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The type and rule above prints on all proofs including departmental reproduction proofs. MUST be removed before printing.
word “document” in the legend simply because more than
one recipient statement is enclosed.
If you provide Forms 1097, 1098, 1099, 3921,
3922, 5498, or W-2G recipient statements in a
“separate mailing” that contains only these
statements, Forms W-8 and W-9, and a letter explaining
the tax consequences of the information shown on a
recipient statement included in the envelope, you are not
required to include the legend “Important Tax Return
Document Enclosed” on the envelope.
Substitute forms. You may furnish to the recipient
Copy B of the official IRS form, or you may use substitute
Forms 1099-DIV, 1099-INT, 1099-OID, or 1099-PATR if
they contain the same language as the official IRS forms
and they comply with the rules in Pub. 1179 relating to
substitute Forms 1099. Applicable box titles and numbers
must be clearly identified, using the same wording and
numbering as the official IRS form. For information on
substitute Forms 1099-MISC and 1099-NEC, see
Other
information, later. For Form 1099-S, see Real estate
transactions, later.
All substitute statements to recipients must
contain the tax year, form number, and form name
prominently displayed together in one area of the
statement. For example, they could be shown in the upper
right part of the statement.
If you are using substitutes, the IRS encourages you to
use boxes so that the substitute has the appearance of a
form. The substitute form must contain the same
applicable instructions as on the front and back of Copy B
(in the case of Form 1099-R, Copies B, C, and 2) of the
official IRS form. See Pub. 1179 for additional
requirements and certain “composite” statements that are
permitted.
Real estate transactions. You must furnish a statement
to the transferor containing the same information reported
to the IRS on Form 1099-S. You may use Copy B of the
official IRS Form 1099-S or a substitute form that complies
with Pub. 1179 and Regulations section 1.6045-4(m). You
may use a Settlement Statement (under the Real Estate
Settlement Procedures Act (RESPA)) as the written
statement if it is conformed by including on the statement
the legend shown on Form 1099-S and by designating
which information is reported to the IRS on Form 1099-S.
You may furnish the statement to the transferor in person,
by mail, or electronically. Furnish the statement at or after
closing but by February 15 of the following year.
The statement mailing requirements explained earlier
do not apply to statements to transferors for proceeds
from real estate transactions reported on Form 1099-S.
However, the statement mailing requirements do apply to
statements to transferors for timber royalties reportable
under section 6050N on Form 1099-S.
Other information. Statements to recipients for Forms
1097-BTC, 1098, 1098-C, 1098-E, 1098-F, 1098-Q,
1098-T, 1099-A, 1099-B, 1099-C, 1099-CAP, 1099-G,
1099-K, 1099-LS, 1099-LTC, 1099-MISC, 1099-NEC,
1099-Q, 1099-QA, 1099-R, 1099-SA, 1099-SB, 3921,
3922, 5498, 5498-ESA, 5498-QA, 5498-SA, W-2G,
1099-DIV (only for section 404(k) dividends reportable
under section 6047), 1099-INT (only for interest reportable
in the course of your trade or business under section
6041), or 1099-S (only for royalties) need not be, but can
be, a copy of the official paper form filed with the IRS. If
you do not use a copy of the paper form, the form number
and title of your substitute must be the same as the official
IRS form. All information required to be reported must be
numbered and titled on your substitute in substantially the
same manner as on the official IRS form. However, if you
are reporting a payment as “Other income” in box 3 of
Form 1099-MISC, you may substitute appropriate
explanatory language for the box title. For example, for
payments of accrued wages to a beneficiary of a
deceased employee required to be reported on Form
1099-MISC, you might change the title of box 3 to
“Beneficiary payments” or something similar.
Appropriate instructions to the recipient, similar to
those on the official IRS form, must be provided to aid in
the proper reporting of the items on the recipient's income
tax return. For payments reported on Form 1099-B, rather
than furnish appropriate instructions with each Form
1099-B statement, you may furnish to the recipient one set
of instructions for all statements required to be furnished
to a recipient in a calendar year.
Except for royalties reported on Form 1099-MISC or
1099-S, the statement mailing requirements explained
earlier do not apply to statements to recipients for
information reported on the forms listed under Other
information, earlier. You may combine the statements with
other reports or financial or commercial notices, or expand
them to include other information of interest to the
recipient. Be sure that all copies of the forms are legible.
See Pub. 1179 for certain “composite” statements that are
permitted.
When to furnish forms or statements. Generally, you
must furnish Forms 1098, 1099, 3921, 3922, and W-2G
information by January 31, 2025. Forms 1099-B, 1099-S,
and 1099-MISC (if you are reporting payments in only
box 8 or 10) must be furnished by February 17, 2025.
Also, this applies to statements furnished as part of a
consolidated reporting statement. See T.D. 9504, 2010-47
I.R.B. 670, available at
IRS.gov/irb/
2010-47_IRB#TD-9504. However, you may issue them
earlier in some situations, as provided by the regulations.
For example, you may furnish Form 1099-INT to the
recipient redeeming U.S. Savings Bonds at the time of
redemption. Brokers and barter exchanges may furnish
Form 1099-B anytime but not later than February 17,
2025.
Form 1099-SB must generally be furnished by February
17, 2025. However, if notice of a transfer to a foreign
person is not received until after January 31, 2025, the
due date is 30 days after the date notice is received. See
Regulations section 1.6050Y-3(d)(2). Form 1099-LS must
be furnished to reportable policy sale payment recipients
by February 17, 2025. See Regulations section
1.6050Y-2(d)(1)(ii). Form 1099-LS must be furnished to
issuers by January 15, 2025, at the latest, but must be
furnished by the later of 20 calendar days after the
reportable policy sale or 5 calendar days after the end of
the applicable state law rescission period if the later date
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Gen. Instr. for Certain Info. Returns (2024)