
Consumer Financial Protection Board
95
60
Chemical Safety and Hazard
Chemical Safety and Hazard Investigation Board
95
62
Election Assistance Commission
Election Assistance Commission
95
64
PDS D.C.
Public Defenders Service for the District of Columbia
95
65
Fed. Cordntr. AK Nat Gas Trans Proj
Federal Coordinator Alaska Natural Gas Transportation Projects
95
67
Denali Commission
Denali Commission
95
74
Com Natl Mom of Rememb
Commission on the National Moment of Remembrance
95
76
Vietnam Education Founda
Vietnam Education Foundation
95
77
Millenium Challenge Corporation
Millenium Challenge Corporation
95
78
Delta Regional Authority
Delta Regional Authority
95
80
Office of Navajo and Hopi Indian
Office of Navajo and Hopi Indian Relocation
95
95
D.C. Superior Court
D.C. Superior Court
95
96
Inter-American Foundatio
Inter-American Foundation
95
99
Federal Energy Regulatory
Commission
Federal Energy Regulatory Commission
96
00
Corps of Engineers
Corps of Engineers
96
01
US Army Corps of Enginee
US Army Corps of Engineers - Head Quarters
96
02
US Army Corps of Enginee
US Army Corps of Engineers Automation Program
96
03
US Army Corps of Enginee
US Army Corps of Engineers Video Teleconference System
96
04
Humphreys Engineer Cente
Humphreys Engineer Center Support Activity
96
05
US Army Corps of Eng. Pr
US Army Corps of Engineers Programming Installation & Execution
96
06
US Army Topographic Engi
US Army Topographic Engineering Center
96
07
US Army Engineering and
US Army Engineering and Support Center
96
08
US Army Corps of Enginee
US Army Corps of Engineers Division, Mississippi Valley
96
09
US Army Corps of Enginee
US Army Corps of Engineers District, Memphis
96
10
US Army Corps of Enginee
US Army Corps of Engineers District, New Orleans
96
11
US Army Corps of Enginee
US Army Corps of Engineers District, St. Louis
96
12
US Army Corps of Enginee
US Army Corps of Engineers District, Vicksburg
96
13
US Army Corps of Enginee
US Army Corps of Engineers District, Rock Island
96
14
US Army Corps of Enginee
US Army Corps of Engineers District, St. Paul
96
15
US Army Corps of Enginee
US Army Corps of Engineers Division, North Atlantic
96
16
US Army Corps of Enginee
US Army Corps of Engineers District, Baltimore
96
17
US Army Corps of Enginee
US Army Corps of Engineers District, New York
96
18
US Army Corps of Enginee
US Army Corps of Engineers District, Norfolk
96
19
US Army Corps of Enginee
US Army Corps of Enginners District, Philadelphia
96
20
US Army Corps of Enginee
US Army Corps of Engineers District, New England
96
21
US Army Corps of Enginee
US Army Corps of Engineers Division, North Western
96
22
US Army Corps of Enginee
US Army Corps of Engineers District, Portland
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 139
Agency
Code
Bureau
Code
Abbreviated Title
Title
96
23
US Army Corps of Enginee
US Army Corps of Engineers District, Seattle
96
24
US Army Corps of Enginee
US Army Corps of Engineers District, Walla Walla
96
25
US Army Corps of Enginee
US Army Corps of Engineers District, Kansas City
96
26
US Army Corps of Enginee
US Army Corps of Engineers District, Omaha
96
27
US Army Corps of Enginee
US Army Corps of Engineers Regional Office, Missouri River
96
28
US Army Corps of Eng. Di
US Army Corps of Engineers Division, Great Lakes and Ohio River
96
29
Corps of Engineers, Civi
US Army Corps of Engineers District, Huntington
96
30
US Army Corps of Enginee
US Army Corps of Engineers District, Louisville
96
31
US Army Corps of Enginee
US Army Corps of Engineers District, Nashville
96
32
US Army Corps of Enginee
US Army Corps of Engineers District, Pittsburgh
96
33
US Army Corps of Enginee
US Army Corps of Engineers District, Buffalo
96
34
US Army Corps of Enginee
US Army Corps of Engineers District, Chicago
96
35
US Army Corps of Enginee
US Army Corps of Engineers District, Detroit
96
36
US Army Corps of Enginee
US Army Corps of Engineers Regional Office, Great Lakes
96
37
US Army Corps of Enginee
US Army Corps of Engineers District, Alaska
96
38
US Army Corps of Enginee
US Army Corps of Engineers Division, South Atlantic
96
39
US Army Corps of Enginee
US Army Corps of Engineers District, Charleston
96
40
US Army Corps of Enginee
US Army Corps of Engineers District, Jacksonville
96
41
US Army Corps of Enginee
US Army Corps of Engineers District, Mobile
96
42
US Army Corps of Enginee
US Army Corps of Engineers District, Savannah
96
43
US Army Corps of Enginee
US Army Corps of Engineers District, Wilmington
96
44
US Army Corps of Enginee
US Army Corps of Engineers Transatlantic Program Center
96
45
US Army COE Div Sth Pac
US Army Corps of Engineers Division, South Pacific
96
46
us army coe dist la
US Army Corps of Engineers District, Los Angeles
96
47
us army coe dist scrmnto
US Army Corps of Engineers District, Sacramento
96
48
US Army COE Dist Sf
US Army Corps of Engineers District, San Francisco
96
49
US Army COE Dist Albqrqe
US Army Corps of Engineers District, Albuquerque
96
50
US Army COE Div SW
US Army Corps of Engineers Division, Southwestern
96
51
US Army COE Dist Ft Wort
US Army Corps of Engineers District, Fort Worth
96
52
US Army COE Dist Galvstn
US Army Corps of Engineers District, Galveston
96
53
US Army COE Dist Lr
US Army Corps of Engineers District, Little Rock
96
54
US Army COE Dist Tulsa
US Army Corps of Engineers District, Tulsa
96
55
US Army Cnst Eng Rsch La
US Army Construction Engineering Research Laboratory
96
56
US Army Cold Eng Rsch La
US Army Cold Regions Research and Engineering Laboratory
96
57
US Army Eng Ww Expr Stn
US Army Engineers Waterways Experiment Station
96
58
COE Dist Far East
US Army COE, Pacific Ocean Division, Far East District
96
59
COE Dist Honolulu
US Army COE, Pacific Ocean Division, Honolulu District
96
60
COE Dist Japan
US Army COE, Pacific Ocean Division, Japan District
97
00
Defense/WHS
Office of the Secretary of Defense
97
01
Joint-Brazil-United Stat
Joint-Brazil-United States Defense Commission
97
03
Joint-Mexican-United Sta
Joint-Mexican-United States Defense Commission
97
05
National Security Agency
National Security Agency
97
07
Permanent Joint Board on
Permanent Joint Board on Defense United States and Canada
97
09
Office of the Secretary
Office of the Secretary of Defense
97
10
Board of Contract Appeal
Board of Contract Appeals
97
11
United States Court of M
United States Court of Military Appeals
97
12
Inspector General
Inspector General
97
13
Dept of Defense Educatio
Department of Defense Education Activity
97
14
Defense Nuclear Agency
Defense Nuclear Agency
97
15
Defense Logistics Agency
Defense Logistics Agency
97
16
DOD GEOINT
National Geospatial- Intelligence Agency
97
17
Defense Intelligence Age
Defense Intelligence Agency
97
18
Defense Security Service
Defense Security Service
97
20
DOD,Jnt Ntl Integ Ct,Shr
Joint National Integration Center (Shriever AFB, CO)
97
21
Defense Information Syst
Defense Information Systems Agency
97
22
Defense Contract Audit A
Defense Contract Audit Agency
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 140
Agency
Code
Bureau
Code
Abbreviated Title
Title
97
23
DOD,Def Cont Mgmt Agency
Defense Contract Management Agency - National
97
24
DOD,Def Cont Mgmt Agency
Defense Contract Management Agency - Local
97
25
Campaign Management Cont
Campaign Management Control Activity
97
26
Defense Research and Eng
Defense Research and Engineering Test and Evaluation
97
27
Defense Finance and Acco
Defense Finance and Accounting Service
97
28
Joint Interagency Task F
Joint Interagency Task Force West
97
29
Defense Commissary Agenc
Defense Commissary Agency - Information Technology Communications
97
30
Department of Defense-Co
Department of Defense - Consolidated Switches
97
31
DOD, Ballistic Missile D
Ballistic Missile Defense Organization
97
32
DOD,Joint Technology Off
Dept. of Defense Joint Technology Office (Albuquerque)
97
33
DOD,Tri-Svc Infrastr Mgm
Tri-Service Infrastructure Management Program Office (TIMPO)
97
34
DOD,Armed Forces Info Se
Armed Forces Information Service, Air Reserve, March AFB, CA
97
35
DOD,Defense Acquistn Uni
Defense Acquisition University (Ft. Belvoir, VA)
97
36
DOD Def Adv Resrch Proj
Defense Advanced Research Projects Agency
97
37
DOD Depend Schools-Europ
Department of Defense Dependent Schools - Europe
97
38
DOD – TRICARE
Department of Defense - TRICARE
97
39
US JOINT FOR COM J9
US Joint Forces Command J9
97
40
US JOIN FOR COM J7
US Joint Forces Command J7
97
41
USNORTH
US Joint Forces Command War Fighting CTR J7
97
43
Office of the Secretary of Defense
Tricare Management Activities
97
52
DOD USSOCOM
Office of the Secretary of Defense, US Special Operations Command
97
53
USTRANSCOM
U.S. Transportation Command
97
99
Subcontractors/Private sector with
Federal Agencies
Subcontractors/Private sector with Federal Agencies
97
98
DOD, Washington Headqtrs
Department of Defense, Washington Headquarters Service
98
00
United States Railway Association
United States Railway Association
99
99
Non Federal Government Entity
Non Federal Government Entity
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 141
Appendix F: Variance Thresholds
Introduction
To further enhance the quality of FRPP data, FRPP MS now has a business rule validation that compares numeric data to the data reported
in the prior year. This validation applies to the following data elements:
• Square Feet
• Acres
• Lease Annual Rent to Lessor
• Lease Annual O&M Costs
• Owned and Otherwise Management O&M Costs
• Repair Needs
• Replacement Value
If there is a statistically significant variance in amounts (increase or decrease by two standard deviations from the mean), FRPP MS will
generate a warning that requires the agency to confirm data accuracy for that asset. For example, if an owned office building is reported as
750,000 SF in the prior year and 100,000 SF in the current year, there is a statistically significant variance of 650,000 SF. The agency will
be prompted to confirm 100,000 SF in FRPP MS, in turn. Data cannot be fully uploaded until the agency indicates that the current year
amount is correct.
GSA determined the statistically significant variance for each real property type, use, and legal interest based on the FY 2015 and FY 2016
data sets.
For those real property type, use, and legal interest combinations that had an insufficient sample size, FRPP MS will apply a 5 percent
variance rule. FRPP MS will generate a warning should the current year figure increase or decrease 5 percent or greater from the amount
reported the prior year. For example, if land was reported as 100 acres in the prior year, and 120 acres in the current year, FRPP MS will
generate a warning requiring the agency to indicate that the 120 acres is the correct.
1. Square Feet
Real Property Type
Name Legal Interest Name Real Property Use Name
Variance
Value
Building
Leased
All Other
5,320.69
Building
Leased
Aviation Security Related
3,763.57
Building
Leased
Border/Inspection Station
41,950.22
Building
Leased
Child Care Center
5% Rule
Building
Leased
Comfort Station/Restrooms
5% Rule
Building
Leased
Communication Systems
313.27
Building
Leased
Data Centers
1,339.20
Building
Leased
Dormitories/Barracks
1,145.92
Building
Leased
Facility Security
27.43
Building
Leased
Family Housing
752.52
Building
Leased
Hospital
5% Rule
Building
Leased
Industrial
1,302.56
Building
Leased
Laboratories
10,935.55
Building
Leased
Land Port of Entry
10,462.61
Building
Leased
Museum
1,374.74
Building
Leased
Navigation and Traffic Aids
618.53
Building
Leased
Office
20,796.58
Building
Leased
Other Institutional Uses
5,352.42
Building
Leased
Outpatient Healthcare Facility
850.29
Building
Leased
Post Office
5% Rule
Building
Leased
Public Facing Facility
3,352.43
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 142
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Leased
School
3,283.24
Building
Leased
Service
11,506.15
Building
Leased
Warehouses
10,074.45
Building
Otherwise Managed
All Other
330.42
Building
Otherwise Managed
Child Care Center
5% Rule
Building
Otherwise Managed
Comfort Station/Restrooms
7.85
Building
Otherwise Managed
Communication Systems
344.45
Building
Otherwise Managed
Data Centers
5% Rule
Building
Otherwise Managed
Dormitories/Barracks
380.07
Building
Otherwise Managed
Facility Security
48.09
Building
Otherwise Managed
Family Housing
0.10
Building
Otherwise Managed
Hospital
5% Rule
Building
Otherwise Managed
Industrial
1,625.80
Building
Otherwise Managed
Laboratories
5% Rule
Building
Otherwise Managed
Museum
27,644.24
Building
Otherwise Managed
Navigation and Traffic Aids
5% Rule
Building
Otherwise Managed
Office
237.33
Building
Otherwise Managed
Other Institutional Uses
153.77
Building
Otherwise Managed
Post Office
5% Rule
Building
Otherwise Managed
Prisons and Detention Centers
5% Rule
Building
Otherwise Managed
School
4,250.53
Building
Otherwise Managed
Service
2,599.29
Building
Otherwise Managed
Warehouses
970.10
Building
Owned
All Other
1,981.44
Building
Owned
Aviation Security Related
6,597.59
Building
Owned
Border/Inspection Station
1,342.87
Building
Owned
Child Care Center
1,075.38
Building
Owned
Comfort Station/Restrooms
133.27
Building
Owned
Communication Systems
1,709.28
Building
Owned
Data Centers
1,427.46
Building
Owned
Dormitories/Barracks
5,356.05
Building
Owned
Facility Security
1,180.87
Building
Owned
Family Housing
191.48
Building
Owned
Hospital
16,088.01
Building
Owned
Industrial
946.55
Building
Owned
Laboratories
6,684.32
Building
Owned
Land Port of Entry
2,505.47
Building
Owned
Museum
1,930.85
Building
Owned
Navigation and Traffic Aids
5,122.32
Building
Owned
Office
7,586.73
Building
Owned
Other Institutional Uses
3,010.98
Building
Owned
Outpatient Healthcare Facility
6,672.29
Building
Owned
Post Office
1,432.87
Building
Owned
Prisons and Detention Centers
189.93
Building
Owned
Public Facing Facility
8,112.81
Building
Owned
School
15,254.36
Building
Owned
Service
3,136.78
Building
Owned
Warehouses
1,494.18
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 143
2. Acres
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Land
Leased
Agriculture
5% Rule
Land
Leased
Airfields
0.66
Land
Leased
All Other
1.29
Land
Leased
Communication Systems
12.59
Land
Leased
Family Housing
5% Rule
Land
Leased
Flood Control and Navigation
5% Rule
Land
Leased
Forest and Wildlife
5% Rule
Land
Leased
Grazing
5% Rule
Land
Leased
Harbors and Ports
0.02
Land
Leased
Industrial
1.78
Land
Leased
Institutional
0.53
Land
Leased
Miscellaneous Military Land
262.97
Land
Leased
Navigation and Traffic Aids
9.51
Land
Leased
Office
5% Rule
Land
Leased
Parks and Historic Sites
5% Rule
Land
Leased
Power Development and Distribution
5% Rule
Land
Leased
Reclamation and Irrigation
5% Rule
Land
Leased
Research and Development
3.79
Land
Leased
Space Exploration
5% Rule
Land
Leased
Storage
5% Rule
Land
Leased
Training Land
57.74
Land
Leased
Vacant
90.05
Land
Leased
Wilderness Areas
5% Rule
Land
Otherwise Managed
Agriculture
5% Rule
Land
Otherwise Managed
Airfields
5% Rule
Land
Otherwise Managed
All Other
5% Rule
Land
Otherwise Managed
Communication Systems
5% Rule
Land
Otherwise Managed
Family Housing
5% Rule
Land
Otherwise Managed
Flood Control and Navigation
5% Rule
Land
Otherwise Managed
Forest and Wildlife
5% Rule
Land
Otherwise Managed
Harbors and Ports
5% Rule
Land
Otherwise Managed
Industrial
5% Rule
Land
Otherwise Managed
Institutional
5% Rule
Land
Otherwise Managed
Miscellaneous Military Land
0.01
Land
Otherwise Managed
Navigation and Traffic Aids
0.02
Land
Otherwise Managed
Office
2.66
Land
Otherwise Managed
Parks and Historic Sites
5% Rule
Land
Otherwise Managed
Power Development and Distribution
5% Rule
Land
Otherwise Managed
Reclamation and Irrigation
5% Rule
Land
Otherwise Managed
Research and Development
5% Rule
Land
Otherwise Managed
Storage
5% Rule
Land
Otherwise Managed
Training Land
19.89
Land
Otherwise Managed
Vacant
5% Rule
Land
Owned
Agriculture
5% Rule
Land
Owned
Airfields
3.94
Land
Owned
All Other
169.64
Land
Owned
Communication Systems
4.53
Land
Owned
Family Housing
11.59
Land
Owned
Flood Control and Navigation
22.13
Land
Owned
Forest and Wildlife
0.09
Land
Owned
Grazing
1.23
Land
Owned
Harbors and Ports
29.86
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 144
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Land
Owned
Industrial
196.95
Land
Owned
Institutional
3.44
Land
Owned
Miscellaneous Military Land
625.33
Land
Owned
Navigation and Traffic Aids
9.46
Land
Owned
Office
2.59
Land
Owned
Outpatient Healthcare Facility
5% Rule
Land
Owned
Parks and Historic Sites
31.17
Land
Owned
Power Development and Distribution
0.99
Land
Owned
Reclamation and Irrigation
0.23
Land
Owned
Research and Development
7.37
Land
Owned
Space Exploration
5% Rule
Land
Owned
Storage
1.23
Land
Owned
Training Land
321.73
Land
Owned
Vacant
4.53
Land
Owned
Wilderness Areas
5% Rule
Land
Withdrawn Land
Agriculture
5% Rule
Land
Withdrawn Land
Airfields
5% Rule
Land
Withdrawn Land
All Other
0.8
Land
Withdrawn Land
Communication Systems
1.36
Land
Withdrawn Land
Family Housing
5% Rule
Land
Withdrawn Land
Flood Control and Navigation
5% Rule
Land
Withdrawn Land
Forest and Wildlife
5% Rule
Land
Withdrawn Land
Grazing
5% Rule
Land
Withdrawn Land
Harbors and Ports
5% Rule
Land
Withdrawn Land
Industrial
73.43
Land
Withdrawn Land
Institutional
5% Rule
Land
Withdrawn Land
Miscellaneous Military Land
10871.05
Land
Withdrawn Land
Navigation and Traffic Aids
5% Rule
Land
Withdrawn Land
Office
5% Rule
Land
Withdrawn Land
Parks and Historic Sites
0.68
Land
Withdrawn Land
Power Development and Distribution
5% Rule
Land
Withdrawn Land
Reclamation and Irrigation
39
Land
Withdrawn Land
Research and Development
234.93
Land
Withdrawn Land
Storage
5% Rule
Land
Withdrawn Land
Training Land
5% Rule
Land
Withdrawn Land
Vacant
5% Rule
3. Lease Annual Rent to Lessor
Real Property Type
Name Legal Interest Name Real Property Use Name
Variance
Value
Building
Leased
All Other
$2,377,818.35
Building
Leased
Aviation Security Related
$2,367,331.09
Building
Leased
Border/Inspection Station
$1,977,379.27
Building
Leased
Child Care Center
5% Rule
Building
Leased
Comfort Station/Restrooms
5% Rule
Building
Leased
Communication Systems
$988,232.11
Building
Leased
Data Centers
$360,155.33
Building
Leased
Dormitories/Barracks
$111,387.40
Building
Leased
Facility Security
$1,665.81
Building
Leased
Family Housing
$398,900.34
Building
Leased
Hospital
$11,670,172.16
Building
Leased
Industrial
$4,998,872.24
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 145
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Leased
Laboratories
$29,254,855.68
Building
Leased
Land Port of Entry
$3,558,500.26
Building
Leased
Museum
$140,003.02
Building
Leased
Navigation and Traffic Aids
$170,327.71
Building
Leased
Office
$8,213,941.66
Building
Leased
Other Institutional Uses
$4,129,306.91
Building
Leased
Outpatient Healthcare Facility
$4,997,580.60
Building
Leased
Post Office
5% Rule
Building
Leased
Public Facing Facility
$1,682,535.46
Building
Leased
School
$56,891.09
Building
Leased
Service
$1,945,409.64
Building
Leased
Warehouses
$2,834,462.24
Land
Leased
Agriculture
$183,265.31
Land
Leased
Airfields
$8,923.87
Land
Leased
All Other
$694,390.46
Land
Leased
Communication Systems
$73,988.21
Land
Leased
Family Housing
$166,320.07
Land
Leased
Flood Control and Navigation
5% Rule
Land
Leased
Forest and Wildlife
5% Rule
Land
Leased
Grazing
$46,380.94
Land
Leased
Harbors and Ports
$11,732.13
Land
Leased
Industrial
$35.21
Land
Leased
Institutional
$78.75
Land
Leased
Miscellaneous Military Land
$3,015.32
Land
Leased
Navigation and Traffic Aids
$22,437.98
Land
Leased
Office
$12,915.24
Land
Leased
Parks and Historic Sites
5% Rule
Land
Leased
Power Development and Distribution
5% Rule
Land
Leased
Reclamation and Irrigation
$47,467.55
Land
Leased
Research and Development
$4,076,349.38
Land
Leased
Space Exploration
5% Rule
Land
Leased
Storage
$4,668.95
Land
Leased
Training Land
$0.01
Land
Leased
Vacant
5% Rule
Land
Leased
Wilderness Areas
5% Rule
Structure
Leased
Airfields Pavements
$4.02
Structure
Leased
All Other
$253,977.32
Structure
Leased
Communication Systems
$428,592.30
Structure
Leased
Flood Control and Navigation
$31,681.83
Structure
Leased
Harbors and Ports
$197,560.82
Structure
Leased
Miscellaneous Military Facilities
$14,559.14
Structure
Leased
Monuments and Memorials
5% Rule
Structure
Leased
Navigation and Traffic Aids (other than
buildings)
$35,834.61
Structure
Leased
Parking Structures
$2,453,935.36
Structure
Leased
Power Development and Distribution
5% Rule
Structure
Leased
Railroads
5% Rule
Structure
Leased
Reclamation and Irrigation
$10.78
Structure
Leased
Recreational (other than buildings)
5% Rule
Structure Leased
Research and Development (other than
Labs) $18,512.08
Structure
Leased
Roads and Bridges
$11,790.12
Structure
Leased
Service (other than buildings)
$275,236.30
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 146
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Structure
Leased
Storage (other than buildings)
$132,796.95
Structure
Leased
Utility Systems
$13,006.90
Structure
Leased
Weapons Ranges
5% Rule
4. Lease Annual O&M Costs
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Leased
All Other
$95,537.02
Building
Leased
Aviation Security Related
$65,308.55
Building
Leased
Border/Inspection Station
$43,552.53
Building
Leased
Child Care Center
$557.00
Building
Leased
Comfort Station/Restrooms
$8,248.71
Building
Leased
Communication Systems
$148,546.12
Building
Leased
Data Centers
$1,107,585.43
Building
Leased
Dormitories/Barracks
$455,908.40
Building
Leased
Facility Security
$40,860.71
Building
Leased
Family Housing
$25,750.34
Building
Leased
Hospital
$56,120.06
Building
Leased
Industrial
$104,997.34
Building
Leased
Laboratories
$115,468.55
Building
Leased
Land Port of Entry
$161,908.06
Building
Leased
Museum
$414,036.75
Building
Leased
Navigation and Traffic Aids
$2,300.54
Building
Leased
Office
$205,419.20
Building
Leased
Other Institutional Uses
$177,993.35
Building
Leased
Outpatient Healthcare Facility
$58,022.96
Building
Leased
Post Office
5% Rule
Building
Leased
Public Facing Facility
$54,091.61
Building
Leased
School
$189,004.67
Building
Leased
Service
$209,949.56
Building
Leased
Warehouses
$87,852.63
Land
Leased
Agriculture
$12,392.47
Land
Leased
Airfields
$2,277.24
Land
Leased
All Other
$17,449.69
Land
Leased
Communication Systems
$0.14
Land
Leased
Family Housing
$0.42
Land
Leased
Flood Control and Navigation
5% Rule
Land
Leased
Forest and Wildlife
5% Rule
Land
Leased
Grazing
$1,383.79
Land
Leased
Harbors and Ports
$1,534.86
Land
Leased
Industrial
5% Rule
Land
Leased
Institutional
$12,371.50
Land
Leased
Miscellaneous Military Land
$56.70
Land
Leased
Navigation and Traffic Aids
5% Rule
Land
Leased
Office
$0.28
Land
Leased
Parks and Historic Sites
$0.01
Land
Leased
Power Development and Distribution
$6.62
Land
Leased
Reclamation and Irrigation
5% Rule
Land
Leased
Research and Development
$13,337.71
Land
Leased
Space Exploration
5% Rule
Land
Leased
Storage
$0.62
Land
Leased
Training Land
5% Rule
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 147
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Land
Leased
Vacant
5% Rule
Land
Leased
Wilderness Areas
5% Rule
Structure
Leased
Airfields Pavement
$97,646.51
Structure
Leased
All Other
$2,323.07
Structure
Leased
Communication Systems
$1,796.49
Structure
Leased
Flood Control and Navigation
$181.55
Structure
Leased
Harbors and Ports
$20,347.13
Structure
Leased
Miscellaneous Military Facilities
$7,504.26
Structure
Leased
Monuments and Memorials
$114.00
Structure
Leased
Navigation and Traffic Aids (other than
buildings)
$1,883.72
Structure
Leased
Parking Structures
$51,091.23
Structure
Leased
Power Development and Distribution
5% Rule
Structure
Leased
Railroads
$12,830.39
Structure
Leased
Reclamation and Irrigation
$84.66
Structure
Leased
Recreational (other than buildings)
$4,370.97
Structure
Leased
Research and Development (other than
Labs)
5% Rule
Structure
Leased
Roads and Bridges
$8,434.53
Structure
Leased
Service (other than buildings)
$84,857.52
Structure
Leased
Storage (other than buildings)
$4,078.88
Structure
Leased
Utility Systems
$2,821.17
Structure
Leased
Weapons Ranges
$4,072.83
5. Owned & Otherwise Managed O&M Costs
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Otherwise Managed
All Other
$48,104.86
Building
Otherwise Managed
Child Care Center
$3,276.23
Building
Otherwise Managed
Comfort Station/Restrooms
$10,908.59
Building
Otherwise Managed
Communication Systems
$12,365.19
Building
Otherwise Managed
Data Centers
$21,805.09
Building
Otherwise Managed
Dormitories/Barracks
$55,695.26
Building
Otherwise Managed
Facility Security
$40,931.09
Building
Otherwise Managed
Family Housing
$6,096.24
Building
Otherwise Managed
Hospital
$110,232.53
Building
Otherwise Managed
Industrial
$125,936.73
Building
Otherwise Managed
Laboratories
$659,953.69
Building
Otherwise Managed
Museum
$339,194.34
Building
Otherwise Managed
Navigation and Traffic Aids
$4,317.62
Building
Otherwise Managed
Office
$77,664.94
Building
Otherwise Managed
Other Institutional Uses
$50,800.70
Building
Otherwise Managed
Post Office
$15,467.23
Building
Otherwise Managed
Prisons and Detention Centers
5% Rule
Building
Otherwise Managed
School
$348,786.51
Building
Otherwise Managed
Service
$231,135.84
Building
Otherwise Managed
Warehouses
$305,908.98
Building
Owned
All Other
$73,059.79
Building
Owned
Aviation Security Related
$4,933.98
Building
Owned
Border/Inspection Station
$29,109.97
Building
Owned
Child Care Center
$55,647.84
Building
Owned
Comfort Station/Restrooms
$15,677.20
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 148
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Owned
Communication Systems
$65,225.35
Building
Owned
Data Centers
$729,775.85
Building
Owned
Dormitories/Barracks
$183,271.56
Building
Owned
Facility Security
$46,253.25
Building
Owned
Family Housing
$14,201.14
Building
Owned
Hospital
$1,261,927.25
Building
Owned
Industrial
$275,407.73
Building
Owned
Laboratories
$470,757.54
Building
Owned
Land Port of Entry
$88,245.71
Building
Owned
Museum
$127,569.61
Building
Owned
Navigation and Traffic Aids
$86,340.54
Building
Owned
Office
$713,131.00
Building
Owned
Other Institutional Uses
$123,106.89
Building
Owned
Outpatient Healthcare Facility
$145,799.10
Building
Owned
Post Office
$27,338.72
Building
Owned
Prisons and Detention Centers
$68,932.69
Building
Owned
Public Facing Facility
$66,289.05
Building
Owned
School
$268,252.34
Building
Owned
Service
$217,573.72
Building
Owned
Warehouses
$163,261.01
Land
Otherwise Managed
Agriculture
5% Rule
Land
Otherwise Managed
Airfields
5% Rule
Land
Otherwise Managed
All Other
5% Rule
Land
Otherwise Managed
Communication Systems
5% Rule
Land
Otherwise Managed
Family Housing
5% Rule
Land
Otherwise Managed
Flood Control and Navigation
5% Rule
Land
Otherwise Managed
Forest and Wildlife
5% Rule
Land
Otherwise Managed
Harbors and Ports
5% Rule
Land
Otherwise Managed
Industrial
5% Rule
Land
Otherwise Managed
Institutional
$4,303.93
Land
Otherwise Managed
Miscellaneous Military Land
5% Rule
Land
Otherwise Managed
Navigation and Traffic Aids
5% Rule
Land
Otherwise Managed
Office
5% Rule
Land
Otherwise Managed
Parks and Historic Sites
5% Rule
Land
Otherwise Managed
Power Development and Distribution
5% Rule
Land
Otherwise Managed
Reclamation and Irrigation
5% Rule
Land
Otherwise Managed
Research and Development
$710.25
Land
Otherwise Managed
Storage
5% Rule
Land
Otherwise Managed
Training Land
5% Rule
Land
Otherwise Managed
Vacant
5% Rule
Land
Owned
Agriculture
5% Rule
Land
Owned
Airfields
5% Rule
Land
Owned
All Other
$111,496.67
Land
Owned
Communication Systems
$1,804.54
Land
Owned
Family Housing
$4,590.80
Land
Owned
Flood Control and Navigation
$0.40
Land
Owned
Forest and Wildlife
5% Rule
Land
Owned
Grazing
$8,465.32
Land
Owned
Harbors and Ports
$15.09
Land
Owned
Industrial
$520.77
Land
Owned
Institutional
$100,796.88
Land
Owned
Miscellaneous Military Land
5% Rule
Land
Owned
Navigation and Traffic Aids
5% Rule
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 149
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Land
Owned
Office
$21,972.91
Land
Owned
Outpatient Healthcare Facility
5% Rule
Land
Owned
Parks and Historic Sites
$234,227.63
Land
Owned
Power Development and Distribution
$414.19
Land
Owned
Reclamation and Irrigation
5% Rule
Land
Owned
Research and Development
$125,177.69
Land
Owned
Space Exploration
5% Rule
Land
Owned
Storage
$4,444.01
Land
Owned
Training Land
$15,694.73
Land
Owned
Vacant
$9,968.17
Land
Owned
Wilderness Areas
5% Rule
Land
Withdrawn Land
Agriculture
5% Rule
Land
Withdrawn Land
Airfields
5% Rule
Land
Withdrawn Land
All Other
$1,982.54
Land
Withdrawn Land
Communication Systems
5% Rule
Land
Withdrawn Land
Family Housing
5% Rule
Land
Withdrawn Land
Flood Control and Navigation
5% Rule
Land
Withdrawn Land
Forest and Wildlife
5% Rule
Land
Withdrawn Land
Grazing
5% Rule
Land
Withdrawn Land
Harbors and Ports
5% Rule
Land
Withdrawn Land
Industrial
$214.51
Land
Withdrawn Land
Institutional
5% Rule
Land
Withdrawn Land
Miscellaneous Military Land
5% Rule
Land
Withdrawn Land
Navigation and Traffic Aids
5% Rule
Land
Withdrawn Land
Office
5% Rule
Land
Withdrawn Land
Parks and Historic Sites
5% Rule
Land
Withdrawn Land
Power Development and Distribution
5% Rule
Land
Withdrawn Land
Reclamation and Irrigation
$21.60
Land
Withdrawn Land
Research and Development
5% Rule
Land
Withdrawn Land
Storage
5% Rule
Land
Withdrawn Land
Training Land
5% Rule
Land
Withdrawn Land
Vacant
$100.33
Structure
Otherwise Managed
Airfields Pavement
$59,459.10
Structure
Otherwise Managed
All Other
$9,829.32
Structure
Otherwise Managed
Communication Systems
$2,264.46
Structure
Otherwise Managed
Flood Control and Navigation
$6,545.22
Structure
Otherwise Managed
Harbors and Ports
$86,836.80
Structure
Otherwise Managed
Industrial (other than buildings)
$17,281.27
Structure
Otherwise Managed
Miscellaneous Military Facilities
$7,502.41
Structure
Otherwise Managed
Monuments and Memorials
$1,494.43
Structure
Otherwise Managed
Museum
$46,202.00
Structure Otherwise Managed
Navigation and Traffic Aids (other than
buildings) $42,693.71
Structure
Otherwise Managed
Parking Structures
$59,679.83
Structure
Otherwise Managed
Railroads
$87,972.04
Structure
Otherwise Managed
Reclamation and Irrigation
$832.16
Structure
Otherwise Managed
Recreational (other than buildings)
$6,678.23
Structure Otherwise Managed
Research and Development (other than
Labs) 5% Rule
Structure
Otherwise Managed
Roads and Bridges
$62,787.24
Structure
Otherwise Managed
Service (other than buildings)
$108,593.16
Structure
Otherwise Managed
Storage (other than buildings)
$19,509.52
Structure
Otherwise Managed
Utility Systems
$20,233.05
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 150
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Structure
Otherwise Managed
Weapons Ranges
$15,715.69
Structure
Owned
Airfields Pavement
$252,380.39
Structure
Owned
All Other
$135,824.80
Structure
Owned
Communication Systems
$87,180.60
Structure
Owned
Flood Control and Navigation
$7,826,770.12
Structure
Owned
Harbors and Ports
$86,552.28
Structure
Owned
Industrial (other than buildings)
$120,073.05
Structure
Owned
Miscellaneous Military Facilities
$106,832.38
Structure
Owned
Monuments and Memorials
$3,412.48
Structure
Owned
Navigation and Traffic Aids (other than
buildings)
$42,823.56
Structure
Owned
Parking Structures
$1,441,693.87
Structure
Owned
Power Development and Distribution
$1,373,549.74
Structure
Owned
Railroads
$160,963.02
Structure
Owned
Reclamation and Irrigation
$1,029,240.63
Structure
Owned
Recreational (other than buildings)
$115,936.44
Structure
Owned
Renewable Energy System
$9,058.27
Structure Owned
Research and Development (other than
Labs) $2,317,192.13
Structure
Owned
Roads and Bridges
$711,017.78
Structure
Owned
Service (other than buildings)
$633,688.56
Structure
Owned
Space Exploration
$648,867.23
Structure
Owned
Storage (other than buildings)
$170,608.20
Structure
Owned
Utility Systems
$11,482,702.10
Structure
Owned
Weapons Ranges
$36,700.08
6. Repair Needs
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Otherwise Managed
All Other
$339,822.66
Building
Otherwise Managed
Child Care Center
$50,887.18
Building
Otherwise Managed
Comfort Station/Restrooms
$103,223.58
Building
Otherwise Managed
Communication Systems
$137,934.48
Building
Otherwise Managed
Data Centers
$520,006.99
Building
Otherwise Managed
Dormitories/Barracks
$325,338.70
Building
Otherwise Managed
Facility Security
$205,433.91
Building
Otherwise Managed
Family Housing
$185,687.52
Building
Otherwise Managed
Hospital
$39,126.21
Building
Otherwise Managed
Industrial
$372,413.88
Building
Otherwise Managed
Laboratories
$40,113.26
Building
Otherwise Managed
Museum
$15,887,698.09
Building
Otherwise Managed
Navigation and Traffic Aids
$733,959.42
Building
Otherwise Managed
Office
$1,016,591.19
Building
Otherwise Managed
Other Institutional Uses
$760,263.47
Building
Otherwise Managed
Post Office
$35,680.07
Building
Otherwise Managed
Prisons and Detention Centers
5% Rule
Building
Otherwise Managed
School
$2,104,385.10
Building
Otherwise Managed
Service
$1,197,629.13
Building
Otherwise Managed
Warehouses
$647,725.05
Building
Owned
All Other
$1,690,867.70
Building
Owned
Aviation Security Related
$339,637.18
Building
Owned
Border/Inspection Station
$1,040,286.67
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 151
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Owned
Child Care Center
$1,979,950.08
Building
Owned
Comfort Station/Restrooms
$180,987.44
Building
Owned
Communication Systems
$1,143,908.30
Building
Owned
Data Centers
$1,996,005.02
Building
Owned
Dormitories/Barracks
$3,282,599.76
Building
Owned
Facility Security
$474,719.83
Building
Owned
Family Housing
$256,068.58
Building
Owned
Hospital
$24,212,093.61
Building
Owned
Industrial
$5,761,671.40
Building
Owned
Laboratories
$7,760,849.66
Building
Owned
Land Port of Entry
$303,000.42
Building
Owned
Museum
$2,147,158.67
Building
Owned
Navigation and Traffic Aids
$250,638.87
Building
Owned
Office
$4,865,520.42
Building
Owned
Other Institutional Uses
$2,444,520.80
Building
Owned
Outpatient Healthcare Facility
$1,677,429.89
Building
Owned
Post Office
$510,012.63
Building
Owned
Prisons and Detention Centers
$3,334,982.95
Building
Owned
Public Facing Facility
$399,979.66
Building
Owned
School
$3,816,991.07
Building
Owned
Service
$3,985,669.61
Building
Owned
Warehouses
$2,985,466.13
Structure
Otherwise Managed
Airfields Pavement
$972,590.05
Structure
Otherwise Managed
All Other
$239,819.48
Structure
Otherwise Managed
Communication Systems
$729,551.91
Structure
Otherwise Managed
Flood Control and Navigation
$464,442.77
Structure
Otherwise Managed
Harbors and Ports
$403,486.38
Structure
Otherwise Managed
Industrial (other than buildings)
$123,534.61
Structure
Otherwise Managed
Miscellaneous Military Facilities
$248,753.16
Structure
Otherwise Managed
Monuments and Memorials
$50,599.49
Structure
Otherwise Managed
Museum
$70,773.00
Structure Otherwise Managed
Navigation and Traffic Aids (other than
buildings) $618,990.42
Structure
Otherwise Managed
Parking Structures
$164,468.63
Structure
Otherwise Managed
Railroads
$4,107,455.32
Structure
Otherwise Managed
Reclamation and Irrigation
$71,417.57
Structure
Otherwise Managed
Recreational (other than buildings)
$217,354.42
Structure Otherwise Managed
Research and Development (other than
Labs) 5% Rule
Structure
Otherwise Managed
Roads and Bridges
$876,176.23
Structure
Otherwise Managed
Service (other than buildings)
$121,063.94
Structure
Otherwise Managed
Storage (other than buildings)
$146,254.58
Structure
Otherwise Managed
Utility Systems
$188,640.37
Structure
Otherwise Managed
Weapons Ranges
$816,079.57
Structure
Owned
Airfields Pavement
$8,153,583.36
Structure
Owned
All Other
$23,473,883.00
Structure
Owned
Communication Systems
$37,640,540.82
Structure
Owned
Flood Control and Navigation
$2,099,101.60
Structure
Owned
Harbors and Ports
$7,350,154.12
Structure
Owned
Industrial (other than buildings)
$5,127,138.93
Structure
Owned
Miscellaneous Military Facilities
$1,222,208.71
Structure
Owned
Monuments and Memorials
$818,477.91
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 152
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Structure
Owned
Navigation and Traffic Aids (other than
buildings)
$586,985.75
Structure
Owned
Parking Structures
$1,092,613.79
Structure
Owned
Power Development and Distribution
$41,525,739.00
Structure
Owned
Railroads
$5,039,458.40
Structure
Owned
Reclamation and Irrigation
$23,605,550.61
Structure
Owned
Recreational (other than buildings)
$694,379.14
Structure
Owned
Renewable Energy System
$120,920.10
Structure
Owned
Research and Development (other than
Labs)
$2,362,326.21
Structure
Owned
Roads and Bridges
$9,305,937.58
Structure
Owned
Service (other than buildings)
$7,079,182.77
Structure
Owned
Space Exploration
$257,222.39
Structure
Owned
Storage (other than buildings)
$2,562,426.15
Structure
Owned
Utility Systems
$11,553,291.93
Structure
Owned
Weapons Ranges
$1,776,243.80
7. Replacement Value
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Otherwise Managed
All Other
$358,507.51
Building
Otherwise Managed
Child Care Center
$39,622.67
Building
Otherwise Managed
Comfort Station/Restrooms
$10,435.52
Building
Otherwise Managed
Communication Systems
$453,076.79
Building
Otherwise Managed
Data Centers
$537,223.04
Building
Otherwise Managed
Dormitories/Barracks
$281,369.50
Building
Otherwise Managed
Facility Security
$227,226.33
Building
Otherwise Managed
Family Housing
$126,083.60
Building
Otherwise Managed
Hospital
$423,111.77
Building
Otherwise Managed
Industrial
$900,805.35
Building
Otherwise Managed
Laboratories
$440,984.68
Building
Otherwise Managed
Museum
$17,724,312.85
Building
Otherwise Managed
Navigation and Traffic Aids
$443,296.35
Building
Otherwise Managed
Office
$410,235.12
Building
Otherwise Managed
Other Institutional Uses
$729,802.26
Building
Otherwise Managed
Post Office
$218,380.69
Building
Otherwise Managed
Prisons and Detention Centers
5% Rule
Building
Otherwise Managed
School
$3,203,864.55
Building
Otherwise Managed
Service
$1,553,410.74
Building
Otherwise Managed
Warehouses
$602,102.47
Building
Owned
All Other
$2,849,768.98
Building
Owned
Aviation Security Related
$1,731.14
Building
Owned
Border/Inspection Station
$207,950.96
Building
Owned
Child Care Center
$842,403.10
Building
Owned
Comfort Station/Restrooms
$237,265.44
Building
Owned
Communication Systems
$6,331,090.93
Building
Owned
Data Centers
$2,925,707.87
Building
Owned
Dormitories/Barracks
$3,955,154.27
Building
Owned
Facility Security
$895,120.81
Building
Owned
Family Housing
$2,094,696.58
Building
Owned
Hospital
$163,661,905.36
Building
Owned
Industrial
$11,173,025.74
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 153
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Building
Owned
Laboratories
$5,332,054.60
Building
Owned
Land Port of Entry
$3,300,175.66
Building
Owned
Museum
$7,380,771.28
Building
Owned
Navigation and Traffic Aids
$19,130,948.68
Building
Owned
Office
$30,453,751.11
Building
Owned
Other Institutional Uses
$8,037,432.67
Building
Owned
Outpatient Healthcare Facility
$33,883,071.79
Building
Owned
Post Office
$781,544.13
Building
Owned
Prisons and Detention Centers
$368,206.93
Building
Owned
Public Facing Facility
$2,188,953.17
Building
Owned
School
$6,591,864.24
Building
Owned
Service
$4,447,049.00
Building
Owned
Warehouses
$4,759,991.02
Structure
Otherwise Managed
Airfields Pavement
$973,730.85
Structure
Otherwise Managed
All Other
$397,301.37
Structure
Otherwise Managed
Communication Systems
$920,500.51
Structure
Otherwise Managed
Flood Control and Navigation
$2,308,436.49
Structure
Otherwise Managed
Harbors and Ports
$2,467,577.65
Structure
Otherwise Managed
Industrial (other than buildings)
$63,280.35
Structure
Otherwise Managed
Miscellaneous Military Facilities
$1,508,498.35
Structure
Otherwise Managed
Monuments and Memorials
$13,388.18
Structure
Otherwise Managed
Museum
$126,427.00
Structure
Otherwise Managed
Navigation and Traffic Aids (other than
buildings)
$2,328,656.48
Structure
Otherwise Managed
Parking Structures
$173,041.67
Structure
Otherwise Managed
Railroads
$688,663.08
Structure
Otherwise Managed
Reclamation and Irrigation
$1,339,434.70
Structure
Otherwise Managed
Recreational (other than buildings)
$374,203.80
Structure
Otherwise Managed
Research and Development (other than
Labs)
5% Rule
Structure
Otherwise Managed
Roads and Bridges
$852,791.44
Structure
Otherwise Managed
Service (other than buildings)
$111,272.32
Structure
Otherwise Managed
Storage(other than buildings)
$436,487.53
Structure
Otherwise Managed
Utility Systems
$495,805.07
Structure
Otherwise Managed
Weapons Ranges
$3,296,582.19
Structure
Owned
Airfields Pavement
$29,840,119.08
Structure
Owned
All Other
$11,467,950.21
Structure
Owned
Communication Systems
$126,750,233.82
Structure
Owned
Flood Control and Navigation
$510,725,110.58
Structure
Owned
Harbors and Ports
$6,519,224.95
Structure
Owned
Industrial (other than buildings)
$2,603,389.71
Structure
Owned
Miscellaneous Military Facilities
$5,023,756.82
Structure
Owned
Monuments and Memorials
$8,087,404.02
Structure Owned
Navigation and Traffic Aids (other than
buildings) $4,000,989.26
Structure
Owned
Parking Structures
$12,341,446.41
Structure
Owned
Power Development and Distribution
$276,079,125.43
Structure
Owned
Railroads
$7,319,739.97
Structure
Owned
Reclamation and Irrigation
$74,258,516.00
Structure
Owned
Recreational (other than buildings)
$12,878,404.25
Structure
Owned
Renewable Energy System
$336,433.25
Structure Owned
Research and Development (other than
Labs) $4,457,188.21
Structure
Owned
Roads and Bridges
$10,096,922.93
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 154
Real Property Type
Name
Legal Interest Name
Real Property Use Name
Variance
Value
Structure
Owned
Service (other than buildings)
$3,799,561.94
Structure
Owned
Space Exploration
$3,311,384.70
Structure
Owned
Storage (other than buildings)
$3,593,553.76
Structure
Owned
Utility Systems
$26,074,689.96
Structure
Owned
Weapons Ranges
$4,816,719.44
Rest of Page is Blank
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 155
Appendix G: Gathering Personnel Data
Introduction
Strategies and methodologies that agencies can use to count and report federal and contractor personnel at the asset level are provided
below. Information on personnel location must be collected at the asset level to provide accurate data that will enable an assessment of
how efficiently agencies are using their space, as required under the President’s Management Agenda (PMA), FPMRA, and FASTA.
General Services Administration Data Analysis
GSA will analyze the data submitted to FRPP MS for each agency on an annual basis to develop a square foot per person metric for all
space that is reported with a predominant use of “office.” Data will be calculated at the asset level and each agency’s data will be
summarized at the agency portfolio level. The results of the analysis will be provided to each agency upon completion. The results of this
analysis will demonstrate the effectiveness of the metrics and the systems and/or methods agencies use to collect data to determine
whether they require revision or enhancement. Combining metric values with standard real property data elements will facilitate identification
of assets within agency portfolios that need additional review with regard to cost or space utilization and provide opportunities for cost and
efficiency improvements.
Methodologies for Personnel Data Gathering
Due to the large number of variations in systems and agency collection methods, it is not possible to provide a single methodology to collect
personnel data that would apply across all Federal agencies. Each organization submitting data for this metric will be required to develop an
internal methodology for collecting the information according to their unique environment. The directions below are provided as a guide to
assist in thinking through the types of resources and processes that could aid in developing your agency’s data collection methodology:
A. Determine where in the organization work location information is available. The key is to identify the work location for employees
and contractors resident in federally owned or leased buildings.
B. C
reate business rules describing the systems, processes, definitions and constraints that apply to personnel data collected.
C. Identify who owns the data systems. Coordinate with the business owners of the systems or data to discuss data collection
requirements. At a minimum, meet with the chief human capital officer (CHCO) or human resource (HR) representative and the
chief information officer (CIO). Others may include the chief acquisition officer (CAO), administrative services and the security
office.
D. Catalog where the data can be found and identify what systems currently house the data. A list of potential data sources for
collecting federal employee counts could include:
o Human Resources Management System - The HR system will contain employee personnel data. A work location field
may already be included in the database. An indicator to identify area for locality pay may also help in matching
personnel records with the building data.
o Agency Specific Data Systems - Agencies may have developed their own method for capturing who is assigned to each
building location. These systems should be updated on a regular basis to provide accurate data and account for
employee and contractor churn.
o HR Connect - Customers of Treasury’s HR Connect can access a report “Current Headcount by Org Building Location.”
This predefined standard report is available in the Workforce Analytics tool.
o Active Directory - This product provides authentication and authorization into computer systems and is tied to data that
has been collected to determine who is actively using agency systems. Some agencies may have developed a method
for determining the location of users and to identify users who are no longer accessing their computer systems.
o I
dentity Credentialing and Access Management System/Personal Identity Verification (PIV) Card - An agency’s identity
credentialing and access management system is the central system the agency uses to provide security clearances and
could provide access verification credentials for both physical access to the buildings and logical access to computer
systems.
o Information Technology (IT) Help Desk System - Help desk protocols often require employees or contractors to update
contact information to include building location each time a request is made for IT support.
o Finance System - The agency finance system may provide payroll information that would include a physical building work
address as part of the data that is merged with the HR system data.
FEDERAL REAL PROPERTY COUNCIL 2022 GUIDANCE FOR REAL PROPERTY INVENTORY REPORTING
May 2022 156
o Data Calls to appropriate agency staff - A more manual intensive approach to data collection is to put out a data call to the
lead people in the organization responsible for facility management or administration and require a template be
completed by building to count personnel in each asset.
A list of potential data sources for collecting resident contractor counts could include:
o Identity Credentialing and Access Management System/PIV Card
o Active Directory
o IT Help Desk
o Data Call to appropriate agency staff
o Poll of agency contracting officers - Contracting officers who have conducted acquisitions for professional services, may be
a good source of contract terms and conditions to identify contracts that include federal workspace or “onsite rates” in the
price proposal
E. If the above systems or sources do not produce a data set that has employees and contractors by work location, it will be
necessary to examine the data sources and determine how they can be merged. This can be done with any common field that
exists between the data sources and complies with the business rules. Merging data based on address or an asset’s real property
unique identifier that already exists in FRPP MS will be essential to providing the requested data.
F. Verify and validate the accuracy of the data. Check against the business rules to ensure consistency.
G. Begin planning and implementation of a long term solution to accurately report personnel on an annual basis at the asset level.
Design a process to create a repeatable data collection methodology to ensure that each agency can report personnel data by
asset with a high level of confidence in the accuracy of the data.
The goal is for each agency to have a permanent system for aligning personnel with real property assets. This data increases an agency’s
responsibility to determine adequate and efficient space requirements, allow data analysis for policy formulation and impact studies, and
develop accurate data for emergency management efforts.
Published by:
U.S.General Services Administration
Office of Government-wide Policy
Office of Asset and Transportation Management
Real Property Policy Division
1800 F Street, NW
Washington, DC 20405
www.gsa.gov